2025-07-31-accounts - Plymouth Swallows School Of Gymnastics

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Registered charity number 900367

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Plymouth Swallows School of Gymnastics
Report and Accounts
31 July 2025
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Plymouth Swallows School of Gymnastics Report and accounts Contents

	Page
Trustees report	1
Independent examiner's report	5
Statement of financial activities	6
Statement of financial position	7
Notes to the accounts	8

Plymouth Swallows School of Gymnastics Registered number: 900367 Trustees' Report

The trustees present their report and the unaudited financial statements of the charity for the year ended 31 July 2025. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) "Accounting and Reporting by Charities" in preparing the annual report and financial statements of the charity.

The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity's governing document, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

Reference and administrative details

Charity name The charity is known as 'Plymouth Swallows School of Gymnastics'. Charity number 900367 Principal office The Gymnasium Contact address 24 Hartley Park Gardens Blunts Lane Plymouth Derriford PL3 5HU Plymouth PL6 8BE

Trustees

D Leeworthy President J Caley Chairman R Murray Treasurer Dr. J K Fisher A Stacey

Accountants and independent examiner

Wills Accountants Limited Chartered Certified Accountants 2 Endeavour House Parkway Court Longbridge Road Plymouth PL6 8LR

Bankers

Lloyds Banking Group 37 Ridgeway Plympton Plymouth PL7 2AP

Plymouth Swallows School of Gymnastics Registered number: 900367 Trustees' Report

Structure, governance and management

The trust was established by a constitution adopted on 30th January 1990 and updated on 10 November 2018. The charity is managed by a board of trustees who meet regularly to discuss its affairs.

Trustees are invariably drawn from a cross section of volunteer parents who are appointed at any general meeting of the charity. In recruiting new trustees, the trustees have regard to the skills and knowledge that new trustees can bring to the board.

Objectives and activities

The objective of the charity is to provide quality gymnastic coaching through the education of young persons who are pupils at schools, universities or other centres.

Public benefit statement

The trustees confirm that they have referred to the Charity Commission’s guidance on public benefit when reviewing the Trust’s aims and objectives and in planning future activities.

Achievements and performance and future plans

The last financial year (August 1st 2024- 31st July 2025) has been a year of ups and downs, successes and challenges.

Both the women's (WAG) and men's (MAG) have had real successes and it is lovely to see so many "older" gymnasts still actively involved and successfully competing at a high level. There have been disappointments, for example Ruby was unable to participate in the selection process to represent her country due to a car accident enroute to Lilleshall . Thankfully she was uninjured but obviously very shaken. Most gymnastics club find that their older gymnasts leave the sport as they approached GCSE's etc but we have been immensely lucky to retain good numbers, this in turn acts as a great inspiration to the younger children starting out on their gymnastic journey.

The recreational classes are still very popular and oversubscribed and there is still a certain amount of churn through the classes with children leaving, changing classes etc. Robin and the office do a magnificent job in trying to keep the classes as full as possible. The Rec Competition was very well supported and great fun - it was great to have such positive feedback.

Adult gym has gone from strength to strength and Lloyd is in constant demand for advice and guidance.

Pre-school and Come and Play continue to be popular with new children joining all the time.

We offer two types of classes for pre-school:

The first is totally coach led and parents have no involvement and these sessions tend to have two coaches. The second is coach led but the parents join in at certain points to work with their children, this means that the children and their parents are learning skills. Both types of classes are equally important and popular.

This year has also seen a number of our key staff leave. We said a sad goodbye to Suzanne in the spring as she began her retirement. We interviewed for the post and were delighted to welcome Kristin Farrelly back to Swallows, she had been a men's coach a few years ago so not only did we get a lovely replacement for Suzanne but a coach as well. Kristin has willingly stepped into the coaching breach on a number of occasions, which has been invaluable. Kristin has already made some useful and valuable changes to our systems which have been well received.

Plymouth Swallows School of Gymnastics Registered number: 900367 Trustees' Report

In June we received Adam's resignation and he left at the end of the month to join a nearby gym. Sadly, several boys followed him which has left an imbalance in the age range of the gymnasts.

Finances have been tight this year and the cost of staffing, PAYE and pensions have impacted significantly. Although income has increased the expenditure has also increased significantly. Kristin has put in place money saving policies which we should soon see the benefit of. I think it is a case of continuing to be prudent and make sure our outgoing are minimalised.

