## **Trustees’ Annual Report for the period** **From 1[st] September 2023 Period start date To 31[st] August 2024 Period end date** ## **Charity name: St Andrew’s Preschool Caversham** ## **Charity registration number: 900218** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the Pre-School are to enhance the
development and education of children under
statutory school age. We support our parents
and carers by: A) offering appropriate play,
education and care facilities, family learning,
together with the right of parents to take
responsibility for and to become involved in the
activities of such groups, ensuring that such
groups offer opportunities for all children
whatever their race, culture, religion, means or
ability: B) encouraging the study of the needs of
such children and their families and promoting
public interest and recognition of such needs in
the local areas: C) instigating, adhering to and
furthering the aims and objectives of the Early
Years Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|St Andrew’s Pre-School main objective is to
continue to provide a safe and stimulating
environment and to produce happy and
confident children as they move on to the
Foundation stage at school. This is achieved by:
1. The provision of appropriate Preschool play
and educational facilities
2. Fundraising to support the objectives.
3. Close liaison with the Early Years 1
Professionals and Providers.
4. Support and guidance for families attending
Pre-School.
5. Maintaining detailed records and observations
for each child to ensure that they achieve their
full potential.
6. Liaising with parents to discuss learning
opportunities for their child and how to extend
these at home.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity|Para 1.18|The Committee consider the following when
making decisions on matters such as financial
reinvestment, admissions policies, and fee| ||Commission on public
benefit||reviews

To ensure we ofer an inclusive and
afordable childcare setng to all, with
no restrictons of catchment, faith or
personal background.

All fnancial investment improves the
level of childcare on ofer, increases
chance of retaining qualifed early years
practtoners, or supports the learning
and development needs of all children.

Any decisions to increase fees are only
done to ensure the contnued fnancial
viability of our setng.

Provide a consistent approach to all
families on any questons or concerns by
publishing and circulatng our policies.
This is to ensure we can contnue providing the
public beneft of being an Early Years educaton
setng.|| |---|---|---|---|---| **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to|Para 1.20|In 2023/24 there were a total of 34 children at St
Andrew’s Pre-School. Throughout the year the
Pre-School supported both the children and
their families as they started in the educaton
system and transitoned 18 of the children on to
local primary schools. The transiton process
includes involvement from the local schools,| |the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.||with the feeder schools sending staf to Pre-
School to meet the children, as well as discussing
the development and progress of the children
joining the school.
We stll use multple start dates for children
throughout the academic year to ensure we are
accessible to all families with children aged 2
years and 6 months. This also allows us to fll
any available places as the year progresses. In
2024/25 we had new 28 starters in September, 5
in January and 1 in April.
The staf have worked closely with the Brighter
Futures Early Years team to stay up to date with
the local Childcare guidelines, including
completng relevant training courses and
atending conferences. Training undertaken this
year includes Mental Health Aware, Trauma
Informed Practce, Grow Your Own Stories,
Children’s Language and Communicaton
Development Through Music, and the necessary
Safeguarding and First Aid training.
Having recruited heavily in 2022/23, we
onboarded a new Manager and qualifed Early
Years Practtoner in September. We promoted
one of our existng team in October and
recruited a further qualifed EYP in January to
backfll this promoton. Due to carrying this
vacancy from September, we created a
temporary Pre-school Assistant role to cover
kitchen and food roles allowing our Key People
to focus on childcare. This role was successful
and due to our strong fnancial year, we were
able to retain the role for the full academic year.
This team structure under the new leadership
team has been exceptonally successful.
We contnue with successful practces
implemented in previous years such as Home
Visits, setling in sessions, the inducton process
and contnue with the ‘In The Moment’ planning
with a weekly theme. We have moved to a more
‘free fow’ beginning to the day and have re-
introduced small group work sessions and
shared snack prepared within Pre-school.
