,
Charity Registered Number 900267
North Hinksey Preschool & Childcare Clubs
Accounts
For The Year Ended 31 July 2021
/@ Ridgefield Consulting . ICAEW N CHARTERED == ACCOUNTANTS
North Hinksey Preschool & Childcare Clubs Charity information
Directors and Trustees
The Directors of the charity are its Trustees for the purpose of charity law and throughout this report are collectively referred to as the Trustees. The Trustees serving during the year ended 31 July 2021 are as follows:-
Trustees
Ruth Vaughan Stuart Dashwood (Chair) Linda Kitching (Secretary) lan Fitchett (Treasurer) Karen Fitchett
Accountants Simon Thomas Ridgefield Consulting Ltd 2 Hinksey Court Church Way Oxford Oxfordshire OX2 9SX
Registered Office North Hinksey Preschool and Childcare Clubs North Hinksey Lane North Hinksey Oxford OX2 OLZ
Charity Registration Number 900267
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North Hinksey Preschool & Childcare Ciubs Report Of The Trustees
Structure, Governance and Management The Trustees are pleased fo present their report together with the financial statements for the year ended 31 July 2021,
Covid 19
Obviously, this has been another extremely challenging year! We lost 80% of our income which came from wrap around fees. Early Years staff continued to be furloughed from September and then Ruth Vaughan (Setting Manager) and Linda Kitching (Administrator and acting Deputy) were also furloughed from November.
We re-opened in September, for all children, but with lower numbers than usual, just 36 on roll. This was a very difficult decision in part as we do NOT socially distance from the children and therefore staff and both their own families and the families of the children attending were put at risk. Without vaccines or any asymptomatic testing until February 2021 when Early Years settings became eligible.
We were also unable to show any families around the setting or settle children under the guidance until September 2020 so Ruth madea virtual tour and we have tried as best as possible to engage with new families, through increased social media as well as sending home lots of insights into the day and sharing frequently the children’s memory books.
For a month through November, we had a national lockdown with restrictions being lifted for Christmas. During this lockdown we stayed open for all children but split into two groups, so children attended either Mon-Wed or Thursday and Friday.
On January 6th the UK 2021 went into its third Lockdown and yet Early Years settings were instructed by the government to stay open to all children if they were able. We decided at this point to keep the Hive open Tues-Fri and the room Mon-Fri with children in Cohorts of school starting age.
At different times over the academic year, we have had parents keep their children at home, through their choice. We have had to ask families to change sessions, and children to change groups. There have been so many new challenges to contend with, but we have done it, and now look forward to the future with new opportunities, with our aim to be the best Early Years setting we can be! This has definitely been a year of reflection and transition and we are all feeling positive about moving forward.
Pre-School Finances
We don’t currently have a waiting list, all children offered places for September 2021 We had 36 children on Preschool roll until July 2021 We have not run any wrap care this year Sept 2020-July 2021
Luckily our accounts showed a healthy bank balance at the beginning of the year, allowing us cushioning for sustainability. Whilst preschool is a non- profit-making charity, we need to keep a few months running costs in accordance with the charity commissions guidelines to ensure sustainability in the face of unforeseen difficulties. See separate Reserve Policy which was this year set at Approximately £86,000.
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North Hinksey Preschool & Childcare Clubs Report Of The Trustees
Wrap Care
COVID 19 forced us to close “Breakfast and After School Clubs” (Wrap care) from March 2020. We were then unable to re-start it following government guidance and through discussions with Amy Pearce, throughout this academic year 2020/21. In part this was because of the bubble system, in the school but also in the Preschool, with reduced staffing which we had previously needed to run wrap care, (reduced by 5), with now only 4 trained Early Years Practitioners; a manager; an Administrator (and acting deputy); and an apprentice.
At the beginning of March 2021, we informed North Hinksey School Governors that we were no longer in a position to run the wrap care for them. There had been increasing pressure from school parents wanting this provision to re-start and we felt it was not something we could provide at this time. In part this was because of reduced staffing; no testing; no vaccinations; the inability to charge fees if closed or if a child was selfisolating; staff only receiving 5 days sick pay; staff only being entitled to SSP if selfisolating. Unlike schools who still receive funding and staff pay and benefits, if a bubble or setting constantly closed or if the setting closed, we would not continue to be sustainable.
It was not a decision taken lightly and through working with the working party we have been supporting the school/ parents in understanding the challenges "Wrap-care" posed for us as well as identifying the change as an opportunity for school/ parents and children as well as for Preschool going forward. In June 2021, School confirmed they have signed a contract with a new breakfast and after school club provider. Preschool are now considering providing some extended hours for Preschool children to run alongside this school provision, which is suitable for our children and sustainable and manageable for current staffing levels.
