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2020-12-31-accounts

Agenda/Minutes for Annual General Meeting of the Christy Hall Management Committee Monday 19th July 2021, 7.45

Minutes

  1. Apologies from M. Durrant and H. Galley

  2. Minutes read and accepted

  3. No matters arising

4. Chairman report 2020

Many thanks to the present committee members, Peter Stokes, Stephanie Durrant and Sandra Cornford, for their continued support.

This year we said our goodbyes, and Thank you, to Bernard Tucker, who served us for many years as the Parish Council rep, also our secretary. Sandra Cornford has taken on the role as Secretary.

Sent the UK into lockdown. We had to close our doors to all our regular hall users in March. Then, gradually as the lockdown lifted, we were able to reopen with restrictions in place, to safeguard everyone using the hall. We were then forced into another lockdown in January 2021, and reopened again in April, with restrictions in place compliant with government guidelines.

However, during the lockdown, we did turn our attention to decorating the Christy Hall fully in the main Hall, Bernard Clark room and the Toilets, as well as replacing all the windows and two fire doors in the main Hall. Thanks to Peter Stokes for organising this.

The flat roof over the Bernard Clark room and toilets developed a serious leak, and on inspection it was found out to be rotten and needed replacing. This was carried out in April. A new skylight roof was fitted over the gents/disabled toilet, and the decorating was finished. An overhanging tree was also cut back away from the new roof. We have been largely funded for these works by the Alresford Pigs, the Rotary Club, the Parish Council and TOADS. Massive thanks were extended to these charity organisations. We also secured funding grants from Winchester City Council and the Parish Council. A donation from the Old Alresford Fair committee was also gratefully received.

A lottery licence has been granted to enable us to run a lottery called the 100 club. The subscription will be £25 per year. A draw will take place every month, with 50% of the annual subscription being paid out in the form of a cash prize The winner will be notified by email and in writing. This will be reviewed

annually. Thanks to Stephanie Durrant for organising this, Enabling another regular income to help upkeep our Hall.

Regular Hall Hirers have returned to us, and we have also welcomed new clubs.

We were approached by Winchester Hospice if they could put a clothing bank in the car park. The committee was unanimous in supporting this charity .

Lovely new notice boards have been put up on the front of the hall, enhancing its appearance, as well as a new one on the brick bus stop, which was requested by Erica Sisk.

5. Treasurer's Report 2020

A year dominated by COVID with a significant loss of income balanced by COVID related business grants, which have been the main income source this year.

The bank account has been successfully transferred from NatWest to the Coop with a £1500 payment.

Stephanie Durrant is now co-treasurer and has full access to all financial records and transactions.

Significant sums have been invested in replacement windows and doors, redecoration of the main hall and toilet, and replacing the flat roof and drainage.

Summary of Accounts (independently checked by Mike Thwaites) Income Lettings £3920.71 (£10261.57) 2019 Fundraising £336.20 (£2097.80) Donations £1000.00 (£2000.00) Grants £22334.00 (nil) Miscellaneous £60.75 (£45.50) Bank Interest nil (nil) Total £27651.66 £14404.87 Charity Income £4256.91 (13772.39) Expenditure Insurance/Utilities £2665.92 (£2998.60) 2019 Repair/Cleaning £3051.14 (£4108.96) Administration £1536.78 (£980.26) Fees £366.62 (£1248.41) Building £22473.71 (£2777.45) Miscellaneous £207.06 (£1658.71)

Total £30301.23 (£13772.39)

6. Letting report

Lettings for the period were obviously zero during the initial lockdown period , but those classes which were allowed to, returned promptly. With no restrictions, on some days the hall is at capacity or nearly. We’ve had existing hirers booking more sessions and some new groups including baby sensory and an increase in one off bookings. The hall improvements have been very well received by hirers

7. Questions to Chair & Treasurer

The committee received warm thanks from a variety of villagers for the amount of work that has been undertaken on the hall. All agreed that it had made a huge difference and was much needed. Chair was asked what were the future plans if any-resurfacing of the car park was mentioned, but the first priority is fundraising as it would be circa 20k.

There were a variety of questions about the 100 club, as the first draw is in August. Several new villagers attended and asked how they could help in a general sense with the hall. A ‘helping out’ whatsapp group was suggestedSandra has a note of those interested and will create the group. It will then be opened up to the wider village.

Villagers also said how much they had enjoyed previous events we’d had and that they were looking forward to attending more. The committee are planning a regular pub evening and a table top sale in September.

8. Appointment of Auditor.

Mike Thwaites will be asked to examine the Accounts and was thanked for performing the same task this last year..

