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2021-08-31-accounts

Trustees' Annual Report for the period

Period start date Period start date Period end date Period end date
01st May 2020 31st Aug 2021
From To

Section A Reference and administration details

Charity name

Whiteshill Playgroup

Other names charity is known by Registered charity number (if any) 900321

Charity's principal address The Scout Hut, Playing Fields Lower Street Whiteshill, Stroud, Gloucestershire Postcode GL6 6AN

Names of the charity trustees who manage the charity

1
2
3
4
5
Trustee name Office (if any) Dates acted if not for whole
**year **
Name of person (or body) entitled
to appoint trustee (ifany)
Samantha Jane
Edmonds
Trustee
Nickie Webster Chair
Jennifer Margaret
Watson
Treasurer
Laura Asplin Trustee

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

March 2012

1

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution

Committee How the charity is constituted

Trustee selection methods

Elected at AGM meeting

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

In managing the playgroup throughout the year, we have kept in mind the Charity Commissions’ guidance on public benefit.

TAR

March 2012

2

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Section E Financial review

Our aim is to maintain between £15,000 and £20,000 in the Savings Brief statement of the Account to meet any unforeseen expenditure or a reduction in income charity’s policy on reserves through lower attendance and bad debts. The account balance at the end of the reporting period was £17,600.38.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

The vast majority of income is via entrance fees, most of which is funded by Gloucestershire County Council. The remainder is through fundraising activities, grants and other support.

TAR

March 2012

3

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

SIGN Signature(s) Jennifer Margaret Watson Full name(s) Nickie Webster Position (eg Secretary, Chair Treasurer Chair, etc) Date 31st March 2021

TAR

March 2012

4

Whiteshill Playgroup Whiteshill Playgroup Whiteshill Playgroup Charity No
(if any)
900321 CC17a
Annualaccountsforthe period
Period start date 01/05/2020 To Period end
date
31/08/2021
Section A Statement of financial activities
Recommended
categories by activity
Details of own
analysis
Note
Incoming resources (Note 3)
Incoming resources from
generated funds
Voluntary income
S01
Activities for generating funds
S02
Investment income
S03
Incoming resources from
charitable activities
S04
Other incoming resources
S05
S06
Resources expended (Notes 4-8)
Costs of Generating Funds
Costs of generating voluntary
income
S07
Fundraising trading costs
S08
Investment management costs
S09
Charitable activities
S10
Governance costs
S11
Other resources expended
S12
S13
S14
S15
S16
S17
S18
S19
S20
S21
Total funds carried forward
Total funds brought forward
Net movement in funds
Net incoming/(outgoing) resources before
transfers
Gains and losses on investment assets
Gains and losses on revaluation of fixed assets
for the charity’s own use
Other recognised gains/(losses)
Net incoming/(outgoing) resources before
other recognised gains/(losses)
Gross transfers between funds
Total resources expended
Total incoming resources
Unrestricted
funds
Restricted
income
funds
Endowment
funds
Total this
year
Total last
year
£
£
£
£
£
F01
F02
F03
F04
F05
- - - - -
1,865 - - 1,865 -
2,835 - - 2,835 -
2 - - 2 -
69,287 - - 69,287 -
- - - - -
73,989 - - 73,989 58,945
- - - - -
- - - - -
363 - - 363 -
368 - - 368 -
64,642 - - 64,642 -
4,220 - - 4,220 -
- - - - -
69,593 - - 69,593 44,703
4,396 - - 4,396 14,242
- - - - -
4,396 - - 4,396 14,242
- - - - -
- - - - -
4,396 - - 4,396 14,242
51,022 - - 51,022 36,780
55,418 - - 55,418 51,022

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Section B Balance sheet

Fixed assets
Tangible assets (Note 9)
Investments (Note 10)
Total fixed assets
Current assets
Stock and work in progress
Debtors (Note 11)
(Short term) investments
Cash at bank and in hand
Total current assets
Creditors: amounts falling due within
one year (Note 12)
Net current assets/(liabilities)
Total assets less current liabilities
Creditors: amounts falling due after
one year (Note 12)
Provisions for liabilities and charges
Net assets
Funds of the Charity
Unrestricted funds
Restricted income funds (Note 13)
Endowment funds(Note 13)
Total funds
Signed by one or two trustees on behalf of all
the trustees
Note
B01
B02
B03
B04
B05
B06
B07
B08
B09
B10
B11
B12
B13
B14
B15
B16
B17
B18
B19
B20
Unrestricted
funds
£
F01

