th 11 Winchester {Hyde & Weeke) Scout Group Annual Report and Accounts of the Trustees th th 6 April 2023 to 5 April 2024 Charity Number.. 900476 HQ Registration Number: 10010203 Addre5s'. The Log Cabin, Stockbridge Road. Winchester. Hampshire S0226RH Names of the Trustees: Nick Elborou TIM Andrews Martin Hall Jonathan Rial Paul Llttler Giles Gooding Group Lead Volunteer Group Treasurer Group Chalr Trustee Grou Secreta Trustee 6, April-4, July SEcfioN A: Names of Advlsors District Chair District Commi55i0ner District Development Officer Independent Examiner Richard Mendelsohn Robin Cook Lisa Gibbons Paul Clarke richardmendelsohn biinternel.com Robincook107 mall.com winscouts.ddo mail.com Pclarke1915 mail.com SEcfioN 81: Structure overnance and mana ement The Group's governing documents are th05e of the The Scout Assoclation. They con515t of a Royal Charter, whlch in turn 8ives authority to the Bye Law5 of the Association and The Policy. Or8ani5ation and Rules of The Scout Assoclation. The Group 15 a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy. Or8anisation and Rules of The Scout Association. The Group 15 managed by the Trustee Board Ipreviously, and until mid-2023, known as the Group Executive Committee), the members of which are the 'Charity Trustees, of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with le8is13tion applicable to charities. This includes the re8iStr3tion, keeping proper accounts and making returns to the Charity Commission as appropriate. The trustee5 also make sure the charity is well managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows le8al requirements and Policy. Or8anisation and Rules IPORI. Their support helps other volunteers run a fantastic pro8ramme that gives young people skills for life The Trustee Board consists of 2 independent representatives, the Chair and Treasurer and together with the Lead Volunteers {ex-Group Scout Leader, Deputy Group Scout Leaderl and other trustee5 meets every 3 months. Members of the Trustee Board complete 'E55ential Information for Executive Committee, training within the first 5 months of joining the Board. This Group to 5UPPOrt the Group Scout Leader in rneeting the responsibilities of the appointments and is responsible for.. The maintenance of Group property: The raisin8 of funds and the administration of Group finance; The insurance of persons, property and equipment. Group public occasions,. Assisting in the recruitment of leaders and other adult support. Appointin8 any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 5EcfioN 82: Rlsk and Internal Control The Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate agalnst them. The main areas of concern that have been identified are., Damage to the bulldln& property and equlpment. The Group would request the use of bulldln8s, property and equipment from neighbouring or8anlsatlons such as the church, community centre and other Scout Groups. Slmllar reciprocal arrangements exist with these or8anlsatlons. The Group has sufficient buildings and conlents insurance in place to mitl8ate a8ain5t permanent loss. General r15k of COVID-19 Infectlon spread - Rlsk assessments relatin8 to members, leaders and the general public are carried out before all activities and are approved by distrlct before the activitie5 are undertaken. Guidance on when scouting activities resumeltake place is provided by the Scouts Framework and Covid-19 restart checklists. Injuryto leaders, helpers, supporters and members: The Group through the capitation fees contributes to the Scout Associations natlonal accident insurance policy. Risk Assessments are undertaken before all activities. Reduced Income from fund ralslng: The Group is primarily reliant upon income from subscriptions, hall hire and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustee Board could decide to raise the value of 5ubscrlptions to increase the income to the group on an on80in8 basis, either temporarily or permanently. Reductlon or loss of leaders.. The group is totally reliant upon volunteers to run and administer the activities of the group. If there wa5 a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction. consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reductlon