## **Trustees' Annual Report for the period**
Period start date Period end date Day 4th Month Year 2019 Day 3rd Month Year 2020 Septembe September r **To**
**From**
## Section A Reference and administration details
**Charity name**
St Andrews Pre-School
**Other names charity is known by**
**Registered charity number (if any)** 900218
|**Charity's principal address**|
St Andrew’s Church Hall|
St Andrew’s Church Hall|
|---|---|---|
||Albert Road||
||Caverhsam||
||**Postcode**|**RG4 7AW**|
## **Names of the charity trustees who manage the charity**
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10
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12
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15
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19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Sarah Challis|Chair|||
||Kayleigh Gillkerson|Co-Chair|||
||Juliet Hasell|Secretary|||
||AmyFletcher|Treasurer|||
||Heather Marshall|Co-Treasurer|||
||Sarah Magor|Fundraising|||
||Angela Szantai|Personnel|||
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
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## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
2011 Constitution adopted 8[th] May 2015
- (eg. trust deed, constitution)
The Pre-School is a body in membership of the Early Years Alliance How the charity is constituted (trading name of the Pre-School Learning Alliance) (eg. trust, association, company)
Committee members are elected by parents at the AGM and under the Trustee selection methods Constitution. All committee members must become trustees.
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The aims of the Pre-School are to enhance the development and education of children under statutory school age. We support our parents and carers by:
A) offering appropriate play, education and care facilities, family learning, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability:
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B) encouraging the study of the needs of such children and their families and promoting public interest and recognition of such needs in the local areas:
C) instigating, adhering to and furthering the aims and objectives of the Early Years Alliance.
St Andrew’s Pre-School main objective is to continue to provide a safe and stimulating environment and to produce happy and confident children as they move on to the Foundation stage at school. This is achieved by:
1. The provision of appropriate Pre-School play and educational facilities
2. Fundraising to support the objectives.
3. Close liaison with the Early Years Professionals and Providers.
4. Support and guidance for families attending Pre-School.
5. Maintaining detailed records and observations for each child to ensure that they achieve their full potential.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
6. Liaising with parents to discuss learning opportunities for their child and how to extend these at home.
## **Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
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Section D Achievements and erformance p In 2019/20 there was a total of 34 children at St Andrew’s Pre-School. **Summary of the main** Throughout the year the Pre-School supported both the children and their **achievements of the charity** families as they started in the education system and transitioned 18 of the **during the year** children on to local primary school. The transition process includes involvement from the local schools, with the staff attending meetings with each setting and the feeder schools sending staff to Pre-School. This year the Pre-School had a January intake of 10 children, due to not being full in the September intake. The staff have worked closely with the Reading Borough Council Early Years team to stay up to date with the local Childcare guidelines, including completing relevant training courses and attending conferences, and the children enyoed the full implementation of ‘In The Moment’. This captures the interest of a child or children in the present moment. Young children have a natural desire to learn, explore and question. Settings should offer an environment that enables childinitiated play in order to capture the moment of engagement. Careful observation by practitioners is key to utilising the approach. Opportunities to seize the moment when a child shows interest in an activity which can be built upon and needs to be recognised, these are normally called ‘teachable moments’. Written ‘planning’ is then carried out in the form of observations, records of the interactions and notes on the outcomes. The Pre-School also continues to offer training to the staff team through the Early Years Alliance training website ‘Educare’. This year was obviously a very unusual year due to Covid-19. We remained open throughout (with the exception of the enforced lockdown period), and welcomed back different bubbles of children after the lockdown was lifted. The impact of Covid also led us to make some changes in the organisation of our days. Set snack times replaced our usual rolling snacks, lots and lots of outside play (which the children love and gain a lot from anyway), and many other safety routines and enhanced cleaning and social distancing to ensure staff, children and familes remain safe. i To ensure the best care is provided to the children with additional needs the Staff team liaise as appropriate with Reading SLT (Speech and Language Team), the Reading Borough Council Portage worked and attend the SENCo Network sessions. Despite the very difficult conditions our fundraising activities raised over £2,500 for the Pre-School. Our usual social events and Race Nights were unfortunately cancelled and we hope to be able to bring these back in the coming year. An ongoing effort is made each year to improve both the level of care provided to the children and the business practices employed by the Pre-School. In addition to listening to the staff and Committee members, the families are invited to give feedback using the annual questionnaire. Some of the special activities that the children have been involved in through the year are our Christmas celebrations included a wonderful nativity play. In the summer term the main events were sports day and the Leaver’s Party at the end of the term which is a special time for the children moving onto school. During lockdown to ensure all the children were still able to connect with their friends virtually and maintain the feeling of being part of Pre-School we established a facebook group where many children shared videos, pictures of their art work, their adventures and fun they had during home schooling. The staff also shared stories for the children to listen to and songs to sing along with. We are so please with how positive the response was from families that we have continued this group and the sharing and positivity!
