Registered Charity number 900441
Cholsey Preschool Treasurer’s Report for Financial Year 2021-2022
Our main income is through government funding via Oxfordshire County Council (OCC). Secondary income comes from parent fees for extra sessions, breakfast and lunch clubs. We received £94,424 from OCC and £43,455 from parent fees this year which is an increase of £23,632 and £31,818 respectively compared to last year. We have also increased our two year old intake of both funded and unfunded children. This year, we introduced the Baby’s Days and Quick Books systems to aid the preparation of parent invoices, accounts and tracking of expenditure respectively much easier, and I am delighted to say that we will continue to use both of these systems in future.
Fundraising has once again formed an important element of the Preschool Committee’s efforts. ‘Your School Lottery,’ CHOKO, the May Day BBQ and Santa’s Sleigh were our most successful events raising between £600-£1,000 per event for Preschool and we were able to avail of a fairly healthy amount of match-funding against some of our larger fundraising events via a few of the Preschool parents’ employers. The Preschool Lottery has not been as popular this year (£993 raised as opposed to £1,741) so we are trying to advertise it more widely as it really is the easiest way for people to support Preschool when they cannot offer their time at events.
The Preschool Holiday Club, which ran during the same week as CHIPS, was very popular and attracted the largest number of children since its inception, leading to us taking an increase of over 100% more in fees than last year. The various fundraising initiatives, including the Holiday Club, led to our total fundraising for 2021-22 financial year of £7,760 which is an increase of almost 22% (£1,378).
Our main expenditure is on staff salaries and premises costs, both of which are currently covered by OCC and parent fees. We were able to avail of £7,700 from grants covering training and apprenticeships. We were delighted to finally open the newly expanded and refurbished Preschool for the Summer Term 2022, and the children and staff have enjoyed exploring the new space and the additional activities that it has allowed. We used £10,796 of the grant money held over from OCC towards this, leaving £5,841 of the extension grant available for planned spend in 2022/23.
Our closing available funds at the end of the financial year were £77,615. We made a surplus this year of £41,374 which is an amazing turnaround following a turbulent few years and despite an increase to rent/insurance/utilities.
Unfortunately, the impact of COVID prevented any external trips for the children this year but we hope to be able to offer some trips during the forthcoming academic year. In order to save the Preschool bank fees, we have continued to be an almost entirely cashless setting by encouraging parents to pay for fees and other expenses via bank transfer or Childcare vouchers / Tax free childcare.
Our staff and committee this year have been brilliant so thank you to every single one of you for all the effort you have put in to organising and running events and stalls. Our plans for next year’s
fundraising initiatives will hopefully continue to be less impacted by COVID so keep an eye out for further details as they appear.
Management Report Cholsey Preschool For the period ended 31 August 2022 ff C SCI Prepared by Trenans Accountancy Ltd Prepared on 24 October 2022 For managemenl use only
Table of Contents Financial Activities.. Balance Sheet.................................................................................................................................................. Statement ol Cash Flows................................................................................................................................. 216
