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← 2nd Chandlers Ford Scout Group

2023-12-31-accounts

2nd Chandlers Ford (Ramalley) Scout Group Registered Charity Number: 900212

Annual General Meeting

Cranbury Park, Sunday 9th June 2024 4pm

2nd Chandlers Ford (Ramalley) Scouts Ramalley Scout Hall Ramalley Lane Chandlers Ford Hampshire, SO53 1JG

2ndChandlersFordScouts.co.uk

Cranbury Park Sunday 9th June 2024 at 4pm

AGM Agenda

1. Introduction and welcome – John Leeks, Group Scout Leader

2. Apologies for absence – Rachel Murdock, Secretary

3. Governance

4. Review of the previous year

5. Appointments

6. Closing remarks

2

Group Scout Leaders Report

The Squirrel Scouts, which are those youngsters aged 4 to 6 years, was initially a joint venture with the 4[th] Hiltingbury Scout Group. In September the drey – collective name for a group of squirrels – separating into two dreys one based at the Ramalley and the other at Hiltingbury. Some of the squirrels have now returned and our numbers are up to 16.

The squirrel, beaver, cub and scout sections all have exciting programmes specifically for their age and stage. This can be pancake making for the squirrels, visiting the planetarium for the beavers, ambulance station for the cubs to sub aqua for the scouts. Squirrels are led by Georgina and her team, Heather and Jem run the beavers, Simon and his team are in charge of the cubs while Mark with Neil, Peter, Meg and Lawrie direct the scouts

Plants at the rear of the Hall are maturing thanks to Hazel, Sue and Jo as well as parental work parties. Beavers and cubs used the planters at the side of the building to grow potatoes, broad beans and tomatoes which they took home to cook.

Cranbury Park Scout Campsite was the venue in October for our Group Camp. The tents were pitched by the leaders on

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Friday so when the Beavers, cubs and scouts arrived they went straight into activities. The troop were inspired to do the expedition award, which had lapsed during the Covid era, using the campsite as their base.

amazing refreshment base at the County Scout events such as the Mud Run in the spring, County AGM in the summer and the Fright Night in the autumn. They provided over 400 bacon rolls at the Mud Run and a similar number of drinks, not for them disposable mugs but environmentally friendly China wear.

Thank you to all our leaders at Ramalley, their commitment is legionary, their ingenuity with the programme is exemplary and they have a great sense of humour. The Chief Scout has recently authorised the Award for Merit to Jemma Gillam and the Bar to the Award of Merit to Sue Burnett. Congratulations to you both.

District section events have recommenced with the Mustard Trophy last November for the scouts, this is a night navigation hike; Christingle services for the squirrels, beavers and cubs; Scrap heap challenge for the cubs. More are planned for later this year.

A special thank you to our young leaders in Squirrels: Dominic, Josie, Mae, Thomas and William; in Beavers: Chris, Millie and Zack; in Cubs there is Freya, then Scouts: Ollie. Being nearer the age of the young people they are able to ensure that the activity or event is achievable, enjoyable and above all having fun in a safe environment. We are grateful that several of these have continued well beyond their time for the Duke of Edinburgh’s award commitment.

The fundraising team which include Leaders and often their families do an

There is a drainage issue at the scout hall which became a major problem in the spring with the water table at a high level, a report is awaited, until we know the cost of any remedial work then subsequently the sound reduction work in hall and the storage racking is on hold.

I am indebted to Rachel for all the work behind the scenes especially dealing with our hirers; to William for taking on the treasurer’s role; to Chris for his time maintaining the building: to Michelle for the waiting lists and to Hazel for being quartermaster as well as supporting both cub and scout sections.

John Leeks

Group Lead Volunteer

4

Group Treasurers Report

This is the first year since I have took over from Catriona as the group treasurer, and I am glad to report the year ended 31 December 2023 was another great year for the group in the Scout Hall.

We have introduced new payment collection method using OSM platform, from membership fee to event fee. I truly believe this has improved the user experience for the parents, making it easier for the leaders to keep track, and also reduced administration time. At the same time we have also signed up for the Sumup card machine, allowing us to take credit card payment during events, which has proved to be very successful.

The Group generated income of £29,198, this was a reduction from prior year. However this was generated in lieu of any grant receipt, demonstrating that we are in a good position of being selfsufficient. Most of our income are generated from membership subscriptions (33%) and hall hire (45%), with the rest mainly from donation as well as income generate from events.

The annual expenditure was £24,308 which included improvement work for the shelfing, building maintenance, as well as the day to day running including cleaning and utilities. Expenditure also include admin cost of using our GoCardless and Sumup facilities to collect payment as well as building and liabilities insurance.

After accounting for the income and expenditure, the group had a net income of £4,890 which is very good result.

At the end of the financial year the Group’s balance sheet monetary assets

showed £19,380, which is an improvement from prior year. .

A breakdown of the 2023 accounts is shown below and overleaf.

