## **BRIDGEMARY ROWNER & WOODCOT** ## **COMMUNITY ASSOCIATION** ## **TRUSTEES’ ANNUAL REPORT** **RECEIPTS & PAYMENTS ACCOUNT** **STATEMENT OF ASSETS AND LIABILITIES** ## **31 MARCH 2022** Charity Registration No. 900276 1 ## **BRIDGEMARY ROWNER & WOODCOT COMMUNITY ASSOCIATION** **TRUSTEES’ ANNUAL REPORT Year Ended 31 March 2022** ## **SECTION A – REFERENCE AND ADMINISTRATION DETAILS** ## **The Charity:** Registered Name: Bridgemary, Rowner & Woodcot Community Association Registered Charity no. 900276 Registered Address: Wych Lane, Bridgemary, Gosport, Hampshire PO13 0JN ## **Chairty Trustees:** The Trustees who served during the year ended 31 March 2022 were: Mrs N Cowley (Chair) Mrs B J Miller (Secretary & Membership Sec) Mr S Cowley Miss D Attwood Ms B Williams Mrs J Algar Mr R Pennicott Mrs J Pennicott Mrs L Gaskin (Vice Chair) Mrs J Williams (Treasurer) Mrs D Healy (Entertainment) Ms B Williams Mr R Pennicott ## **SECTION B – STRUCTURE, GOVERNANCE AND MANAGEMENT** **Legal Status** : Unincorporated Association ## **Constitution:** Bridgemary, Rowner & Woodcot Community Association (the Association) is a registered charity formed under a trust deed dated 9 May 1989 and is governed by a General Committee (the Committee), the members of which are managing trustees within the meaning of the Charities Act 2011. The Committee meets approximately 10 times per year. Trustees are elected by a simple majority at a quorate general meeting. Trustees may be co-opted by the Committee to fill a casual vacancy. Routine operating decisions are taken by simple majority of a quorate Committee. Major operating and constitutional decisions are taken by a requisite majority of members in general meeting. ## **Risk management policy** The Board has reviewed the major risks to which it considers the Association is exposed and has ensured that adequate systems have been established to mitigate those risks. 2 ## **Policies for furtherance of objectives** It is the policy of the Association to provide facilities for welfare organisations, further education classes and social and leisure activities for the benefit of the inhabitants of Bridgemary, Rowner & Woodcot. The facilities include the hire of the hall for private meetings or functions at very competitive prices. There have been no significant changes in policies since the last annual report. ## **Powers** The Association is permitted by its constitution to engage in any lawful activity as shall further its charitable objectives and may invest money not immediately required for its objectives in such investments, securities, or property as it thinks fit. ## **Related Organisation** ## **5 Brewers Limited** 5 Brewers Limited (the trading company) manage the bar and other trading activities conducted on the Association’s premises. Charges for transactions between the Charity and trading company are made at amounts that, in the opinion of the Committee, equate to a fair market value. The trading company donates its corporation tax adjusted profits to the Association under Gift Aid arrangements as a covenant each year (see Section E). The Association is shareholder of the trading company. ## **SECTION C – OBJECTIVES AND ACTIVITIES** ## **Objectives** The objectives of the Association are to encourage and provide facilities for promoting social welfare and recreation for the inhabitants of Bridgemary, Rowner and Woodcot and the surrounding neighbourhood. In the furtherance of those objectives the Association is required to maintain and manage a community centre in co-operation with the local statutory authorities. ## **Activities** The BRWCA has continued to provide facilities for the benefits of members of the local community. The Association was closed completely from December 2020 to May 2021 during the second lockdown due to the coronavirus pandemic. Limited activity followed as further restrictions were in place for a while from May, including table service only and a limit of six people per table. Affiliated clubs made a gradual return to their regular meetings. A number of groups hire the hall on a weekly or monthly basis – Monday and Thursday line dancing, Townswomen’s Guild, Civil Service Pensioners Association, Ladybird Club,Headway, Young At Heart keep fit and pilates and the Women’s Institute. The Association also has darts teams which play in the local leagues. 