Charity registration number 900325 (England and Wales) Company registration number 2449757 PLANTS AND MINDS ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUARY2025
PLANTS AND MINDS LEGAL AND ADMINISTRATIVE INFORMATION Trustees James Robinson (Chair) Vic Williams Keilah Towers (Treasurer) Deborah Janney Caroline Darby Jenknns Malcolm Scott-walby David Whity (Appointed 10 July 2024) (Appointed 10 July 2024) Senior Management Team Sandi Marshall - Project Manager Chery Tree Nursery Andrew Verreck- Project Manager Chestnut Nursery Patrons Bill Bailey Mrs A Pitt-Rivers Katie Cox Nomian Aish Neil Heritage Neil Duncan-Jordan Martin Stewart Registered numbers Charity number Company number 900325 2449757 Principal address Chery Tree Nursery Off New Road Roundabout Northboume Boumemouth Dorset BH10 7DA Registered office Chery Tree Nursery Off New Road Roundabout Northboume Boumemouth Dorset BH10 7DA Independent Examiners Wamer Wilde Limited 4 Marigold Drive Bisley Surrey United Kingdom GU24 9SF Bankers CAF Bank Limited, West Malling. Kent Bardays Bank Plc, Casdepoint, Boumemouth Lloyds Bank Plc, Poole Cambridge and Counties Bank Redwood Bank Monmouthshire Building Society United Trust Bank
PLANTS AND MINDS CONTENTS Page Trustees. report Independent examinerfs report Statement of financial activities Balance sheet Notes to the financial statements 11-22
PLANTS AND MINDS TRUSTEES. REPORT (INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 JANUARY 2025 The trustees present their annual report and financial statements for the year ended 31 January 2025. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charitable CoMpanS goveining document. the Companies Act 2006 and "Accounting and Reporting by Charities= Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102). (effective 1 January 2019}. Objectlves and activitles The objectives of the charity are.. to offer a sheltered workplace relating to horticulture and use of the land to those suffering mental illness, providing a place for reliaf and rehabilitstion. education and development. The charity's Vision, Mission and Values are set out below. Vislon A community where mental health does not define us. Mlsslon We promote therapeutic horticulture as a basis to provide realistic work experience in a non-pressured environment. allowing those struggling with their mentsl health the opportunity to fiourish. Values Welcoming- our community is always pleased to see its members Listening we make time to listen to each other's problems, stories and successes., peer support 15 invaluable and is encouraged and facilitated Compassionate and non-judgemental - we respect everyone and see the person behind the diagnosis Practical - we provide and share skills and advice that can be used in everyday life Diversity and inclusivity - everyone is treated equally and fairly. irrespective of their age, disability. ethnicity, religion, gender and sexual orientation Empowerment- all are encouraged and supported to fulfil their potential Activities The main areas of charitable aclivty are the provision of sheltered workplaces, Ch8ry Tre8 Nursery and Chestnul Nursery. as well as support. training and guidance for the Volunteers who attend. The nurseries propagate and grow, as well as buying in plants for direct sale to the public and other horticulturalists and the VolLJnteers are involved in all aspecls of this. The Volunteers. who are the primary beneficiaries of the chartty, are people with mentsl health illness who are referred to the projects by various sources including Dorset Healthcare University Foundation Trust, GP'S, other agencies and self-referral. All SeICeS are provided fr88 of charge to the Volunteers. The charity has developed and is implementing 8 three year Strategic Plan to enhance its operations. Public Benefit The Trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charivs aims and objectives and in planning its future activities. There is increasing extemal eviden of the benefits of horticulture therapy on wellbeing especially in the treatment of mental health. Friends of the charity The charity is most grateful to all the people, known as 'Friends' of the charity who give their time on a voluntary basis to help with the activities of and fundraising for the charity. 72 Friends contributed in this way during the year and the charity could not so successfully provide all the sèrvices it does without them.
