**HOLY TRINITY CE PRIMARY SCHOOL PTA** REGISTERED CHARITY NUMBER 900407
# **Holy Trinity Church of England Primary School PTA Trustees’ Annual Report For the Year Ending 31[st] August 2024**
Page 1
## **CONTENTS OF THE REPORT**
||_Page_|
|---|---|
|Report of the Trustees|3 to 4|
|Objectives, Achievements, and Activities|5|
|Financial Overview and Accounts|6 to 8|
Page 2
## **REPORT OF THE TRUSTEES**
The Trustees present their report with the accounts of the charity for the year ended 31[st] August 2024.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
|_Principal Office:_|Church Road, Sunningdale, SL5 ONJ|
|---|---|
|_Elected Trustees_:|From 3rdOctober 2023 until 23rdSeptember 2024|
|_Chairpersons_:|Jyotika Patel|
||Ingrid Badenhorst|
|_Secretary:_|Debra Harrison|
|_Treasurer_:|Sarah Harris|
|_School Representatives:_|_Miss S Harding_|
||_Mrs. W Poulter_|
|_Class Representatives_:|Reception – Gemma Benbow, Hannah Howe|
||Year 1 – Wendy Wilson, Chris McClean|
||Year 2 – Erica Guest, Vanessa Kemp|
||Year 3 – Janice Sudell, Sam Pink|
||Year 4 – Joanna Brewer, Valerie Waters|
||Year 5 – Paula Bazley, Lianna Richardson|
||Year 6 – Seona Treadaway|
|_Banking Partner_:|Barclay’s Bank|
## **GOVERNING DOCUMENT**
The Charity’s governing document is the Holy Trinity PTA Constitution
## **GOVERNING BODY**
Holy Trinity PTA Committee forms the Board of Trustees of Holy Trinity PTA and is responsible for the overall governance of the Charity including the approval of any expenditure. The charity name is “HOLY TRINITY CHURCH OF ENGLAND PRIMARY SCHOOL PARENT TEACHERS ASSOCIATION” and its Charity number is 900407.
## **RECRUITMENT OF TRUSTEES**
The elected Trustees are appointed by the Annual General Meeting (the AGM) to which all parents and guardians of pupils attending Holy Trinity School and all teachers and ancillary staff of the school are invited and are entitled to vote.
The committee is elected annually at the AGM. Trustees can be re-elected for subsequent terms.
Page 3
## **PRINCIPAL AIMS AND ACTIVITIES**
The objects of the Association are to advance the education of the pupils of the school by providing and assistant in the provision of facilities for education at the School (not normally provided by the Local Education Authority) and as an ancillary thereto and in furtherance of this object the Association may:
- a) Foster more extended relationships between staff, parents and others associated with the School;
- b) Engage in activities which support the School and advance the education of the pupils attending it.
## **ORGANISATION**
The PTA meets termly as a minimum. From time to time, it sets up on-going or ad hoc Committees to run specific events.
## **RISK ASSESSMENT AND MANAGEMENT**
The following matters have been considered as part of our risk assessment.
- _Finance_ Our financial position is set out in the attached financial report. The association holds a Financial Control and Expenses policy.
- _Insurance_ We are insured by Zurich Insurance plc under a bespoke PTA policy provided by Parentkind.
Page 4
## **OBJECTIVES, ACHIEVEMENTS AND ACTIVITIES**
During the 2023/24 academic year, Holy Trinity School PTA raised £31,878.28 (net, after expenses) for the school through various fundraising initiatives. These funds were generated from a combination of events, including Christmas and Summer Fairs, as well as donations from the school community.
The PTA has been delighted with the level of engagement and generosity shown by the school community. Our fundraising success has been a testament to the hard work of our volunteers and the support from parents, carers, teachers and local businesses.
The primary objective of the year was to raise money to fully fund an all-weather track to allow pupils to participate in their daily mile on the school field throughout the seasons. We are pleased to confirm that this objective has been met and the track has been completed in November 2024.
Fundraising highlights included:
## **CHRISTMAS FAIR**
## _Raised £4,496.08_
Another fantastic Christmas fair. Our fabulous year groups arranged a Santa’s Grotto, tombolas, a Secrets Room and a range of craft activities. We also enjoyed turkey sandwiches as well as mulled wine and cakes supported by the teachers and governors.
## **CHRISTMAS WREATHS**
## _Raised £1,020.00_
For the second year, a group of parents made beautiful wreaths to sell, with all proceeds donated to the PTA. A special thank you to Amanda for all of her time and effort in making this happen.