We contnued to constantly review our practce,
regularly updatng our RA and ensuring that we
support and protect both our Pre-school families
and our staf. To ensure the best care is provided
to the children with additonal needs the Staf
team liaise as appropriate with Reading SLT
(Speech and Language Team), the Brighter
Futures For Children advisory team and atend
the SENCo Network sessions.
An ongoing efort is made each year to improve
both the level of care provided to the children
and the business practces employed by the Pre-
School. To ensure that these changes are| |---|---|---| relevant and support our community we invite regular and open feedback from staff, committee, families and any third parties with an interest in Pre-school. We use several methods of communication including email, Tapestry and a physical presence of staff and committee in the playground each day. In addition to this we have a formal parent survey which was issued at the end of the academic year. This year parents raised questions about our start and end timings as they no longer align with the longer primary school days. Committee took this action into the following academic year for review. During 2023/2025 we raised £2,096 from fundraising. Funds were raised through the Autumn Fair in conjunction with the church, a Christmas raffle drawn at the Nativity Play, Mother’s and Father’s Day creative pieces, Bingo Night and multiple cake sales. Funds from this were used to purchase new equipment for staff, carry out essential maintenance on our storage garage and offer enrichment activities for the children such as an onsite Farm visit. We continue to try and contribute back to the local community by partaking in research projects such as the ‘See and Eat’ study run by Reading University and Burford Research. ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The total cash balance at the end of the fnancial
year was £110,679.27.
Total expenditure for the 2022/2023 fnancial
year was £128,956 and income came to
£145,646. Therefore, the surplus made by Pre-
school amounted to £16,690.
Full details in the treasurer report detailed at the
end of this document.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold reserve funds for the case of an
emergency closure. The amount held is
calculated using redundancy payment owed to
current staf members and one full term of
forecasted expenditure to enable a controlled
shutdown and provide all families with sufcient
notce.| |Amount of reserves held|Para 1.22|£71,577| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|2011 Consttuton adopted 8th May 2015| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated charity| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Commitee members are nominated and
seconded prior to electon by parents at the
AGM and following the Consttuton regulatons.
Each family has one vote. Nominee with most
votes appointed to role. Each year a minimum
of 5 must be appointed and the 3 ofcer roles
flled. All commitee members must become
trustees.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and Para 1.51 training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|St Andrew’s Preschool Caversham| |---|---| |Other name the charity uses|| |Registered charity number|900218| |Charity’s principal address|St Andrew’s Church Hall,
Albert Road,
Caversham,
Reading RG4 7AW| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Frances Loar|Chair|Sept 23 – Aug24|| ||Jack Casserley|Treasurer|Sept 23 – Aug24|| ||Rose Beattie|Secretary|Sept 23 – Aug24|| ||Laura Lawless|Fundraising|Sept 23 – Aug24|| ||Sarah Magor|Committee Member|Sept 23 – Aug24|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** Katherine Yarwood - Manager ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signed** **on behalf of the**|**charity’s trustees**|| |---|---|---| |**Signature(s)**|Frances Loar|Lynne Whipps| |**Full name(s)**|Frances Loar|Lynne Whipps| |**Position (eg**
