Charity reglstratlon number 900339
Company registration number 02459323 (England and Wales)
GAIA HOUSE TRUST
ANNUAL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023

GAIA HOUSE TRUST
LEGALAND ADMINISTRATIVE INFORMATION
Trust8e$
T Blanch
A Lacey
H Higginson
P Sutherland
P Stevenson
A Rodogovsky
S Alyce
(Appointed 26 March 2023)
(Appointed 26 March 2023}
(Appointed 26 March 2023)
Secretary
T Blanch
Charlty number
900339
Company number
02459323
Principal address
Gaia House
West Ogwell
Newton Abbot
Devon
TQ12 6EW
Registered office
Gaia House
West Ogwell
Newton Abbol
Devon
TQ12 6EW
Auditor
Rupp & Fraser
Chartered Accountsnts and Statutory Auditor
7 St Paul's Road
Newton Abbot
Devon
TQ12 2HP
Bankers
HSBC Newton Abbot
42 Courtenay Street
Newton Abbot
Devon
TQ12 2EB
Sollcilors
Tozers
Broadwalk House
Southernhay West
Exeter
Devon
EX11UA

GAIA HOUSE TRUST
CONTENTS
Pag8
Trustees. report
Slatement of trustees, responsibilities
10
Independent audilols report
Statement of financial activities
14
Balance sheet
15-16
Statement of cash flows
17
Notes to the financial statements
18-30

GAIA HOUSE TRUST
TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT AND STRATEGIC REPORT)
FOR THE YEAR ENDED 31 DECEMBER 2023
The Irustèes present their report and financial slatements for the year ended 31 Decembér 2023,
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the
financial statements and comply with the charity's governing document, the Companies Act 2006 and 'Accounling
and Reporting by Charities= Slatement of Recommended Practice applicable to charities preparing their accounts In
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)" (as
amended for accounting periods commencing from 1 January 2016)
Objectlves and a¢tlvlties
Our purposes are set out in the objects within our memorandum of association, and are:
To preserve, protecl and enhance physical, menlal, emolional and spiritual health by the provision of a
centre for the instruclion and practice ol meditation., and
To Provide education and instruclion in meditation.
In pursuit of these purposes. we aim to provide a year-round programme of residential medilation retreats of varying
length led by teachers from different backgrounds. The meditation and instruction are all drawn from the Buddhist
tradition. We are not sectarian. but primarily draw upon teachings that are compatible with the contemporary
Vipassana or Insight Meditation tradition and its focus on meditation as a beneficial transformative process, with our
retreats concentrating on silent meditalion rather than a ritual-based or liturgical content.
To maintain an inspiring and reflective environment for our retreats, we also aim to support the resident coordinators
who care for those who stay with us and do the day-to-day work of running the house; we aim io look after the
grounds and fabric of the retreat ￿ntre. and lo maintain silence within the house and gardens. We aim to make
retreats and other activilies accessible to all, subsidising and offering financial assistance with the cost of. retreats
for people for whom the cost is too high.
Ensuring ourwork deliveT5 its aims
Each year we review the successes and otherwise of the previous year's programme as we embark upon compiling
Ihe nexi yearfs programme. After each retreat we ask retreatants lo complete feedback fomis, and we note
comments on our administfation, facilities. the quality of leaching, and the types of retreat on offer. Our resident
staff are central to the success of our centre, so they have regular supervision sessions from department managers
which provide opportunities for feedback from them. The Teacher Council members provide advice and feedback on
our slrategic development, the quality of the programme and the quality of the environment offered by our buildings
and grounds. Truslees, leachers. the director and staff work closely together lo ensure that our activities are aligned
with our objects and that we comply with the Charity Commission's guidance on public benefit.
The focus of our work
We continue to develop our medilation programrne. we are working to make our offerings available to people of all
backgrounds- and to care for our buildings and grounds. We work in a way that embodies our ethical principles,
based on compassion and non-harming. Alongside the intention to enhan￿ wellbeing we bring into the instruction
of meditation an awareness of our impact upon others by taking care to lessen our environmental impact.
We aim to offer a balanced residential Retreat Programme that caters for thos8 new to meditation as well as Ihose
who are more experienced. Residential retrealants are normally accommodated in a range of single, double and
dormitory Style rooms. One wing of the house is sot aside for individuals to come on self-direcled meditatlon retreats
of one week or more whilst receiving instruction from our teacher in residence. We also offer a variety of online and
livestreamed retreats.

GAIA HOUSE TRUST
TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT)
(CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
We are committed to enhancing our offerlng and making it more widely available to a more diverse population and
moving our events online has contributed lo this significantly. Gaia House has a Diversiiy and Inclusion Working
Group Ihat explores the ways we might put up unintentional barriers to people who may benefit from what Gaia
House offers. This working group has developed reSoUr￿S and explored training opportunities to raise our
colleclive awareness of prejudice and prlvlleg8, and ways that unconscious communication and action might18av8
people excluded from our offerings.
We support new teachers by inviting them to lead short retreats as well as working alongside experienced teachers
on longer retreals. This ensures that there are sufficient teachers available to lead retreats and provide us with
support in the longer term.
In addition to our policies and procedures that help to safeguard vulnerable adults who might come to Gaia House,
our induction and training offers staff and teachers support in taking appropriate care of everyone who visits as well
as our responsibilities to prevent and respond lo safeguarding issues.
We use a variety of media to communicate wilh those who use our services to ensure that their needs are met and
Ihat they have a sense of being well looked-after. Our website is regularly updaled and contains clear infomiation
about our prices and the subsidies we offer in order to support those for whom standard prices are too high. We use
email newsletters and social media alongside our website to ensure that those who wish to keep in touch with our
offerings and activities are kept up to date during the year. We publish our yeady programme on our website in two
parts. the first quarter is published in the summer of the preceding year and the remainder of the programme in
autumn. We circulate a printed programme to our mailing list. and on request, to other meditation centres and
meditation sitting groups in the UK.
We continue to maintain the Grade 2 listed building, which we occupy. and manage the grounds using organic
gardening methods.
Our ieam of resident slaff play a key role in supporting those who slay at Gaia House on retreat and taking care of
the building. We provide them with a support package to ensure that they are able to live and work here whilst still
finding it a rewarding and fulfilling experience that contributes to their own well-being.
In accordance with the tradition of insight meditation our teachers offer their services free of charge. At the end of
retreats the relreatants are invited to make donations to the teachers to help Ihem with their living costs. This helps
us keep our prices low whilst still being able to offer retreats led by eXperIen￿d and well-known teachers.
Public benefit
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the
charity should undertake.
Slgnlficant Activities
In 2023 we experienced a settling period after the disruption of the Coronavirus pandemic. Our retreats are mostly
full again, but we are no longer seeing the long waiting-lists to como to Gaia House that we had grown to expect
pre-pandemic.
The varied programme of online retreats and events throughoul the year has evolved and become more integrated
with our in-person retreats. Although in-person retreats provide the majority of the charity's income, our onlina
events are now attended by more people. Vvhile we are largely at capacity with how many people we can
accommodate in our premises in West Ogwell, the potential for growth in online, streaming and on-demand services
is practically unlimited. therefore in addition to our newly recruited Online Events Coordinator, we are soon to
enhance this team with additional part-time support from an assistant. Online events are especially accessible, both
for people that are physically unable to attend the Gaia House premises, but also, the flexible fee struclure is set so
that no-one need be put off by lack of finances. Online events also offer flexibilily in the formats of delivery Ihat can
be explored. Outside of the context of a silenl retreat environmont, talks, discussion and other inleractiV8 modalities
can b8 explored. Additionally, Ihe low cost of offering online services has allowed us to provide a number of free
events, including talks from teachers in the Online Dharma Hall three times a week. and a daily morning meditation.