PLANTS AND MINDS TRUSTEES. REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 JANUARY 2025 Achievements and performance During th8 course of the year. 125 Volunteers with mental health problems have attended and been supported by Cherry Tree Nursery and 55 have attended and been supported by Chestnut Nursery. Our Volunteers are able to attend the nurseries for up to bmo full days each week. As predicted, the demand for our services has increased paruy due to the Covid-19 pandemic but also due to the increased demand for NHS mental health services and the associated delays in accessing said treatments and services. We have always begn aware that we plug a gap in NHS services and we are often the only option for those who are not in NHS trealments. As a result. we are seeing new applicarits who are very unwell, not as far into their recovery journey as we would have seen before and. as a result. need a huge amount of support, compassion and understanding from us all. In order to widen our accessibility to Volunteers before they have been able to access NHS specialist services, with the benefit of a Dorset NHS Trust grant administered by Dorset Community Foundation, in 2024 we formed a network with other support organisations in Ihe area so that they are able to recommend our services to appropriate adulls who are accessing their services and we have been able to extend our Volunteers, eXperIenS by placing some of them with appropriate complementary services. We are extremely grateful to both of our nursery managers and all our members of staff who have again risen to the challenges thrown at them this year and demonstrated their commilment to our Volunteers and our charity. Our Volunteers generally gain substantially in skills and Confiden while they are with us. Regular reviews of the Volunteers at 6 or 12 monthly intervals show improvements in motivation, confidence, self-esteem, sense of belonging to a community, and gaining new skills,. with a decrease in feelings of loneliness, isolation and admission to psychiatriG hospitals. Tr8atment of rnental health conditions such as anxiety and depression are becoming more pe8r4ed in the community mental health teams in an effort to offer support and understanding to those in mental distress and we welcome this realisation of the value of peer sUPPOrt which is an important part of our ethos. We hold many classes, events, trips and workshops throughout the year to broaden the life experiences offered to our Volunteers including peer-led cookery and crafting sessions, days out to Kew Gardens and Boumemoulh Beach Hut and, with the support of The Landmark Trust, a small group of our Volunteers were able to have a few days, holiday in a historic building. Plants and Minds actively seeks to break down the stereotypical ideas and stigma associated with a mental health diagnosis by engaging with the local community and we are pleased to welcome school. industry and local inleresl groups back to visit. Our Community Liaison Officer has continued her outreach activities in the year which raises our profile in the local community. The pandemic increased the public's awar8noss of the solace of nature and the joy of gardening and we are always pleased to welcome back old and new customers. Our beautiful tsilor-made shop al Cheslnut Nursery has been a great success as an inspiring place to work and to shop in and we have welcomed many new customers for the high quality plants nurtured by our Volunleers. Th6 predominantly outdoor experience of shopping at Chery Tree Nursery suits many, but expansion and development of the retail area there is a project on which we have made a stsrt in early 2024 by doubling the size of our retail polytunnel. allowing us to display many more of our plants in an environment protected from the weather. Further redevelopment of the retail area at Cherry Tree is planned to be our next major project which will enhance the experience for our Volunteers and customers 8nd contribute to the long term sustainability of the charity.
PLANTS AND MINDS TRUSTEES. REPORT (CONTINUED)(INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 JANUARY 2025 Financial review The policy of the charity's Tnjstees is to maintain reserves at a level which provides a cushion against any downlum in funding in order to provide security for the charity's beneficiaries. The promotion of plant sales in recént years has allowed the charity to become more self sufficient and less dependent on grant and donation funding for its regular activities but this, in tum, means that sustainability is more affected by ftuctuations in demand in the horticultural retail sector. Free reseNes stood at £330,000 at the balance sheet date which represent a little under 4 months, total running costs for the charity and the Trustees consider this position to be satisfactory. Funding for the charity is provided by plant sales from the nurseries, service level agreements with the local authority, fundraising activities and legacies, grants and donations from individuals and organisations. Fundraising activities have included events such as the Great Garden Parties at both siies, the Great Du¢k Race in Bournemouth Gardens, a Christmas Fayre and Easter Bingo as well as a Quiz Night, Cream Tea, a Coffee Morning at Rick Stein and a Male Voice Choir Concert. We also hosted bucket Collections. plant sales and presentations and we were chosen as charity of the year again by the Leading Edge Networking and Ferndown Business Network. The Trustees are grateful to all the individuals and organisations who have fundraised and donated to the charity and would especially like to thank: Nomian and Jean Aish. Stephen Bailey. Aaron Barker, The All Ellen Cooper-Dean Charitable Foundation, Bournemouth Free Church . Mike and Tina Clifford, Dorset Community Foundation and NHS Dorset, Femdown Business Network, Femdown and Parfey Rotary, The Holdenhurst Charity, Arthur and Doreen King. The Leading Edge Business Neork, The Pitt-Rivers Charitable Foundation. Poole Rolary, The Poyser Fund and Westboume Rotary. Investment Pollcy The charity aims to maintain a prudent amount of free reserves each year and sufficient working capital to support a seasonal trade. Having considered the long-term investments options available, the Board of Trustees has opted for a low-risk inveslrnent policy and decided to maintain investments in a variety of deposit accounts with UK banks and building societies which are each Covered by FSCS guarantees. Investment policies are reviewed on an ongoing basis. Rlsk management The Board of Trustees has conducted a review of the major risks to which the charity is exposed. A Risk Register has been estsblished and is updated at least annually. Where appropriate, systems, policies and procedures have been established and are updated at leasl annually to mitigate the risks the charity faces.
