**HOLY TRINITY CE PRIMARY SCHOOL PTA** REGISTERED CHARITY NUMBER 900407
# **Holy Trinity Church of England Primary School PTA**
**Trustees’ Annual Report For the Year Ending 31[st] August 2025**
1
## **CONTENTS OF THE REPORT**
||_Page_|
|---|---|
|Report of the Trustees|3 to 4|
|Objectives, Achievements, and Activities|5|
|Financial Overview and Accounts|6 to 8|
2
## **REPORT OF THE TRUSTEES**
The Trustees present their report with the accounts of the charity for the year ended 31[st] August 2025.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
|_Principal Office:_|Church Road, Sunningdale, SL5 ONJ|
|---|---|
|_Elected Trustees_:|From 23rdSeptember 2024 until 23rdSeptember 2025|
|_Chairpersons_:|Hannah Howe|
||Jenny Lynch|
|_Secretary:_|Debra Harrison|
|_Treasurer_:|Sarah Harris|
|_School Representatives:_|_Miss S Harding_|
||_Mrs. W Poulter_|
|_Class Representatives_:|Reception – Gemma Gill|
||Year 1 – Anna Swift, Karen Woodward|
||Year 2 - Lizzie Carpenter, Olivia Williams|
||Year 3 - Kiran Jowhal, Lizzie McIntosh, Valerie Waters|
||Year 4 – Jenny Lynch, Amanda Southgate|
||Year 5 – Cathryn Bishop, Suzie Dear, Salma Paruk, Annalet Van|
||Deventer|
||Year 6 – Samantha Pink, Zsanett Sylveste|
|_Banking Partner_:|Barclay’s Bank|
## **GOVERNING DOCUMENT**
The Charity’s governing document is the Holy Trinity PTA Constitution
## **GOVERNING BODY**
Holy Trinity PTA Committee forms the Board of Trustees of Holy Trinity PTA and is responsible for the overall governance of the Charity including the approval of any expenditure. The charity name is “HOLY TRINITY CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHERS ASSOCIATION” and its Charity number is 900407.
## **RECRUITMENT OF TRUSTEES**
The elected Trustees are appointed by the Annual General Meeting (the AGM) to which all parents and guardians of pupils attending Holy Trinity School and all teachers and ancillary staff of the school are invited and are entitled to vote.
The committee is elected annually at the AGM. Trustees can be re-elected for subsequent terms.
3
## **PRINCIPAL AIMS AND ACTIVITIES**
The objects of the Association are to advance the education of the pupils of the school by providing and assistant in the provision of facilities for education at the School (not normally provided by the Local Education Authority) and as an ancillary thereto and in furtherance of this object the Association may:
- a) Foster more extended relationships between staff, parents and others associated with the School;
- b) Engage in activities which support the School and advance the education of the pupils attending it.
## **ORGANISATION**
The PTA meets termly as a minimum. From time to time, it sets up on-going or ad hoc Committees to run specific events.
## **RISK ASSESSMENT AND MANAGEMENT**
The following matters have been considered as part of our risk assessment.
- _Finance_ Our financial position is set out in the attached financial report. The association holds a Financial Control and Expenses policy.
- _Insurance_ We are insured by Zurich Insurance plc under a bespoke PTA policy provided by Parentkind.
4
## **OBJECTIVES, ACHIEVEMENTS AND ACTIVITIES**
During the 2024/25 academic year, Holy Trinity School PTA raised £20,815.13 (net, after expenses) for the school through various fundraising initiatives. These funds were generated from a combination of events, including Christmas and Summer Fairs, as well as a school disco and movie nights.
The PTA has been delighted with the level of engagement and generosity shown by the school community. Our fundraising success has been a testament to the hard work of our volunteers and the support from parents, carers, teachers and local businesses.
The primary objective of the year was to raise money to fully fund a refurbishment of the school library. We are pleased to confirm that this objective has been met, with the library completed in August 2025.
Fundraising highlights included:
## **CHRISTMAS FAIR**
## _Raised £4,793_
Another fantastic Christmas fair. Our fabulous year groups arranged a Santa’s Grotto, tombolas, a Secrets Room and a range of craft activities. We also enjoyed turkey sandwiches as well as mulled wine and cakes supported by the teachers and governors.
## **SUMMER FAIR**
## _Raised £4,202_
This year we tied something different and organised a circus to visit the school fair, which was enjoyed by all. We were blessed with sunshine, which allowed us also to run tombolas, lucky dips and games for the children. A drinks stand and BBQ provided muchneeded refreshments.
## **CAKE SALES**
## _Raised £2,356_
Each Class group took their turn to provide a selection of sweet treats on a Friday afternoon.
## **MUFTI DAYS**
## _Raised £1,289_
On two occasions during the year, the children enjoyed a film of their choice at the end of the school day, along with crisps and drinks.
## **SCHOOL DISCO**
## _Raised £1,043_
With two sittings at £10 a ticket, we had a DJ, pizza and hot dogs for the children to enjoy.