Financial Activities 1NCOME CHOKO Fundraising incom8 Donations and legaaes Fundraising Amazon Smile Christmas Cards Easy Fundraising Eco Balloon Racè Events Funéraising - Rafll8 Lottery Match Funding May Oay BBQ PayPal Fundraising Santa's Sl8igh Totd Fundr818lng Grant Income Apprènticèship payment Training Support Grant Totd Grant In Holiday Club Inlgr9sI Eamed OCC Fees OCC funding - EYPP holiday tocé vouchgrs Parent Fees Ragistration F99 Unilorrn Sales Ti)tsl Ino)mo COST OF SALES Direct Wages SMP Roimbursed Told Dlrgcl Wag88 EYPP holiday food vouchers Fundraising Costs Choko expenses Uniform Costs Told Fundra181ThJ Co818 School Dinner Costs 1,000.00 635.39 1,668.23 63.22 70.00 70.52 85.69 167.40 298.79 993.50 387.40 964.91 110.63 600.00 5,480.29 10,796.41 4,500.00 3,200.00 18,496.41 2,280.00 94,423.87 525.00 43,454.60 560.00 38.71 186.9013S 104,195.90 -469.59 103.726.31 190.OQ 568.67 64.31 402.59 1.035.57 47.10 104.998.98 61.902.37 TOTAL EXPENDITURES Accountancy AdvèrtisinglPromotional AllotmentlGarden Expendilure Bank Chargès 508.00 57.37 2,375.83 87.10 Cholsey Pres¢hfY)I 316
Charitable Donatiorkg Cleaning Committee Leaving Gift Computer Costs Educational Supplies Employers Nl Equipment Expensed Health & Safety Heat and Light Insuranca$ Legal and Professional MLJSIC Licanco OfficalGeneral Administrative Exp8ns8S Pensions Phone Costs Preschool Lease Legal costs Printing, Postsg& and Stationery Rent R8pairs and Main18nancg Sothvare Stall Trainlng and Wèllar9 Staff Gifts Staff Christmas Meal Totd Staff Trdnlry aTrJ W¢llar• Subscriptions Sum Up Fegs Website hosting Total ExpervJWrg8 NET OPERATING INCOME OTHER EXPENDITUAES Depreciation Food delivery Tesco delivery lee Total Other ExwdllLYe6 NET OTHER INCOME NET INCOME'IEXPENDITUREI 25.00 455.70 55.00 168.00 2,781.90 670.15 2,304.43 52.52 616.60 951.33 103.29 108.43 351.23 1,226.73 132.46 1,249.75 2.85 4,162.16 112.07 223.08 139.45 107.07 128.70 375.22 168.00 2.80 84.00 19,411.Q) 42.491.37 811.49 281.86 23.97 1.117.32 -1,117.32 £41,374.05 Cholsey Pres¢hfY)I 416
Balance Sheet FIXED ASSET Tangl8 a888ts Fixtures and Fittings Additions Flxturès and Fittings D8prgciaiion Tanglble a886ts Totsl Fixed Asset 7,411.27 -811.49 8,599.78 6,599.78 CASH AT BANK AND IN HAND Current Accounl109881 Petty Cash Savings166711 Totsl Cash at bhnk and In harwj DEBTOFIS D8blors Totsl Debto NET CUFIRENT ASSETS CREDITORS AMOUNTS FALLING DUE WITHIN ONE YEAR Trade crlItor8 Creditors Totd Trad• Crndltors Cuff8nt Llat411d•8 Accruals Deferred Incornè Payroll Ilablllligs HMFIC Total Payrdl11th1th8 Pension Payable Totd CutT•nt UthIthB Totsl GraYltor8: amounts I11 duo wthn OM y•ar NET CURRENT ASSETS ,'LIA81LITIES} TOTAL ASSETS LESS CURRENT LIABILITIES TOTAL NET ASSETS ILIABILITIESI 43,702.07 153.13 60,003.02 1(Y3.858.22 5,100.04 5.100.04 108.958.28 141.07 141.07 160.00 35,728.59 1,599.83 1.599.83 312.83 37,801.25 37,942.32 71.015.94 7T,615.72 £77,615.72 CHARITY FUNDS R81ained Earnings SurplusllDelicitl Total Charfty fund8 36,241.67 41,374.05 £TI.615.72 Cholsey Pres¢hfY)I 516
Statement of Cash Flows OPERATING ACTIVITIES N&t Income Adjustments to reconcile Net Income to Net Cash provided by operations.. D8btors Finished Goods FixtLJies and Fittings D8praciation Creditors Accruals D818rr8d Income Payroll liabilili8s..HMRC Pension Payable Total Adlu8tmonts to r•condl• N6t Ir¢)• to Net Ca8h ty opwkn: ca8h by op8falrwJ a¢VvlV•8 INV&SIING ACIIVIIILS Fixtures and Fittings Additions ¢88h by Inv•8Ong a¢ifvlll88 NET CASH INCREASE FOFI P&RIOD Cash at beginning ol period CASH AT END OF PERIOD 41,374.05 -8,933.64 174.55 811.49 10.35 -8.00 19,091.00 3.163.34 -222.64 14,088.45 55,480.50 -7,411.27 -7,411.27 48,049.23 55.808.99 £103.858.22 Chols&y Preschool 616
Management Report Cholsey Preschool For the period ended 31 August 2022 ff C SCI Prepared by Trenans Accountancy Ltd Prepared on 24 October 2022 For managemenl use only
