## **Trustees’ Annual Report for the period**
## **From 01/08/2022 Period start date To 31/07/2023 Period end date**
**Charity name: Brightwell Pre-school (name changed this financial year from Allsorts Preschool)**
## **Charity registration number: 900373**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the Preschool are to enhance the
development and education of children
primarily under statutory school age by
encouraging parents to understand and
provide for the need of their children through
community groups and by: A) Offering
appropriate play, education and care facilities,
family learning and extended hours groups,
together with the right of parents to take
responsibility for and to become involved in
the activities of such groups, ensuring that such
groups offer opportunities for all children
whatever their race, culture, religion, means or
ability; B) Encouraging the study of the needs
of such children and their families and
promoting public interest in and recognition of
such needs in the local areas; C) Instigating and
adhering to and furthering the aims and
objects of the Pre-school LearningAlliance.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|All permanently employed staff are qualified
above the minimum standards or training
towards this level, and all staff attended first
aid training which is regularly refreshed.
The preschool works closely with the school on
a programme to support the transition of
children from the preschool to school
incorporating information evenings, guidance
to parents, settling in sessions, opportunities to
get involved in school activities such as sports
day and the use of the school grounds for P.E
lessons, all helping children to get used to the
environment and feel supported during the
transition.
The Trustees of the preschool seek different
ways of involvingtheparent communityin the|
|||running of the preschool such as:
- invitatons to parents to atend general
meetngs and sit on the commitee
- invitatons to parents to partcipate in the
parent survey
- supportng the maintenance of the preschool
- involvement in community events such as
representaton in the children’s zone at the
Brightwell music festval.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have given careful consideraton
to the Charity Commission’s general guidance
on public beneft.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
**Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|
Began the academic year low on
numbers after 22 children
graduated in July 2022 but finished
at capacity by the summer term.
One new permanent staff member
employed, who started a training
agreement to work towards early
years practitioner’s qualification in
the summer term. Also a new
member of the bank staff team
employed.
Provided significant pay rises to
staff and re-configured the staffing
structure / pay grades to provide
incentives to staff.
Achieved a brilliant report by
OFSTED following their visit in
February, achieving a “good” rating.
After hard work and input from a
number of the committee, the new
re-vamped website went live to help
market the preschool.
Afternoon school club commenced
Monday – Wednesday from Easter.
This was started knowing it would
lose money until it was established
within the community but has
helped local families with childcare.
Finally completed longstanding
repairs to the retaining wall that had
been worsening over the years.
Replaced the run-down tool shed in
the garden and built a new SEN
cabin, to provide a quiet area.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|It was a successful year for fundraising, as we
were able to hold our annual events, including
wreath making, a carol concert, children’s
welly walk, cake sales and a pub quiz.|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**Position at year end was not great, as it**
**showed significant loss:**
a.
Intake was low initally and
then close to capacity, by the
end of the year, meaning the
preschool income was variable
during the year;
b.
The cost of energy and food
increases;
c.
Payrises in line with minimum
wage increase and providing a
fair wage increase to all staf,
despite receiving limited
increase in Government
funding;
d.
Aferschool club was setup and
started with only one child,
which was agreed by the
commitee, despite knowing it
would lose money, but with a
view to atract more parents /
children into the setng in the
future by providing this facility;
and
e.
Spending on preschool
maintenance items, such as
repairs to the retaining wall,
renovatng the kitchen, which
was no longer functoning, and
replacing the old tool shed and
building a new SEN shed. Other
essental items purchased
included a new printer and
remedial works from premise
surveys.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We aim to have £24,000 in reserves, the
equivalent of 3 months running costs of the
preschool. Funds held in the fundraising
account (see accounts) were kept in reserve
this year in order that they could be added to
the total funds in the deposit account,
providing the total reserve amount
recommended by the Charites Commission).