5
## **FINANCIAL OVERVIEW**
We started off the year with £50,958.13 funds in our account and finished the year with a balance of £15,648.92
## **INCOME**
The Receipts and Payments accounts show **£27,699.69** raised from events during the year, **£20,815.13** after deducting related expenses.
|**Earnings:**
Christmas Fair
Sunningdale Xmas Lights
Summer Fair
ParentKind
Cake Sales
Class 6 fundraising (excl. fairs)
Bags2School
Uniform Sales
Mufti
Disco
Movie Nights
EasyFundraising
Lottery
Donations, Standing Orders etc
World Book Day
Interest
Gift Aid
Other
**Earnings SubTotal**|**Receipts**
**Payments**
**Net**
5,851.74
1,058.34
4,793.40
223.59
0.00
223.59
8,920.97
4,719.39
4,201.58
0.00
162.00
(162.00)
2,356.70
0.00
2,356.70
1,134.46
231.05
903.41
192.80
0.00
192.80
336.74
0.00
336.74
1,289.01
0.00
1,289.01
1,432.91
390.00
1,042.91
1,370.23
263.78
1,106.45
488.50
0.00
488.50
374.40
0.00
374.40
253.16
0.00
253.16
184.30
0.00
184.30
268.68
0.00
268.68
2,804.23
0.00
2,804.23
157.27
0.00
157.27|
|---|---|
||**27,699.69**
**6,884.56**
**20,815.13**|
## **EXPENDITURE**
**£56,124.34** was given to the school during the academic year to fund the all-weather track, a library refurbishment, classroom equipment, and subscriptions, as well as many other items. As is customary, all funds raised by Year 6 can be used to fund their end of year leaver’s activities and celebrations.
|**Donations:**|**Payments**|
|---|---|
|Class spending|3,747.40|
|Class 6|1,687.93|
|Purple Mash|1,999.00|
|Forest School|72.94|
|Library|15,110.26|
|Easter Eggs|344.85|
|PTA Shed|334.70|
|Stage|371.76|
|All Weather Track|32,112.00|
|Wooden Spoons|128.50|
|Memorial Bench|215.00|
|**Donations SubTotal**|**56,124.34**|
6
## **HOLY TRINITY CE SCHOOL PTA Charity Number 900407**
## **Receipts and Payments Accounts for Period 01/09/24 to 31/08/25**
|**Bank funds at 31/08/24**
**Earnings:**
Christmas Fair
Sunningdale Xmas Lights
Summer Fair
ParentKind
Cake Sales
Class 6 fundraising (excl. fairs)
Bags2School
Uniform Sales
Mufti
Disco
Movie Nights
EasyFundraising
Lottery
Donations, Standing Orders etc
World Book Day
Interest
Gift Aid
Other
**Earnings SubTotal**
**Donations:**
Class Cake Money spending
Class 6
Purple Mash
Forest School
Library
Easter Eggs
PTA Shed
Stage
All Weather Track
Wooden Spoons
Memorial Bench
**Donations SubTotal**
**Total receipts/payments**
**Bank funds at 31/08/25**|**Receipts**
**Payments**
**Net**
**Balance**
**50,958.13**
5,851.74
1,058.34
4,793.40
223.59
0.00
223.59
8,920.97
4,719.39
4,201.58
0.00
162.00
(162.00)
2,356.70
0.00
2,356.70
1,134.46
231.05
903.41
192.80
0.00
192.80
336.74
0.00
336.74
1,289.01
0.00
1,289.01
1,432.91
390.00
1,042.91
1,370.23
263.78
1,106.45
488.50
0.00
488.50
374.40
0.00
374.40
253.16
0.00
253.16
184.30
0.00
184.30
268.68
0.00
268.68
2,804.23
0.00
2,804.23
157.27
0.00
157.27
**27,699.69**
**6,884.56**
**20,815.13**
0.00
3,747.40
(3,747.40)
0.00
1,687.93
(1,687.93)
0.00
1,999.00
(1,999.00)
0.00
72.94
(72.94)
0.00
15,110.26
(15,110.26)
0.00
344.85
(344.85)
0.00
334.70
(334.70)
0.00
371.76
(371.76)
0.00
32,112.00
(32,112.00)
0.00
128.50
(128.50)
0.00
215.00
(215.00)
**0.00**
**56,124.34**
**(56,124.34)**
**27,699.69**
**63,008.90**
**(35,309.21)**
**15,648.92**|
|---|---|
**15,648.92**
7
## **STATEMENT OF ASSETS AND LIABILITIES**
## **Monetary Assets**
|**Monetary Assets**||
|---|---|
|Bank Account as at 31stAugust 2025|£15,648.92|
|Cashas at 31stAugust2025|£30.00|
|**Total**|**£**15,678.92|
|**Non-Monetary Assets**||
|---|---|
|PTA facilities onschoolsite|£3,000.00|
|||
|**Total **|**£3,000.00**|
|**Liabilities and Committed Funds**||
|Reserves|£5,000.00|
|||
|**Total **|**£37,000.00**|
## **RESERVES POLICY AND FINANCIAL POSITION**
At the end of 2025, the Association held unrestricted cash reserves of £ **15,678.92** .