## **SCHOOL DISCO**
## _Raised £971.21_
With two sittings at £10 a ticket, we had a DJ, pizza and hot dogs, the children had lots of fun.
## **MOVIE NIGHTS**
## _Raised £1,223.78_
On two occasions during the year, the children enjoyed a film of their choice at the end of the school day, along with crisps and drinks.
## **SUMMER FAIR**
## _Raised £4,582.29._
This year’s Summer Fair was a huge success. Activities included a bouncy castle, a coconut shy and yoga, as well as the ever-popular tombolas and lucky dips. A drinks truck and BBQ provided much-needed refreshments.
## **CAKE SALES**
## _November 2022. Raised £1,407.29_
Each Class group took their turn to provide a selection of sweet treats on a Friday afternoon.
## **DONATIONS**
We were incredibly lucky to have parents donate generously to the PTA, which allowed to fund the all-weather track
Page 5
## **FINANCIAL OVERVIEW**
We started off the year with £32,277.42 funds in our account and finished the year with a balance of £50,958.13
## **INCOME**
The Receipts and Payments accounts show **£40,231.62** raised from events during the year, **£31,878.28** after deducting related expenses.
|**Earnings:**
Christmas Fair
Wreaths
Silent Auction
Summer Fair 24
Break the Rules
ParentKind
Cake Sales
Class 6 fundraising (excl. fairs)
Bags2School
Uniform Sales
Mufti
Disco
Movie Night
EasyFundraising
Lottery
Gardening
Sports Day
Donations, Standing Orders etc
World Book Day
GoFundMe
PTA Shed
Other
**Earnings SubTotal**|**Receipts**
**Payments**
**Net**
5,802.72
1,306.64
4,496.08
1,020.00
0.00
1,020.00
390.00
0.00
390.00
7,267.19
2,684.90
4,582.29
756.10
0.00
756.10
0.00
153.00
(153.00)
1,407.29
0.00
1,407.29
1,583.18
107.00
1,476.18
1,094.20
0.00
1,094.20
655.47
0.00
655.47
873.86
0.00
873.86
1,592.44
621.23
971.21
1,351.72
127.94
1,223.78
708.44
0.00
708.44
546.90
0.00
546.90
199.00
81.00
118.00
398.15
125.95
272.20
12,016.59
0.00
12,016.59
212.80
0.00
212.80
1,951.21
0.00
1,951.21
1,828.50
(1,828.50)
404.36
1,317.18
(912.82)|
|---|---|
||**40,231.62**
**8,353.34**
**31,878.28**|
## **EXPENDITURE**
**£13,179.57** was given to the school during the academic year to fund classroom equipment, subscriptions and the fantastic new school garden project, as well as many other items. As is customary, all funds raised by Year 6 can be used to fund their end of year leaver’s activities and celebrations.
|**Donations:**
Class Spending
Class 6
Mathletics
TTS Subscription
IPads
Library
School Garden Project
Easter Eggs
Xmas Party
Football Goals
Dictionaries
Classroom rugs
Workshops
**Donations SubTotal**|**Payments**
2,506.58
1,845.82
1,179.90
182.50
1,829.50
143.00
2,891.33
259.20
103.55
258.97
699.40
884.00
413.82|
|---|---|
||**13,179.57**|
Page 6
## **HOLY TRINITY CE SCHOOL PTA Charity Number 900407**
## **Receipts and Payments Accounts for Period 01/09/23 to 31/08/24**
|**Bank funds at 31/08/23**
**Earnings:**
Christmas Fair
Wreaths
Silent Auction
Summer Fair 24
Break the Rules
ParentKind
Cake Sales
Class 6 fundraising (excl. fairs)
Bags2School
Uniform Sales
Mufti
Disco
Movie Night
EasyFundraising
Lottery
Gardening
Sports Day
Donations, Standing Orders etc
World Book Day
GoFundMe
PTA Shed
Other
**Earnings SubTotal**
**Donations:**
Class Spending
Class 6
Mathletics
TTS Subscription
IPads
Library
School Garden Project
Easter Eggs
Xmas Party
Football Goals
Dictionaries
Classroom rugs
Workshops
**Donations SubTotal**
**Total receipts/payments**|**Receipts**
**Payments**
**Net**
**Balance**
**32,277.42**
5,802.72
1,306.64
4,496.08
1,020.00
0.00
1,020.00
390.00
0.00
390.00
7,267.19
2,684.90
4,582.29
756.10
0.00
756.10
0.00
153.00
(153.00)
1,407.29
0.00
1,407.29
1,583.18
107.00
1,476.18
1,094.20
0.00
1,094.20
655.47
0.00
655.47
873.86
0.00
873.86
1,592.44
621.23
971.21
1,351.72
127.94
1,223.78
708.44
0.00
708.44
546.90
0.00
546.90
199.00
81.00
118.00
398.15
125.95
272.20
12,016.59
0.00
12,016.59
212.80
0.00
212.80
1,951.21
0.00
1,951.21
1,828.50
(1,828.50)
404.36
1,317.18
(912.82)