GAIA HOUSE TRUST
TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT)
(CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Developing the housè and grounds
Durlng 2023 malntenance shut-down and biannual Work Retreat, many smaller Jobs were carried out to Improvè the
general appearance, including painting rooms and window frames both inside and out as well as deep cleaning the
Hermitage and main house bedrooms.
Time was spènt to make create the Kuli. which is now a fully fun¢lioning cabin for FST holders and teachers to usè
in comfort.
We have a regular volunteer who comes between retréats to paint, $0 2023 saw him begin this never*nding lask.
Some of the ￿1n bedrooms have now become singles due to opening up the Dartmoor wing offices and time was
spent by the Household leam to make these more appealing and comfortable. The Dartmoor wing offices continued
to be tweaked too, with better storage options for Maintenance and Household.
Room 32 has become a triple bedroom, with the old Teacher wing retaining the use by teachers only including the
Hemitage teacher plus three interview rooms, allowing fflore flexibility for Group, Hemitage and Staff Support
teachers.
Liam and his team worked wonders on the walled garden after several fallow years. The garden began producing
fairly quickly and is hugely appreciated by all retreatants. both for the pleasurable work tasks and the calm, bountiful
space to be in.
Developing our Human Resources
Our HR & Facilities Manager, Maintenance Manager and our Team Support Officer resigned during 2023, prompting
a reorganisation of our non-residential staff team.
The existing Retreat Manager role was expanded and repositioned as an Operation Lead with overall responsibility
for the day-to-day running of the House.
We recruited a new HR & Admin Officer. One of the two Administrator roles was expanded and renamed to Admin &
Household Supervisor. The Kitchen and Household Manager role changed to become Kitchen and Garden
Manager.
Our Building Engineer was promoted to fill Ihe vacancy left by the previous Maintenance Manager, but instead of
replacing the Building Engineer role, we are supporting them with an additional residential staff Caretaker now that
reception roles are now covered by non-residential staff.
The net effect of this reorganization was to slightly reduce totsl non-residential staff hours and create a more
etficient stwcture.

GAIA HOUSE TRUST
TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT)
(CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Devèloping our technologlcal resources
The meditstion hall has been adapted to liveslream events.
Due to price rises in BT telephone calls using ISDN lines, we have moved to receiving and sending phone calls
over Ihe internet {VOIP). This change has not been noticeable to the users of the phone system and our internet
seTvice has been a lot more reliable.
Discussions are ongoing regarding the possibillty of having intemel provided by fibre cable and how thls will bé
delivered to the house.
Groundwork ha8 been made to redevelop the website. Suggestions regarding the layout of the webp8ges
for retreats has been put in place and in 2024, hopefully the whole site will be redeveloped.
The online forum site has been used for two programmes, the latest is the CDL Programme, initially thought to be
hosted by a learning plattorm but we developed our own solution with sharing files and recordings.
Malntalnlng financial stabillty and resourcing OUT future plans
2023 started with soaring inflation rates. Bookings for residential retreats early in the year were slower than hoped
for, likely because of the cost-of-living crisis.
In response to these challenges. we..
Increased investment in advertising and promotion.
Targeted personalised eTnails to people who have l)ooked on similar retreats in the past to invite Ihem
to book again.
Updated our website to guide visitors more directly to booking pages.
Made the Financial Assistance and Bursaries IFAB) Fund freely available on under-booked retreats.
Planned the 2024 programme with greater attention to what is likely to optimise income.
Planned to release the first few months of the 2024 group retreat programme earlier than in the past,
so these have more time to book up.
Continued to develop online events and fundraising activities.
Reduced expenditure where possible.
Bookings rebounded later in the year while fundraising and online retrgat bookings remained strong throughout.
leaving us in a healthy financial position.
The charity Contlnued to operate a Financial Assistsnce and Bursaries IFAB) Fund, providing financial help with
retreat costs for people for whom our standard prices are too high. The Trust decided to slop fundraising specifically
for the FAB fund in 2023, but instead emphasise the charilable nalure of the whole organisation whose mission is to
improve financial accessibility to all. Supporting the FAB Fund with general donations gives us more flexibilty and
allowed us to increase FAB grants awarded In 2023 to £98,202 from £75,319 in 2022.
We began fundraising for projects which will decrease our energy costs and carbon foolprlnt, including adding solar
panels and connecting the Hermitage Wing showers and sinks to our biomass boiler.