9 Committee:

Nomination of Representative members- Sandra Cornford (Parish Council), Stephanie Durrant (TOADS)

Election of Elected members- Carol Petty, Peter Stokes, Sandra Cornford, Stephanie Durrant, all elected unanimously

10 Any other business

11 After the meeting: new Committee to fix date of next Committee meeting- 18th October at 7.30

OLD ALRESFORD : CHRISTY HALL ACCOUNTS 2020 1 : 4

INCOME : Current Account 1 : 2

Date Subject Number Cash Bank Letting Fundraising Donations
02/01/20 Pilates BACS £26.00 £26.00
02/01/20 Yoga BACS £9.75 £9.75
03/01/20 Sat Yoga BACS £6.50 £6.50
08/01/20 B Bounce BACS £19.50 £19.50
08/01/20 B Bounce BACS £29.25 £29.25
17/01/20 101055 Cheque £55.00 £55.00
17/01/20 WCC BACS £200.00 £200.00
22/01/20 Harrison BACS £55.00 £55.00
29/01/20 Sinclair BACS £24.00 £24.00
29/01/20 101056 Cheque £15.00 £15.00
29/01/20 101057 Cheque £336.20 £336.20
29/01/20 101058 Cheque £32.00 £32.00
31/01/20 Gilbertson BACS £19.50 £19.50
31/01/20 Mackrell BACS £28.00 £28.00
17/02/20 B Bounce BACS £39.00 £39.00
17/02/20 D Capps BACS £16.50 £16.50
17/02/20 Zumba: PS BACS £26.00 £26.00
17/02/20 B Bounce BACS £39.00 £39.00
17/02/20 Penzkover BACS £11.00 £11.00
17/02/20 101059 Cheque £162.00 £162.00
19/02/20 Art Society BACS £169.50 £169.50
24/02/20 Sat Yoga BACS £19.50 £19.50
02/03/20 Pilates BACS £39.00 £39.00
02/03/20 Zumba: PS BACS £19.50 £19.50
02/03/20 Sat Yoga BACS £19.50 £19.50
02/03/20 TOADS BACS £70.00 £70.00
03/03/20 B Bounce BACS £39.00 £39.00
03/03/20 B Bounce BACS £39.00 £39.00
04/03/20 Bank Credit 538122 £60.75
09/03/20 Yoga BACS £125.09 £125.09
11/03/20 Art Society BACS £354.75 £354.75
20/04/20 10160 Cheque £70.00 £70.00
22/04/20 B Bounce BACS £19.50 £19.50
22/04/20 Pilates BACS £39.00 £39.00
22/04/20 Zumba: PS BACS £13.00 £13.00
28/04/20 Art Society BACS £220.25 £220.25
12/05/20 WCC BACS £10,000.00
02/06/20 Yoga BACS £8.12 £8.12
02/06/20 Yoga BACS £9.75 £9.75
10/07/20 10161 Cheque £27.50 £27.50
10/07/20 10162 Cheque £7,000.00
13/07/20 TRANSFER BACS £2,000.00
20/07/20 TRANSFER BACS £2,200.00
24/07/20 TRANSFER BACS £100.00
24/07/20 HCC BACS £4,000.00
14/09/20 B Bounce BACS £52.50 £52.50

OLD ALRESFORD : CHRISTY HALL ACCOUNTS 2019 2 : 4

INCOME : Current Account 2 : 2

Date Subject Number Cash Bank Letting Fundraising Donations
14/09/20 B Bounce BACS £29.25 £29.25
14/09/20 B Bounce BACS £10.50 £10.50
14/09/20 B Bounce BACS £42.00 £42.00
16/09/20 VENTA BACS £17.50 £17.50
16/09/20 TRANSFER BACS £500.00
18/09/20 Pilates BACS £52.50 £52.50
30/09/20 Sat Yoga BACS £6.50 £6.50
30/09/20 Sharp BACS £21.00 £21.00
30/09/20 Sat Yoga BACS £13.00 £13.00
02/10/20 JS Art BACS £21.00 £21.00
02/10/20 Walsh BACS £21.00 £21.00
05/10/20 VENTA BACS £11.00 £11.00
14/10/20 CookStars BACS £136.00 £136.00
15/10/20 B Bounce BACS £21.00 £21.00
15/10/20 B Bounce BACS £52.50 £52.50
15/10/20 B Bounce BACS £42.00 £42.00
16/10/20 Pilates BACS £42.00 £42.00
22/10/20 BIGGS Wed. BACS £248.50 £248.50
23/10/20 Yoga BACS £42.00 £42.00
23/10/20 Yoga BACS £35.00 £35.00
05/11/20 Sat Yoga BACS £6.50 £6.50
09/11/20 JS Art BACS £84.00 £84.00
09/11/20 Art Society BACS £262.50 £262.50
11/11/20 Pilates BACS £32.00 £32.00
12/11/20 CookStars BACS £192.00 £192.00
17/11/20 101063 Cheque £135.00 £135.00
20/11/20 Rotary BACS £1,000.00 £1,000.00
27/11/20 WCC BACS £1,334.00
30/11/20 B Bounce BACS £42.00 £42.00
30/11/20 B Bounce BACS £42.00 £42.00
30/11/20 Sat Yoga BACS £19.50 £19.50
30/11/20 B Bounce BACS £10.50 £10.50
03/12/20 CookStars BACS £28.00 £28.00
03/12/20 Pilates BACS £14.00 £14.00
07/12/20 Art Society BACS £21.00 £21.00