We are stll in line with the preschool learning
alliance recommendatons of 3 months
operatngcosts.|
|Amount of reserves held|Para 1.22|**£12,149 in deposit account plus £6,709**
**in fundraising account**|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in|Para 1.24||
deficit Explanation of any Para 1.23 uncertainties about the charity continuing as a going concern
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Principal funding sources are:**
**Government grant funding**
**Private fees**
**Fundraising**|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed,royal charter)|Para 1.25|Consttuton – Preschool Learning Alliance
Model Preschool Consttuton 2011|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Trust**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected by committee**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Brightwell Preschool|
|---|---|
|Other name the charity uses|Previously Allsorts Preschool (changed in December 2019)|
|Registered charity number|900373|
|Charity’s principal address|BRIGHTWELL CoE PRIMARY SCHOOL
BRIGHTWELL-CUM-SOTWELL
WALLINGFORD
OX10 0QH|
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## **Names of the charity trustees who manage the charity**
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3
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if any)**|
|---|---|---|---|---|
||Linda McDonald|Co-chair|Whole year||
||Charlotte Smith|Co-chair|Whole year||
||Ruth Wakefield|Treasurer|Whole year||
||Ellie Sharps|Secretary|Whole year||
||Gillian Kitchen|Fundraising|Whole year||
||Ester Atkinson-
Sweetman|Fundraising|Whole year||
||Hollie Drummond|Ordinary member|Whole year||
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## – Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
Ruth Kimber
An
us Dart
Caroline Annetts
## **Funds held as custodian trustees on behalf of others**
Description of the assets NA held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Ruth Wakefield ~~ee~~ **Position (eg Secretary,** Treasurer **Chair, etc)** ~~oo~~ **Date** 12/03/24 ~~oo~~
ALLSORTS PRESCHOOL FINANCIAL ACCOUNTS YEAR ENDING 31 JULY 2023
## **Current Account**
|**Current Account**|||||
|---|---|---|---|---|
|Income|£||Expenditure|£|
|Fees|33,118*||Salaries|83,185|
|Grant|54,364||Premises costs|9,203|
|Donations|523||Catering|1,259|
|Other|2,802||Consumables & Equipment|1,525|
||||Training|591|
||||Payroll company|712|
||||Other|3,617|
||||Transfer to fundraising account|323|
||||||
|Total|£90,807||Total|£100,415|
* £3,000 of fees from 2022-2023 academic year was received in the next financial year - August and September 2023.
Deficit for period = £9,607
## Statement of condition
31-Jul-22 31-Jul-23 Balance a/c £28,385 £18,778
## **Deposit account**
No change in the period.
## Statement of condition
31-Jul-22 31-Jul-23 Balance a/c £12,149 £12,149
31-Jul-22 **31-Jul-23 Total of Current account and Deposit account** £ 40,534 **£30,927**
**Fundraising account** Income £ Expenditure £ Fundraising/donations 2,154 Consumables and equipment 3,890 Transfer in from main account 323 Premises costs 377 Total £2,477 Total 4,267 ~~——{————~~
Deficit for period = £1,790 Statement of condition 31-Jul-22 **31-Jul-23** Balance a/c £ 8,499 **£ 6,709**
I confirm that I have examined the books, vouchers and bank statements (“the accounting records”) presented to me by Brightwell Preschool and the Statement of condition as of 31[st] July 2022, together with the income and expenditure account for the year to 31[st] July 2023, represent a fair and reasonable view of the accounting records so presented
Ruth Wakefield_______________________ Treasurer
Dated 12/03/24
Signed on behalf of all the trustees on ____________________
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name BRIGHTWELL PRESCHOOL **members of On accounts for the year** 31 July 2023 **Charity no ended (if any) Set out on pages** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2022.
**Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**||**Date:**|4 May 2024|
|---|---|---|---|
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|**Name:**|SOPHIE SMITH|||
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|**Relevant professional**|Chartered Accountant (CA)|||
|**qualification(s) or body**||||
|**(if any):**||||
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|**Address:**|Croft House, Brightwell cum Sotwell|||
||Wallingford|||
1
**Oct 2018**
**IER**
OX10 0RJ
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**