3 ## **SECTION D – ACHIEVEMENTS AND PERFORMANCE** Although some activities were curtailed due to lockdown, once the Association was fully open a full programme of entertainment was scheduled, including the groups, karaoke, summer family fun day, kids’ Christmas party and panto, and New Year celebrations. Following receipt of government grants detailed below, the opportunity was taken to refurbish the kitchen and toilets. The hall is also available for private functions such as birthday, christening and wedding parties, and the Association supports local charities with subsidised hall hire fees. The Association appreciates the hard work of members and staff of the trading company, who give their time to organise the above events on behalf of the approximately 320 members, as of March 2022. ## **SECTION E – FINANCIAL REVIEW** ## **Reserves policy** The Association’s policy is to hold sufficient reserves to enable it to withstand a financial setback or take advantage of an opportunity. The financial situation of the Charity has been significantly supported by business grants received from the government via the council of £10,667.00 during this financial year. Without these the Charity would not have survived. ## **Financial position** Due to the above-mentioned grants, the Trustees are satisfied with the financial position of the Association and that the assets are sufficient to meet its current commitments. The charity was not charged for rates by the Council during the pandemic. A discount was also negotiated with Initial/Rentokil, and the monthly payment to EDF Energy (electric) was reduced. The Association charges an amount to the trading company for rent and utilities. The Association was pleased to receive a covenant of £1,774 from 5 Brewers Limited, being the tax adjusted profit made during the limited trading period of this year. ## **SECTION F - DECLARATION** ## **The Trustees declare that they have approved the trustees’ report above: Signed on behalf of Trustees:** **...................................** Chair – L Gaskin (Mrs) …………………………………. Treasurer - J Williams (Mrs) 4 ## **BRIDGEMARY ROWNER & WOODCOT COMMUNITY ASSOCIATION** ## **STATEMENT OF ASSETS AND LIABILITIES** ## **As at 31 March 2022** |Tangible fixed assets:
Furniture and equipment
Less:
Fixed asset investment
Sales Ledger
Prepayments
Cash at bank and in hand
EXCESS OF ASSETS OVER (LIABILITIES)|Note
1

|**£**
**2,390**| |---|---|---| |||**2,390**
**1**
**645**
**562**
**14,962**| |||**18,560**| ## NOTES ## 1. Fixed asset investment This represents a 100% interest in the ordinary share capital of 5 Brewers Limited, the Association’s trading company. ## 2. Trustees’ remuneration Neither the trustees nor anyone connected with them received any remuneration in connection with their services as trustees of the Charity. ## 3. Trustees’ expenses No trustees or anyone connected with them received reimbursement for their expenses incurred in carrying out Trustee activities. ## 4. Corporation tax The charity is registered with the Charity Commissioners, and as such is exempted by HM Revenue and Customs from liability to corporation tax on its operating surpluses and investment income while it pursues its charitable objectives. Approved by the Board of Trustees on 11 October 2022 and signed on its behalf ……………………………………. Chair – L Gaskin (Mrs) ....................................... Treasurer – J Williams (Mrs) 5 # **BRIDGEMARY ROWNER & WOODCOT COMMUNITY ASSOCIATION** **ANNUAL ACCOUNTS FOR THE YEAR ENDING 31 MARCH 2022** ## **BRIDGEMARY ROWNER & WOODCOT COMMUNITY ASSOCIATION** **for the year ended 31 March 2022** ## **ACCOUNTANTS REPORT** We have