**Secretary, Chair, etc)**|Chair|Secretary| |**Date**|03/06/2025|| ## **Treasurer’s Report Annual General Meeting, 20[th] May 2025 Financial Year 2023/2024 Accounts** Annual accounts for the financial year ended 31[st] August 2024 have been completed. They have been approved by the Pre-school Committee and signed-off by an independent assessor, as required by the Charities Commission. The _total cash balance_ at the end of the financial year was **£110,679.27** . Approximately 47% of this amount was being held in our current account with Santander so that we had sufficient cash on hand for day-to-day operations. The remaining 53% was held in a Nationwide savings account. An amount of **£71,577** could not be touched as it is our _reserves fund_ (essentially money to cover any predicted deficit and costs that would have to be paid in the event of an unforeseen closure – i.e. redundancy costs, rent, costs to remove equipment and other expenses). Hence a more accurate picture of our surplus is **£39,103** (on 31[st] August 2023). Total expenditure for the 2023/2024 financial year was £128,956 and income came to £145,646. Therefore, the **surplus** made by Pre-school amounted to **£16,690** . The budgeted spend was £128,618 in 2023/2024. Therefore, the Pre-school’s actual expenditure of £128,860 equates to an overspend of less than 0.2% of the budget. Overtime and pensions were higher than budgeted. However, we received a significantly higher sum from Brighter Futures EY Entitlement. Brighter Futures EY Entitlement budgeted income was £59,688 and actual income was £95,364. Budgeted income for private fees was £61,208 and actual income was £39,832. When combined, total budgeted income for Brighter Futures EY Entitlement and Private Fees was £120,896 with actual income of £135,196, resulting in _unplanned extra income_ of **£14,300** . During 2023/2024, we raised **£1960** from _fundraising_ . With a total income of £2096 and total expenditure of £136. The pre-school would like to thank everyone involved, especially Laura Lawless, the Fundraiser for that year. In addition to the £39,832 received in private fees, we received **£2211** in _Voluntary Contributions_ and **£527** from _HMRC Gift Aid_ . We would like to thank the parents for their generous contributions. Looking at the current financial year, due to the increase in National Minimum Wage, pension contributions and taking into account that several key staff members had not received a wage increase over the last few years. A significant portion of the existing surplus will be used to increase staff wages, bringing staff wages up in line with the National Minimum Wage. Costs are expected to continue increasing, so the committee will be looking to make changes to fees in 2026. If you would like to know any further details about the income and expenditure, or for further details of our budget, please feel free to get in touch. Ting Rawcliffe Wong Co-Treasurer ## **St Andrews Pre School Accounts** ## **Income and Expenditure Account** **For the period 1st September 2023 to 31st August 2024** ||Net Income| |---|---| |Santander No.1
Current Account:|Income
Expenditure
(Expenditure)| ||£
£
£| |Rent|19,006.93
-19,006.93| |Staff & Training (excluding pensions)|100,035.93
-100,035.93| |Pensions|2,538.21
-2,538.21| |Milk|34.04
-34.04| |Consumables|1,603.02
-1,603.02| |Deposit/Holding
Fees|2,700.00
-2,700.00| |Equipment|299.99
-299.99| |Fundraising
Expenses|136.44
-136.44| |Grants|0.00
0.00| |Miscellaneous
Purchases|853.13
-853.13| |Personnel|40.84
-40.84| |Insurance/
Subscriptions/
Renewals|1,707.41
-1,707.41| |EYP (Early Years
Provision - RBC)|95,363.82
95,363.82| |HMRC Gift Aid|526.45
526.45| |Fees|39,832.21
39,832.21| |Voluntary
Contributions|2,210.74
2,210.74| |Holding/Deposit
Fees|3,750.00
3,750.00| |Registration Fees|740.00
740.00| |Milk|24.10
24.10| |Other|0.00
0.00| |Fundraising|2,096.10
2,096.10| |Interest|1,102.21
1,102.21| ||145,645.63
128,955.94
16,689.69| ||16,689.69| |**Balance Sheet:**|| |Santander No.1||| |---|---|---| |current account||| |no. 64575704||52,516.16| |Nationwide||| |business savers||| |account no.||| |11358713||58,163.11| |||110,679.27| |**Accumulated**||| |**Fund**||| |Balance**31st**||| |**August 2023**of||| |total||| |Accumulated||| |Fund||93,989.58| ||Net Income|| ||for the|| |Plus:|year|16,689.69| |Accumulated||| |Fund on31st||| |August 2024||**110,679.27**| |Budgeted Spend||| |2021-2022||100,529.66| |Reserve fund||| |(redundancy||| |costs, closure||| |and cash flow)||71,576.60| |Surplus||**39,102.67**| I certify that I have reviewed the above Income and Expenditure Account and Balance Sheet, it shows a true position of the school fund account for the year 4[th] September 2023 to 31[st] August 2024 and are in accordance with the books and records of the fund.Signed: ! Dated: