Registered Charity number 900441
Cholsey Preschool Treasurer’s Report for Financial Year 2020-2021
NB. Cholsey Preschool amended their year end from 31[st] March to 31[st] August to fall in line with the UK academic year during the period 1[st] April 2020 until 31[st] August 2021.
Our main income is through government funding via Oxfordshire County Council (OCC). Secondary income comes from parent fees for extra sessions and breakfast and lunch clubs. We received £110,606 from OCC and parent fees this year which is an increase of £13,321 compared to last year. We have also increased our two year old intake of both funded and unfunded children.
Fundraising has once again formed an important element of the Preschool Committee’s efforts. ‘Your School Lottery’ continues to raise much needed funds (£1,741) for Preschool and we were able to avail of a healthy amount of match-funding against some of our larger fundraising events via a few of the Preschool parents’ employers.
We partnered with Cholsey Primary School for the Smarties Challenge over the Easter holidays and finally, one of our current Preschool parents, Tom achieved the amazing feat of completing a 215 mile Ultra Marathon and raised over £500 for Preschool in the process. We are in awe of his ability to complete such a difficult race.
The various new fundraising initiatives led to our total fundraising for 2021-22 financial year of £6,309 which is an increase of 1% (£62). This is a good total considering this was achieved despite COVID continuing to impact heavily throughout the entire financial period.
Following a fairly lengthy process, I submitted our proposal to obtain some additional funding to help minimise the financial effects experienced by Preschool due to Covid. We were awarded just over £9,000 which meant that we were able to pay the staff salaries over the summer period without having to dip into our savings account to a great extent.
Our main expenditure is on staff salaries and premises costs both of which are currently covered by OCC and parent fees. We are currently in negotiations with OCC / ESFA / Cholsey Primary School about the inevitable rent and utilities increase which will come with the expanded setting and we envisage that the new Preschool room will be able to open for the Summer Term 2022.
Our closing balance at the end of the financial year was £36,242. We made a loss this year of £11,885 due to an increase in staff costs including pensions, rent/insurance/utilities, staff training and the impact of Covid-19.
Unfortunately, the impact of COVID prevented any external trips for the children this year.
In order to save the Preschool bank fees, we have continued to be an almost entirely cashless setting by encouraging parents to pay for fees and other expenses via bank transfer or Childcare vouchers / Tax free childcare.
Our staff and committee this year have been brilliant so thank you to every single one of you for all the effort you have put in to organising and running events and stalls. Our plans for next year’s fundraising initiatives will hopefully be less impacted by COVID so keep an eye out for further details as they appear.
Cholsey Pre-school Accounts 31 August 2021
Cholsey Pre-School
Approval statement
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Trenans Accountancy Ltd. with all information and explanations necessary for their compilation.
Caroline Russell (Treasurer)
19 May 2022
1
Cholsey Pre-School
Accountants' report on the unaudited accounts to Cholsey Pre-School
You have approved the accounts for the period ended 31 August 2021 which comprise the Profit and Loss Account, the Balance Sheet and the related notes. In accordance with your instructions, we have compiled these unaudited accounts from the accounting records and information and explanations supplied to us.
Trenans Accountancy Ltd. Accountants
Thames Wing Howbery Park Crowmarsh Oxon OX10 8BA
19 May 2022
2
Cholsey Pre-School Statement of Financial activities for the period from 1 April 2020 to 31 August 2021
| Incoming Resources Resources Expended Gross profit Other Incoming Resourses Expenses Wages, salaries and other staff costs Rent, rates, power and insurance costs Repairs and renewals of property and equipment Telephone, fax, stationery and other office costs Advertising and business entertainment costs Bank, credit card and other finance charges Accountancy, legal and other professional fees Other business expenses Loss |
2021 £ 120,814 135,317 (14,503) 16,168 3,534 3,466 17 4,192 654 122 1,096 469 13,550 (11,885) |
2020 £ 105,725 98,540 7,185 - 4,133 3,332 - 2,848 32 186 1,549 1,120 13,200 (6,015) |
|---|---|---|
3
Cholsey Pre-School Balance Sheet as at 31 August 2021
| Notes Current assets Stock and work in progress Bank/building society balances Cash in hand Current liabilities Trade creditors Other liabilities and accruals Net current assets Net assets Funds of the Charity Balance at start of period Net loss |
175 55,766 43 55,984 131 19,611 19,742 |
2021 £ 36,242 36,242 48,127 (11,885) 36,242 |
494 51,416 221 52,131 46 3,958 4,004 |
2020 £ 48,127 48,127 54,142 (6,015) 48,127 |
|---|---|---|---|---|
4
Cholsey Pre-School Notes to the Accounts for the period from 1 April 2020 to 31 August 2021
1 Accounting basis
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
2 Statement of financial activities account analysis