GAIA HOUSE TRUST
TRUSTEES. REPORT {INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT)
(CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
How our activitlos dellver public benefit
The main activities In support of our charitable obje¢tiv6s are described in earlièr sections of this report. Informatlon
about the number of people who have attended our programme and the financlal support with costs that they have
recelved Is detailed in the section on "Achlevement and Performance" below.
Voluntètsrs
Gaia House is supported throughout the year by the dedicated work of a community of volunteers who help to take
care ofthe running of the house. and mainlenance of ils grounds. During 2023 25 volunteers offered 1.315 hours of
Se￿1￿.
Slrateglc report
The description under the headings "Achievements and performance" and "Financial review" meet the company law
requirements for the trustees to present a strategic report.
A¢hlevements and performance
Charitable a¢tivities
Key facts (figures in brackets relate to year ending 31112122 where this information is available)=
39 (38) in-house residential group retreats from 1 to 28 days long were attended by 1693 {1070)
people for a total of 8203 (5554) nights.
198 (65) people stayed on personal retreat for a total of 3450 (1057} nights.
36 {31) online events were attended by 2261 (2032) people.
The charity's Financial Assistance and Bursaries Fund made grants of £98,202 (£75,319) to 428 (323)
relreatants.
This includes £20,135 {£15,755) to 68 (61) young people.
And £12.469 (£9.183) to help 167 (126) people to pay our lower supported rates.
Our charitable activities are also described in the sections on 'Focus of our work. and 'SignificantActivities'.
General Data Protection Regulation (GDPR)
In line with our commitment to best practice around data protection, we continue to meet the requiremenls of the
GDPR which came into effect in May 2018 across all areas of Gaia House including the newly offered online
activities. We will continue to review and monitor in this area.
Fundraising actlvities
Fundraising income continued to grow during 2023. The main areas of fundraising were..
A Spring Appeal in April to help ensure that Gaia House can continue offering subsidised retreat places.
An end-of year Appeal in December focused on reducing Gaia House's carbon footprint by converting the
showers in the Hermitage and Coordinator wings to run off our biomass boiler.
A steady increase in the number of supporters making monthly donations to Gaia House.
Investment Perforfflance
Investmenls are held In Epworth Investment Management Company and were valued at £85,002 on the 31
December 202312022, £184,276) a decrease of £99,274. Investments valued at £110,282 were sold during 2023.

GAIA HOUSE TRUST
TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT)
(CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Flnanclal rovlew
Flnanclal Posltlon
The charity made a surplus In 2023 of £171,575 comparéd with a loss in 2022 of £82,512.
Total incoming resources In 2023 were £1,152,109 compared to £751,127 In 2022, an increase of £400,982.
Retreat incom6 increased in 2023 from £503,039 to £875,128 as the in-house retreat programme returned to
normal after covid-related disruptions.
Expenditure increased from £805,458 to £987.410. an increase of £181,952.
Reserves policy
The turt)ulence of the last four years has shown the importance of maintaining healthy levels of reserves. The Trust
agreed to update our reserves policy and to target holding six months of estimated expenditure (up from three
months), plus the value of the Cyclical Maintenance fund. We aim to meet Ihi5 target during 2024.
Investment policy and objectives
We have, in line with our ethical principles, chosen lo invest with Epworth Investrnent Management Company and in
2023 they yielded dividends of £4.132 {2022 £5,917).
Risk management
The trustees have assessed the major risks to which the charity is exposed and are satisfied that there are systems
are in place to mitigate exposure to the major risks.
The Gaia House risk register is reviewed annually by the Trusl. It is also updated as required in response to new
events or changes in legislation which need to be reflected and managed by Gaia House. Appropriate actions are
tsken to minimise the impact of risks to acceptable levels, whilst taking into account the size of our organisalion.
Plans for future periods
Our work to make what we offer more universally accessible. both financially and culturally has bome fruit. and
continues to bo develop8d.
We have arranged a number of retreats for 2025 that will be offered purely on the basis of people's generosity, and
if this goes well it may be extended furlher. Dharma teachings are always freely offered on the basis of mulual
generosity by the teachers, but the generosity of our community is now allowing us to sustain the running costs of
some retreats this way also. Gaia House would like to continue to extend this model. This emphasis not only
embraces and nurtures a cullure of generosity, which is very much in-line with the meditation teachings Gaia House
promoles. but additionally, makes events that are offered on a 'Dana' or generosityldonation basis accessible to
anyone, no matter their financial circumstances.
Our contlnulng commitmgnt to diversity and inclusion has developed in our communications practices, training and.
policy development. We are currently arranging staff training to support greater awareness and sensitivity within
our team for supporting people of non-confomiing gender. We are also putting in place further training in
awareness of whiteness as a racial identity and the privileges and responsibilities that this may attract.
Our Community Dharma Leaders tralnlng programme successfully recruited a diverse range of students. Thls
training is now in full swing and will prepare people to support meditation teaching and practice in their local and
Identity communitie5. The first graduates should complete in September 2025.

GAIA HOUSE TRUST
TRUSTEES, REPORT (INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT)
(CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Structure, governance and management
Governing document
Gaia House Trust is a company limited by guarantee, and registered as a charlty in 1990. The company was
eslablished under a Memorandum of Association which established the objects and powers of the charitable
company, and Is govemed under ils Arti¢les of Association.
The trustees, who are also the directors for the purpose of company law, and who seNed during the year and up to
the date of signature of the financial statements were=
K Malleson
(Resigned 26 March 2023)
S Wood
(Resigned 23 July 2023)
T Blanch
A Lacey
A Goraya
H Higginson
V Brett
P Sutherland
p stevenson
A Rodogovsky
S Alyce
S Brand
(Resigned 20 November 2023)
(Resignèd 30 May 2023}
(Appointed 26 March 2023>
(Appointed 26 March 2023)
(Appointed 26 March 2023}
(Resigned 26 March 2023}
Recruitment and appointment of new trustees
All trustees give their time voluntarily and receive no benefits from the charity. Expenses are reclaimed by some.
and this is noted in the accounts.
The Trust continues to develop, recruiting people with a diversity of perspective and breadth of social location, skills
and professional experience amongst its members. New trustees are recruited via Gaia House's email newsletler,
the website and by personal approaches. It is important for trustees to have an understanding of and sympathy with
the work of the charity, SO it is nonnally necessary for potential trustees to have attended retreats at Gaia House
before they can be seriously considered for this role.