PLANTS AND MINDS TRUSTEES. REPORT {CONTINUED){INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 JANUARY 2025 Structure, governance and management The organisation is a charilable company limited by guarantee. incorporated on 6 December 1989 and registered as a charity on 12 February 1990. The company was established under a Memorandum of Association which established the objectives and powers of the charitable company and is governed under its Articles of Associalion. The charitable company changed its name on 1 May 2024 from Sheltered Work Opportunities Project lo Plants and Minds. In the event of the company being wound up, members are required to contribute an amount not exedIng £1.00. The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were: James Robinson (Chair) Vic Williams Catherine Hosier Keilah Towers (Treasurer) Deborah Jam)ey Caroline Darby Jenkins Malcolm Scott-walby David Whitty (Resigned 2 April 2024) (Appointed 10 July 2024) (Appointed 10 July 2024) The directors of the company are also the Charity Trustees for the purposes of charity law and under the company's Articles are known as members of the Board of Trustees. Trustee Selection Mothods A range of business and ment81 health skills are well represented on the Board of Trustees. In an effort to maintain this broad skill mix, members are requested to provide a list of their skills and update it each year. In the event of particular skills being lost due to retirement, individuals are approached to offer themselves for election onto the Board of Trustees. Under the requirements of the Memorandum and Articles of Association, the members of the Board of Trustees are elected to serve for a period of a year after which they must be re-elected at the next Annual General Meeting. Organisational Structure Tho Board of Trustees nomially meets quartedy with a pre-planned agenda and receives management accounts, a written and verbal report from both nursery managers and a financial risk and funding overview, to enabSe it lo make decisions. Plants and Minds, nursery managers report to the Board of Trustees. The power to make day-toaY decisions is vested in the t0 managers and they hold meetings with Volunteers 8t least monthly to ensure Volunteers are involved in appropriate decision making Trustee Induction and Training Most Tnjstees are already familiar with the praclical work of the chartty, having been encouraged to follow closely the activities of the project. New Trustees are encouraged to attend the projects to observe the day-to-day operation to familiarise themselves with the charity and the context in which it operates. These visits are led by the Chaim)an of the Trustees and facilitated by the project managers. Information provided lo new Trustees includes: The obligations of the Board of Trustees The main documents setting out our operational framework including the Memorandum and Articles of Association. Our Mission and Vision Resourcing and the current financial position as set out in the latest published accounts. Our Strategic Objectives. The Charity Commission's guid8 'The Essential Trustee.