or loss of members: The Group provides activities for all young people aged 6 to 18, If there was reduction in membership in a particular sectlon or the group as whole then there would have to be a contractlon, consolidatlon or closure of a section, In the worst case scenario the complete closure of the Group. Improper or uncontrolled expendlture.. The group has in place system5 of internal controls that are desl8ned to provide rea50nable assurance a8ainst material mismanagement or1055, these include 2 signatories for all payment5 and a comprehensive insurance policie5 to ensure that insurable risks are covered. There is also a budget process that is followed and reviewed at each group executive meeting. SECTION C Ob ectlves and Actlvltles The Purpose of Scoutin8 Scouting exists to actively engage and support youn8 people in their personal development, empowering them to make a positive contribution to Society. The Values of Scoutlng As Scouts we are guided by these values: Integrity - We act wlth inte8rity,' we are honest. trustworthy and loy31. Respect - We have self-respect and respert for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation We make a positive difference: we co-operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scoutin8 and.. enjoy what they are doing and have fun take part in activities indoors and outdoors learn by doing share In Spiritual reflection take responsibility and make cholces undertake new and challenging activltles make and Ilve by thelr Promise. Pro8resslv• and stlmulatln8 pro8rams.' Progresslve activltie5 based on the interests of youn8 people. Actlvitles in contact with nature, a rich learnin8 environment where simplicity, creativity, and discovery come tO8ether to provide adventure and challen8e. Squlrrels. Beavers, Cubs, and Scouts have weekly meetin8s and other events, such as weekend camps and outln8s. Meeting5 are filled with 8ames, ski115, crafts, and other activities. Adult volunteer Scouters operate the program with the help of parent5 and other volunteers. The Group meets the Charity Commlssion's public benefit criteria under both the advancement of education and the advancement of citizenship or community development heading5. 5EcfioN D Achlevement and erformance 2023124 has been a year of continued growth for the Ilth Winchester Group. We have a healthy Trustee board of 6 members. We currently have 78 actlve leaders up from 63 last year, Almost all of these leader5 have joined slnce 2020. This makes us one of the lar8est Groups in the Winchester District currently serving 132 young people in 2 Beaver colonies. 2 Cub Packs and 2 Scout Troops and of course our wonderful Squirrel drey which has been 80in8 for over a year now and Is continuing to go from strength to strength. We have 32 young people on the 'rebooted" lolnSng list ran8ing from 4 years to 12 years old. Our policy remains to give priorlty to chlldren where the parents can volunteer and we regularly reach out to the joinin8 list. Having built up our volunteer leader base we are now looking at opening up our 5ectlQn5 to young people where the parent5 may not be able to help out 50 readily or to those parent5 who can help with admin, supporting or trustee roles. We also host 2 Explorer units. Trident and Excalibur who's 50 plus teena8ers make use of all our facilities. Although many of our leaders are new to Scouting they have been very active in 8ettin8 UP to Speed on Scoutin8 skills. From one in 2020 we now have 5 Ni8hts Away Permit holders across the section5 which h35 enabled us to run many camps over the year from the Cub camp on Brownsea Island last July to Beaver camps at Pinsent and even a Squirrel camp. Sadly our annual hill walking trip for Scouts in Snowdonia at Easter had to be cancelled due to unusually bad weather. Having performed as duty group for the District last year we could relax a bit at this year's St. George's day parade but managed a good turnout especially of Squirrels. The plans to improve the outside areas around the log cabin with a new sheltered area and some landscaping were delayed because of planning issues but are now all cleared and about to begin with materials arriving this week. This