William Lo

Group Treasurer

----- Start of picture text -----
Summary
Account balance brought forward 13,151.83
Total income 29,198.70
Total expenditure 24,308.32
Net income 4,890.38
Account balance carried forward 19,380.81
----- End of picture text -----

Bank Balance

----- Start of picture text -----
Account balances
HSBC-Charity Current account 18,565.25
Expense Account 313.91
Beaver Section Accounts 70.49
Cub Bank account 498.6
Cub Petty Cash account 61.56
Scout Section accounts -129
Total 19,380.81
----- End of picture text -----

Income Statement

----- Start of picture text -----
2023
Income Income Expense
Bank Interest 3.93
Build Project-Lottery grants 0
Donation 2,175.00
Events 629.13
Events - Beavers 390
Events - Cubs 236
Events - Scouts 1,499.62
Events - Squirrels 235
Fundraising 1,066.82
Gift Aid 0
Grants received 0
Hall Hire 13,219.50
Membership Fees 9,743.70
Preschool Rental income 0
Activity Equipment 69.61
Admin 1,532.09
Badges 985.92
Bank Fees 65
Broadband 307.96
Build Project-Fitting out 0
Build Project-Landscaping 0
Build Project-Lottery funded 0
Camping Equipment 135.96
Cleaning (inc Sanitary bins) 1,780.30
Contra 0
Donations 125
Events 1,431.11
Events - Beavers 136.83
Events - Cubs 0
Events - Scouts 159
Events - Squirrels 200.73
Insurance 1,652.59
Loan repayments inc Interest 0
Meetings - Beavers 387.88
Meetings - Cubs 204
Meetings - Scouts 379.43
Meetings - Squirrels 314.02
Membership Costs 5,358.74
Online Scout Manager Subs 137.98
Professional fees 0
Rent 0
Social and welfare 0
Trade waste 785.61
Uniforms 398
Utilities 2,064.69
Venue consumables 1,294.75
Venue Maintenance 4,401.12
Total 29,198.70 24,308.32
----- End of picture text -----

The past year has seen the Squirrels being very busy. Kate and I decided to lead our own dreys and the 2nd started the year with 12 Squirrels, one Young Leader and 3 great team members to help support the drey. We have done lots of things both at the Scout Hall, on walks and at Cranbury Park in the sunshine and the rain. We have had a number of Squirrels move up to Beavers and two new Young Leaders join us too.

In February we had a fab Dance Event. It was run by Annaleigh and the Squirrels were taught a number of street dance moves. It was great fun and good to see the Squirrels doing something different.

We also joined the 2nd Beavers at the Winchester Science Museum which was an interesting evening out. The Squirrels listened well to the talk in the

Planetarium and then had a great time exploring all the hands-on activities that are around the Science centre.

I think the highlight of the year was our trip to Scouting the Zoo at Marwell Zoo. It was a long day, the weather was fabulous for us and the Squirrels were very well behaved. We saw all sorts of animals, the tiger, the snow leopard, the

flamingos, the pygmy hippo, lots of zebras and a great exhibition from the rhinos!! We took part in a craft activity and had a good half an hour looking at lots of items in the Education Centre. It was a truly memorable day and the Squirrels didn’t complain at all about the heat or the amount of walking they did.

We have been very lucky to be joined by a new leader, Andy, who has stepped in to help run the drey with me and the team. He has come from Southampton Scouts and it is great to have him on board with us all. We have also been joined by some Squirrels from 4th Hiltingbury Squirrel drey and 2 Young Leaders but we have said goodbye to a great team member, Anna, who has moved up to Beavers with her daughter.

I would like to extend my thanks to all the team members and parents who support our drey in lots of different ways. A big thank you goes to the young Squirrels who engage with lots of different things, challenge themselves and try new things, without them we wouldn’t have a drey.

Georgina Brockhurst

Squirrel Leader

This has been another busy scouting year , we managed over 15 badges and have undertaken a huge number of activities hiking ,creating (winners of 2023 Beaver Craft Competition ), gardening, Christingle and camping to name a few. We have spent a lot of time at Cranbury park doing what Beavers do best getting wet and dirty ! We are looking forward to a joint Wet night at end of this term with 3rd Chandlers Ford Beavers.

The unit was thankful to have spent some joint time with the other sections on joint evenings. We enjoyed a group camp in September 2023, a fun Bonfire night in November and a St Georges Fun Morning at Cranbury park

the Arrow District Olympics, our chosen country is Italy so we shall be baking Pizzas in a few weeks to get us in the Italian Spirit !

As always I have to say a HUGE thank you to my fellow leaders for all support and help they give to the unit. Finally a massive thank you to the parents and carers who support us in so many ways.