PLANTS AND MINDS TRUSTEES. REPORT (CONTINUED){INCLUDING DIRECTORS. REPORT) FOR THE YEAR ENDED 31 JANUARY 2025 R81ated and affiliated organisations Plants and Minds is not connected with any other charity or company but does work closely with a number of different organisations. The trustees. rèport was approved by the Board of Trustees. es Robinson {Chair) Trustee Dated: OG lot!2S
PLANTS AND MINDS INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PLANTS AND MINDS I report to the truslees on my examination of the financial statements of Plants and Minds (the charitable company) for the year ended 31 January 2025. Responsibillties and basis of report As the trustees of the charitable company (and also its directors for the purposes of company law). you are responsible for the preparation of the financial statements in accx)rd8nce with the requirements of the Companies Act 2006. Having satisfied myself that the financial statements of the charitable company are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my exafflination of the charitable company's financial statements carrted out under section 145 of the Charities Act 2011. In carrying out my examination I have followed the Directions given by the Charity Commission under sectton 145{5)(b) of the Charities Act 2011. Independent examlnerfs statement Since the charitable company's gross income exceeded £250.000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confimi that l am qualified to undertake the examinalion because l arn a member of the Association of Chartered Certified Accountants, which is one of the listed bodies. I have completed my examination. I confim that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charilable company as required by section 386 of the Companies Act 2006. the financial statements do not accord with those records. or the financial statements do not comply with the accounting requirements of seclion 396 of the Companies Act 2006 other than any requirement that the financial statements give a true and fair view, which is not a matter considered as part of an independent examination; or the financial ststements have not been prepared in accordance with the methods and principles of the Statement of Recommended Pracl¢ce for accounting and reporting by charities applicable to charities preparing their financial statements in accordance th the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concems and have wme across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. FJ Wilde FCCA DChA Warner Wilde Limited 4 Marigold Drive Bisley Surrey GU24 9SF United Kingdom Dated:
PLANTS AND MINDS STATEMENT OF FINANCIALACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JANUARY2025 Current financial year Unrestrlct•d Unrestricted funds funds general deslgnated 2025 2025 Restri¢t8d funds Totsl Total 2025 2025 2024 Notes Income from: Donations and legacies Charitable activities Investrnents 27,298 875,938 9.830 200 29,925 27,498 905.863 9,830 61,175 800,821 7,359 Total Income 913.066 30,125 943,191 869,355 Expenditure on: Raising funds Charitable activities 4.815 917.799 4,815 1,025,806 2,413 984,108 10,763 97.244 Total expenditure 922.614 10,763 97.244 1,030,621 986,521 Net expendlture (9,548) {10,763) {67,119) 187,430) (117,166) Transfers beiween fijnds (6,161) 3.916 2.245 Net movement in funds 115,709) 16,847) (64,874) (87,430) (117,166) Reconciliatton of funds". Fund balances at 1 Febwary 2024 347,113 200,213 736,457 1,283.783 1,400.949 Fund balances at 31 January 2025 331.404 193.366 671.583 1.196,353 1,283,783 The statement of financial activities includes all gains and losses recognised in the year. AEI income and expenditure derive from continuing activities.
PLANTS AND MINDS STATEMENT OF FINANCIAL ACTIVITIES (CONTINUED) INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JANUARY 2025 Prior financial year Unrestricted Unrestricted funds funds general designated 2024 2024 Restricted funds Total 2024 2024 Notes Income from: Donations and legacies Charitable activities Investments 44,634 795,663 7,359 16,541 5,158 61,175 800,821 7,359 Total income 847,656 21,699 869,355 Expenditure on: Raising funds Charitable activities 2.413 871,974 2.413 984,108 9.427 102,707 Total expenditure 874,387 9,427 102,707 986,521 Net income (26,731) (9.427) (81,008) (117.166) Transfers beeen fund5 (11,506) 11,506 Net movement in funds (38.237) 2,079 (81.008) (117,166) Reconciliation of funds: Fund balances at 1 Februa 2023 385,350 198,134 817.465 1,400,949 Fund balances at 31 January 2024 347,113 200,213 736.457 1,283.783