| Sales Fees Fundraising Grant Income Donation Sales Cost of sales Purchases Decrease/(increase) in stocks Direct labour Other direct costs Other incoming resources Covid Support Grant Income Wages, salaries and other staff costs Pensions Employer's NI Temporary staff and recruitment Staff training and welfare Rent, rates, power and insurance costs Rent Service charges Cleaning Repairs and renewals of property and equipment Repairs and maintenance Telephone, fax, stationery and other office costs Telephone and fax Stationery and printing Equipment expensed |
2021 £ 110,606 6,309 1,500 2,397 2 120,814 1,975 319 132,669 354 135,317 16,168 1,561 - - 1,973 3,534 2,798 - 668 3,466 17 123 1,213 2,101 |
2020 £ 97,285 6,247 - 2,193 - 105,725 3,794 (24) 94,642 128 98,540 - 1,216 751 165 2,001 4,133 2,539 120 673 3,332 - 84 615 1,319 |
|---|---|---|
5
Cholsey Pre-School Notes to the Accounts
for the period from 1 April 2020 to 31 August 2021
| Software Other insurance costs Advertising and business entertainment costs Advertising and PR Bank, credit card and other finance charges Bank charges Accountancy, legal and other professional fees Accountants fees Other legal and professional Other business expenses Subscriptions Other expenses |
29 726 4,192 654 122 712 384 1,096 434 35 469 |
120 710 2,848 32 186 674 875 1,549 365 755 1,120 |
|---|---|---|
6
Cholsey Pre-School Notes to the Accounts for the period from 1 April 2020 to 31 August 2021
7
Cholsey Pre-school Accounts 31 August 2021
Cholsey Pre-School
Approval statement
I approve the accounts which comprise of the Profit and Loss Account, the Balance Sheet and the related notes. I acknowledge my responsibility for the accounts, including the appropriateness of the applicable financial reporting framework as set out in note 1, and for providing Trenans Accountancy Ltd. with all information and explanations necessary for their compilation.
Caroline Russell (Treasurer)
19 May 2022
1
Cholsey Pre-School
Accountants' report on the unaudited accounts to Cholsey Pre-School
You have approved the accounts for the period ended 31 August 2021 which comprise the Profit and Loss Account, the Balance Sheet and the related notes. In accordance with your instructions, we have compiled these unaudited accounts from the accounting records and information and explanations supplied to us.
Trenans Accountancy Ltd. Accountants
Thames Wing Howbery Park Crowmarsh Oxon OX10 8BA
19 May 2022
2
Cholsey Pre-School Statement of Financial activities for the period from 1 April 2020 to 31 August 2021
| Incoming Resources Resources Expended Gross profit Other Incoming Resourses Expenses Wages, salaries and other staff costs Rent, rates, power and insurance costs Repairs and renewals of property and equipment Telephone, fax, stationery and other office costs Advertising and business entertainment costs Bank, credit card and other finance charges Accountancy, legal and other professional fees Other business expenses Loss |
2021 £ 120,814 135,317 (14,503) 16,168 3,534 3,466 17 4,192 654 122 1,096 469 13,550 (11,885) |
2020 £ 105,725 98,540 7,185 - 4,133 3,332 - 2,848 32 186 1,549 1,120 13,200 (6,015) |
|---|---|---|
3
Cholsey Pre-School Balance Sheet as at 31 August 2021
| Notes Current assets Stock and work in progress Bank/building society balances Cash in hand Current liabilities Trade creditors Other liabilities and accruals Net current assets Net assets Funds of the Charity Balance at start of period Net loss |
175 55,766 43 55,984 131 19,611 19,742 |
2021 £ 36,242 36,242 48,127 (11,885) 36,242 |
494 51,416 221 52,131 46 3,958 4,004 |
2020 £ 48,127 48,127 54,142 (6,015) 48,127 |
|---|---|---|---|---|
4
Cholsey Pre-School Notes to the Accounts for the period from 1 April 2020 to 31 August 2021
1 Accounting basis
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
2 Statement of financial activities account analysis
| Sales Fees Fundraising Grant Income Donation Sales Cost of sales Purchases Decrease/(increase) in stocks Direct labour Other direct costs Other incoming resources Covid Support Grant Income Wages, salaries and other staff costs Pensions Employer's NI Temporary staff and recruitment Staff training and welfare Rent, rates, power and insurance costs Rent Service charges Cleaning Repairs and renewals of property and equipment Repairs and maintenance Telephone, fax, stationery and other office costs Telephone and fax Stationery and printing Equipment expensed |
2021 £ 110,606 6,309 1,500 2,397 2 120,814 1,975 319 132,669 354 135,317 16,168 1,561 - - 1,973 3,534 2,798 - 668 3,466 17 123 1,213 2,101 |
2020 £ 97,285 6,247 - 2,193 - 105,725 3,794 (24) 94,642 128 98,540 - 1,216 751 165 2,001 4,133 2,539 120 673 3,332 - 84 615 1,319 |
|---|---|---|
5
Cholsey Pre-School Notes to the Accounts
for the period from 1 April 2020 to 31 August 2021
| Software Other insurance costs Advertising and business entertainment costs Advertising and PR Bank, credit card and other finance charges Bank charges Accountancy, legal and other professional fees Accountants fees Other legal and professional Other business expenses Subscriptions Other expenses |
29 726 4,192 654 122 712 384 1,096 434 35 469 |
120 710 2,848 32 186 674 875 1,549 365 755 1,120 |
|---|---|---|
6
Cholsey Pre-School Notes to the Accounts for the period from 1 April 2020 to 31 August 2021
7