## **Trustees’ Annual Report for the period** **From: 4[th] September 2021 To: 3[rd] September 2022** ## **Charity name: St Andrew’s Pre-School Caversham** ## **Charity registration number: 900218** ## **Objectives and Activities** **----- Start of picture text -----**
SORP
reference
Summary of the Para 1.17 The aims of the Pre-School are to enhance the
purposes of the development and education of children under
statutory school age. We support our parents
charity as set out in
and carers by:
its governing
A) offering appropriate play, education and
document
care facilities, family learning, together with
the right of parents to take responsibility for
and to become involved in the activities of
such groups, ensuring that such groups offer
opportunities for all children whatever their
race, culture, religion, means or ability:
B) encouraging the study of the needs of such
children and their families and promoting
public interest and recognition of such needs
in the local areas:
C) instigating, adhering to and furthering the
aims and objectives of the Early Years
Alliance.
Summary of the Para 1.17 St Andrew’s Pre-School main objective is to
and 1.19
main activities in continue to provide a safe and stimulating
relation to those environment and to produce happy and
purposes for the confident children as they move on to the
public benefit, in Foundation stage at school. This is achieved
particular, the by:
activities, projects or
services identified in 1. The provision of appropriate Pre-
the accounts. School play and educational
facilities
2. Fundraising to support the
objectives.
3. Close liaison with the Early Years
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1 Professionals and Providers. 4. Support and guidance for families attending Pre-School. 5. Maintaining detailed records and observations for each child to ensure that they achieve their full potential. 6. Liaising with parents to discuss learning opportunities for their child and how to extend these at home. Statement Para 1.18 confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment 2 Contribution made Para 1.38 by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP
reference
In 2021/22 there were a total of 31 children at
St Andrew’s Pre-School. Throughout the year
the Pre-School supported both the children
and their families as they started in the
education system and transitioned 20 of the
Summary of the children on to local primary schools. The
main achievements transition process includes involvement from
of the charity, Para 1.20 the local schools, with the feeder schools
identifying the sending staff to Pre-School to meet the
difference the children, as well as discussing the
charity’s work has development and progress of the children
made to the joining the school. As we move toward a
circumstances of its more flexible model of children joining at key
beneficiaries and points within the year, we had 15 new starts
any wider benefits in September, 5 in January and 0 in April. This
to society as a is driven by a couple of factors, one is not
whole. having a full intake for September, but the
other is to make us more accessible to
families with younger children who may turn 2
years and 9 months within the academic
year.
The staff have worked closely with the
Brighter Futures Early Years team to stay up
to date with the local Childcare guidelines,
including completing relevant training courses
and attending conferences, and the children
enjoyed the continued adoption of ‘In The
Moment’ planning. This captures the interest
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3 of a child or children in the present moment. Young children have a natural desire to learn, explore and question. Settings should offer an environment that enables child-initiated play to capture the moment of engagement. Careful observation by practitioners is key to utilising the approach. Opportunities to seize the moment when a child shows interest in an activity which can be built upon and needs to be recognised, these are normally called ‘teachable moments’. Written ‘planning’ is then carried out in the form of observations, records of the interactions and notes on the outcomes. The Pre-School also continues to offer training to the staff team through the Early Years Alliance training website ‘Educare’. Covid changes saw a different process for Induction, settling in visits and dropping off at the start of each session as the guidance did not allow visitors onsite. Although we were concerned that this approach would be difficult for the children, taking them longer to settle, this has not been the case! Our new format of settling in visits shortly before a start date, as well as ongoing encouragement and support for the children coming in without parents has been marvellous! They have been amazing and settling in each session has become so much easier! This is definitely something that will remain in place. We continued to constantly review our practice, regularly updating our RA and ensuring that we support and protect both our Pre-school families and those of staff. To ensure the best care is provided to the children with additional needs the Staff team liaise as appropriate with Reading SLT (Speech and Language Team), the Brighter Futures For Children advisory team and attend the SENCo Network sessions. An ongoing effort is made each year to improve both the level of care provided to the children and the business practices employed by the Pre-School. Whether this is through 4 recruiting competent staff members (adhering to safer recruitment practices) or listening to the staff and Committee members, we also have open communications with our families inviting them to give regular feedback through daily contact, comments on the Tapestry online Learning Journals, by email and through the weekly memo. Tapestry has continued to be an excellent way for us to share information and photos with our families, as well as offering ideas, stories and sharing onsite activities for the children to try while at home. During 2021/2022 we raised £3,554 from fundraising. Due to the restrictions in the earlier part of the academic year we have not been able to gather in groups as much as we have in the past. However, funds were raised through a quiz night, Mother’s Day creative pieces, a cake sale and joint efforts with the Church at the Harvest Eco Fest. In addition to the fundraising activities, we were able to offer special activities for the children and families. We invited our families to listen to some of our Christmas songs in our carpark, as well as presenting a video of our Nativity Play; we held a fun onsite Christmas party with the children: we organised an Easter bonnet parade and songs and held an amazing 25-year celebration for the Manager. We finished the academic year with our Leaver’s Party at the end of the term which is a special time for the children moving onto school. ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Para 1.41 5 **----- Start of picture text -----**
Performance of
fundraising activities
against objectives set Para 1.41
Investment performance
against objectives Para 1.41
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The total cash balance at the end of
financial position at the the financial year was £91,386.