GAIA HOUSE TRUST
TRUSTEES. REPORT {INCLUDING DIRECTORS. REPORT AND STRATEGIC REPORT)
(CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Organlsatlonal Structurè and Daclslon Maklng
The Trust, consisting of 7 trustees at 3111212023, develop the slrateglc dlrection and policies for the charity with the
support of a Strategic Steering Group comprised or experienced Trustees. Senior Staff and representatives from the
Teacher Council. This body has representalion across the organisation lo ensure recommendations and decisions
are joined up and grounded in practicable logistics, The Director also attends the Trust meetings along with other
staff as appropriate. The Trust prefers to make declsions based on consensus, allowing individual views and
¢on¢ems on partlcular issues to be addressed as thoroughly as possible. The Trust met three times in 2023.
The Finance and General Purposes Committee met th￿8 times during 2023. This group has a quorum of three
Trustees, is also att6nded by the director and makes operational and strategic recommendations to the Trust.
The Gaia House Teacher Council conlinues to offer the essential role of offering expert advice to the board of
trustees. The Teacher Council offer guidance on how the Dharma (the teachings of the Buddha) is best offered and
by whom at Gaia House. This operates through the Strategic Steering Group. representation at Trust meetings and
a system of Committees thal indude teachers and trustees. supported by relevant staff mernbers.
Membership of our Advisory Commitlees that support a range of operational areas comprises at least one Trustee
and one Teacher, Ihe Director and other management staff support as appropriate. Specific areas covered by
Committees and Working Groups are Programme Planning, Retreatsnt Financial Supporv Financial Assistance and
Bursaries Fund, Retreat Environment, Communications, Diversity & Inclusion and Strategic Steering.
Day to day responsibility for operations is delegated to the Director, supported by the Operations Lead, Staff
Support Teacher and a team of 6 department managers (Finance. Development. Programme, Maintenance.
Communications and Kitchen & Garden,) as well as 9 other non-residential slaff, and the team of 8 resident staff.
The Directo¢s responsibility covers the following operational areas..
. To help the Trust to develop its short-temi sutvival strategy as well as its longer-term vision.
To deliver an effective programme of online and in-house activities in consultstion wilh representatives of Ihe
Teacher Council.
To develop a strategy for the long-term sustainability and development of Gaia House building, minimising its
carbon footprint as much as is praclicable.
To ensure that staff and volunteers achieve their full potenlial by means of mentoring, support and relevant
training.
. To implement effective fund-raising and marketing strategies.
. To oversee flnancial and resource planning and to ensure compliance with relevant legislation and regulation.
To develop as an organisalion that challenges prejudice and ignorance of all kinds. including being actively anti-
racist in support of the Trust's commitmenl to diversity, equality and inclusion.
. To ensure that retreats are culturally and financially accessible to all.
Induction and tralnlng of new trustees
Attendance on retreats over a number of years is an effective introductlon to the work of the charity. New trustees
follow an Induction programme that includes Spending time with staff in order to become fully famillar with the work
of Gaia House. They now attend two Trust meetings as provlsional trustees in order to gain a thorough
understanding of their roles and responsibilities. This gives the Trusl an opportunity to assess the applicant's
suitability for the role and gives the applicant an opportunity to understand the role they are applying for. New
trustees are formally appointed only after they have successfully completed the recruitmenl process. We welcome
requests to join the Gaia House Trust through our website.

GAIA HOUSE TRUST
TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT AND STRATEGIC REPORT)
(CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Wlder nètwork
Gaia Housa has links with a wlde ne￿Ork of mindfulness and meditation organisations throughout the UK. Through
ils teachers it maintains close links with Mindfulness Programmes at Oxford, Exeter and Bangor universities as w611
as Bodhi College and similar centres such as Sharpham Trust. Via its webslte, Gaia House also facililates
networking be￿e&n meditation sitting groups throughout the UK.
Gaia House also operates within a western tradilion of Insight Meditation cenlres, and links are maintained with
similar centres in the USA and Europè- the Insight Meditation Society in Barre, Massachusetts., Spiril Rock in
Califomia. Dharmagiri in South Africa- and the Beatenberg Centre in Switzerlarsd.
Related parties
Any related party interests are declared by trustees and other participants in meetings. None of our trustee5 receive
remuneration or other benefits from their work as trustees other Ihan the reimbursement of expenses.
All new members of Trust, its Committees and Advisory and Working Groups are made aware of the Charity
Commission guidance and definition of related paty interests and the need to declare any interest either at the start
of a meeting or when an item becomes relevant to make a declaration. Depending on the item appropriate action is
then taken regarding that item and the trustee's involvement.
AudStor
So far as the trustees are aware, there is no relevant information (as defined by Section 418 of the Companie5 Act
2006) of which the charitable companys auditors are unaware, and each trustee has taken all the steps that they
ought to have taken as a trustee in order to make theTll aware of any audil information and to establish that the
charitable cofflpanys auditors are aware of that information.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies enlitled to the small
companies exemption.
The trustees, annual report was approved and signed on behalf of the board of trustees by:
T Blanch
Trustee
28 July 2024

GAIA HOUSE TRUST
STATEMENT OF TRUSTEES. RESPONSIBILITIES
FOR THE YEAR ENDED 31 DECEMBER 2023
The trustees, who are also thè directors of Gaia House Trust for the purpose of company law, are résponsible ft)r
preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom
Accounting Standards (United Kingdom Generally Accepted Accounting Praotice).
Company Law requires the Iruslees to prepare financial ststem8nts for èach financial year which glve a tru& and falr
view of the state of affairs of the charily and of Ihe incoming resources and application of resources, including the
income and expenditure, of the charitable company for that year.
In preparing these financial statamonts, tho trustees are required to:
select suilable accounting policies and then apply them consistently;
obseNe Ihe methods and principles in the Charities SORP.,
make judgements and estimates that are reasonable and prudent.
state whether applicable UK Accounting Standards have been followed, subject to any material departures
disclosed and explained in the financial statements; and
,prepare the financial statements on the going concern basis unless it Is inappropriate to presume that the charity
will continue in operation.
The tTUStees are responsible for keeping adequate accounling records thal disclose with reasonable accuracy at
any time the financial position of the charity and enable them to ensure that the financial statements comply with the
Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking
reasonable steps for the prevention and detection of fraud and other irregularities.
10-

GAIA HOUSE TRUST
INDEPENDENT AUDITOR'S REPORT
TO THE TRUSTEES OF GAIA HOUSE TRUST
Opinion
We have audited the financial statements of Gaia Housè Trust (the 'charity'l for the year ended 31 De¢amber 2023
which comprise the statement of financial aclivilies, the balance sheet, the statement of cash flows and noles to Ihe
financlal statements, including significant accounting policies. The financial reporting framework thal has been
applied in their preparation is applicable law and United Kingdom A¢¢ounting Standards, including Financial
Reporting Standard 102 The Financial Reporting Standard applicab16 In the UK and Republic of Ireland (Unlted
Kingdom Generally Accepted Accounting Practice).
In our opinion, the financial statements:
give a true and fair view of the state of Ihe charitable company's affaifs as at 31 December 2023 and of its
incoming resources and applicalion of resources, for the year Ihen ended..
have been properly prepared in accordance with United Kingdom Generally A¢¢epted Accounting Practice,.
and
have been prepared in accordance wilh the requirements of the Companies Act 2006.
Basis for opinlon
We conducted our audit in accordance with International Standards on Auditing (UK) IISAS (UK)) and applicable
law. Our responsibilities under those standards are further described in Ihe Auditors responsibilities for the audit of
the financial statements section of our report. We are independent of the charity in accordance with Ihe ethical
requirements that are relevanl to our audit of the financial statements in the UK, including the FRC'S Ethical
Standard, and we have fulfilled our other elhical responsibilities in accordance with Ihese requirements. We believe
that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
In auditing the financial statements, we have concluded that the trustees. use of the going concern basis of
accounting in Ihe preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or
conditions thal, individually or collectively. may casl significant doubt on the charity's ability to continue as a going
concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the
relevant sections of this report.
Other information
The other information comprises the information included in the annual report other than th8 financial statements
and our auditor's report thereon. The trustees are responsible for the other information contained within the annual
report. Our opinion on the financial ststements does not cover the other information and we do not express any form
of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so. consider
whether the other information is materially inconsistent with the financial slatements or our knowledge obtained in
the course of th8 audit, or otherwise appears to be materially rnisslated. If we identify such material inconsistencies
or apparent material misstatements, we are required to determine whether this gives rise to a material rnisststement
in the financial statements themselves. If, based on the work we have performed, we conclude that there is a
material misstatement of this other infomiation, we are required to report that fact.
We have nothing to report in this regard.
Matters on which we are requlred to report by exceptlon
We have nothing to report in respect of the following malters in relation to which the Charltles (Accounts and
Reports) Regulations 2008 requir8 US to report to you if. in our opinion:
tho infomiation given in the financial statements is inconsistent In any material respect with thè trustees,
report- or
sufficient accounting records have not been kept., or
the financial statements are not in agreement with the accounting records., or
we have not received all the Infomiation and explanations we require for our audit.
11