Restricted
income
funds
£
F02
Endowment
funds
£
F03
Total this
year
Total last
year
£
£
F04
F05
Total this
year
Total last
year
£
£
F04
F05
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
980 - - 980 -
- - - - -
54,437 - - 54,437 -
55,417 - - 55,417 -
- - - - -
55,417 - - 55,417 -
55,417 - - 55,417 -
- - - -
- - - - -
55,417 - - 55,417 -
55,417 55,417 -
- - -
- - -
- - -
55,417 - - 55,417 -
Signature Date of
approval
Print Name
Nickie Webster 31/03/2022
Jennifer Watson 31/03/2022

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Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with:

• and with*  Accounting Standards;

or Financial Reporting Standards for Smaller Enterprises (FRSSE);

1.2 Change in basis of accounting

There has been no change to the accounting policies (valuation rules and methods of accounting) since last year (§ except for the following).

Change to accrual method of accounting due to change to electronic banking system

§ if no changes have been made to accounting policies then delete these words.

1.3 Changes to previous accounts

No changes have been made to accounts for previous years.

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Section C Notes to the accounts (cont)

Note 2 Accounting policies

This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.

INCOMING RESOURCES

Recognition of incoming These are included in the Statement of Financial Activities (SoFA) when: resources • the charity becomes entitled to the resources; • the trustees are virtually certain they will receive the resources; and • the monetary value can be measured with sufficient reliability. Incoming resources with Where incoming resources have related expenditure (as with fundraising or contract income) related expenditure the incoming resources and related expenditure are reported gross in the SoFA. Grants and donations Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources. Tax reclaims on donations Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to and gifts which they relate. Contractual income and This is only included in the SoFA once the related goods or services have been delivered. performance related grants Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the Gifts in kind amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SoFA as incoming resources when receivable. Donated services and These are only included in incoming resources (with an equivalent amount in resources facilities expended) where the benefit to the charity is reasonably quantifiable, measurable and material . The value placed on these resources is the estimated value to the charity of the service or facility received. The value of any voluntary help received is not included in the accounts but is described in the Volunteer help trustees’ annual report. Investment income This is included in the accounts when receivable. Investment gains and losses This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. EXPENDITURE AND LIABILITIES Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources. Governance costs Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Grants with performance Where the charity gives a grant with conditions for its payment being a specific level of service conditions or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Grants payable without These are only recognised in the accounts when a commitment has been made and there are performance conditions no conditions to be met relating to the grant which remain in the control of the charity. Support Costs Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

ASSETS

Tangible fixed assets for use These are capitalised if they can be used for more than one year, and cost at least £500. They by charity are valued at cost or a reasonable value on receipt. Investments Investments quoted on a recognised stock exchange are valued at market value at the year end. Other investment assets are included at trustees' best estimate of market value. Stocks and work in progress These are valued at the lower of cost or market value.

POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE

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Section C Notes to the accounts (cont)

Note 3 Analysis of incoming resources

Incoming resources may be further analysed if this would help the reader of the accounts.

Activities for generating funds
Investment income
Incoming resources from
charitable activities
Voluntary income
Analysis This year
Last year
£
£
This year
Last year
£
£
Donations 1,261 -
Government Grant 604 -
- -
- -
- -
Total 1,865 -
Fundraising 2,716 -
Uniform Sales 82 -
Other Revenue 37 -
- -
- -
Total 2,835 -
Interest Income 2 -
- -
- -
- -
- -
Total 2 -
Fees 21,277 -
Gloucestershire CC Vouchers 48,010 -
- -
- -
- -
Total 69,287 -

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Section C Notes to the accounts (cont)

Note 4 Analysis of resources expended Resources expended may be further analysed if this would help the reader of the accounts.