All the staff are working hard to make Plymouth Swallows a successful club bringing gymnastics to all age groups and abilities and at a price they can afford but if we are to succeed we will need to increase fees although we will keep the increase to a minimum.

My sincere thanks to the Swallows team who work incredibly hard, often unsocial hours and regularly freely give their time for the benefit of the gymnasts.

Financial review

As outlined in the trustees' report and in line with many other charitable organisations, the charity's financial performance is adversely affected by the ongoing cost of living crisis.

The charity is in the fortunate position of having substantial reserves to fall back on and the trustees are therefore confident that the charity will weather these challenges.

Reserves

The trustees are aware that the charity may, at some time in the future, outgrow the premises from which it currently operates. The accumulation of reserves is in response to this risk.

Alternative ways of applying these funds for the benefit of the beneficiaries is being considered as the likelihood of using these funds on its premises diminishes.

As noted in the Financial Review, the current financial crises are adversely affecting the charity's finances, but the charity's retained reserves are available to help offset this.

The trustees therefore consider the level of reserves appropriate for the continuance of the charity's activities.

Risk management

The trustees monitor and review the key risks to which the charity is exposed and are satisfied that measures are put in place to manage those risks.

Specific issues affecting the charity and the trustees' responses are highlighted above under Achievements and Performance and Future Plans and the Financial Review.

Plymouth Swallows School of Gymnastics Registered number: 900367 Trustees' Report

Trustees' responsibilities in relation to the financial statements

The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing the financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the applicable Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures
disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the
charity will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Mrs J M Caley Trustee

Date: 6 December 2025

Plymouth Swallows School of Gymnastics Independent Examiner's Report for the year ended 31 July 2025

Independent Examiners' report to the trustees of Plymouth Swallows School of Gymnastics

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 July 2025.

Responsibilities and basis of report

As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

The charity's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of the Association of Chartered Certified Accountants.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect:

1.accounting records were not kept in respect of the charity as required by section 130 of the Act; or

the accounts did not accord with those records; or

3.the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Philip W Soutter FCCA, ATT

For and on behalf of: - Wills Accountants Limited 2 Endeavour House Parkway Court Longbridge Road Plymouth PL6 8LR

Date: 6 December 2025

Plymouth Swallows School of Gymnastics Statement of financial activities for the year ended 31 July 2025

Notes INCOMING RESOURCES Donations and grants 2 Incoming resources from charitable activities 3 Income from other trading activities 7 Investment income 8 TOTAL INCOMING RESOURCES RESOURCES EXPENDED Expenditure on charitable activities 4 Cost of raising funds 7 TOTAL RESOURCES EXPENDED NET INCOMING/(OUTGOING) RESOURCES Reconciliation of funds FUNDS BROUGHT FORWARD FUNDS CARRIED FORWARD	Unrestricted funds Restricted funds Total 2025 £ £ £ - 2,600 2,600 374,041 - 374,041 6,319 - 6,319 1,653 - 1,653 382,013 2,600 384,613 405,383 3,725 409,108 4,071 - 4,071 409,454 3,725 413,179 (27,441) (1,125) (28,566) 324,125 7,167 331,292 296,684 6,042 302,726	Total 2024 £ 4,950 363,435 7,025 873 376,283 378,082 4,390 382,472 (6,189) 337,481 331,292

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derives from continuing activities.

Plymouth Swallows School of Gymnastics Statement of financial position as at 31 July 2025

Notes FIXED ASSETS Tangible assets 11 CURRENT ASSETS Stocks 12 Debtors 13 Cash at bank and in hand CREDITORS:amounts falling due within one year 14 NET CURRENT ASSETS NET ASSETS FUNDS Unrestricted funds Restricted funds TOTAL FUNDS 17	2025 £ £ 183,521 4,417 10,555 111,165 126,137 (6,932) 119,205 302,726 296,684 6,042 302,726	2024 £ £ 196,239 4,014 4,896 143,620 152,530 (17,477) 135,053 331,292 324,125 7,167 331,292

Mrs J M Caley Trustee Mr R Murray Trustee

Date: 6 December 2025

Plymouth Swallows School of Gymnastics Notes to the Accounts for the year ended 31 July 2025

1 Accounting policies

Basis of preparation

Plymouth Swallows School of Gymnastics is an unincorporated trust constituted in England. The principal office address is set out in the Trustees' Report. The nature of the charity's operations and principal activities are to provide gymnastics coaching through the education of young persons who are pupils at schools, universities or other centres.