Building lease
We continued to have a good working relationship with North Hinksey School. We meet virtually with the Head teacher, Amy Pearce to discuss premises issues, joint sessions, wrap care and shared policies. Following the working party, the School have asked the Oxford Diocese Schools Trust to look into refreshing our lease and we are awaiting more information on what this would entail.
30 Hours Free Nursery Education Funding
We continue to offer the 15 hours free NEF to all families and remain opted out of the extended offer of 30 free hours for working families only. We continue to allow parents to buy additional hours above the 15, as many of our current families already do. We feel this way we can accommodate more families who require our services, remain sustainable and maintain a high-quality provision. We are however starting to see families move their child to local settings providing the 30 hours NEF. This could be something we look at again in the near future, now we are no longer making surplus money from wrap care fees.
The NEF funding this year was set at £4.18 per hour for a funded 3-year-old and £5.68 for a funded 2- yearold, an increase ofjust 15p and 16p respectively. Funding[is][still] inadequate across[all] Early Years settings as has been recorded at length in the media throughout the Pandemic. We have run at a loss month on Month throughout this year and will continue to do so over the coming months. We have had to rely on furlough payments to cover some of the shortfall from less fees, and reduced funding (less children).
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North Hinksey Preschool & Childcare Clubs Report Of The Trustees
Fees
From September 2021 we will be increasing the paid fees to £6.50 per hour for a paying 3-year-old and £6.80 for a paying 2-year-old. We are also increasing the maintenance fee to £30 a full term, to cover the increased cost of cleaning, cleaning products, administration, snacks and consumables.
Staffing
This year | would like to thank staff for their continued support and motivation. They have demonstrated resilience, tenacity, loyalty and commitment to both our setting but mostly to the children and families in our care.
Sadly, we had to make the role of housekeeper redundant and therefore said goodbye to Jean Watson who had worked in the Wrap care originally and formerly as preschool housekeeper. Due to low numbers of preschool children and no breakfast or after school club this role was no longer viable.
We said good bye to Kat Hlavinkova, in September having completed her apprenticeship and securing a job at the Churchill, Julia Durbin nursery.
We also will say good bye to Lucia Boue at the end of summer term. She will have completed her level 3 apprenticeship with us and is about to take up a post as a trained level 3 Early Years Lead Practitioner at Grandpont Nursery. We wish her every success for the future.
All staff were offered voluntary redundancy on 19th May 2021 as we needed to re-issue contracts, no longer being able to offer the extended hours (due to longer providing wrap care for school age children) As some staff worked excess of 35 hours (which all we are able to now offer) we were advised by Law call that this was the process to undertake. No staff took us up on this offer. New contracts were issued.
All staff have been flexibly furloughed since November 2020. This however will cease on July 31st 2021, as the cost to us will be too great. Furlough enabled us to pay staff for the hours they were not working due to no wrap care and reduced numbers of children.
Staff have not received a pay review this year. The last pay review was February 2020 when staff were awarded a 2% increase.
Fundraising
Fundraising has been suspended due to Covid 19. Ruth applied for and received, a Grant from Oxfordshire County Council for £7,000 in September which enabled us to create our own separate pathway, from school and also to build a covered space to extend the outdoor space for the Hive, over the Christmas Holidays. Ruth also applied for a grant to buy some resources for outside, however were not successful.
Training and qualifications
Throughout this year Staff have undertaken training, during their Furloughed hours. We have completed training on the revised EYFS (Sept 2021), Assessment, Child Development, Oral Health, WellComm, SEND. as well as Designated Safeguarding and numerous other short courses which have been of particular interest to practitioners’ roles.
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North Hinksey Preschool & Childcare Clubs Report Of The Trustees
Future plans
As | have already said this has been a year to reflect on what we would like to be, and how can we achieve that. The revised EYFS (2021) has been an opportunity for us to consider our offer and really focus on things we would like to do better. Over the last few years running the wrap care had impacted a great deal on what we were able to provide the pre-schoolers. We are currently evaluating extended hours provision and will consider offering 30 hours again, although we will need it to not be detrimental to our sustainability.
Committee
Our committee remains in place as Stuart Dashwood -Chair, lan Fitchett- treasurer and Linda Kitching - Secretary.
The Trustees are required to prepare the financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources, including the income and expenditure, of the Charity for that period.
Trustees must provide information about serious incidents as part of the Charity's Annual Return. Failure to do so will be regarded as a breach of legal requirements.