Investment
management costs
Costs of generating
voluntary income
Fundraising trading
costs
Charitable activities
Governance costs
Analysis This year
Last year
£
£
This year
Last year
£
£
None -
-
-
-
-
-
-
-
-
-
Total -
-
Fundraising Costs 313 -

Uniform Sales Costs
50 -
-
-
-
-
-
-
Total 363 -
Repairs and Maintenance 368 -
-
-
- -
Total 368 -
Direct Expenses 272 -

Equipment
622 -
Milk and Consumables 225 -
Playleader/Staff Expenses 1,441 -

Staff Wages
57,713 -

General Expenses
129 -

Rent
3,168 -
Staff Training 704 -
Staff Uniform
368 -
Total 64,642 -
PATA / Ofsted Costs 755 -
Bank Fees 6 -
Insurances 290 -
IT Software and Consumables 427 -
Pensions Costs 2,469 -
Subscriptions 35 -
Telephone and Internet
238 -

Total
4,220 -

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Section C Notes to the accounts (cont)

Note 5 Support Costs

Please complete this note if the charity has analysed its expenses using activity categories and has support costs.

support costs.
Support cost type Fundraising activity
£
Charitable Activity
£
Governance Activity
£
Total Cost
£
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Total - - - -

Note 6 Details of certain items of expenditure

6.1 Trustee expenses

Please provide details of the amount of any payment or reimbursement of out-of-pocket expenses made to trustees or to third parties for expenses incurred by trustees. If no expenses were paid, please enter ‘None’ in the appropriate box(es).

Number of trustees who were paid expenses Nature of the expenses Total amount paid

This year Last year
None
None
£ £

6.2 Fees for examination or audit of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner or auditor. If nothing was paid please enter NONE in the appropriate box(es).

Other fees (for example: advice, consultancy, accountancy
services) paid to the independent examiner or auditor
Independent examiner’s or auditors' fees for reporting on the
accounts
This year
£
Last year
£
None
None

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Section C Notes to the accounts (cont)

Note 7 Paid employees Please complete this note if the charity has any employees.

7.1 Staff Costs

7.1 Staff Costs 7.1 Staff Costs
Fundraising
Charitable Activities
Governance
Other
Total
Gross wages, salaries and benefits in kind
The parts of the charity in which the
employees work
7.2 Average number of full-time equivalent employees in the year
Employer’s National Insurance costs
Pension costs
Total staff costs
This year
£
Last year
£
56,460 -
1,253 -
2,469 -
60,182 -
This year
Number
Last year
Number
Fundraising - -
Charitable Activities 4 -
Governance - -
Other - -
**Total ** 4 -

7.3 Defined contribution pension scheme

Please complete if a defined contribution pension scheme is operated. Brief details of the scheme

Workplace pension scheme with Nest

This year Last year
£ £
The costs of the scheme to the charity for the year 2469
The amount of any contributions outstanding at the year end None
The amount of any contributions prepaid at the year end None

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Section C Notes to the accounts (cont)

Note 8 Grantmaking

Please complete this note if the charity made any grants or donations which in aggregate form a material part of the charitable activities undertaken.

8.1 Total value of grants

Purpose for whichgrants made Grants to
institutions
Total amount £
Grants to
individuals
Total amount £
None - -
- -
- -
- -
- -
- -
Total - -

8.1 Grantmaking costs

If the charity’s accounts are prepared on the “activity basis” please give details of any support cost associated with grantmaking. Please enter “Nil” if the charity does not identify and/or allocate support costs.

Support costs of grantmaking

£

8.3 Grants made to institutions

If the charity has made grants to particular institutions that are material in the context of its grantmaking please give details of the institution supported, purpose of the grant and total paid to each institution listed. Sufficient information should be given to provide a reasonable understanding of the range of institutions supported.

institutions supported.
Names of institutions Purpose Total amount of
grants paid £
-
-
-
-
-
-
-
-
-
-
Total grants to institutions -

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Section C Notes to the accounts (cont)

Note 9 Tangible fixed assets Please complete this note if the charity has any tangible fixed assets