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## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Cash held within our Santander account is all unrestricted funds. These funds are held for ongoing operational expenditure. Our contingency fund is held with Nationwide for unforeseeable events.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**Sarah Challis
Fiona Williams
**Full name(s)**Sarah Challis
Fiona Williams
**Position (eg Secretary, Chair,**
**etc)**
Chair
Treasurer
**Date**30thJune 2020
30thJune 2020|Sarah Challis|Sarah Challis|Fiona Williams|Fiona Williams||
|---|---|---|---|---|---|
||||Fiona Williams|||
|||Chair||Treasurer||
|||30thJune 2020
30thJune 2020||||
|||30thJune 2020||||
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**St Andrews Pre School Accounts**
## **Income and Expenditure Account**
|**For the period 4th September 2019 to 3rd Sept 2020**|**For the period 4th September 2019 to 3rd Sept 2020**|**For the period 4th September 2019 to 3rd Sept 2020**|
|---|---|---|
|Net Income
Santander No.1 Current Account:
Income
Expenditure
(Expenditure)
£
£
£
10,314.63
-10,314.63
74,955.07
-74,955.07
Pensions
1,730.37
-1,730.37
Milk
143.55
-143.55
857.53
-857.53
Holding Fees
2,700.00
-2,700.00
Equipment
1,337.50
-1,337.50
Fundraising Expenses
554.48
-554.48
Grants
0.00
0.00
Miscellaneous Purchases
396.13
-396.13
Personnel
100.08
-100.08
Insurance/Subscriptions/Renewals
1,673.85
-1,673.85
EYP (Early Years Provision - RBC)
57,791.54
57,791.54
HMRC Gift Aid
465.79
465.79
Fees
14,860.75
14,860.75
Voluntary Contributions
2,493.15
2,493.15
Holding Fees
3,450.00
3,450.00
Registration Fees
540.00
540.00
Milk
143.55
143.55
Other
50.00
50.00
Fundraising
2,513.15
2,513.15
Interest
493.68
493.68
82,801.61
94,763.19
-11,961.58
**Balance Sheet:**
Santander No.1 current account no. 64575704
37,861.23
Nationwide business savers account no. 90102070
56,674.66
Creditors:
HMRC
886.96
NEST Pensions
183.75
-1,070.71
Accruals
Devon payroll (Jul & Aug payslips)
57.60
-57.60
Prepayments:
Mcafee subscription
114.99
ABC medical invoice (Oct 20)
84.00
198.99
93,606.57
**Accumulated Fund**
Balance 3rd September 2019 of total Accumulated Fund
105,568.15
Less:
Net deficit for the year
-11,961.58
Accumulated Fund on 3rd Sept 2020
93,606.57
Rent
Staff & Training (excluding pensions)
Consumables|Net Income
Income
Expenditure
(Expenditure)
£
£
£
10,314.63
-10,314.63
74,955.07
-74,955.07
1,730.37
-1,730.37
143.55
-143.55
857.53
-857.53
2,700.00
-2,700.00
1,337.50
-1,337.50
554.48
-554.48
0.00
0.00
396.13
-396.13
100.08
-100.08
1,673.85
-1,673.85
57,791.54
57,791.54
465.79
465.79
14,860.75
14,860.75
2,493.15
2,493.15
3,450.00
3,450.00
540.00
540.00
143.55
143.55
50.00
50.00
2,513.15
2,513.15
493.68
493.68||
||82,801.61
94,763.19
-11,961.58||
|||37,861.23
56,674.66
-1,070.71
-57.60
198.99|
|||93,606.57|
|||105,568.15
-11,961.58|
|||93,606.57|
||||
|**Reserves Fund**||**63,117.91**|
|**Surplus**||**30,488.66**|
## REPORT OF THE ASSESSOR:
I certify that I have reviewed the above Income & expenditure Account and the Balance Sheet shows a true position of the School Fund Account for the year 4th September 2019 to 3rd September 2020 and are in accordance with the books and records of the fund.
