The Rota Club of Readin Abbe Trust Fund Re ort and Financial Statements Year ended . 30 June 2023 Charity no: 900389 1. REPORT OF THE TRUSTEES FOR THE YEAR ENDING 30TH JUNE 2023 The Trustees of Charty present their annual report together with the financial statements for the period from the 1 July 2021 to 30 June 2022. The trustees confirm that the Annual Report and financial statements of the trust comply with current statutory requirements and the requirements of th8 tharit￿s goveming document. 2. REFERENCE AND ADMINISTRATIVE INFORMATION Trustees Anthony Rowbery Michael Baker Darren Holmes Frances Woolaway Charity no: 900389 Independent Examin Fred Mccrindle Bankers Barclays Bank, 9>93 Broad Street, Reading RG12 AP 3. STRUCTURE, GOVERNANCE AND MANAGEMENT al Constitution THE ROTARY CLUB OF READING ABBPI TRUST FUND is registered as a charity registered in England and Wales under the number ￿)0389. The Charity is constrtuted under a Trust Degj dated 7th December 1989. Under the constitution the Rotary Club of Reading AL*)ey has the power to appoint Trustees. b) Related Pa Relationshi The Chartty has no related party relationships. c) Risk Mana The Trustees have assessed the Ma1￿ risks to whith the Charty is exFosed. in particular those related to the operations finances of the Charity, aThJ are satisfied that systems and procedures are in Pla￿ to mitigate exposure to the major risks. Public fundraising events are subject to risk assessments that are reviewed by the Trustees. ement 4. CHARITY ACTIVITIES AND OBJECTIVES a) Aims and Ob ectives The Charity works with its Rotary dub membership of 22 Rotarians and other volunteers to provide charitable supwi and funding to SUPP¢Xt a wide range of chariti85 aThJ individuals boih locaiiy and in some cases intemationally. It engages with local communty groups. the general public and employers to generate charitable donations to support those in need. Business Objectives of the charity are: To provide a high lev81 of communty service through projects and initiatives associated with the ideals of Rotary To SUPF()rt a wide range of requests for funding to suptKsrt community organisations and individuals who are experiencing financial pressures To cxeate a modest surplus within the financial plan from annual income streams, providing the Charity its Rotary dub members with financial resources for subsequent years activrties The Trustees give due consideration to gener81 guidance published by the Charity Commission relating to public benefrt and in particular to its supplementary public benefrt guidance. b) Strate ies for achievin ob ectives 1. To provide a balan￿d aixivty programme for all our beneficiaries areas of the Charrty. 2. To provide a range of fvndraising activities to support local projects and individual requests for supFort 3. To provide a safe, supportive, and caring environment for all proj8ds and activrties 4. To promote to the public an open and transparent policy of ac￿ptirQ requests for support from all individuals, which celebrates their diversity. 5. ACHIEVEMENTS AND PERFORMANCE al Review of activities The Charity has seen a decline in donations during the peri(MJ due, primarily to tr number of global disasters for which the Charty raised funds for in the prior year and r8tum to a more typical program of activitl8s in 2022-2023. The most signrficant fundraising is tha work dona on behalf of Children in Need, followed by the charity golf day and 1 Ok run. The furKls raised from th8 1 Ok run have decreased year on ye8r with in(Yeasing costs to operat8 the event and increasing challenges to staff and manage the event. The event has been I￿nCelled for the next financial year and altern8tiva fundraising activities investigated. It is also notable that the membership of the Rotary Club of Reading Abbey membership has declined from 30 to 22 in th8 period. During the year the Charrty supported 21 requasts for charitable support and donations, the total charitable giving was £28.606. b) Financia l Review The Trust had £ deficit for 2021P23 of £1,817 having started perK)d with £9,802 in reserve which repr8sents one third of the annual expanditure on charitable giving. The reserves are held to allow donations early in the following year in advance of major fundraising events. At the end of the year £7.985 was held in reserve. The principal funding sources for the Charty are the chartiable donations and activities managed by Rotary club membership through the following projects Charity Golf day Cross county running eV￿t (the 1 Ok) Public fundraising collections Raffles Christmas Greeting cards Plant sales Children in Need collections Muth of the fuThJraising relies on Rotarians arKI willirNJ volunteers. 