## **Trustees’ Annual Report for the period**
**From 01/08/2021 Period start date To 31/07/2022 Period end date**
**Charity name: Brightwell Pre-school (name changed this financial year from Allsorts Preschool)**
## **Charity registration number: 900373**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The aims of the Preschool are to
purposes of the charity enhance the development and
as set out in its education of children primarily under
governing document statutory school age by encouraging
parents to understand and provide for
the need of their children through
community groups and by: A) Offering
appropriate play, education and care
facilities, family learning and
extended hours groups, together with
the right of parents to take
responsibility for and to become
involved in the activities of such
groups, ensuring that such groups
offer opportunities for all children
whatever their race, culture, religion,
means or ability; B) Encouraging the
study of the needs of such children
and their families and promoting
public interest in and recognition of
such needs in the local areas; C)
Instigating and adhering to and
furthering the aims and objects of the
Pre-school Learning Alliance.
Summary of the main Para 1.17 and All permanently employed staff are
1.19
activities in relation to qualified above the minimum
those purposes for the standards and all staff attended first
public benefit, in aid training which is regularly
particular, the activities, refreshed.
projects or services
identified in the The preschool works closely with the
accounts. school on a programme to support the
transition of children from the
preschool to school incorporating
information evenings, guidance to
parents, settling in sessions,
opportunities to get involved in school
activities such as sports day and the
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use of the school grounds for music
lessons, all helping children to get
used to the environment and feel
supported during the transition.
The Trustees of the preschool seek
different ways of involving the parent
community in the running of the
preschool such as:
- invitations to parents to attend
general meetings and sit on the
committee
- invitations to parents to participate
in the parent survey
- supporting the maintenance of the
preschool - involvement in community
events such as representation in the
children’s zone at the Brightwell
music festival.
Statement confirming Para 1.18 The Trustees have given careful
whether the trustees consideration to the Charity
have had regard to the Commission’s general guidance on
guidance issued by the public benefit.
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
SORP reference
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Continued high intake of
children into the preschool and
supported 22 children through
Summary of the main Para 1.20 graduation in July 2022.
achievements of the One new permanent staff
charity, identifying the member employed.
difference the charity’s Staff worked exceptionally hard
work has made to the to ensure that preschool
circumstances of its remained a happy and safe
beneficiaries and any environment, being particularly
wider benefits to society conscious of the effect Covid
as a whole. may have had on the new
children coming through, born
immediately before the start of
the pandemic.
Preschool remained financially
viable despite the continued
impact of Covid on expenditure.
Provided permanent staff with
their first significant pay rise in
years, through consultation
with the parents and agreeing a
voluntary top-up to government
funded hours, which currently
falls short of the required cost
of running the setting.
Provided a welcoming
environment, at short notice,
for a 2-year-old Ukrainian
refugee who moved to the
village in Summer 2022.
Started a new marketing drive
to revamp the preschool
website that is still ongoing.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
It was a successful year for
fundraising, as we were able to hold
Performance of social events again, including wreath
fundraising activities Para 1.41 making, a carol concert, children’s
against objectives set welly walk, cake sales and a pub quiz.
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 Position at year end was positive
financial position at the and showing some recovery
end of the period following the previous difficult
year:
a. Intake was close to
capacity, increasing the
preschool income; and
b. Spending was limited to
essential items this year,
however, this still
included some large
expenses, such as a
computer and overdue
surveys and remedial
works.
Statement explaining Para 1.22 We aim to have £19,000 in reserves,
the policy for holding the equivalent of 3 months running
reserves stating why costs of the preschool. Funds held in
they are held the fundraising account (see
accounts) were kept in reserve this
year in order that they could be added
to the total funds in the deposit
account, providing the total reserve
amount recommended by the
Charities Commission). We are still in
line with the preschool learning
alliance recommendations of 3
months operating costs.