£32,451.66 £3,920.71 £336.20 £1,000.00

£32,451.66 Gross Income

£4,800.00 Transfers

£4,256.91 Charity Income

OLD ALRESFORD : CHRISTY HALL ACCOUNTS 2019 3 : 4

EXPENDITURE Current Account 1 : 2

Date Subject Number Cash Bank Ins / UtilitiesClean. / Repair Admin
02/01/20 Cleaning BACS £227.50 £227.50
07/01/20 BT BACS £19.99 £19.99
17/01/20 Electicity BACS £94.73 £94.73
28/01/20 Window C BACS £20.00 £20.00
30/01/20 Oil : Jan BACS £499.69 £499.69
31/01/20 BT BACS £19.99 £19.99
03/02/20 Cleaning BACS £227.50 £227.50
10/02/20 Electicity BACS £47.71 £47.71
13/02/20 Auger BACS £100.00
19/02/20 WCC Lic. BACS £70.00
19/02/20 Cl Supplies BACS £45.97 £45.97
20/02/20 PPL PRS BACS £296.62
25/02/20 Barnes & L BACS £86.40
27/02/20 Cl Supplies BACS £10.60 £10.60
27/02/20 Bifa BACS £245.86 £245.86
02/03/20 Cleaning BACS £227.50 £227.50
02/03/20 BT BACS £19.99 £19.99
12/03/20 Electicity BACS £49.34 £49.34
31/03/20 BT BACS £19.99 £19.99
01/04/20 Cleaning BACS £227.50 £227.50
16/03/20 Hallmaster BACS £224.60 £224.60
14/04/20 Electicity BACS £52.78 £52.78
16/04/20 Water BACS £40.34 £40.34
01/05/20 Cleaning BACS £227.50 £227.50
01/05/20 BT BACS £20.43 £20.43
07/05/20 Window C BACS £40.00 £40.00
11/05/20 Create BACS £24.00 £24.00
11/05/20 Create BACS £120.00 £120.00
11/05/20 PS BACS £207.06
11/05/20 Oil BACS £449.40 £449.40
11/05/20 Electicity BACS £42.09 £42.09
19/05/20 Plumbing BACS £90.00
19/05/20 Decoration BACS £900.00
01/06/20 Cleaning BACS £227.50 £227.50
02/06/20 BT BACS £20.24 £20.24
04/06/20 Insurance BACS £1,055.39 £1,055.39
08/06/20 Building BACS £3,660.00
12/06/20 Electicity BACS £31.84 £31.84
24/06/20 Hedge Cut BACS £120.00
29/06/20 Cl Supplies BACS £124.57 £124.57
01/07/20 Cleaning BACS £227.50 £227.50
01/07/20 BT BACS £20.24 £20.24