Signed:
Date: 25-Apr-21
**St Andrews Pre School Accounts**
## **Income and Expenditure Account**
|**For the period 4th September 2019 to 3rd Sept 2020**|**For the period 4th September 2019 to 3rd Sept 2020**|**For the period 4th September 2019 to 3rd Sept 2020**|
|---|---|---|
|Net Income
Santander No.1 Current Account:
Income
Expenditure
(Expenditure)
£
£
£
10,314.63
-10,314.63
74,955.07
-74,955.07
Pensions
1,730.37
-1,730.37
Milk
143.55
-143.55
857.53
-857.53
Holding Fees
2,700.00
-2,700.00
Equipment
1,337.50
-1,337.50
Fundraising Expenses
554.48
-554.48
Grants
0.00
0.00
Miscellaneous Purchases
396.13
-396.13
Personnel
100.08
-100.08
Insurance/Subscriptions/Renewals
1,673.85
-1,673.85
EYP (Early Years Provision - RBC)
57,791.54
57,791.54
HMRC Gift Aid
465.79
465.79
Fees
14,860.75
14,860.75
Voluntary Contributions
2,493.15
2,493.15
Holding Fees
3,450.00
3,450.00
Registration Fees
540.00
540.00
Milk
143.55
143.55
Other
50.00
50.00
Fundraising
2,513.15
2,513.15
Interest
493.68
493.68
82,801.61
94,763.19
-11,961.58
**Balance Sheet:**
Santander No.1 current account no. 64575704
37,861.23
Nationwide business savers account no. 90102070
56,674.66
Creditors:
HMRC
886.96
NEST Pensions
183.75
-1,070.71
Accruals
Devon payroll (Jul & Aug payslips)
57.60
-57.60
Prepayments:
Mcafee subscription
114.99
ABC medical invoice (Oct 20)
84.00
198.99
93,606.57
**Accumulated Fund**
Balance 3rd September 2019 of total Accumulated Fund
105,568.15
Less:
Net deficit for the year
-11,961.58
Accumulated Fund on 3rd Sept 2020
93,606.57
Rent
Staff & Training (excluding pensions)
Consumables|Net Income
Income
Expenditure
(Expenditure)
£
£
£
10,314.63
-10,314.63
74,955.07
-74,955.07
1,730.37
-1,730.37
143.55
-143.55
857.53
-857.53
2,700.00
-2,700.00
1,337.50
-1,337.50
554.48
-554.48
0.00
0.00
396.13
-396.13
100.08
-100.08
1,673.85
-1,673.85
57,791.54
57,791.54
465.79
465.79
14,860.75
14,860.75
2,493.15
2,493.15
3,450.00
3,450.00
540.00
540.00
143.55
143.55
50.00
50.00
2,513.15
2,513.15
493.68
493.68||
||82,801.61
94,763.19
-11,961.58||
|||37,861.23
56,674.66
-1,070.71
-57.60
198.99|
|||93,606.57|
|||105,568.15
-11,961.58|
|||93,606.57|
||||
|**Reserves Fund**||**63,117.91**|
|**Surplus**||**30,488.66**|
## REPORT OF THE ASSESSOR:
I certify that I have reviewed the above Income & expenditure Account and the Balance Sheet shows a true position of the School Fund Account for the year 4th September 2019 to 3rd September 2020 and are in accordance with the books and records of the fund.
Signed:
Date: 25-Apr-21