Amount of reserves held Para 1.22 £12,149 in deposit account plus
£8,499 in fundraising account
Reasons for holding zero Para 1.22
reserves
Details of fund Para 1.24
materially in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Principal funding sources are:
Government grant funding
The charity’s principal Private fees
sources of funds Para 1.47 Fundraising
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
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A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution – Preschool Learning
document Alliance Model Preschool Constitution
(trust deed, royal 2011
charter)
How is the charity Para 1.25 Trust
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected by committee
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Brightwell Preschool
Other name the charity Previously Allsorts Preschool (changed in December
uses 2019)
Registered charity 900373
number
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Charity’s principal BRIGHTWELL CoE PRIMARY SCHOOL address BRIGHTWELL-CUM-SOTWELL WALLINGFORD OX10 0QH
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Names of the charity trustees who manage the charity
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Linda McDonald Co-chair Whole year
2 Charlotte Smith Co-chair Whole year
3 Ruth Wakefield Treasurer Whole year
4 Gillian Kitchen Secretary Whole year
5 Charlotte Todd Fundraising Whole year
Anthony Ordinary member Whole year
6
Parkinson
7 Hannah Ball Ordinary member Whole year
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
Ruth Kimber
Angus Dart
Caroline Annetts
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**Funds held as custodian trustees on behalf of others** Description of the assets NA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
**Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s)** Ruth Wakefield **Position (eg** Treasurer **Secretary, Chair, etc) Date** 9/03/23
ALLSORTS PRESCHOOL FINANCIAL ACCOUNTS YEAR ENDING 31 JULY 2022
## **Current Account**
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Income £ Expenditure £
Fees 39,580.85 Salaries 76,720.68
Grant 64,121.36 Premises costs 6,026.99
Donations 271 Catering 1,103.83
Other 3984.90 Consumables & Equipment 7,932.09
Training 1,074.70
Payroll company 574.04
Other 1,541.35
Transfer to fundraising account 394
Total £107,958 Total £95,368
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Income £ Expenditure £
Fees 39,580.85 Salaries 76,720.68
Grant 64,121.36 Premises costs 6,026.99
Donations 271 Catering 1,103.83
Other 3984.90 Consumables & Equipment 7,932.09
Training 1,074.70
Payroll company 574.04
Other 1,541.35
Transfer to fundraising account 394
Total £107,958 Total £95,368
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Surplus for period = £12,590
## Statement of condition
31-Jul-21 31-Jul-22 Balance a/c £15,795 £28,385
## **Deposit account**
No change in the period.
## Statement of condition
31-Jul-20 31-Jul-21 Balance a/c £12,149.35 £12,149.35
31-Jul-20 **31-Jul-21 Total of Current account and Deposit account** £ 27,944.67 **£40,534.35**
## **Fundraising account**
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Income £ Expenditure £
Fundraising/donations 2,609 [*] Consumables and equipment 1,506
Total £2,609 Total 1,506
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* Note includes of £394 cash donations received close to year end 2020/21
Surplus for period = £1,103
## Statement of condition
|||31-Jul-19|**31-Jul-20**|
|---|---|---|---|
|Balance a/c|£|7,395.33|**£**8,498.70|
I confirm that I have examined the books, vouchers and bank statements (“the accounting records”) presented to me by Brightwell Preschool and the Statement of condition as of 31[st] July 2021, together with the income and expenditure account for the year to 31[st] July 2021, represent a fair and reasonable view of the accounting records so presented
Ruth Wakefield_______________________ Treasurer
Dated 9/3/23
Signed on behalf of all the trustees on ____________________
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of**
Charity Name BRIGHTWELL PRESCHOOL
**On accounts for the year ended**
31 July 2022
**Charity no (if any)**
## **Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2022.
## **Responsibilities and basis of report**
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention in connection with the **statement** examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Name:** SOPHIE SMITH
**Date:** 23 May 2023
1
**Oct 2018**
**IER**
## **Relevant** Chartered Accountant (CA) **professional qualification(s) or body (if any):**
**Address:** Croft House, Brightwell cum Sotwell
Wallingford OX10 0RJ
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**
IER
Oct 2018