Lamerton Sports and Community Centre Chairperson’s Annual Report Date: 23 April 2024
Presented by: Terry Neild, Chairperson of the Board of Trustees for Lamerton Sports and Community Centre (LSCC).
1. Introduction
Greetings to all our community members and stakeholders. This report aims to provide a comprehensive overview of our activities, improvements, and challenges regarding the LSCC over the past year, as well as our goals for the coming year.
2. Summary of Activities
Events Hosted: The hall successfully hosted a total of [number] events this year, including community meetings, private parties, and public events such as:
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Lamerton Duck Race
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Harvest Auction
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Christmas Hamper
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Christmas Quiz
Community Engagement: We initiated several community engagement programs aimed at increasing local participation and usage of the hall. Highlights include:
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Bi-Monthly Bingo
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Bi-Monthly CoXee Mornings (in conjunction with St Peter’s Church)
Most importantly, the hall hosted Lamerton Church of England Primary School when their building suXered a fire and smoke damage. This began in February 2023 and continued to July 2023. It was a pleasure to see the community rally around and that we were able to provide a facility where the school was able to function and maintain the high standard of education of the pupils. A special shout out goes to our very own, Kath and Martin Davey for their massive contribution on enabling this to happen and acknowledgement of the Great Neighbours Award
The Board of Trustees are also in ongoing talks with the Parish Council about the current hall lease. These discussions are specifically around the roles and responsibilities of the Parish Council as landlord and the Board of Trustees with regards the maintenance and upkeep of the building and surrounding grounds. These are still at an early stage, and we will ensure the community has full knowledge of any decisions of the status of the lease. We look forward to continuing these talks with an air of partnership with the PC.
3. Maintenance and Improvements
Completed Projects: This year, we completed several important maintenance projects, including:
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Complete refurbishment of the kitchen
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Temporary lighting in car park
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Making safe of external lighting in car park
Upcoming Improvements: Plans for the next year include:
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Resurfacing of the carpark
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More lighting in the carpark
4. Financial Overview
Income: The village hall generated a total income of [amount] through event bookings, grants, and donations.
Expenditures: Total expenditures for the year amounted to [amount], with major expenses in maintenance and event hosting.
projects.
5. Challenges Faced
This year, we faced several challenges, including the rescheduling of regular users of the hall due to the school occupation. We addressed these challenges by openly discussing with the users and coming to mutually beneficial solutions.
6. Acknowledgements
Special thanks to all the committee members, volunteers, and community members who have dedicated their time and resources. Special recognition goes to the following for their extraordinary contributions:
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Kath and Martin Davey for their tireless contributions to the running of the hall, no job is too small for them and is greatly appreciated.
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Bingo – Kath and Martin Davey along with Vicky Manton for running the Bi-Monthly Bingo
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Playground: Val Hill for her support with checking that the playground equipment is serviceable and safe for the local children to play on.
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go to Norman Turnock for contributing toilet facilities and Ian Minshull for contributing time, tractor, and equipment for the race. There are many others who contributed their time and eXort for which we give our wholehearted thanks.
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Christmas Hamper – Special thanks go to Janet Hugill for her work creating the hampers to raXle oX.
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Kitchen Refurb – I want to acknowledge all those who helped with the refurbishment of the kitchen. It looks amazing and special thanks for Stevie Downing for project managing the whole refurb, it as done professionally and with little fuss.
7. Conclusion and Future Plans
Looking ahead, we aim to enhance our hall’s facilities and programming to better serve our community’s needs. We are planning the following, and we encourage everyone to participate and provide feedback.
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18 May – Spring Quiz
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7 July – Duck Race
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27 September – Harvest Auction
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19 October -Country Dance
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30 November -Christmas Fayre and Christmas Quiz
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14 December – Christmas Hamper
We are also exploring the possibility of hiring a comedian and will let people know if this will go ahead.
We are also reviewing the roles and responsibilities of the Trustees and ensuring we have the right skillsets in place to ensure the LSCC continues to thrive.
8. Call to Action
We invite all community members to support our upcoming events and participate in the planned improvement projects. Your involvement is crucial for our success. To that end we are creating a separate committee to run the events and there is a real need for new Trustees for the Board. Our plan is for the Events Committee to meet twice a year and then ad hoc depending on what event is next and for the Board of Trustees to run quarterly to deal with hall issues.
We need volunteers for both and helpers who can contribute in more practical way so that we can keep maintenance costs down. The LSCC is the greatest asset of our village, and we need more people to ensure it maintains that status.
Thank you for your continued support and engagement.
Terry Neild
Chairperson
LSCC Board of Trustees
LAMERTON SPORTS AND COMMUNITY CENTRE TREASURER’S REPORT YEAR END 29 FEBRUARY 2024
2023/24 = 1 March 2023 to 29 February 2024 2022/23 = 1 March 2022 to 28 February 2023
| TOTAL INCOME Coffee Mornings Bingo Field hire Interest Hall hire * Donations Fundraising events |
2023/24 2022/23 1,359 922 1,585 1,292 1,950 850 547 139 20,647 11,038 - 355 4,524 5,377 |
|---|---|
| 30,612 19,973 |
25 Coffee mornings (22/23 – 20) were held at an average income of £54.37 (22/23 - £46.08)
22 Bingo sessions (22/23 – 21) were held at an average income of £66.75 (22/23 - £47.66) (excluding Christmas Bingo for both.
