## Minutes of AGM for the year ending 31st December 2024 |Minutes of AGM for the year ending 31st
December 2024|Minutes of AGM for the year ending 31st
December 2024| |---|---| |**Subject**
**Annual General**
**Meeting**
**Minutes by**
Rachel
Murdock
**Location**
Cranbury Park
**Date / Time of**
**meeting**
Wednesday
25th June
2025
**Attendees**
Neil Williams, Jo Smith, John Leeks, Rachel Murdock, Neil
Clark, Sophia Netherton, Chris Benham, Delsa Llosa, Fran
Brooks, Sabrina Gardner, Renal Ingen, Malcom Young
(Arrow District), Chris Benham, Nanesden, Jo, Scarlett,
Liping,Thaís, JemGilliam(part),AndyPell(part)|| |**Agenda**|**Minutes and Actions**| |1. Introduction and
welcome|John Leeks (Group Lead Volunteer)
welcomed everyone to the AGM| |2. Apologies for absence|Simon Milne, Mark Sopher, Sue Burnett,
PeterCogle,Hazel Fix| |3. Minutes of last year’s
AGM|Confrmed as a true record.
Proposed – John Leeks
Seconded– Rachel Murdock| |4. Governance|Confrm the Group’s fnancial year runs 1st
January to 31st December
Proposed – John Leeks
Seconded– William Lo| |5. Numbers of Group
Trustees|Agreed the maximum number of Trustees
is 12, and that the quorum future Trustee
Meetings is 5 people
Proposed – John Leeks
Seconded– Malcolm Young| |6.
Review of the previous
year|John Leeks - Group Lead Volunteer (GLV)
address| |7. Annual Report of the
Group Trustee Board|Receive and consider the Annual Report of the
Group Trustee Board and Annual Accounts. No
further comments received.| |8. Annual Accounts|William Lo reported that the move to using
Online Scout Manager to manage
payments has gone well, meaning easier
payments for volunteers and families, and
also provides attendance records, event
details and payments into one system.
Challenges continue to be the drainage
issues, and a solution is being investigated.
Thank you to everyone for their ongoing
support. Asummary of the accountsis| ||provided in the 2024 AGM booklet,
detailing the fnancial year 1stJan 2024 to
31stDec 2024. John Leeks thanked William
Loforpreparingthe annualaccounts.| |---|---| |9.
Appointments
a.
Group Chair|No nominations were received for Group
Chair. This role remains vacant.| |b.
Group Treasurer|William Lo to stand again.
Proposed – John Leeks
Seconded– Rachel Murdock| |c.
Election of Group
Trustees|In addition to the GLV (John Leeks) and
Treasurer (William Lo) those listed below
were appointed as Trustees:
1. Rachel Murdock
2. Chris Benham
3. Georgina Brockhurst
4. Jo Smith
5. Neil Williams
6. Megan Bailey
Total Trustees for 2024 is 8 of a possible
12. Note: 4 more parents came forward to
be Trustees immediately following the
meeting.| |d.
Appointment of the
Auditor|Gary Lee to be appointed again
Proposed – William
Seconded– Rachel| |10.Group Lead Volunteer
Address|John thanked the Leaders and the Trustees.
Leaders and Volunteers for their hard work.
John highlighted some of the activities o
the Group in 2023 (see booklet). Some
more volunteers are needed particularly to
help with fundraising and to fll the vacancy
forGroup Chair.| |11.Volunteering
Opportunities|Rachel Murdock outlined the diferent ways
in which parents could get involved with
volunteeringwithScouts.| |12.Presentations|Malcom Young thanked Ramalley Scouts
for the invitation to attend the AGM. Great
to see so may young people enjoying
scouts.
Malcome presented service awards to:
JemGilliamandAndyPell| |13.Date of the next
meeting|Next Trustee board – mid September 2024| |14.AOB|none| Closing remarks from John Leeks included: 15.Closing remarks  Thank you to everyone for coming to the meeting.  Thanking the leaders and volunteers for their commitment and enthusiasm. ## **Summary** **Account balance b/f** Total income Total expenditure **Net income** Transfer fund from current account to expense card (shown as expense a/c Rec as "TOP UP" **Account balance c/f (Account balance b/f+ Net income+ Transfer funds+ expense card ex** **Bank account balance** **REC** 19,380.81 28,223.12 24,940.52 3,282.60 2,315.00 24,978.41 **###** 0.00 ||**2024**|**2023**| |---|---|---| |**Income**||| |Bank Interest|0.00|3.93| |Donation|1,036.00|2,175.00| |Events|75.00|629.13| |Events - Beavers|592.00|390.00| |Events - Cubs|1,162.72|236.00| |Events - Scouts|378.93|1,499.62| |Events - Squirrels|350.00|235.00| |Fundraising|3,294.16|1,066.82| |Hall Hire|12,523.62|13,219.50| |Membership Fees|8,810.69 28,223.12|9,743.70 29,198.70| |**Expense**||| |Activity Equipment|62.38|69.61| |Admin|7,518.90|1,532.09| |Badges|577.54|985.92| |Bank Fees|50.00|65.00| |Broadband|472.84|307.96| |Camping Equipment|443.57|135.96| |Cleaning (inc Sanitary bins)|1,554.10|1,780.30| |Donations|0.00|125.00| |Events|1,487.50|1,431.11| |Events - Beavers|510.32|136.83| |Events - Cubs|98.14|0.00| |Events - Scouts|340.00|159.00| |Events - Squirrels|38.83|200.73| |Hall Hire|96.25|0.00| |Insurance|1,637.99|1,652.59| |Meetings - Beavers|520.01|387.88| |Meetings - Cubs|71.22|204.00| |Meetings - Scouts|0.00|379.43| |Meetings - Squirrels|394.69|314.02| |Membership Costs|398.43|5,358.74| |Online Scout Manager Subs|319.00|137.98| |Social and welfare|17.60|0.00| |Trade waste|1,057.20|785.61| |Uniforms|14.00|398.00| |Utilities|2,225.21|2,064.69| |Venue consumables|1,585.98|1,294.75| |Venue Maintenance|3,448.82 24,940.52|4,401.12 24,308.32| **Net Surplus** **3,282.60** **4,890.38** |**Account balances**|**2024**|**2023**| |---|---|---| |HSBC-Charity Current account|23,636.94|18,565.25| |Expense Account|839.82|313.91| |Beaver Section Accounts|70.49|70.49| |Cub Bank account|498.60|498.60| |Cub Petty Cash account|61.56|61.56| |Scout Section accounts|-129.00|-129.00| ||24,978.41|19,380.81| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** ## **Report to the trustees** Charity Name 2[nd] Chandler’s Ford Scout Group 31 December 2024 **On accounts for the year ended Charity no (if any)** 900212 **Set out on pages** (remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** [The charity’s gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Signed:** 1 **Oct 2018** **IER** **Date:** 25/10/2025 **Name:** Robert Gath **Relevant professional qualification(s) or body (if any):** CIMA/CGMA **Address:** 42 Avon Green Chandlers Ford Eastleigh, Hampshire. SO53 2NL **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **Oct 2018** **IER**