PLANTS AND MINDS BALANCE SHEET ASAT31 JANUARY2025 2025 2024 Notes Fixed assets Tangible assets 13 842.796 908,866 Current assets Stocks Debtors Cash at bank and in hand 14 15 156,693 33,312 262.492 129,787 28,705 309.650 452,497 468,142 Creditors: amounts falllng due within one year 16 (98,940) (93,225) Net current assets 353,557 374,917 Total assets less current liabilities 1.196,353 1.283.783 The funds of the charitable company Restricted income funds Unrestricted funds- general Unrestricted funds - designated 21 20 19 671,583 331,404 193.366 736,457 347,113 200,213 1,196,353 1,283.783 The company is entitled to the exemption from the audit requirernent contained in section 477 of the Companies Act 2006, for the year ended 31 January 2025. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements. The members have not required the company to obtain an audit of its ffinancial statements for the year in question in accordance with section 476. These financial stalements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The financial statements were approved by the trustees on ..o£.l o e{£Ci es Robinson (Chair) Trustee Company registration number 2449757 {England and Wales)
PLANTSAND MINDS STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 JANUARY 2025 2025 2024 Notes Cash flows from operating a¢tivities Cash (absorbed byllgenerated from operations (37,248) 4,539 Investlng actlvltles Purchase of tangible fixed assets Investment income received {19,743) 9,830 (17,201) 7,359 Net cash used In investing activities (9,913) {9,842) Net cash generated from financing activities Net decrease in ¢ash and cash equivalents {47,161} (5,303) Cash and cash equivalenls at beginning of year 309,650 314,956 Cash and cash equivalents at end of year 262.492 309,650 10-
PLANTS AND MINDS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JANUAR Y 2025 Accounting policies Charity information Plants and Minds is a private company limited by guarantee incorporated in England and Wales. The registered office is Cherry Tree Nursery, Off New Road Roundabout, Northboume. Boumemouth, Dorset, BH10 7DA. 1.1 Accounting convention The financial statements have be8n prepared in aGcordance with the charitable company's governing document, Ihe Companies Act 2006. FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ire12nd" I'FRS 102°) and the Chartbes SORP "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charitable company is a Public Benefit Entity as defined by FRS 102. The financial statements are prepared in sterling. which is the functtonal currency of the charitsble company. Monetary amounts in these financial statemenls are rounded to the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Going concem At the time of approving the financial statements. the trustees have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concem basis of accounting in preparing the financial st8tements. 1.3 Charitable fund$ Unrestricted fvnds are available for use at the discretion of Ihe truste8s in furtherance of their charitable objectives. Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The putposes and uses of the dgsignated funds are set out in the notes to the financial statements. Restricted funds are subject to SP8cific conditions by donors or grantors as to how they may b8 used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. Endowment funds are subject to specific conditions by donors that the capital musl be maintained by th6 charitable company. 1A Income Income is recognised when the charitable company is legally entitled to it after any parfomance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the charitable company has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on receipt or otheiSe if the charitable company has b8èn notffied of an impending dlstribulion, the amount is known. and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset. 11
PLANTS AND MINDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2025 Accounting policies (Conlinued) Gifts in kind donated to the charity for ils own use are included in the Statement of Financial Activities at their fair value at the point of donations. Donated seNces and facililies are only included rf the charity would othewise have had to purchase them and the benefit can be measured reliably. The value is the estimated value to the charity of the seNice or facilty received. 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. it is probably that sottlement will be required and the amount of the obligation can be measured reliably. Support costs are those functions that assist the work of the Charity but do not direcuy undertake charitable activities. Support costs include office costs and govemance costs. Support costs are allocated beeen the charitable activities on an actual basis where that can be detemined. otherwise split proportionately beeen the two nurseries. 