9.1 Cost or valuation

Freehold land
& buildings
Other land &
buildings
Plant,
machinery and
motor vehicles
Fixtures,
fittings and
equipment
Payments on
account and
assets under
construction
Total
£
£
£
£
£
£
Balance brought
forward
- - - - - -
Additions
- - - - - -
Revaluations
- - - - - -
Disposals
- - - - - -
Transfers
- - - - - -
Balance carried
forward
- - - - - -
Basis*
SL or RB
SL or RB
SL or RB
SL or RB
SL or RB
Rate
Balance brought
forward
- - - - - -
Depreciation charge
for year
- - - - - -
Impairment provisions - - - - - -
Revaluations
- - - - - -
Disposals
- - - - - -
Transfers
- - - - - -
Balance carried
forward
- - - - - -
Brought forward
- - - - - -
Carried forward
- - - - - -
9.3 Net book value
9.2 Accumulated depreciation and impairment provisions*
Freehold land
& buildings
£
Other land &
buildings
£
Plant,
machinery and
motor vehicles
£

Fixtures,
fittings and
equipment
£
Payments on
account and
assets under
construction
£
Total
£
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -

9.4 Revaluation

If any fixed assets have been revalued please give details of the valuer and method of valuation

* The "transfers" row is for movements between fixed asset categories.

** Please indicate the method of depreciation by deleting the method not applicable (SL = straight line; RB = reducing balance). Also please indicate the rate of depreciation: for straight line, what is the anticipated life of the asset (in years); for reducing balance, what is the percentage annual deduction.

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Section C Notes to the accounts (cont)

Note 10 Investment assets

Please complete this note if the charity has any investment assets.

10.1 Fixed assets investments

Add/(deduct):net gain/(loss) on revaluation
Carrying (market) value at beginning of year
Carrying (market) value at end of year
Add:additions to investments at cost
Less:disposals at carrying value
£
-
-
-
-
-

Please provide below:

10.2 A breakdown of the market values of investments shown above agreeing with the balance sheet row B03.

10.3 A breakdown of the income from investments agreeing with SOFA row S03.

Investments in subsidiary or connected undertakings and companies
Analysis of investments
Other investments
Total
Investment properties
Securities not listed on a recognised Stock Exchange
Cash held as part of the investment portfolio
Investments listed on a recognised stock exchange or held in common
investment funds, open ended investment companies, unit trusts or other
collective investment schemes
10.2
Market value at
year end
£
10.3
Income from
investments for
the year
£
- -
- -
- -
- -
- -
- -
- -

10.4 Material investment holdings

If any single investment is material in terms of its value (for example represents more than 5 per cent of the value of the charity’s total investments) please provide details.

Investment held

Market Value

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Section C Notes to the accounts (cont)

Note 11 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

Analysis of debtors
This year
Last year
This year
Last year
£
£
£
£
Trade debtors
980.0
- - -
Amounts due from subsidiary and associated
undertakings
- - - -
Other debtors
- - - -
Prepayments and accrued income
- - - -
Total
980.0
-
- -
12.1 Analysis of creditors
This year
Last year
This year
Last year
£
£
£
£
Loans and overdrafts
- - - -
Trade creditors
- - - -
Amounts due to subsidiary and associated
undertakings
- - - -
Other creditors
- - - -
Accruals and deferred income
- - - -
Total
-
-
- -
Amounts falling due
within oneyear
Amounts falling due after
more than oneyear

Amounts falling due
within oneyear
Note 12 Creditors and accruals
Amounts falling due after
more than oneyear
Please complete this note if the charity has any creditors or accruals.

Amounts falling due
within oneyear

Amounts falling due
within oneyear
Amounts falling due after
more than oneyear
Amounts falling due after
more than oneyear
This year
£
Last year
£
This year
£
Last year
£
980.0 - - -
- - - -
- - - -
- - - -
980.0 -
-
-
Amounts falling due
within oneyear
Amounts falling due after
more than oneyear
This year
£
Last year
£
This year
£
Last year
£
- - - -
- - - -
- - - -
- - - -
- - - -
-
-

-
-

12.2 Security over assets

If any loan, overdraft or other creditor holds a charge or other security over any assets of the charity please provide details.

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Section C Notes to the accounts (cont)

Note 13 Endowment and restricted income funds

Please complete this section if the charity has any endowment or restricted income funds.

13.1 Funds held

Please give a brief description of any of the following type of funds held by the charity:

Type PE, EE Fund Name Purpose and Restrictions or R

13.2 Movements of major funds

Please give details of the movements of the major funds summarised in the restricted and endowment columns of the Statement of Financial Activities.