The charity constitutes a public benefit entity as defined by FRS 102.

The financial statements have been prepared in accordance with FRS 102, Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Charities Act 2011 and UK Generally Accepted Accounting Practice.

The charity has applied Update Bulletin 1 as published on 2 February 2016 and does not include a cash flow statement.

At the time of approving the financial statements, the trustees have reasonable expectation that the charity has adequate resources to continue in operation for the foreseeable future. The financial statements have therefore been prepared on a going concern basis.

The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £1.

The accounts have been prepared on the historical cost convention. The significant accounting policies applied in the preparation of these financial statements are set out below.

Fund accounting

General reserves are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for a particular purpose.

Incoming resources

All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Grants receivable are included in the accounts when the appropriate amounts have been quantified. Grants in respect of fixed assets are credited to income.

Income received in advance of membership periods is deferred until the criteria for income recognition are met.

Resources expended

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to a particular heading they have been allocated to activities on a basis consistent with use of the resources.

Expenditure includes irrecoverable VAT where charged.

Plymouth Swallows School of Gymnastics Notes to the Accounts for the year ended 31 July 2025

Tangible fixed assets

Tangible fixed assets are initially recorded at cost and subsequently measured at cost, net of depreciation and any impairment losses.

Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.

Land and buildings 2% straight line Equipment 10%, 15% or 25% straight line

Stocks

Stock is valued at the lower of cost and net realisable value.

Debtors and creditors

All debtors and creditors are recorded at transaction price.

Cash and cash equivalents

Cash and cash equivalents comprises cash in hand and deposits held at call with banks.

Pensions

The company operates a defined contribution pension scheme. Contributions are charged to the profit and loss account as they become payable in accordance with the rules of the scheme.

Volunteers

The financial value of the contribution of volunteers to the work of the charity is not recognised in the accounts.

2 Donations and grants Donations - restricted (see note 17) Training grant 3 Incoming resources from charitable activities Operation of gymnastics club Fees Fundraising Holiday gym Pre school fees Adult gym Venue hire Ballet	2025 £ 2,000 600 2,600 2025 £ 315,613 4,427 2,596 39,324 7,534 4,392 155 374,041	2024 £ 4,500 450 4,950 2024 £ 311,184 10,485 1,135 34,574 3,157 2,745 155 363,435

Plymouth Swallows School of Gymnastics Notes to the Accounts for the year ended 31 July 2025

4 Expenditure on charitable activities Operation of gymnastics club Direct costs of charitable activities (see note 5) Governance costs (see note 6) 5 Direct costs of charitable activities Repairs and maintenance Rates Rent Cleaning Utilities Net competitions cost Depreciation Disposal of fixed assets Subscriptions and licences Bank charges Sundry expenses Postage and stationery Insurance - charity Telephone Advertising and marketing Fund raising costs Staff costs (see note 10) 6 Governance costs Independent examiner remuneration - for independent examination work for other work Administration fees Staff costs (see note 10) 7 Merchandising income and expenses Sales of clothing and badges Cost of sales, adjusted for stock Net income/(cost) from merchandising 8 Investment income Bank interest received	2025 £ 360,814 48,294 409,108 2025 £ 5,055 1,831 5,504 6,526 11,393 734 15,486 100 3,169 10,018 5,242 120 6,511 1,749 3,228 2,669 281,479 360,814 2025 £ 1,530 - - 46,764 48,294 2025 £ 6,319 (4,071) 2,248 2025 £ 1,653 1,653	2024 £ 330,322 47,760 378,082 2024 £ 5,131 2,384 8,083 4,426 9,789 6,486 15,397 - 2,791 10,585 528 324 5,984 1,087 - 60 257,267 330,322 2024 £ 1,500 - - 46,260 47,760 2024 £ 7,025 (4,390) 2,635 2024 £ 873 873

Plymouth Swallows School of Gymnastics Notes to the Accounts for the year ended 31 July 2025

9 Trustee remuneration and expenses

No trustee, acting in their capacity as a trustee, received or waived any emoluments during the year (2024: nil).