Table of Contents Financial Activities.. Balance Sheet.................................................................................................................................................. Statement ol Cash Flows................................................................................................................................. 216
Financial Activities 1NCOME CHOKO Fundraising incom8 Donations and legaaes Fundraising Amazon Smile Christmas Cards Easy Fundraising Eco Balloon Racè Events Funéraising - Rafll8 Lottery Match Funding May Oay BBQ PayPal Fundraising Santa's Sl8igh Totd Fundr818lng Grant Income Apprènticèship payment Training Support Grant Totd Grant In Holiday Club Inlgr9sI Eamed OCC Fees OCC funding - EYPP holiday tocé vouchgrs Parent Fees Ragistration F99 Unilorrn Sales Ti)tsl Ino)mo COST OF SALES Direct Wages SMP Roimbursed Told Dlrgcl Wag88 EYPP holiday food vouchers Fundraising Costs Choko expenses Uniform Costs Told Fundra181ThJ Co818 School Dinner Costs 1,000.00 635.39 1,668.23 63.22 70.00 70.52 85.69 167.40 298.79 993.50 387.40 964.91 110.63 600.00 5,480.29 10,796.41 4,500.00 3,200.00 18,496.41 2,280.00 94,423.87 525.00 43,454.60 560.00 38.71 186.9013S 104,195.90 -469.59 103.726.31 190.OQ 568.67 64.31 402.59 1.035.57 47.10 104.998.98 61.902.37 TOTAL EXPENDITURES Accountancy AdvèrtisinglPromotional AllotmentlGarden Expendilure Bank Chargès 508.00 57.37 2,375.83 87.10 Cholsey Pres¢hfY)I 316
Charitable Donatiorkg Cleaning Committee Leaving Gift Computer Costs Educational Supplies Employers Nl Equipment Expensed Health & Safety Heat and Light Insuranca$ Legal and Professional MLJSIC Licanco OfficalGeneral Administrative Exp8ns8S Pensions Phone Costs Preschool Lease Legal costs Printing, Postsg& and Stationery Rent R8pairs and Main18nancg Sothvare Stall Trainlng and Wèllar9 Staff Gifts Staff Christmas Meal Totd Staff Trdnlry aTrJ W¢llar• Subscriptions Sum Up Fegs Website hosting Total ExpervJWrg8 NET OPERATING INCOME OTHER EXPENDITUAES Depreciation Food delivery Tesco delivery lee Total Other ExwdllLYe6 NET OTHER INCOME NET INCOME'IEXPENDITUREI 25.00 455.70 55.00 168.00 2,781.90 670.15 2,304.43 52.52 616.60 951.33 103.29 108.43 351.23 1,226.73 132.46 1,249.75 2.85 4,162.16 112.07 223.08 139.45 107.07 128.70 375.22 168.00 2.80 84.00 19,411.Q) 42.491.37 811.49 281.86 23.97 1.117.32 -1,117.32 £41,374.05 Cholsey Pres¢hfY)I 416
Balance Sheet FIXED ASSET Tangl8 a888ts Fixtures and Fittings Additions Flxturès and Fittings D8prgciaiion Tanglble a886ts Totsl Fixed Asset 7,411.27 -811.49 8,599.78 6,599.78 CASH AT BANK AND IN HAND Current Accounl109881 Petty Cash Savings166711 Totsl Cash at bhnk and In harwj DEBTOFIS D8blors Totsl Debto NET CUFIRENT ASSETS CREDITORS AMOUNTS FALLING DUE WITHIN ONE YEAR Trade crlItor8 Creditors Totd Trad• Crndltors Cuff8nt Llat411d•8 Accruals Deferred Incornè Payroll Ilablllligs HMFIC Total Payrdl11th1th8 Pension Payable Totd CutT•nt UthIthB Totsl GraYltor8: amounts I11 duo wthn OM y•ar NET CURRENT ASSETS ,'LIA81LITIES} TOTAL ASSETS LESS CURRENT LIABILITIES TOTAL NET ASSETS ILIABILITIESI 43,702.07 153.13 60,003.02 1(Y3.858.22 5,100.04 5.100.04 108.958.28 141.07 141.07 160.00 35,728.59 1,599.83 1.599.83 312.83 37,801.25 37,942.32 71.015.94 7T,615.72 £77,615.72 CHARITY FUNDS R81ained Earnings SurplusllDelicitl Total Charfty fund8 36,241.67 41,374.05 £TI.615.72 Cholsey Pres¢hfY)I 516
Statement of Cash Flows OPERATING ACTIVITIES N&t Income Adjustments to reconcile Net Income to Net Cash provided by operations.. D8btors Finished Goods FixtLJies and Fittings D8praciation Creditors Accruals D818rr8d Income Payroll liabilili8s..HMRC Pension Payable Total Adlu8tmonts to r•condl• N6t Ir¢)• to Net Ca8h ty opwkn: ca8h by op8falrwJ a¢VvlV•8 INV&SIING ACIIVIIILS Fixtures and Fittings Additions ¢88h by Inv•8Ong a¢ifvlll88 NET CASH INCREASE FOFI P&RIOD Cash at beginning ol period CASH AT END OF PERIOD 41,374.05 -8,933.64 174.55 811.49 10.35 -8.00 19,091.00 3.163.34 -222.64 14,088.45 55,480.50 -7,411.27 -7,411.27 48,049.23 55.808.99 £103.858.22 Chols&y Preschool 616