GAIA HOUSE TRUST
INDEPENDENT AUDITOR'S REPORT (CONTINUED)
TO THE TRUSTEES OF GAIA HOUSE TRUST
Responslbllltlos of trustees
As explained more fully in th6 Statement of trustees, responsibilities. the trustees, who are also the director8 of the
charity for the purpose of company law, are responsible for the preparation of the financial statements and for being
satisfied that they give a true and fair view, and for such inlernal control as the trustees determine is necessary to
enable the preparation of financial statements that are free from material misstatement, whether due to fraud or
error. In preparing the financial slatements, the trustees are responsible for assessing the charity's ability to
conllnue as a going concern, disclosing, as applicable, matters related to going concem and using the going
concern basis of accounting unless the trustees either intend to liquidate the charitsble company or to cease
operations. or hav6 no realistic alternative but to do so.
Auditorfs responsibilities for the audlt of the flnanclal statements
We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the
Act and relevant regulations made or having effect thereunder.
Our objedives are to obtain reasonable assurance about whether the financial statements as a whole are free from
material misstatement. whether due to fraud or error. and to issue an auditorfs report that includes our opinion.
Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance
with ISAS (UK) will always detect a material misstatement when il exists. Misstatements can arise from fraud or
efror and are considered material if. individually or in the aggregate, they could reasonably be expected to influence
the economic decisions of users taken on the basis of these financial statements.
The exient to which our procedures are capable of detecting irregularities. including fraud. is detailed below.
We obtained an understanding of the legal and regulatory frameworks applicable to the charity and the sector in
which it operates. We identify the areas of those legal and regulatory frameworks which could reasonably be
expected to have a material effect on the financial statements, based on our experience and Ihrough discussion
with the director.
We assessed compliance with these laws and regulations through enquiry with the director. and review of the
companvs intemal reporting with respect to compliance with laws and regulations.
We assessed the susceptibility of the charivs financial statements to material misstatement, induding how fraud
might oc(yJr. In addressing the risk of fraud including in relalion to revenue recognition and management override of
controls. we have performed journals testing based on a set of risk crileria and tesfed journals to supporting
documentation where applicable. Audit procedures also included detsiled transactional testing with a particular
focus on the year-end cut off procedures.
Because of the inherent limitations of an audil, there is a risk that we will not detect all irregularities, including those
leading to a material misstatement in the financial statements or non-compliance wilh regulation. This risk increases
the more that compliance with a law or regulation is removed from the events and transaclions reflected in the
financial statements, as we will be less likely to become aware of instanTrs of non-compliance. The risk is also
greater regarding irregularities occurring due to fraud rather than eThor. as fraud involves intentional concealm6nt,
forgery, collusion, omission, or misrepresentation.
A further description of our responsibilities is available on the Financial Reporting Council's website at.. https'.11
w.frc.org.ukjauditorsfesponsibilities. This description forms part of our auditorfs report.
Use of our report
This report is made solely to the charity's trustees, as a body, In accordance with part 4 of the Charities {Accounts
and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees
those matters we are required to state lo them in an auditorfs report and for no olher purpose. To the fullest extent
permitted by law. we do not accept or assume responsibility to anyone other than the charity and th6 charitys
trustees as a body. for our audit work, for this report. or for the opinions we hav6 fomied.
12-

GAIA HOUSE TRUST
INDEPENDENT AUDITOR'S REPORT (CONTINUED)
TO THE TRUSTEES OF GAIA HOUSE TRUST
Ru
Fra
28 July 2024
Chartered Accountants
statutory Audltor
Chartered Accountants and Statutory
Auditor
7 St Paul's Road
Newton Abbot
Devon
TQ12 2HP
Rupp & Fraser is eligible for appointment as audilor of Ihe charity by virtue of its eligibility for appointment as auditor
of a company under section 1212 of the Companies Act 2006.
13-

GAIA HOUSE TRUST
STATEMENT OF FINANCIAL ACTIVITIES
INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 DECEMBER 2023
Unrestrlcted Restricted
funds
funds
2023
2023
Total Unrestricted Restricted
funds
funds
2022
2022
Total
2023
2022
Notes
Income from:
Donations and legacies
Charitable activities
Investments
223,715
882,762
8,589
34,546
2,497
258,261
885.259
8,589
191,660
508.833
7,399
41,442
1.793
233,102
510,626
7.399
Total Income
1,115.066
37,043 1.152,109
707.892
43,235
751,127
Expendilure on:
Raising funds
Charitable activities
Other expenditure
240
912,505
779
240
986.391
779
73,886
757.753
47.705
805.458
13
Total expenditure
913,524
73,886
987,410
757,753
47,705
805,458
Net gainslllosses} on
investments
14
6,876
6,876
(28,1811
(28.181)
Net in¢omel(expenditure)
208,418
{36,843}
171,575
178.042)
(4,470) (82,512)
Transfers between
funds
139.792
(139.792)
Net movement In
funds
10
208,418
(36.843)
171.575
61.750
(144.262) (82,512)
Recon¢Éliation of funds:
Fund balances at 1 January
2023
1,181.783
72,283 1.254,066
1.120.033
216.545 1,336,578
Fund balances at 31
December 2023
1.390.201
35.440 1.425.641
1,181,783
72,283 1,254,066
The statement of financial actlvitles Includes all galns and losses recognlsed in the year. All income and expenditure
derive from continuing activities.
14-