1.6 Tangible flxed assets Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases= Land and buildings Office equipment and furniture Motor vehicles 10 years straight liné or lease term rf longer 3 to 10 years straight line. 3 years straight line. The gain or loss artsing on the disposal of an asset is determined as the difference beeen the sale proceeds and the carrying value of the asset. and is recognised in the statement of financial activities. 1.7 Impairment of fixed assets At each reporting end date. Ihe charitable company raviews the carrying amounts of its tangible assets to detemiine whether there is any indication that those assets have suffered an impaimient loss. If any such indication exists, the recoverable amount of the asset is estimated in order to detemine the extent of the impaimient loss lif any). 1.8 Stocks Stocks aro stated at the lower of cosl and estimated selling price less costs to complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks lo their present location and condition. Items held for distribution at no or nominal consideration are measured at the lowar of replaGement cost and cosL Net realisable value is the estimated selling price less all estimated sIS of completion and costs to be incurred in marketing. selling and dislribution. 1.9 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other shorl-term liquid investments with original maturilies of threa months or less, and bank ov8rdrafts. Bank overdrafts are shown within borrowings in current liabilities. 12-
PLANTS AND MINDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY2025 Accounting policies (Continued) 1.10 Flnanclal Instruments The charitable company has elected lo apply the provisions of Seclion 11 'BasiG Financial Instruments, and Section 12 '01her Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charitable company's balance sheet when the charitable company becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when the is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the ass&t and setue the liability simultaneously. Basic financlal assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effeclive interest method unless the aangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as re1vable within one year are not amortised. Basic financial liabilitles Basic financial liabilities, including creditors and bank loans are initially cOgniSed at transactlon price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instrumenls are subsequently carried at amortised cost. using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as cuent liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transartion price and subsequently measured at amortised cost using the effective interest method. Derecognition of financial liabilities Financial liabilities are derecognised when the charitable company's contractual obligations expire or are discharged or cancelled. 1.11 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's services are reived. Termination benefits are recognised Immediately as an expense when the charitable company is demonstrably committed to temiinate Ihe employment of an employee or lo provide tem)ination benefits. 1.12 Retirement benefits Payments to defined contribution retiroment bènefit schemes are charged as an expense as Ihay fall due. 13-
PLANTS AND MINDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY2025 Critical accounting estimates and judgements In the application of the charitable company's accounting policies, the trustees are required to make judgements. estimates and assumptions about the carrying amount of assets and liabililies that are not readily apparenl from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. Stock Stocks are valued at the lower of cost and net realisable value. Net realisable value includes, whe necessary. provisions for the condition of plants. Calculation of these provisions requires judgements to be made which includes estimating the future quality of the plants Income from donations and legacies Unrestricted Restricted funds funds 2025 2025 Totsl Unrestricted Reslricted nds funds 2024 2024 Total 2025 2024 Donations and gifts Grants 27,258 40 27.258 240 44,634 16,291 250 60,925 250 200 27,298 200 27,498 44,634 16,541 61,175 Donations and gifts Cooper Dean Charitable Foundaton Mr and Mrs M Clifford Boumemouth Free Church The Holdenhurst Charity Barclays Match Scheme Smaller Donations including Gift Aid 10,000 2,000 10,000 2,000 2,000 2,000 4,000 500 4,000 500 4,000 1,500 2,441 4.000 1.500 2.441 20,758 20.758 36.693 4.291 40,984 27,258 27.258 44,634 16,291 60.925 Grants Other 40 200 240 250 250 40 200 240 250 250 14-