The charity reimburses incidental expenses paid on its behalf by the trustees.

10 Staff costs Wages and salaries Staff training Pension (defined contribution) costs Social security costs Other staff costs Allocated to: - Direct costs of charitable activities Governance costs (based on actual expenditure) Average number of staff Number of staff with emoluments in excess of £60,000 11 Tangible fixed assets Buildings £ Cost At 1 August 2024 178,592 Additions - Disposals - At 31 July 2025 178,592 Depreciation At 1 August 2024 54,794 Charge for the year 3,572 On disposals - At 31 July 2025 58,366 Net book value At 31 July 2025 120,226 At 31 July 2024 123,798	2025 £ 301,240 4,155 6,927 14,577 1,344 328,243 281,479 46,764 328,243 24 - Equipment £ 217,503 2,867 (4,163) 216,207 145,062 11,914 (4,064) 152,912 63,295 72,441	2024 £ 280,838 1,775 6,222 14,046 646 303,527 257,267 46,260 303,527 23 - Total £ 396,095 2,867 (4,163) 394,799 199,856 15,486 (4,064) 211,278 183,521 196,239

The charity occupies the land upon which the buildings it operates from are sited, on a long leasehold basis, subject to the payment of ground rent.

Plymouth Swallows School of Gymnastics Notes to the Accounts for the year ended 31 July 2025

12 Stocks Clothing and badges for resale 13 Debtors Prepayments 14 Creditors: amounts falling due within one year Other taxes and social security costs Accruals Fee income (subscriptions) received in advance Other creditors	2025 £ 4,417 4,417 2025 £ 10,555 2025 £ 3,831 1,530 400 1,171 6,932	2024 £ 4,014 4,014 2024 £ 4,896 2024 £ - 16,833 644 - 17,477

15 Pension commitments

The company operates a defined contribution scheme. The contributions due to the scheme are disclosed within the staff costs note.

16 Operating lease commitments Amounts payable: within one year within two to five years in over five years The total future minimum lease payments under non-cancellable operating leases are as follows: -	2025 £ 6,494 25,978 415,642 448,114	2024 £ 5,412 21,648 351,780 378,840

Plymouth Swallows School of Gymnastics Notes to the Accounts for the year ended 31 July 2025

17 Analysis of funds

The restricted fund balance represents grants from donors, as detailed below, towards the costs of gymnasium equipment. The equipment is being depreciated in line with the charity's accounting policy and the unrestricted funds balance represents the net carrying value of the equipment.

All other funds are unrestricted funds, none of which are designated.

The fund movements and reconciliation between opening and closing balances are shown on the Statement of Financial Activities.

2025 Balance at start date £ Restricted funds Revenue grants - SWAGA - hand rails/bars - Private donation - gym floor 6,917 DAGA - springboard 250 7,167 Unrestricted funds 324,125 Total funds 331,292 2024 Balance at start date £ Restricted funds Revenue grants - SWAGA - hand rails/bars - Private donation - gym floor 7,917 DAGA - springboard 375 8,292 Unrestricted funds 329,189 Total funds 337,481 18 Analysis of net assets between funds 2025 Fixed assets Stocks Cash at bank Debtors Creditors 2024 Fixed assets Stocks Cash at bank Debtors Creditors	Income £ 2,600 - - - 2,600 382,013 384,613 Income £ 4,500 - - - 4,500 371,783 376,283 Restricted funds £ 6,042 - - - - 6,042 Restricted funds £ 7,167 - - - - 7,167	Expenditure £ (2,600) - (1,000) (125) (3,725) (409,454) (413,179) Expenditure £ (4,500) - (1,000) (125) (5,625) (376,847) (382,472) Unrestricted funds £ 177,479 4,417 111,165 10,555 (6,932) 296,684 Unrestricted funds £ 189,072 4,014 143,620 4,896 (17,477) 324,125	Balance at end date £ - - 5,917 125 6,042 296,684 302,726 Balance at end date £ - - 6,917 250 7,167 324,125 331,292 Total £ 183,521 4,417 111,165 10,555 (6,932) 302,726 Total £ 196,239 4,014 143,620 4,896 (17,477) 331,292