GAIA HOUSE TRUST
BALANCE SHEET
AS AT 31 DECEMBER 2023
2023
2022
Notes
Fixed assets
Tangible assets
Investm8nts
16
17
938,897
85,002
967,958
184,276
1,023,899
1,152,234
Current assets
Debtors
Cash at bank and In hand
18
35,663
658,097
33.854
278,555
693.760
312,409
Creditors: amounts falling due within
one year
20
(292,018)
(201,126)
Net current assets
401,742
111.283
Total assets less current liabilitie5
1,425,641
1,263.517
Creditors: amounts falling due after
more than one year
21
(9.451)
Net a55et5 excluding penslon Ilability
1.425.641
1,254,066
Net assets
1,425,641
1.254.066
The funds of the charity
Restricted income funds
Unrestricted funds
23
35,440
1.390.201
72.283
1.181,783
1,425,641
1,254.066
The company is entitled to the exemption from the audit requirement conlained in section 477 of the Companies Act
2006, for the year ended 31 December 2023, although an audit has been carried out under seclion 144 of tho
Charities Act 2011.
The directors acknowledge Ih&ir r6sponsibilitios for complying with the requirements of the Companies Act 2006
with respect to aocounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements under the requirements
of the Companies Act 2006, for the year in question in accordance with section 476.
These financlal stalements have been prepared in accordance with the provisions applicable to companies subject
to the small companies regim8.

GAIA HOUSE TRUST
BALANCE SHEET (CONTINUED)
AS AT 31 DECEMBER 2023
Th6 financial staloments W6re approved by the trustees on 28 July 2024
T Blanch
Trustee
Company registration number 02459323 (England and Wales)
16

GAIA HOUSE TRUST
STATEMENT OF CASH FLOWS
FOR THE YEAR ENDED 31 DECEMBER 2023
2023
2022
Note$
Cash flows from operating activltles
Cash generated from operations
28
282,756
48,111
Investing activities
Purchase of langible fixed assets
Purchase of investments
Proceeds from disposal of investments
Investment income re￿iVed
(8.502)
(4,132)
110.282
8,589
(206,746)
(5,917)
7.399
Net cash generated froml(used in)
investing activities
106.237
(205,264)
Financing activities
Repaymenl of borrowings
19,451 }
284
Net cash (used in)Igenerated from
financlng activltles
(9,451)
Net increasel(decrease) In cash and cash
equSvalents
379,542
(156,869)
Cash and cash equivalents al beginning of year
278,555
435,424
Cash and cash equivalents at end of year
658,097
278,555
17-

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2023
Accounting policies
Charlty Information
Gaia House Trust is a private company limited by guarantee incorporated in England and Wales. The
registered office is Gaia House, West Ogwell, Newton Abbot, Devon, TQ12 6EW.
1.1 Accounting conventlon
The financial ststements have been prepar8d in accordance with the charitys governlng document, the
Companies Act 2006 and °Accounting and Reporting by Charities= Stat8ment of Recommended Practice
applicable to charities preparing their accounts in accordance wilh the Financial Reporting Standard
applicable in the UK and Republic of Ireland (FRS 102)" las amended for accounting periods commencing
from 1 January 2016). The charily is a Public Benefit Entity as defined by FRS 102.
The financial statements are prepared in sterling. which is the functional currency of the charity. Monetary
amounts in these financial statements are rounded to the nearest £.
The fsnancial statements have been prepared under the historical cost convention. The principal accounting
policies adopted are set oul below.
1.2 Going ¢on¢ern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity
has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees
continue to adopt the going concem basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable
objectives.
Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The
purposes and uses of the reslricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the
charity.
1.4 Income
Income is recognised when the charily is legally entitled lo it after any performance conditions have been met.
the amounts can be measured reliably, and it is probable Ihat income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified
of the donation, unless performan￿ conditions require deferral of the amount. Income tsx recoverable In
relation to donations received under GiftAid or deeds of covonant is recognised at the time of th8 donation.
Legacles are recognised on receipt or otheTwise if the charity has been notified of an impending distribution,
the amount is known. and receipt is expected. If the amount is not known. the legacy is treated as a
contingent asset.
1.5 Expenditure
Expenditur6 is recognlsed on an accruals basls as a liability is incurred. Expenditurè includes any VAT which
cannol be fully recovered, and is classified under headings of the statement of financial activities to which it
relates:
Expenditure on raising funds includes tho costs of all fundraising activities, events, non-charilable
trading activities and the sale of donated goods.
18-

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Accounting pollcles
(Contlnued)
Expendilure on charitable activities includes all costs incurred by the charity in undertaking activ1ti6S
that further its charitable aims for the benefit of its beneficiaries, including those support costs and
cosls relating to the governance of the charily apportioned to the charitable activities.
Olher expenditure includes all expenditure that is neither related to ralsing funds for the charlty nor
part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of Ihe resource, Direct cots attributable to a
single aclivity are allocated directly to that activity. Shared costs are apportioned between the activities they
contribute to on a reasonable. justifiable and consistent basis.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequenlly measured at cost or valuation, net of
depreciation and any impaimient Sosses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their
useful lives on the following bases:
Freehold land and buildings
Plant and equipment
Motor vehicles
10/0 Straight line
20 /0 reducing balance
25 /0 Straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds
and the carrying value of the asset. and is recognised in the statement of financial activities.
1.7 Fixed asset investments
Fixed asset investments are initially measured at transaction pri￿ excluding transaction cost5, and are
subsequently measured at fair value at each reporting date. Changes fair value are recognised in net
incomel(expenditurel for the year. Transaclion costs are expensed as incurred.
1.8 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to delermine
whether there is any indication that those assets have suffered an impairment loss. If any such indicalion
exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment
loss (if any).
1.9 Cash and cash equivalents
Cash and cash equivalents include cash in hand, doposits held at call with banks. other short-term liquid
investments with original maturities of three months or less. and bank overdrafts. Bank overdrafts are shown
within bomwings in current liabilities.
1.10 Financlal Instruments
The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12
'other Financial Instruments Issues, of FRS 102 to all of its financial instruments.
Financial inslruments are recognised in the charity's balance sheet when the charity becoffles party to the
contractual provlslons of the instrumont.
Financial assets and liabilities arg offsel, wlth the net amounls presented in the financial stalements. when
there is a legally enforceable right to set off Ihe recognised amounts and there is an intention to setue on a net
basis or to realise the asset and settle the liabllity simultaneously.
19-