means we can meet the terms of the Council Grant that we secured last summer. The planning application and the Grant application have brought into sharp relief what an amazing asset this building is not lust to the Scouts but to the wider community. Plans to recrult some help with some of the admin tasks that come with such a large group have been going well with Alexa Comb stepping forward to coordinate leader movements and doing DBS checks. We hope to recruit more people to help with coordinatin8 movement of Children between the sections as well as doing DBS checks and helping with trainlng. The planned Natlonal overhaul of the trainln8 and membership system was sadly delayed from April but is planned to be rolled out P055ibly in the Autumn. We are very well p051tioned with a youn8 and enthusiastic cohort of volunteer5 who wlll, I feel, benefit greatly from the changes that are to be implemented in Scouting over the coming year. Lastly I would like to welcome our new Secretary Phil, but also pay tribute to our retiring Secretary Paul Llttler who has been outstanding in the role for many year5 and has very kindly continued to help us through this last year desplte retiring at the last AGM I SECTION E Flnan lal Revlew Statement of Accounts.. As the charities gross Income is less that £250,000 and the POR does not require accruals accounts, we prepare an annual Receipts and Payments Summary, alongside a Statement of Assets and Liabilitie5 and thls annual report. The Independent Examiners Report is also attached. Reservos Pollcy.. The Group'5 policy on reserves Is to hold Sufficient resources to contlnue the charitable activities of the 8roup should Income and fundraising actlvitles fall short. The Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, clrca £IO.I))J. It was decided In 2021 to increase these reserves by £l,OOO/year to be used for any structural property repalrs that may be requlred to the Log Cabin, Reserves now stand at circa £13,000, Investment Policy: The Group's Income and Expenditure is very small and as a consequence does not have sufficient fund5 to invest in lon8er-term investments such as stocks and Shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or buildin8 societie5 or The Scout As50ciation's Short Term Investment service. The Trustee Board re8ularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this rnay involve using an account that require5 a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. SECTION F Other o tlonal Informatlon No further detail. SEcfioN G Declaratlon The trustees declare that they have approved the trustees, report above: Signatures Names Positions Date Nick Elborou8h Group Scout Leader 3010612024 Martin Hall Group Chairman 3010612024 th 11 Winchester (Hyde & Weeke) Scout Group Receipts & Payments Account 11th Wlnchester Scout Grou Weeke and H de Receipts and Payments Account Yeaw start dare Year •nd d4t• For Ihe yeaw from 614123 514124 Receipts and payments Unreslricted Fleceipts Don•tlons. legaoies and sknilai incom• M*ffib+rohlp gub*cripli•n• 1T.¥T• ' Leormembershlp 6ubJcripii0Th6p&id on(IITLtlofi•VC•unlslAr•rlDislrict) ' N*t Th(tfftbo14hlp S￿*crIPtIon¢ r*lwJiTr•d 17.37• Ltr9•Ci+¢ Gli Ald Oihow vlmllYJi kncom¢- Scout￿•AC1svItIthJ b Qoial •6.4T¥ Granis M&in¢on*Thuc* gly￿* Oth*rqf•nt> 2.1500 Sub iotal Fundiaisin91giossl 6•rtlr¢ EY¢Th¢ *.104 Chf+nd•n Sub tO¢al 1.404 1 Inveslmènt InGome olhor iecelptp Yh+ S¢oui AvrfoEi•lipn ShprlTorm InYe4imoni S*rYlc Properly ReTht 2•.753 b Qolal •1 Assei and inv•sirn•nt sales. @1¢. Receipts and payments Unre8tricled Payments Chaiitable Payfy•nis Youih Wogamme 4nd 4cliYi¢i 16JIO•.87 A4￿1 Gupp•rt ond IraiM9'don*loTh Waf*r4ndSow•r4 Eltrctrlcily &nd G•: I￿￿r￿n¢¢ Pioperiiy M4knttn•he 4l*rffi)19 4nd*quiwr 2A47 op+rty Rep4it= AOM *nd tsdmin 0Ap•nv•g 45• 4nl Ch•rgtv Lo•n A•p¥fftent C•plt*loTh 9.2SS Sub toial Fundi4lskng •wb•ns•s Fundr4igin9 oxpong* 744 Sub iotal Atsel and inveslmenl purchases. etc. 5.077 43.688 Cash funds last year end end th 11 Winchester (Hyde & Weeke) Scout Group Statement of Assets & Liabilities Statement of assets and liabilities at the end of the year Unrestricted Cash fund8 curreni •¢¢￿Tri Bilnk depoyji 12.254 Expenjé A¢¢•unt è.•Jo Th¢ S