end of the period Approximately 38% of this amount
was being held in our current account
with Santander so that we had
sufficient cash on hand for day-to-day
operations. The remaining amount
was held in a Nationwide savings
account. In addition, we owed
creditors (staff expenses) of £126.
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6 **----- Start of picture text -----**
Total expenditure for the 2021/2022
financial year was £104,457 and
income came to £111,598. Therefore,
the surplus made by Pre-school
amounted to £7,141 .
Statement explaining Para 1.22 Cash held within our Santander
the policy for holding account is all unrestricted funds.
reserves stating why These funds are held for ongoing
they are held operational expenditure. Our
contingency fund is held with
Nationwide for unforeseeable events.
Amount of reserves held Para 1.22 £71,577
Reasons for holding zero Para 1.22
reserves
Details of fund Para 1.24
materially in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
The charity’s principal
sources of funds
(including any Para 1.47
fundraising)
Investment policy and
objectives including any
social investment policy Para 1.46
adopted
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7 A description of the principal risks facing the Para 1.46 charity Other ## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 2011 Constitution adopted 8 [th] May
document 2015
(trust deed, royal
charter)
How is the charity Para 1.25 The Pre-School is a body in
constituted? membership of the Early Years
Alliance (trading name of the Pre-
(e.g unincorporated
School Learning Alliance)
association, CIO)
Trustee selection Para 1.25 Committee members are elected by
methods including parents at the AGM and under the
details of any Constitution. All committee members
constitutional provisions must become trustees.
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: 8 **----- Start of picture text -----**
Policies and procedures
adopted for the induction
and training of trustees Para 1.51
The charity’s
organisational structure
and any wider network Para 1.51
with which the charity
works
Relationship with any
related parties Para 1.51
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name St Andrew’s Pre-school
Other name the charity
uses
Registered charity 900218
number
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9 **----- Start of picture text -----**
Charity’s principal St Andrew’s Church Hall,
address
Albert Road,
Caversham,
Reading
RG4 7AW
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of
Dates person (or
acted if body)
Office (if
Trustee name not for entitled to
any)
whole appoint
year trustee (if
any)
1 Juliet Sleath Chair
2 Clare Waugh Co-chair
3 Heather Griffin Treasurer
Nick Cima Co-
4
treasurer
5 Helen Curtis Fundraising
Honesty Secretary
6
Sumner
7 Rose Beattie Personnel
8
9
1
0
1
1
1
2
1
3
1
4
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Corporate trustees – names of the directors at the date the report was approved **Director name** 10 Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Funds held as custodian trustees on behalf of others** 11 ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** Hilary Coome - Manager ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Jack
Signature(s) Frances Loar
Casserl
y
Jack
Full name(s) Frances Loar
Casserl
y
Position (eg Secretary, Chair Treasurer
Chair, etc)
Date
28/06/2023
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12 ## **Treasurer’s Report** ## **Annual General Meeting, 23[rd] May 2023 Financial Year 2021/2022 Accounts** Annual accounts for the financial year ended 31[st] August 2022 have been completed. They have been approved by the Pre-school Committee and signed-off by an independent assessor, as required by the Charities Commission. The total cash balance at the end of the financial year was £91,386. Approximately 38% of this amount was being held in our current account with Santander so that we had sufficient cash on hand for day-to-day operations. The remaining amount was held in a Nationwide savings account. In addition, we owed creditors (staff expenses) of £126. An amount of £71,577 could not be touched as it is our reserves fund (essentially money to cover any predicted deficit and costs that would have to be paid in the event of an unforeseen closure – i.e. redundancy costs, rent, costs to remove equipment and other expenses). **Hence a more accurate picture of our surplus is £19,684** (on 31[st] August 2022). Total expenditure for the 2021/2022 