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Ac¢ountlng policies
(Contlnued)
Baslc flnan¢ial assets
Basic financial assets, which include deblors and cash and bank balances, are initially measured at
transaction price including transaction costs and are subsequently carried at amortised cost using Ihe effective
Interest melhod unless the arrangement constitutes a financing transaction, where the transaction is
measured at the present value of the future receipls discounted at a market rate of in16r6St. Financial assets
classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financi81 liabilities, including credltors and bank loans are in5tlally recognlsed at transaction price unless
the arrangement constitutes a financing transaction, where the debt instrument is measured at the present
value of the luture payments discounted at a market rate of interest. Financial liabilities classified as payable
within one year are not amortised.
Debt instruments are subsequently carried at amortlsed cost. using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of
operations from suppliers. Amounts payable are classified as current liabilities rf payment is due within one
year or less. If not, Ihey are presented as non-currenl liabilities. Trade creditors are recognised initially at
transaclion price and subsequently measured at amortised cost using the effective interest method.
Dere¢ognition of financial liabilities
Financial liabilities are derecognised when the charity's contractual obligations expire or are discharged or
cancelled.
1.11 Employee benefits
The cost of any unused holiday entillement is recognised in the period in which Ihe employee's services are
received.
Termination benefits are recognised immediately as an expense when the charity is demonslrably committed
to leminate the employment of an employee or to provide termination benefits.
1.12 Retirement benefits
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
Critical accounting estimates and judgements
In the application of the charivs arKounling policies. the trustees are required to make judgements, estimates
and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other
SOU￿$. The estimates and associated assumptions are based on historical experience and other factors that
are ffinsidered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting
estimates are recognised in the period in which the estimate is revised where the revision affects only that
period. or in the period of Ihe revision and future periods where the revision affects both current and future
periods.
-20-

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Income from donations and legacies
Unrestrlct6d Restrlcted
funds
funds
2023
2023
Total Unroslrlcted Restricted
funds
funds
2022
2022
Total
2023
2022
Donations and gifts
Government grants
receivable
223,565
34,546
258,111
187,660
41,442
229,102
150
150
4,000
4,000
223,715
34,546
258,261
191,660
41.442
233.102
Income from ¢haTitable actlvities
Unrestricted Restricted
funds
funds
2023
2023
Total Unrestricted Restricted
funds
funds
2022
2022
Total
2023
2022
Charilable activities
Retreat income - personal
and online
Retreat income - groups
Book sales
Dharma talks
Administration fee income
Miscellaneous income
295,679
579,449
150
295,679
579,449
150
102,553
400,486
102,553
400,486
60
4,413
1.321
60
4,413
3,114
5.929
1.555
5.929
4,052
2,497
1,793
882,762
2,497
885,259
508,833
1,793
510,626
Income from investments
Unrestricted Unrestrictod
funds
funds
2023
2022
Income from listed investments
Interest recglvable
4.132
4,457
5,916
1.483
8,589
7,399
21

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Expenditur8 on ralslng funds
Unrestrlcted Unraslricted
funds
funds
2023
2022
Fundralsing and publlclty
Other fundraising costs
240
Expenditure on charitable activities
Charitable
activltles
2023
Charitable
activities
2022
Dire¢t costs
staff costs
Rates, water, insLSrance & light and heat
Food costs
Kitchen costs
Household costs
Garden costs
General maintenance costs
Direct and offsite retreat costs
Coordinalor costs
Teacher costs
IT & office costs
Travel and vehicle costs
Publicity, newsletter and communications
Book & library costs
other charitable expenditure
492,086
79.318
95.152
5,969
24.645
7.105
21.128
2,039
3.773
17.634
11,834
16,102
16.378
150
6.667
417.595
62,732
69.599
6,332
22,451
11,720
48.287
2.622
3,802
10.112
15.399
15.546
5,793
5,334
799,980
697.324
Grant funding of activilies (see note 8)
98.202
43,040
Share of support and governance costs (see note g)
Support
Govemance
79.453
8,756
56,154
8,940
986,391
805.458
Analysis by fund
Unrestricted funds
Restricled funds
912,505
73,886
757.753
47.705
986,391
805.458
22

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Grants payable
Charitable
actlvltles
2023
Charilable
activities
2022
Grants to individuals
98,202
43,040
Support costs allocated to aotivities
2023
2022
Depreciation
Legal and professional fees
Telephone
Tnjstee training
Bank and credit card charges
Governance costs
36.784
3,757
3,892
31,651
572
3.976
50
19,905
8,940
35.020
8,756
88.209
65.094
Analysed between:
Charitable activities
88.209
65.094
10 Net movement in funds
2D23
2022
The net movemenl in funds is staled after chargingl(crediting)'.
Depreciation of owned tangible fixed assets
Loss on disposal of tangible fixed assets
36,784
779
31.651
11 Trustèes
None of the trustees (or any persons connected with them) received any remuneratlon or benefits from the
harity during the year.
-23-

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
12 Employees
The average monthly number of employee8 during the year was:
2023
Number
2022
Number
Director
Administrator
Finance
IT & Communication
Building
Staff support teaoher
Retreat operations
Coordinators
Garden
Total
27
27
Employment costs
2023
2022
Wages and salaries
other pension costs
475.333
16.753
400,774
16,821
492,086
417.595
There were no employees whose annual remuneration was more than £60,000.
Remuneration of key management personnel
The remuneration of key management personnel was as follows:
2023
2022
Aggregal8 compensation
134,094
123,548
13 Other oxpendlturo
Unrestrlcted Unrestrlcted
funds
funds
2023
2022
Net loss on disposal of tangible fixed assets
779
24-

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
14 Gains and lossès on invostments
Unrestrlcted Unrestricted
funds
funds
2023
2022
Gainsl(losses) arislng on:
Revaluation of investments
6,876
(28.181)
15 Taxation
The charity is exempt from tax on irjcome and gains falling within section 505 of the Taxes Aot 1988 or section
252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its chariiable objects.
16 Tangible fixed assets
Freehold land
and buildings
Plant and
equipment
MotOT
v¢hicl•s
Total
Cost
At 1 January 2023
Additions
Disposals
968,810
2,417
300,429
6.085
(7,112)
12,523 1.281,762
8,502
(7.112)
At 31 December 2023
971,227
299.402
12,523 1,283,152
Depreciation and impairment
At 1 January 2023
Depreciation charged in the year
Eliminated in respect of disposals
100.833
15,415
202,851
20,742
(6.333)
10.120
627
313,804
36,784
{6,333)
At 31 December 2023
116.248
217.260
10.747
344.255
Carrying amount
At 31 December 2023
854,979
82,142
1,776
938,897
At 31 December 2022
867.977
97,578
2,403
967,958
Freehold land and buildings are held at cost less accumulated depreciation, although the Trustees are of the
opinion thal the markel value of freehold property is significanlly in excess of the book value. The Twstees
have opted not to revalue freehold land and buildings to avoid the necessity and cost of then having to
undertake valuations on a regular basis by a professionally qualified valuer as required by tho Charltles SORP
(FRS102).
-25-