It is our policy to maintain a cash balance of at least £5,000 in reserves. We therefore currently hold ££ **10,678.92** available for making grants.
## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES AND GOVERNANCE**
The Trustees are responsible for their Annual Report and the preparation of the Receipts and Payments Accounts in accordance with applicable law and generally accepted Accounting Practice.
In preparing these financial statements the Trustees should follow best practice and:
- Select the most suitable accounting policies and apply them consistently;
- Make judgements and estimates which are reasonable and prudent;
- Follow applicable accounting standards and the Charities Act, disclosing and explaining any material departures in the financial statements;
- Prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which are such as to disclose, with reasonable accuracy, the financial position of the Charity at any time and enable them as Trustees to ensure that the financial statements comply with charity law.
The Trustees are also responsible for safeguarding the Charity’s assets and ensuring their proper application in accordance with Charity Law, and hence for taking reasonable steps for the prevention and detection of error, fraud and other irregularities.
8
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Sarah Harris, Treasurer
15/09/2025
9
## **HOLY TRINITY CE SCHOOL PTA Charity Number 900407**
## **Receipts and Payments Accounts for Period 01/09/24 to 31/08/25**
|**Bank funds at 31/08/24**
**Earnings:**
Christmas Fair
Sunningdale Xmas Lights
Summer Fair
ParentKind
Cake Sales
Class 6 fundraising (excl. fairs)
Bags2School
Uniform Sales
Mufti
Disco
Movie Nights
EasyFundraising
Lottery
Donations, Standing Orders etc
World Book Day
Interest
Gift Aid
Other
**Earnings SubTotal**
**Donations:**
Class Cake Money spending
Class 6
Purple Mash
Forest School
Library
Easter Eggs
PTA Shed
Stage
All Weather Track
Wooden Spoons
Memorial Bench
**Donations SubTotal**
**Total receipts/payments**|**Receipts**
**Payments**
**Net**
**Balance**
**50,958.13**
5,851.74
1,058.34
4,793.40
223.59
0.00
223.59
8,920.97
4,719.39
4,201.58
0.00
162.00
(162.00)
2,356.70
0.00
2,356.70
1,134.46
231.05
903.41
192.80
0.00
192.80
336.74
0.00
336.74
1,289.01
0.00
1,289.01
1,432.91
390.00
1,042.91
1,370.23
263.78
1,106.45
488.50
0.00
488.50
374.40
0.00
374.40
253.16
0.00
253.16
184.30
0.00
184.30
268.68
0.00
268.68
2,804.23
0.00
2,804.23
157.27
0.00
157.27
**27,699.69**
**6,884.56**
**20,815.13** Funds raised
0.00
3,747.40
(3,747.40)
0.00
1,687.93
(1,687.93)
0.00
1,999.00
(1,999.00)
0.00
72.94
(72.94)
0.00
15,110.26
(15,110.26)
0.00
344.85
(344.85)
0.00
334.70
(334.70)
0.00
371.76
(371.76)
0.00
32,112.00
(32,112.00)
0.00
128.50
(128.50)
0.00
215.00
(215.00)
**0.00**
**56,124.34**
**(56,124.34)**
**27,699.69**
**63,008.90**
**(35,309.21)**|
|---|---|
**Bank funds at 31/08/25**
**15,648.92**
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
mémbers of
Holy Trinity Church of England Primary School PTA
On accounts for the yèar
endod
31st August 2025
Charity no
(if any)
900407
Set out on pag06
I r8POrt to the Iruslees on my examination of the account5 of the above
charity I'the Trust.) for the year endedsl) , I .3)-
Rosponslbllltles and As Ihe chadly Iruslees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordanc8 With the requirements of the Charit18s Act
2011 ('the Act.).
I report in respect of my examination of the Trusl's accounts Carried out
under section 145 of th8 2011 Act and In carylng oul my examination, I
hav8 followed the applicable Directions given by the Charity Commission
under section 14515)(b} of the Acl.
I have Completed my examination. I confinn that no material matters have
come to my attention (other than that disclosed below ") in connection with
the examination which gives me cause to belleve that in, any material
respect..
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting records
Independent
examinerfs statsmont
I have no concerns and have come across no other matters in connection
with Iha examination to which altention should be drawn in order to enable
prope
understanding of the accounts lo be reached.
Plga
lete the words in the brackets if they do not apply.
Slgnod:
Dato:
-lo2
Nafflo:
Ghl
IL- i- fJ o:K i O .AccoLIJ IrtLJ fs
CCA
R81gvant profossional
qualification{8) or body
(If any):
A£soCi¢r I itsfvJ OF CF(
Addrgss:
uy
Chaftered Ceiiilied Accountants & Ta
oad, Haye$
UB4 BHZ
0203 930 9091
IER
October 2018
Section B
Disclosure
Only ¢ompl8te if the 8xamin8r needs to highlight matters of Goncern (see CC32,
Indep8ndent examination of charity accounts.. directions and guidance for
examiners).
Give horo brief dotails of
any items that the
examiner wishes to
dlsclosa.
IER
October 2018