In preparing those financial statemements, the Trustees are required to:
- e select suitable accounting policies and then apply them consistently; ® observe the methods and principles in the Charity SORP;
rabee , North Hinksey PreSchool & Childcare Clubs \An) For cneTs T Peas 2et
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North Hinksey Preschool & Childcare Clubs Accountants’ Report
Independent Examiner's report to the Trustees of North Hinksey Preschool & Childcare Clubs
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the charity for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) or under Regulation 10(1)(a) to (c) of The Charities Accounts (Scotland) Regulations 2006 (the 2006 Accounts Regulations) and that an independent examination is needed. The charity is required by company law to prepare accrued accounts and | am qualified to undertake the examination by being a qualified member of The Institute of Chartered Accountants in England and Wales.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the 2011 Act and section 44(1)(c) of the Charities and Trustee Investment (Scotland) Act 2005 (the 2005 Act);
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follow the procedures laid down in the General Directions given by the Charity Commission
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under section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission and is in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements
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to keep accounting records in accordance with section 386 of the Companies Act 2006 and section 44(1)(a) of the 2005 Act; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of the Companies Act 2006, section 44(1)({b) of the 2005 Act and Regulation 8 of the 2006 Accounts Regulations; and
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which are consistent with the methods and principles of the Statement of Recommended Practice Accounting and Reporting by Charities
have not been met; and
. (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr Simon Thomas BA FCCA ACA
Ridgefield Consulting Ltd
2 Hinksey Court
Church Way Oxford Oxfordshire OX2 9SX
10 November 2021
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, North Hinksey Preschool & Childcare Clubs
Statement Of Financial Activity - Income & Expenditure Account for the year ended 31 July 2021
| 2021 | 2020 | |||
|---|---|---|---|---|
| Total | Unrestricted | Restricted | ||
| £ | £ | £ | £ | |
| Incoming Resources | ||||
| Voluntary Income | 100 | 100 | - | 300 |
| Activities for Generating Funds | 167,591 | 167,591 | - | 246,508 |
| Investment Income | 12 | 12 | - | 115 |
| Total Incoming Resources | 167,703 | 167,703 | - | 246,923 |
| Resources Expended | ||||
| Cost ofGenerating Income | (137,577) | (137,577) | - | (195,539) |
| OtherResources Expended Total Resources Expended |
(33,648) (171,225) |
(33,648) (171,225) |
- - |
(33,545) (229,084) |
| (Deficit)/surplus fortheyear | (3,522) | (3,522) | as | 17,839 |
| Total Funds Brought Forward | 191,106 | 191,106 | - | 173,267 |
| TotalFundsCarriedForward | 187,584 | 187,584 | ED | 191,106 |
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North Hinksey Preschool & Childcare Clubs
Balance Sheet
as at 31 July 2021
| Notes | 2021 | 2020 | |||
|---|---|---|---|---|---|
| £ | £ | ||||
| Fixed assets | |||||
| Tangible assets | 3 | 34,829 | 43,537 | ||
| Current assets | |||||
| Debtors | 5 | 524 | 3,052 | ||
| Cash atbank and in hand | 193;1311 | 145,417 | |||
| 153,655 | 148,469 | ||||
| Creditors: amounts falling due | |||||
| within oneyear | 6 | (900) | (900) | ||
| Net current assets | 152,755 | 147,569 | |||
| Netassets | 187,584 | 491,106 | |||
| Reserves | |||||
| Income and Expenditure Account | 187,584 | 191,106 | |||
| TotalFunds | 187,584 | 191,106 |
The trustees are satisfied that the charity is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
The trustees have not required the Charity to obtain an audit in accordance with section 476 of the Act.
The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
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L Kitching (on behalf of the Trustees) Approved by the Trustees on
The notes on page 9 - 10 form part of these finacial statements.
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North Hinksey Preschool & Childcare Ciubs Notes to the Accounts for the year ended 31 July 2021
1 Accounting policies
(a) Basis of preparation
These financial statements have been prepared in accordance with the provisions of Section 1A “Small Entities" of Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
(b) Incoming Resources
These are included in the Statement of Financial Activities (SoFA) when: - The Charity becomes entitled to the resources;
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The trustees are virtually certain they will receive the resources;
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The monetary value can be measured with sufficient reliability.
Fee Income- is significantly lower than 2019/20 due to the impact of Covid 19.
Fee Assistance Scheme - as advertised we still offer help with fees, where financial hardship would prevent a child from attending our group.
(c) Donations & Grants
income from donations and grants is included in incoming resources when these are receivable and the Charity has unconditional entitlement to the resources.
(d) Incoming Resources with related expenditure
Where incoming resources have related expenditure (as with fundraising), the incoming resources and related expenditure are reported gross in the SoFA.
(e) Interest Received
Interest is included when received by the Charity.
(f) Resources expended
Resources expended are included in the Statement of Financial Activities on an accruals basis, inclusive of VAT that cannot be recovered.
(g) Depreciation
Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.
Tools & Equipment 20% reducing balance Pre-school Equipment 20% reducing balance Building - Log Cabin 20% reducing balance
(i) Fund Accounting
Funds held by the Charity include both unrestricted general funds and restricted funds. Unrestricted funds can be used in accordance with the charitable objects at the discretion of the Trustees whereas restricted funds can only be used for the specified purpose allocated.