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
17 Fixed asset invostments
Listed
investments
Cost or valuatlon
At 1 January 2023
Additions
Valuation changes
Disposals
184,276
4,132
6,878
(110.282)
At 31 December 2023
85,002
Carrying amount
At 31 December 2023
85.002
At 31 December 2022
184.276
18 Debtors
2023
2022
Amounts falllng due within one year:
Olher debtors
Prepayments and accrued income
16,801
18,862
15,188
18.666
35.663
33,854
19 Loans and overdrafts
2023
2022
Other loans
9.451
Payable after one year
9,451
The original loan was for £10.000 repayable in two tranches: the first repayment being for £2,500 three years
after receipt with a final payment of £7,500 five years after receipt. The loan is interest-free and unsecured but
has been recognised at the present value of the final settlement value using a notional discount rate of 30/..
The loan was due for redemption on 30 June 2025. During the year, the trustees decided to settle the loan
earty, and did so on 22 June 2023.

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
20 Creditors: amounts falling due wlthin on8 year
2023
2022
other laxatlon and social security
Paymenls received on account
Trade creditors
Other creditors
Accruals and defer￿d in¢ome
7.639
194.542
40,588
25,209
24,040
5,843
123.905
37,879
15,594
17,905
292,018
201,126
21 Creditors" amounts falling due after more than one year
2023
2022
Borrowings
9,451
22 Retirement benefit schemes
2023
2022
Defined contribution schemes
Charge to profil or loss in respect of defined contribution schemes
16.753
16,821
The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the
scheme are held separately fmm those of the charity in an independently admlnistered fund.
23 Reslilcled funds
The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust
subject to specific condition5 by donor5 as to how they may be used.
At 1 January
2023
Incomlng
resources
Resources
expènded
Transfers
At31
December
2023
Green environment
development
Save water project
Flnance assistance and
bursaries fund
eBike appeal
15,000
670
15,000
20,201
19,531
52,476
276
21.373
173,849)
137)
239
72,283
37,043
(73,886)
35.440
-27-

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
23 Restrlcted funds
(Continued)
Prevlous year:
At 1 January
2022
Incoming
resources
Resources
expended
Transfers
At31
December
2022
Save water project
Finance assistance and
bursaries fund
Building appeal
Garage Development Fund
Hermera grant
eBike appeal
18.523
1,007
19,530
56.144
52,339
84,289
5,250
39,374
(43,040)
52,478
(52,339)
{84,289)
(656)
{2,508)
(4,594)
171)
2,854
275
216.545
43,235
(47.705)
(139.792)
72.283
Transfers from the restricted funds during the year represent funds expended on Tangible Fixed Assets.
The restricted funds in question were raised for the purpose of acquisition of an asset. and transfer to the
unrestricted fund was completed when the asset was brought inlo use.
As the funds were raised for the purposes of acquiring Ihe asset and Ihere is no requirement for the charity to
hold the assel for a specific purpose, the trustees feel that the asset became unrestricted upon acquisition in
accordance with Charities SORP.. 2.12.
24 Unrestricted funds
The unrestricted funds of the charity comprise the unexpended balances of donations and granls which are
not subject to specific conditions by donors and grantors as to how they may be used. These include
designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.
At 1 January
2023
Incoming Resources
resources
expended
Transfers
Gains and
losses
At31
December
2023
General fvnd
Building cyclical
maintenance
fund
1,157,184
1.115.066
{913,524)
{20,000)
6.876
1,345,602
24,599
20,000
44,599
1,181,783
1.115.066
(913.524)
6,876
1.390.201
-28-

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
Unrestricted funds
(Contlnued)
Prevlous year: At 1 January
2022
Incoming Resour¢es
resources
expended
Transfers
Galns and
losses
At31
December
2022
General fund
Building
restoration and
development
fund
Strategic
development
fund
Building cyclical
maintenance
fund
862.998
707,892
(757,753)
372,228
(28,181)
1.157,184
30,619
(30.619)
201,817
(201,817)
24.599
24,599
1,120,033
707,892
{757,753)
139,792
(28.181)
1.181,783
25 Analysls of net assets between funds
Unrestricted
funds
2023
Restricted
funds
2023
Total
2023
At 31 December 2023.
Tangible assets
Investments
Current assetsl(liabilitie5)
938,897
85,002
366,302
938,897
85,002
401,742
35,440
1,390,201
35.440
1,425,641
Unrestrl¢ted
funds
2022
Restrlcted
funds
2022
Total
2022
At 31 December 2022:
Tangible assets
Investments
Currént assetsllliabilities}
Long term liabilities
967,958
184,276
39,000
19.451)
967.958
184,276
111,283
(9,451)
72.283
1.181,783
72,283
1,254,066
-29-

GAIA HOUSE TRUST
NOTES TO THE FINANCIAL STATEMENTS {CONTINUED)
FOR THE YEAR ENDED 31 DECEMBER 2023
26 Flnanclal commltments, guarantees and contlngent liabllltles
At 31 December 2023 there is a contingent liability in the amount of £30,000. This amount will only become
repayable should the property from which the charity operates ceases to be used for the primary charitable
purpose. The Trustees consider this to be unllkely and, as such, do not f661 that a provision is necessary.
27 Relaled party transactions
There were no disclosable rèlated party transactions during the year other than reimbursed travel expenses.
(2022 - none). A total amount of £457 (2022.. £196) was reimbursed to two trustees for travel expenses for
attendance at Trustee Meetings during the year.
28 Cash generated from operations
2023
2022
Surplusl(deficit) for the year
171,575
(82,512)
Adjustments for..
Investment income recognised in statement of financial activities
Loss on disposal of tangible fixed assels
Fair value gains and losses on investments
Depreciation and impairment of tangible fixed assets
(8.589)
779
16.876)
36.784
(7,399)
28.181
31,652
Movements in working capital=
(Increaseydecrease in debtors
Increase in credilors
(1.809>
90,892
6.894
71,295
Cash generated from operations
282.756
48,111
29 Analysis of changes in net funds
At 1 January
2023
Cash flows At 31 Dec•mbèr
2023
Cash at bank and in hand
278.555
379.542
658.097
Loans falling duè after more than one year
(9.451)
9,451
269,104
388,993
658.097
30-