financial year was £104,457 and income came to £111,598. Therefore, the **surplus** made by Pre-school amounted to **£7,141** . When you take into account the Brighter Futures Early Years Entitlement funding advances for both Autumn 2021 and 2022, which were both paid early and in the previous financial year, the Pre-school made a surplus of **£3,809** during the financial year ended 31[st] August 2022 (see the table below). **Income** 4[th] September 2021 – 31st August 2022 111,598 13 Autumn 2021 Brighter Futures payment (paid 14,921 2020/2021) -18,253 Autumn 2022 Brighter Futures payment (paid 2021/2022) **Expenditure** 4[th] September 2021 – 31[st] August -104,457 2022 **Surplus 3,809** We budgeted for a spend of £100,530 in 2021/2022. Therefore, the Preschool’s expenditure of £104,457 equates to an overspend of 4% of the budget (see table on page 4). Salaries and overtime were both higher than budgeted partially offset by careful management of equipment and fundraising costs by staff and committee. During 2021/2022, we raised £3,554 from fundraising (£3,182 raised with a spend of £372). This compares favourably to the £2,055 raised in the previous financial year and the Pre-school would like to thank everyone involved, especially Helen, the Fundraising Coordinator for that year. On the income side, we collected £71,151 from Brighter Futures and £30,314 in private fees. In addition, we received £609 from HMRC Gift Aid and raised £2,418 in Voluntary Contributions (VCs) and we would like to thank the parents for their generous contributions. Looking at the current financial year, we are currently on track to finish the year with a surplus. However, with costs increasing across the board Pre-School is also impacted and the effect of this will be carefully watched. On a positive note, the Pre-school is currently in a strong position, having a healthy cash balance and a good intake already planned for 2023/2024. We will work hard to try to achieve that surplus and have already begun modelling the upcoming year’s finances as we build the new intake. If you would like to know any further details about the income and expenditure, or for further details of our budget, please feel free to get in touch. Jack Casserley Treasurer 14 St Andrews Pre School Accounts Income an<1 Expendlture Account For the perh)d 4th Septefflber 2021 to 315t August 2022 Net Income Santander No.1 Current ￿C￿t. Income ExFthth"lure IExFenth"lurel Rent Slaff & TrJlnln8 lexcbthn8 p￿57￿$) Pensi￿5 Mlk 15,054.10 78,496.07 2,054.51 176.55 1,236.72 .15,054.20 -78,496.07 -2,054.51 .176.55 -1,236.72 Cy•sillMdth"n8 Fee5 70Z.63 371.74 .702.63 -371.74 F￿1raISi￿ £ywses Grants Mlscelaneous Pur¢hases Personnel lnsur•ncelSubscrpt￿n￿1R•newJ EYP (Early Years Pioylstth) - RBCI HMRC Gffl ￿"d Fees Vd￿tary Contrlbulicffls HddinelDep)5it Fees RelTStrat￿n Fees Mfik other F￿1raISIng Inlerest 165.13 1,260.29 1,939.16 .165.13 -1,260.29 .1,939.16 71,151.17 608.73 Xl,313.50 2,417.75 3,150.CKI 71,1S1.17 608.73 30,113.50 2.417.7S 3,150.Q) 166.48 IlXI.C¥) 3.18Z.04 28.36 111,598.03 104,457.1x1 166.48 1CQ.CKI 3.182.04 28.36 7,141.03 Balante Sheet: Sanlander No.1 current acc￿￿1 Tr). 64575704 Nal1C￿￿de bu5ine55 Savers account [￿. 11358713 Crethtors.. Staff extenses 34,647.17 56,738.97 -125.60 91,260.54 Accumulated Fund 15 St. Andrew's Pre-school BUDGET for 202112022 Budgeted Expenditure for 21122 Actual Expenditure To Date for 21122 % thange v LY Actual %chanee v LY Budiet % of budget spent Aug-22 £ Remalnine Rent Staff & Trainine £14,736.35 £71,727.61 4.94% .3.24% -1.41% .0.85% .10.26% -11.77% £15,054.20 £78,496.07 102.2% 109.4% 1£317.851 1£6,768.461 1É2,112.B61 113,413.281 L611,')U1. 1 ¢hertime Q Trainin8 R5 Friday . Add Sessions £3,226.42 -23.45% 41.19% C6,63W I I 205.8 co.00 t600.00 1£600.001 Other Charles linc payroll) Penslons Mllk Consumables Holding Fees Petty Cash Equlpment Fundraislng Expenses Grants Mi5cell)neou5 Purcha5e5 Office Expenses Personnel InsurancelSubsCriPtion51Rene Miscellaneous Expense £844.00 £2,141.90 £440.80 £990.00 £3,000.00 £0.00 £1.920.00 £1,420.00 £0.00 £990.00 96.68% 34.90% 623.81% 7.45% .1.32% .0.47% £642.32 £2,054.51 £176.55 £1.236.72 £3,000.¢)O 95.1) É87. 31} 40.1% 124.9% £Z64.25 1£246.721 £0.00 .4.76% -70.76% 206.70% -51.88% 0.00% £702.63 £371.74 £0.00 £165.13 36.6% £1,217.37 £1,048.26 £0.00 £824.87 26.2% 3861.58% 16.7% £530.00 £1,789.00 1862.96% 112.00% £1,260.29 £1,939.16 237.8% 1£730.291 1£150.161 7.29% 0.01% 108.4% TOTAL £100,529.66 -1.95% -8.88% £104,457.00 103.9% -£3,927.34 16