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North Hinksey Preschool & Childcare Clubs
Notes to the Accounts
for the year ended 31 July 2021
| 2 | Net Income/{(Outgoing) Resources | 2021 | 2020 | ||
|---|---|---|---|---|---|
| £ | £ | ||||
| This is stated after charging: | |||||
| Depreciation ofowned fixed assets | 8,708 | 10,885 | |||
| 3 | Tangible fixed assets | ||||
| Land and | Tools & | Pre-school | |||
| buildings | Equipment | equipment | Total | ||
| £ | £ | £ | £ | ||
| Cost | |||||
| At 1 August 2020 | 70,975 | 8,534 | 39,332 | 118,841 | |
| At 34 July 2021 | 70,975 | 8,534 | 39,332 | 118,841 | |
| Depreciation | |||||
| At 1 August2020 | 34,985 | 5,299 | 35,020 | 75,304 | |
| Charge for theyear | 7,198 | 647 | 863 | 8,708 | |
| At 31 July 2021 | 42,183 | 5,946 | 35,883 | 84,012 | |
| Net book value | |||||
| At 31 July2021 | 28,792 | 2,588 | 3,449 | 34,829 | |
| At31July2020 | 35,990 | 3,235 | 4,312 | 43,537 |
4 Taxation
North Hinksey Preschool & Childcare Clubs is a registered charity and as such is exempt from Corporation Tax.
5 Debtors and prepayments
| 5 | Debtors and prepayments | 2021 | 2020 | |
|---|---|---|---|---|
| £ | £ | |||
| Debtors | - | 2,350 | ||
| Prepayments | - | 524 | 702 | |
| 524 | 3,052 | |||
| 6 | Creditors: amounts falling duewithin one year | 2021 | 2020 | |
| £ | £ | |||
| Accruals | 900 | 900 |
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North Hinksey Preschool & Childcare Clubs Detailed Statement Of Financial Activity for the year ended 31 July 2021
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| Total | Unrestricted | Restricted | |||
| £ | £ | £ | £ | ||
| Incoming Resources | |||||
| Voluntary Income: Donations | 100 | 100 | ~ | 300 | |
| Activities forGenerating Funds | |||||
| Fundraising | 180 | 180 | - | 2,157 | |
| Coronavirus Job Retention Scheme Grants | 29,795 | 29,795 | - | 27,558 | |
| Private Fees | 35,278 | 35,278 | - | 122,138 | |
| NurseryGrants | 84,251 | 84,251 | - | 94,605 | |
| Other Grants | 18,087 | 18,087 | - | 50 | |
| Investment Income: Bank Interest Received | 12 | 12 | ~ | 115 | |
| 167,703 | 167,703 | - | 246,923 | ||
| Resources Expended | |||||
| Cost ofGenerating Income | |||||
| After School Club & Playscheme | - | - | - | 134 | |
| Fundraising Expenses | - | - | - | 540 | |
| Pre-School Expenses | 714 | 714 | - | 1,830 | |
| Refreshments& School Dinners | 1,975 | 1,975 | - | 4,856 | |
| Wages and salaries | 134,888 | 134,888 | a | - | 188,179 |
| 137,577 | 137,577 | ~ | 195,539 | ||
| Other Resources Expended | |||||
| Employee costs: | |||||
| Stafftraining and welfare | 577 | 577 | - | 2,121 | |
| Premises costs: | |||||
| Rates | 6,747 | 6,747 | ~ | 4,291 | |
| Repairs and maintenance | 6,551 | 6,551 | - | 1,384 | |
| Cleaning General administrative expenses: |
3,082 16,380 |
3,082 16,380 |
; | - - |
5,713 11,388 |
| Telephone and fax | 1,008 | 1,008 | - | 955 | |
| Stationery and printing Subscriptions |
1,432 1,261 |
1,432 1,261 |
- - |
1,839 1,634 |
|
| Bank charges | 81 | 81 | - | 50 | |
| Insurance | 1,317 | 1317 | ~ | 1,324 | |
| Equipment expensed | 1,031 | 1,031 | - | 14235 | |
| Software | 17 | 17 | - | 19 | |
| Depreciation | 8,708 | 8,708 | - | 10,884 | |
| 14,855 | 14,855 | - | 17,940 | ||
| Legal and professional costs: | |||||
| Payroll & Independent examinerfee | 1,467 | 1,467 | - | 1,489 | |
| Advertising and PR | 369 | 369 | 607 | ||
| 1,836 | 1,836 | - | 2,096 | ||
| - | |||||
| Total OtherResources Expended | 33,648 | 33,648 | - | 33,545 | |
| Total Resources Expended | 171,225 | 171,225 | - | 229,084 | |
| Surplus/(Deficit) | (3,522) | (3,522) | - | 17,839 |
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