prepared these accounts, with audit, from the records and information ## **J. Humphry Associates Ltd** 10 September 2022 Bridgemary, Rowner Woodcot Community Association For the Year ending 31st March 2022 ## Income and Expenditure Report ||||**Year ended**|**Year ended**|**Year ended**|Year ended|Year ended|Year ended| |---|---|---|---|---|---|---|---|---| ||||**31**|**March 2022**||31|March 2021|| ||**Notes**||**£**||**£**|**£**||**£**| |**Income**||||||||| |Grants||**1**|||10,667|||34,053| |Hall Hire|||||11,021|||2,480| |Members|||||4,492|||510| |Rent|||||2,250|||500| |Covenant|||||1,774|||-| |Sundry|||||4,212|||1,167| |**Total Income**|||||34,416|||38,710| |**Expenditure**||||||||| |Rent|||1,268|||1,599||| |Rates||||212|||-|| |Light and Heat|||4,685|||4,244||| |Water||||162|||399|| |Gaming Licence||||8|||50|| |Liquor licence||||63|||338|| |TV Licence||||159|||159|| |PRS||||440|||-|| |Repair and Maintenance|||6,038|||14,838||| |Capital Purchases|||4,600||||-|| |Insurance|||3,135|||3,120||| |Accountants||||600|||-|| |Entertainment|||6,305|||1,537||| |Gifts, Prizes and Donation||||446|||-|| |Printing, Postage and Stationery||||97|||57|| |Sundry|||1,550|||4,007||| |Computer Costs||||144|||-|| |Premises Costs|||1,386||31,298|1,205||31,553| |**Surplus/(Deficit) for the Year**|||||3,118|||7,157| Bridgemary, Rowner Woodcot Community Association For the Year ending 31st March 2022 Balance Sheet |**31 March 2022**
**Note**
**£**
**£**
**FIXED ASSETS**
2,390
**CURRENT ASSETS**
Sales Ledger
**2**
645
prepayments
**3**
562
Bank
13,675
cash
1,287
Investment
1
16,170
**TOTAL ASSETS**
18,560
**CURRENT LIABILITIES**
Accruals
**4**
300
300
**TOTAL ASSETS LESS CURRENT LIABILITIES**
18,260
**LONG TERM LIABILITIES**
18,260
**REPRESENTED BY:**
**General Fund**
Opening Balance
12,751
Surplus/(Deficit) for the Year
3,118
15,869
Transfer to/from Fixed Asset Restatement Reserve
Transfer to/from Investment Reserve
1
**Fixed Asset Restatement Account**
Opening Balance
**5**
2,390
Transfer from/(to) General Fund
2,390
**Investment Account**
Opening Balance
**6**
2
Transfer from/(to) General Fund
1 )
(
1
Closing Balance
18,260
**Signed**
**Trustee**
**Trustee**
**Date**|31 March 2021
**£**
**£**
2,390
12,556
195
2
12,753
15,143
-
15,143
15,143
5,593
7,158
12,751
2,390
2,390
2
2
15,143| |---|---| Bridgemary, Rowner Woodcot Community Association For the Year ending 31st March 2022 Notes to the Accounts ## **Note 1 Grants Received** |GBC, Busines Restart Grant
Gosport BC
**Note 2**
**Sales Ledger**
Monday Afternoon Line Dance Class
Townswomen's Guild
Ladybirds Club
Headway Portsmouth & East Hampshire
Bridgemary Wyches WI
CSPA Gosport North Group
**Note 3**
**Prepayments**
Rent
Club Gaming Permit
Premises Licence
**Note 4**
**Accrual**
J Humphry Associates
**Note 5**
**Fixed Asset Restatement Account**|8,000.00
2,667.00
10,667
90.00
150.00
187.50
150.00
37.50
30.00
645.00
403.76
41.62
116.70
562.08
300
300
2390| |---|---| This represent the total of fixed assets restated on the balance sheet where capital expenditure was previously recharged to the income and expenditure account. No assets will be depreciated as they are written down to £nil as the full cost is claimed in the income and expediture account. **Note 6 Investment Account** 1 This represents the share capital owned in 5 Brewers Limited. ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Bridgemary Rowner & Woodcot Community Association **On accounts for the year** 31 March 2022 **Charity no** 900276 **ended (if any) Set out on pages** 1 to 2 (remember to include the page numbers of additional sheets) **Report to the trustees/ members of** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2022. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed: Name:** James Piper **Relevant professional** FMAAT ATT **qualification(s) or body (if any): Address:** J Humphry Associates Ltd **Date:** 26/09/2022 **Oct 2018** 1 **IER** 11a The Green, Stubbington, Fareham PO14 2JG ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**