OLD ALRESFORD : CHRISTY HALL ACCOUNTS 2019 4 : 4

EXPENDITURE Current Account 2 : 2

Date Subject Number Cash Bank Ins / UtilitiesClean. / Repair Admin
13/07/20 Windows BACS £12,141.11
20/27/20 Decoration BACS £4,006.00
23/07/20 Electicity BACS £28.50 £28.50
24/07/20 Window C BACS £20.00 £20.00
24/07/20 Plumbing BACS £265.20
27/07/20 TRANSFER BACS £2,000.00
31/07/20 BT BACS £20.24 £20.24
03/08/20 Cleaning BACS £227.50 £227.50
11/08/20 Electicity BACS £32.49 £32.49
21/08/20 DR Blinds BACS £1,021.00
01/09/20 Cleaning BACS £227.50 £227.50
01/09/20 BT BACS £20.24 £20.24
11/09/20 Electric BACS £112.94 £112.94
11/09/20 Window C BACS £20.00 £20.00
16/10/20 Bifa BACS £245.86 £245.86
01/10/20 Cleaning BACS £227.50 £227.50
01/10/20 BT BACS £20.24 £20.24
07/10/20 Electicity BACS £33.84 £33.84
23/10/20 Electicity BACS £33.72 £33.72
02/11/20 Cleaning BACS £227.50 £227.50
02/11/20 BT BACS £20.24 £20.24
04/11/20 Plumbing BACS £84.00
09/11/20 Water BACS £40.54 £40.54
09/11/20 Easy Clean BACS £270.00 £270.00
09/11/20 Window C BACS £40.00 £40.00
09/11/20 Chubb BACS £112.79 £112.79
10/11/20 Electicity BACS £34.47 £34.47
01/12/20 Cleaning BACS £227.50 £227.50
01/12/20 BT BACS £20.24 £20.24
09/12/20 Electicity BACS £37.71 £37.71
**£32,301.23 ** Gross Expenditure
£2,665.92 £3,051.14 £1,536.78
Insurance and Utilities
Repairs and Cleaning
Administration
Fees
Building
Misc
Transfer

Annual Financial Report of the Treasurer of The Christy Hall Manageme Peter Stokes 1st April 2021

Income and Expenditure for the year ending 31st December 2020

Current Account
2020
Income
Lettings £3,920.71
Fundraising £336.20
Donations £1,000.00
Grants £22,334.00
Misc. £60.75
Bank Interest nil
£27,651.66
Expenditure
Insurance and Utilities £2,665.92
Repairs and Cleaning £3,051.14
Administration £1,536.78
Fees £366.62
Building £22,473.71
Misc £207.06

£30,301.23

Annual Financial Report of the Treasurer of The Christy Hall Manageme Peter Stokes 1st April 2021

Income minus Expenditure 2020 2019
-£2,649.57overspend
Start of year £3,274.47 £4,641.99
Change within year £2,800.00Transfer -£2,000.00
-£2,649.57overspend £632.48
Interest nil nil
Total at end of year £3,424.90 £3,274.47
Savings Account 2020 2019
Start of year £4,347.86 £2,339.89
Change within year -£2,800.00 £2,000.00
Interest £3.71 £7.94
Total at end of year £1,551.57 £4,347.86
Balance sheet at 31st December 2020
Current Account £3,424.90 £3,274.47
Savings Account £1,551.57 £4,347.86
Total £4,976.47 £7,622.33
Brought Forward £7,622.33 £6,981.91
overspend -£2,649.57 £632.48
interest £3.71 £7.94
£4,976.47 £7,622.33
Balance at Bank 31st Dec 2020
Current Acct £3,424.90 £3,274.47
less outstanding Cx nil nil
£3,424.90 £3,274.47
Saving Acct £1,551.57 £4,347.86
Total Funds £4,976.47 £7,622.33

Notes to Accounts and Report

1 Note and thanks for kind donation from the Village fair

2 Significant decrease in letting and fundraising income due to COVID19

3 COVID Grants of £11 334 from Winchester City Council

4 Note and thanks for grant of £7000 from Old Alresford Parish Council for Ro

5 Note and thanks for grant of £4000 for Windows and doors from Hampshire

6 Note and thanks for donation of £1000 from Rotary for Roof repair

7 Running Costs : £7827.52 per year

8 Now have just over 7 mnths of running costs in reserve

9 Significant one off expenditure for new windows and doors, hall and toilet d

Grant Misc. Interest Transfer

£60.75 £10,000.00 £7,000.00

£2,000.00

£2,200.00
£100.00
£4,000.00
Grant Misc. Int. Transfer
£500.00

£1,334.00

£22,334.00 £60.75 £4,800.00
Letting £3,920.71
Fundraising £336.20
Donations £1,000.00
Grant £22,334.00
Misc. £60.75
Interest £0.00
Total £27,651.66
Fees Building Misc Transfer
£100.00
£70.00
£296.62
£86.40

£207.06

£90.00 £900.00 £3,660.00 £120.00

Fees Building Misc Transfer
£12,141.11
£4,006.00
£265.20
£2,000.00
£1,021.00
£84.00

£366.62 £22,473.71 £207.06 £2,000.00

£2,665.92 £3,051.14 £1,536.78 £366.62 £22,473.71 £207.06 £2,000.00

£32,301.23 Total

ent Committee 1 : 2

2019

£10,261.57 £2,097.80 £2,000.00 £0.00 £45.50 nil

£14,404.87

£2,998.60 £4,108.96 £980.26 £1,248.41 £2,777.45 £1,658.71

£13.772.39

nt Committee 2

of repair County Council

'ecoration