PLANTS AND MINDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2025 Income from charitable activities Unrestricted Restrfcted funds funds 2025 2025 Total Unrestricted Restrlcted funds funds 2024 2024 Total 2025 2024 Charltable Activitios Sale of goods Services provided under contract Fundraising Other income 825,422 825.422 739.338 739.338 18,085 30,175 2,256 18.085 30.175 32.181 18,085 37,373 867 18,085 37,373 6,025 29,925 5,158 875.938 29,925 905,863 795.663 5,158 800,821 Income from Investhients Unrestricted Unrestricted funds funds 2025 2024 Interest receivable 9,830 7,359 Expenditure on raising funds Unrestricted Unrestricted funds funds 2025 2024 Fundraising and publicity S8eking donats'ons. grants and legacies 4,815 2,413 15-
PLANTS AND MINDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2025 Expenditure on charitable activlties Charltable Activities 2025 Charitable Activities 2024 Dlrect costs Staff costs Depreciation and impairment Nursery cost of sales Promotional expenses Open day expenses Nursery maintenanc8 Protective clothing Other staff costs Rent Water ratas Volunteerts welfare VolUnteeS advice Outings and social events Travel and subsistence Volunteer training 406.107 85.810 362,019 2.831 204 36,389 150 701 1.885 7,576 14,430 10,034 4,508 4.762 355 384,318 82,939 317,137 3,472 152 61,035 142 8,734 1,883 8,775 4,842 10,079 2,061 5,452 547 937.761 891,568 Share of support and governance costs (see note 10) Support Govemance 86,065 1,980 90,175 2,365 1,025,806 984,108 Analysis by fund Unreslricted funds- general Unreslricted funds - designated Restricted funds 917.799 10.763 97.244 871,974 9,427 102,707 1,025,806 984,108 Net movement In funds 2025 2024 The net movement in funds is stated after chargingll¢rediting)'. Fees payable for the independent examination of th6 charivs financial statements Depreciation of owned tangible fixed assets 1.980 85,810 2,365 82,938 Trustees None of the trustees (or any persons connect8d them) received any remuneration or benefits from the charitable company during the year. 16-
PLANTS AND MINDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2025 10 Support costs allocated to activities 2025 2024 Staff costs Accountancy fees Light, heat and cleaning Motor expenses Equipment hire and rental Printing, postage and stationery Telephone and intemet Bank charges Insuran Sundry Govemance costs 27,178 1,360 12,861 3,677 2,290 5,566 9,074 7,975 14,266 1,818 1.980 20,844 2,213 13,175 7.094 2,357 5,729 15,827 6,644 13,448 2,844 2,365 88,045 92.540 Analysed between: Charitable Activities 88,045 92,540 2025 2024 Governance costs comprise- Independent examination fee 1,980 2,365 1.980 2.365 11 Employees The average monthly numb8r of employees during the year was: 2025 Number 2024 Number Totsl number of posts 18 Employment costs 2025 2024 Wages and salariès Social security Costs other pension costs 395,692 27,563 10,030 372,035 24,136 8,991 433,285 405,162 Remuneration of Key Management P&rsonnel. including employerfs National Insurance and employer's pension contributions, totalled £79.813 (2024: £72,647). 17-
PLANTS AND MINDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2025 11 Employeos (Continued) There were no ernployees whos8 annual remuneration was more than £60,000. 12 Taxatlon The charity is exempt from taxation on its activibes b8cause all its income is applied for charitsble purposes. 13 Tangible fixed assets Land and Office buildlng$equipment and rniture Motor vèhicles Total Cost At 1 February 2024 Addilions Disposals 1,642,723 117.791 21,175 1.781,689 6,748 12,995 19,743 {1,691) 112,495) {14,186) At 31 January 2025 1.642.723 122,848 21.675 1,787,246 Depreciation and impairnient At 1 February 2024 Depreciation charged in the year Elirninated in respect of disposals 762.436 69,994 89.216 21.174 11,485 4,331 (1,691) (12.495) 872,826 85,810 114,186) At 31 January 2025 832.430 99,010 13.010 944.450 Carying amount At 31 January 2025 810,293 23.838 8,665 842,796 At 31 January 2024 880,287 28,579 908,866 14 Stocks 2025 2024 Finished goods and goods for resale 156,693 129.787 18-
PLANTS AND MINDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY2025 15 Debtors 2025 2024 Amounts falling due within one year: Trade debtors other debtors Prepayments and accrued income 7,869 10,189 15,254 8,578 8,564 11,563 33,312 28,705 16 Creditors: amounts falling due withln one year 2025 2024 Notes Other taxation and social securtty Deferred income Trade creditors Other creditors Accrua15 8,606 9.217 61,843 50 19,224 7,282 9,515 58,417 50 17.961 17 98,940 93,225 17 Deferred Income 2025 2024 other deferretl income 9,217 9,515 Deferred income is included in the financial statements as follows: 2025 2024 Deferred income is included within: Current liabilities 9,217 9,515 Movements in the year. Deferred income at 1 February 2024 Released from previous periods Resources defeed in the year 9,515 (9,515) 9,217 9,229 (9,229) 9,515 Deferred income at 31 January 2025 9,217 9.515 19-