Fund names Fund
balances
brought
forward
£
Incoming
resources
£
Outgoing
resources
£
Transfers
£
Gains and
losses
£
Fund
balances
carried
forward
£
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
Total Funds - - - - - -

13.3 Transfers between funds

Please give details of any transfers between funds.

From Fund (Name) To Fund (Name) Reason Amount

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Section C Notes to the accounts (cont)

Note 14 Transactions with related parties

If the charity has any transactions with related parties (other than the trustee expenses explained in note 6) details of such transactions should be provided in this note. If there are no transactions to report, please enter “None” in the relevant boxes.

14.1 Remuneration and benefits

Please give the amount of, and legal authority for, any remuneration or other benefits paid to a trustee or other related parties by the charity or any institution or company connected with it.

Name of trustee or connected party Legal authority (eg order,
governing document)
Amounts paid or benefit value Amounts paid or benefit value
This year
£
Last year
£

14.2 Loans

Please give details of and amounts owing to or from the charity’s trustees or other related parties by the charity at the year end.

Due to trustees and
related parties
Due from trustees
and related parties
Name of trustee or
connected party
Legal authority Amount owing Amount owing
This year
£
Last year
£

14.3 Other transaction(s) with trustees or related parties

Please give details of any transaction undertaken by (or on behalf of) the charity in which a trustee or related party has a material interest.

Name of the trustee
or relatedparty
Relationship to
charity
Description of the
transaction(s)
This year
£
Last year
£

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Section C Notes to the accounts (cont)

Note 15 Additional Disclosures

The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.

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Balance Sheet

Whiteshill Playgroup As at 31 August 2021

Balance Sheet
Whiteshill Playgroup
As at 31 August 2021
Balance Sheet
Whiteshill Playgroup
As at 31 August 2021
31 AUG 2021
Current Assets
Cash at bank and in hand
Current Account
36,772.20
Savings account
17,600.38
Soldo - Prepaid Expense Card
64.59
Total Cash at bank and in hand
54,437.17
Accounts Receivable
980.00
Total Current Assets
55,417.17
Net Current Assets (Liabilities)
55,417.17
Total Assets less Current Liabilities
55,417.17
Net Assets
55,417.17
Capital and Reserves
Current Year Earnings
4,395.51
Retained Earnings
51,021.66
Total Capital and Reserves
55,417.17

Balance Sheet

Whiteshill Playgroup

Profit and Loss

Whiteshill Playgroup For the year ended 31 August 2021

Profit and Loss
Whiteshill Playgroup
For the year ended 31 August 2021
2021
Turnover
Donations 1,261.23
Fees 21,276.75
Fundraising Events 2,715.70
Glos CC Vouchers 48,009.76
Government Grant 604.18
Interest Income 1.74
Other Revenue 36.96
Uniform 81.65
Total Turnover 73,987.97
Cost of Sales
Cost of Uniform sales 50.00
Direct Expenses 272.39
Equipment 621.88
Fundraising costs 312.50
Milk and consumables 225.08
PATA/OFSTED costs 755.25
Playleader/staff expenses 1,441.17
Staff Wages and salaries 57,712.55
Total Cost of Sales 61,390.82
Gross Profit 12,597.15
Administrative Costs
Bank Fees 5.50
General Expenses 128.69
Insurance 290.36
IT Software and Consumables 426.75
Pensions Costs 2,468.57
Rent 3,168.00
Repairs & Maintenance 368.00
Staff Training 704.33
Staff uniform 368.20
Subscriptions 35.00
Telephone & Internet 238.24
Total Administrative Costs 8,201.64
Operating Profit 4,395.51
Profit on Ordinary Activities Before Taxation 4,395.51
Profit after Taxation 4,395.51

Profit and Loss Whiteshill Playgroup

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Whiteshill Playgroup On accounts for the 31[st] August 2021 Charity no 900321 period ended (if any) Set out on pages (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the period ended 31 / 08 / 2021 . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Date: 31 / 03 / 2021

Signed: Name: Ben Whitcombe Relevant professional FCCA, Association of Chartered Certified Accountants qualification(s) or body (if any): Address: Villa 123, Casa Dora, Serena, Dubai, United Arab Emirates

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

IER