6. GOING CONCERN AND RESERVES POLICY a) Goin Concern Given th8 level of reserves held, the Trustees believe they have sufficient liquidity to meet the Charity's liabilities for the next 12 months and that the preparation of the financial statem8nts on a going conc8m basis remains appropriate as the company expects to be able to meet its obligations as and when they fall due for the foreseeable future. bl Reserves Poli Each year the Trustees review the financial position and allocate as appropriate to surplus funds, modest reserves n accordance with the Reserrfes Policy. R8sepies are needed to brtdge the gap betwe8n the sp8nding and receiving of income and to COV8r unplanned emergency repairs and other expenditure. The trustees b81ieve that the hleal level of reserves would be no lèss than £20CYJ. 7. DISCLOSURES a) Fundraising is managed by members of the Rotary Club of Reading Abbey through club activities and public 8v&nts as detailed in section 5a. b) No professimal funthaisers were engagwj by th8 charty. 8. TRUSTEE RESPONSIBILITIES STATEMENT The Trustees are responsible for preparing the Charitls report and the financial statements in accordance with applicable and United ￿'ngdoM Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The Trustees must prepare financial statements for each financial year. Under company law trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the inc£Jming reSoUr￿S and application of resourc8s, including tha income and expenditure, of th8 Charty for that period. In preparing these financial statements, the Trustees are required to.. c) Select suitable accounting p)licies and then apply them ￿nSIStentIy,. d) Observe the methods and principles in the Charity's SORP., e) Make judgments and acC)￿nting estimates that are reasonable aThJ prudent; fj Prepare the financial statements ￿ the going conc8m basis unless it is inappropriate to presume that the cknrity will cA>ntinue in operation. Tha Trustees are reSp￿S1bFe keepiThJ ￿lequate accounting records that are sufficient to show and explain the Charitls transactions arKI disclose with reasonable accuracy at any tim8 the financial posrtion of th8 charity. They are 81so responsible for safeguarding the assets of the charty arKI hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report was approved by the trustees C￿ 4th August 2024 and signed on their behalf by.. Daffen Holmes Trustee of The Rotary Club of Reading Abbey Trust ## **THE ROTARY CLUB OF READING ABBEY - TRUST FUND** ## **INCOME AND EXPENDITURE ACCOUNT** ## **YEAR ENDED 30th JUNE 2023** |2,023
2,023
**Income**
£
£
Bonus Ball
596
Christmas Greetings
1,111
Raffles
742
Easy Fundraising
167
Amazon Smile
69
Virginmoneygiving
Gift Aid
1,664
Surplus from waterside
208
4,558
AM AM
4,200
Englefield Run
1,240
Scrubs Initiative
Children In Need
11,905
Afgan Refugee appeal
Reading Arson attack victims
Ukraine appeal
Earthquake Turkey & Syria
3,926
Kids day out
Foodbank
445
21,716
**Add**
Donations Received
435
Grants received
480
Interest received
31
947
27,220
**Expenditure**
Contribution for Gazebo/equipment
431
Set aside for Launch Reading and Wate
Charitable Giving
28,606
29,037
**Surplus/Deficit for year**
-1,817|2,022
2,022
£
£
570
1,163
1,000
73
60
2,156
5,022
3,838
1,746
13,364
2,244
621
5,135
60
27,008
2,118
750
1
2,869
34,899
22
2,000
33,518
35,540
-641| |---|---| Accounts prepared by: Terry Spencer, Treasurer ## **THE ROTARY CLUB OF READING ABBEY - TRUST FUND** ## **BALANCE SHEET AT 30TH JUNE 2023** |Current Assets
Balance at Bank
Current account
Tracker account
Loan to Members a/c
Debtors
Current Liabilities
AM AM
Englefield Run
Grants received
Loan from Members a/c
Creditors Charitable donations
Rotaract grant surplus
Launch Reading
Waterside
Net Assets
Represented by
Accumulated Fund
Opening Balance
Surplus/Deficit for year|2023
£
5,457
9,809
40
359
5,100
1,308
-
1,152
120|2023
£
15,665
7,680
7,985
9,802
-1,817
7,985|2022
£
14,875
4,278
640
4,965
435
424
1,818
453
896
1,000|2022
£
19,793
9,991
9,802
10,443
641
-
9,802| |---|---|---|---|---| ## ## ##