- This includes £10,994 of income from Lamerton Primary School (22/23 - £625). Without the school income the hall hire would have been £9,653 compared to £10,413 last year. The fall is almost entirely attributed to lost bookings whilst school occupied but thankfully our groups were wholly supportive and helpful to achieve this for the school.
| HALL BOOKINGS Afternoon Badminton Art Club Craft club (ended Nov 23) Evening Badminton Karate Lamerton Parish Council Lamerton PTA Lamerton School Lamerton WI Loddestone Border Morris Toddler Group * MUGA hire Pauline and Tony Carver Total regular booking Other bookings Total bookings |
2023/24 2022/23 1,024 878 752 882 495 168 816 765 1,096 945 455 490 190 63 10,994 625 326 323 667 732 411 756 230 160 243 523 |
|---|---|
| 17,699 7,310 |
|
| 2,948 3,728 |
|
| 20,647 11,038 |
- Note that £483 was owed at year end but the group had been unable to pay due to bank issues so the figure would have been £894
INCOME - COMMENTARY
Our income comes from a variety of sources as shown on the charts here.
68% from hall hire (55% 2022/23) and 15% from fundraising events (27% 2022/23). With the Bingo sessions providing much needed consistent income thanks to Kath and Martin Davey and the Coffee Mornings bringing in much needed funds courtesy of Stevie Downing and a great team of volunteers.
Our fundraising events raised the following:
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INCOME SOURCES 2023-24
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| Coffee Mornings
4%
15% 5%
| Bingo
6%
0%
2% | Field hire
| Interest
a Hall hire
| Donations
| Fundraising events
68%
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| Harvest Auction | £1,894 |
|---|---|
| Duck Race | £1,554 |
| Hamper Draw Quiz Night (25/11) Coronation tea draw Games Night |
£609 £332 £83 £52 |
We’ve received £1,950 from Lamerton Primary School for their use of the playing field to 31 July 2022 and 31 July 2023.
| EXPENDITURE – COMMENTARY Key observations: - We are seeing a large rise in utility costs now. Part of this due to inflation and part due to the school usage. - School usage also increased cleaning products purchased - Grounds maintenance includes repairs to the school marquee area, grass trimming and hedge cutting - Repairs and servicing of equipment are collectively about £1,000 up mainly due to a flooring repair and roundabout bearing - The kitchen installation has been paid for out of reserves. |
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|---|---|---|---|
| TOTAL EXPENDITURE Cleaning Cleaning products Ground rent Gardening Grounds maintenance Electricity Heating oil Water Stationery and postage Telephone and wi-fi Honoraria Repairs Kitchen installation Equipment servicing & repairs Subscriptions Insurance Legal and professional Advertising Sundries |
2023/24 2022/23 2,970 3,000 907 268 - - 925 685 1,322 120 4,805 1,069 1,364 1,768 700 389 184 331 403 331 580 500 3,695 2,333 12,269 - 913 1,460 50 129 1,122 1,072 47 35 18 8 - - 32,274 13,498 |
EXPENDITURE – COMMENTARY Key observations: - We are seeing a large rise in utility costs now. Part of this due to inflation and part due to the school usage. - School usage also increased cleaning products purchased - Grounds maintenance includes repairs to the school marquee area, grass trimming and hedge cutting - Repairs and servicing of equipment are collectively about £1,000 up mainly due to a flooring repair and roundabout bearing - The kitchen installation has been paid for out of reserves. RESERVES At 29 February 2024 we had funds of £40,560 (made up of £37453 in the bank and £3107 in cash) |
EXPENDITURE – COMMENTARY Key observations: - We are seeing a large rise in utility costs now. Part of this due to inflation and part due to the school usage. - School usage also increased cleaning products purchased - Grounds maintenance includes repairs to the school marquee area, grass trimming and hedge cutting - Repairs and servicing of equipment are collectively about £1,000 up mainly due to a flooring repair and roundabout bearing - The kitchen installation has been paid for out of reserves. |
| RESERVES At 29 February 2024 we had funds of £40,560 (made up of £37453 in the bank and £3107 in cash) |
At 29 February 2024 we had funds of £40,560 (made up of £37,453 in the bank and £3,107 in cash).
- For info: we also spent £122,866 on the installation of the MUGA in 2022/23
At 28 February 2023 we had funds of £42,222 (made up of £41,577 in the bank and £645 in cash)
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Expenditure
14,000
12,000
10,000
8,000
6,000
4,000
2,000
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2023/24 2022/23 2021/22
CleaningCleaning productsGround rent GardeningGrounds maintenance Electricity Heating oil Stationery and postageWater Telephone and wi-fi Honoraria New kitchen replacementRepairsEquipment servicing and repairsSubscriptions InsuranceLegal and professional Advertising Sundries
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CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of On accounts for the year ended Charity no (if any) Z1 F£ & LLrP@y Z• z4 qc>CJ LFOL Set out on pages l To Ireniernbcf lo iricludi: Ihe pa¢L' nu '.¢*lion41 sho, I report to the trustees on my examination of the accounts of the above charily ('the Trust") for the year ended Z1 c>z %•zf. Responsibllitles and basls of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Acl"). I report in respecl of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions glven by the Charity Commission under section 145(5){b) of the Act. Independent examiner's statement I have completed my examinatlon. I confim that no materfal matters have come to my attention in connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with sectlon 130 of the Charities Act., or the accounts did not accord wilh the accounting records: or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters In connectlon with the examination to which attention should be drawn in this report in order to enable a proper understandlng of the accounts to be reached. Please delete the words in Ihe brackets il they do not apply. Slgned.. Date: Name: Relevant professional quallflcation(s) or body IER Oct 2018 Scanned wlth CamScanner-; cs
(if any): Address: 7 vJeLL Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Glve here brief detalls of any items that tho examiner wishes to dlsclose. IER Oct 2018 Scanned wlth CamScanner-; cs