PLANTS AND MINDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2025 18 Retlrement benefit schemes 2025 2024 Defined contrlbutlon schemes Charge to profft or loss in respect of defined contribution schemes 10,030 8,991 The charitablo company operates a defined contribution pension scheme for all qualifying employees. The assets of Ihe scheme are held separately from those of the charitable company in an independently administered fund. 19 Unrestricted funds - deslgnated These are unrestricted funds which are material to the charitable company's activities. These indude designated funds which have been set aside out of unreslricted funds by the trustees for specific purposes. At 1 February 2024 Resources expended Transfers At 31 January 2025 Chery Tree Nursery: Capital Chestnut Nursery: Capital 13,616 186,597 (1,373) (9,390) 595 3,321 12,838 180,528 200,213 (10.763) 3,916 193,366 Prevlous year: At 1 February 2023 Resources expended Transfers At 31 January 2024 Cherry Tree Nursery". Capital Chestnut Nursery: Capitsl 2,230 195.904 {120) (9.307) 11,506 13,616 186,597 198,134 19,427) 11,506 200,213 20 Unrestricted funds The unrestricted funds of the charity comprise the unexpended balan$ of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. At 1 February 2024 Incoming resources Resources expended Transfers At 31 January 2025 Genaral funds 347,113 913,066 (922.614) {6,181} 331,404 -20-
PLANTS AND MINDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2025 20 Unrestricted funds (Continued) PTevious year: At 1 February 2023 Incoming Resources resources expended Transfers At 31 January 2024 General funds 385,350 847,656 (874,387) (11,506) 347.113 21 Restricted funds The restricted fijnds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used. At 1 February 2024 Incomlng resources Resources expended Transfers At 31 January 2025 Cherry Tree Nursery: Capital Fund Buildings and equipment funds Volunteer activities CAB Advisor Chestnut Nursery= Capital Fund Buildings and equipment funds Volunteer activities Chestnut computers Dorest Communty Fund 318,525 23,543 3,306 (47,938) (1,857) (3,216) (199) {27,068) (200) (219) 14,002 (14,180) 1,806 284,589 7,923 6,219 417 4,323 199 390,807 276 1.147 868 364,886 944 219 1,398 23,569 (1,398) (16.547) 7,022 736.457 30,125 {97,244) 2,245 671,583 Previous year: At 1 February 2023 Incomlng resources Resources expended Transfers At 31 January 2024 Chery Tree Nursery: Capital Fund Buildings and equipment funds Nursery aclivities Volunteer activities CAB Advisor Chestnut Nursery". Capital Fund Buildings and equipment funds Nursery Maintenance 362,978 28.708 (17) 8,366 (45.589) (6.381) 17 (10.507) 1250) (27,923) (12.024} (501 1.136 {1,136) 318,525 23,543 2,352 5,447 250 3,306 414.180 3,250 4,550 (4,550) 390,807 276 13,600 50 817,465 21.699 (102.707) 736,457 Capital funds represents Ihe Net Book Value of fixed assets already purchased from restrirted grants and donations and does not reflect unspent funding. 21
PLANTS AND MINDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 JANUARY 2025 22 Analysis of net assets betrween funds Unrestricted Unrestricted funds funds general designated 2025 2025 Restricted funds Total 2025 202S At 31 January 2025: Tangible assets Current assetsl(liabilities) 193,366 649,430 22,153 842,796 353,557 331.404 331,404 193,366 671,583 1,196.353 Unrestrlcted Unrestricted funds funds general designated 2024 2024 Restricted funds Total 2024 2024 At 31 January 2024: Tangible assets Current asselsl(liabilities) 200,213 708,653 27,804 908,866 374,917 347,113 347,113 200,213 736,457 1,283,783 23 Related party transactions There were no disclosable related paty Iransactions during the year (2024- none). 24 Cash (absorbed by)Igenerated from operations 2025 2024 Deficit for the year (87,430) 1117,1661 Adjustments for: Investmenl income recognised in stateTnent of financial activities Depreciation and impairment of tangible fixed assets (9,830) 85,810 (7,359) 82,939 Movements in working capital: (Increase)Idecrease in stocks (Increase) in debtors Increase in creditors (Decrease)fincrease in deferred income (26,906) (4,607) 6,013 1298) 8,228 (1,0681 38,679 286 Cash (absorbed by)Igenerated from operations (37.248) 4,539 25 Analysis of changes In net funds The charitable company had no material debt during th8 year.