**40,231.62**
**8,353.34**
**31,878.28**
0.00
2,506.58
(2,506.58)
0.00
1,845.82
(1,845.82)
0.00
1,179.90
(1,179.90)
0.00
182.50
(182.50)
0.00
1,829.50
(1,829.50)
0.00
143.00
(143.00)
0.00
2,891.33
(2,891.33)
0.00
259.20
(259.20)
0.00
103.55
(103.55)
0.00
258.97
(258.97)
0.00
699.40
(699.40)
0.00
884.00
(884.00)
0.00
413.82
(413.82)
**0.00**
**13,197.57**
**(13,197.57)**
**40,231.62**
**21,550.91**
**18,680.71**|
|---|---|
**Bank funds at 31/08/24**
**50,958.13**
Page 7
## **STATEMENT OF ASSETS AND LIABILITIES**
## **Monetary Assets**
|**Monetary Assets**||
|---|---|
|Bank Account as at 31stAugust 2024|£50,958.13|
|Cashas at 30th September 2024|£30.00|
|**Total**|**£50,988.13**|
## **Non-Monetary Assets**
|**Non-Monetary Assets**||
|---|---|
|PTA facilities onschoolsite|£3,000.00|
|||
|**Total **|**£3,000.00**|
## **Liabilities and Committed Funds**
|**Liabilities and Committed Funds**||
|---|---|
|All-weathertrack|£32,000.00|
|Reserves|£5,000.00|
|**Total **|**£37,000.00**|
## **RESERVES POLICY AND FINANCIAL POSITION**
At the end of 2024, the Association held unrestricted cash reserves of £50,958.13.
It is our policy to maintain a cash balance of at least £5,000 in reserves. We therefore currently hold £45,958.13 available for making grants.
## **STATEMENT OF TRUSTEES’ RESPONSIBILITIES AND GOVERNANCE**
The Trustees are responsible for their Annual Report and the preparation of the Receipts and Payments Accounts in accordance with applicable law and generally accepted Accounting Practice.
In preparing these financial statements the Trustees should follow best practice and:
- Select the most suitable accounting policies and apply them consistently;
- Make judgements and estimates which are reasonable and prudent;
- Follow applicable accounting standards and the Charities Act, disclosing and explaining any material departures in the financial statements;
- Prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which are such as to disclose, with reasonable accuracy, the financial position of the Charity at any time and enable them as Trustees to ensure that the financial statements comply with charity law.
The Trustees are also responsible for safeguarding the Charity’s assets and ensuring their proper application in accordance with Charity Law, and hence for taking reasonable steps for the prevention and detection of error, fraud and other irregularities.
Page 8
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Sarah Harris, Treasurer
17/06/2025
Page 9
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteosl
members of
Clidrily Nanie
Holy Trinity Church of England Primary School PTA
On accounts for tho year
ended
31st August 2024
Charity no
(if any)
900407
Set out on pages
Irempinbpr In in(:Iiidi.. the p?qe ntJfnbor8 ol addiliDn31 shef:
I report to the trustees on my examination of the accounts of the above
charity ("the Trust.) for the year ended Bil ,' 0612,0
Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in aGcordance with the requirements of the Charities Act
2011 ("the Act.).
I reporl in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(SXb) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below ") in connection with
th8 examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordance with section 130 of
the Act or
the accounts do not accord with the accounting r8cords
Independent
examiner's statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable
proper underslanding of the accounts to be reached.
Plea
d lete the words in the brackets if they do not apply.
Signed:
Date:
27-c)6-2ts-
Name:
"JAsutrL- I Silu
Associfi IE*frJ o@ crf4A i cPi-b Cl¥1 I P(L-b &oouNJ irtfvlfs
Relevant professional
qualification(s) or body
(if any):
Address:
Ch•rl•f•d C•rlllled A¢c¢unlinli & Tiy Advliori
2 ux&lib
L-
144i/trS, u s HL.
UB4 8HZ
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts: directions and guidance for
examiners).
Give hero brief details of
any items that the
examiner wishes to
dlsclose.
ofy)L-
IER
October 2018