We are already planning ahead for next year with more ideas to make scouting as inspiring as we can

Heather Callum (Baloo)

Beaver Leader

Visitors from a Community Nurse to a professional Photographer have helped us gain badges. Trips to the Winchester planetarium, Solent Air museum and almost as popular the hike to local chip shop. This year has felt very international as we celebrated Chinese New Year and in just few short week be taking part in

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We have had a very busy and exciting year including the opportunity to attend two different camps.

Over the year our evenings have included a varied set activities, all related to badge work in one way or another, among these were:

We have also had 3 more Cubs achieve their Chief Scout Silver Awards.

None of this would be possible without the hard work of the whole cub team, so a big thank you to them all.

Simon Milne

Cub Leader

This year the troop numbers have remain stable with four new members joining and four scouts successfully moving on to Explorers.

The Scouts have spent the year involved in a range of activities both in the hut, outside, and sometimes both. We have been hiking, played widegames, spent time ‘in space’ learning how difficult it is to be an astronaut, took time to iron their neckers, learnt to read maps, whiled away an evening learning some new card games (spoons was my favourite) and even took the plunge and had a go at scuba diving.

Young people and food are never far apart and we have made many things from simple sausages on an open fire, to a stir fry and apple fritters on stoves, along with peppermint creams at Christmas.

The scouts have looked beyond the UK to understand where their food and clothing comes from, how far it has travelled and considered the potential impact on the environment, they also built three very different types of fire learnt why each method is used in different parts of the world.

We spent a very enjoyable time with the rest of the group at Cranbury Park, when 6 Scouts completed their Expedition Challenge, whilst the other member of the troop learnt to use knives, axes, and, made woggles in the Group’s colours.

As part of Arrow District, we have competed against 16 other troops in a night hike around the area, finishing in the early hours of Sunday and sleeping over in another group’s hut. In addition 9 scouts, one leader and one young leader will be travelling to Kandersteg in Switzerland this summer as part of the District expedition.

During the year the Scouts have gained over 100 different awards including the Chief Scouts Gold Award achieved by Benji Pike.

As always my thanks goes to you as parents for your support, and also to the other leaders and helpers Neil, Hazel, Simon, Peter, Meg and Lawrie without whom the troop would not be able to provide the range of activities and experiences it does.

Mark Stopher

Scout Leader

Minutes of AGM for the year ending 31st December 2023

Subject Annual General Meeting Minutes prepared Rachel Year ending 31 Dec 2023 by Murdock Location Ramalley Scout Hall Date / Time of 22 June 2023 at meeting 7.30pm Attendees John Leeks, Acting Group Scout Leader (Chair) Hazel Fix, GSW / QM Peter Cogle, Scouts Section Assistant Chris Benham, Maintenance Jem Gillam, Assistant Beaver Scout Leader Willian Lo. Group Treasurer (incoming) Catriona Moon, Group Treasurer (outgoing) Neil Willliams, Scout Leader Anna D, Parent Heather Callum, Beaver Scout Leader Colin Floyd, Arrow District Commissioner Rachel Murdock, Group Secretary

----- Start of picture text -----
Agenda Minutes and Actions
1. Attendance As above
2. Apologies Aaron Richardson, Peter Darbyshire, Martyn Hills,
Martha Morgan, Jo Smith, Miles Brockhurst, Fulden
Tubb, Caroline Pike & family, Michelle Colley , Sue
Burnett, Mark Sopher, Richard Brooks, Zac Humphries
Confirmed as a true record.
3. Minutes of last year’s AGM
Proposed – Georgina
Seconded – Catriona
Thank you to Catriona and William for preparing the
4. Annual Accounts
annual accounts. Confirmed as a true record.
Proposed – Heather
Seconded – John
A summary of Group activity was presented, as
5. Annual Reports
outlined in the booklet circulated.
No nominations were received for Group Chair. This
6. Nomination of Group Chair
role remains vacant.
Rachel Murdock to stand as Secretary and William to
7. Election of Group Secretary
stand as Treasurer
and Treasurer
Proposed – Catriona
Seconded – Hazel
----- End of picture text -----

8. Members of Group Executive
Committee nominated by
GSL		 Executive Committee to additionally include:
 Martha Morgan
 Chris Benham
Proposed – Rachel
Seconded – Georgina
The Group continues to seek new members to join our
Exec committee
9. Appointment of the Auditor Gary Lee to be appointed again
Proposed – William
Seconded – Catriona
10. Group Scout Leader Address John thanked the Leaders and the Executive for their
hard work, with special thanks for Catriona who is
leaving her role as Treasurer. John presented Catriona
with some flowers as a thank you from the Group.
John highlighted some of the key events, including
Group Camp Pinsent in Sept 2022, our Platinum Jubilee
Street Paty, Coronation celebration with games and
campfires at Cranbury Park, and the launch our new
Squirrel Drey.
Work to improve the hall continues, with improvements
to the garden areas, a store for community use, and
new shelving for the leaders store. Some more
volunteers are needed particularly to help with
fundraisingand to the vacancyfor GroupChair.
11. District Commissioner’s
Address		 Colin thanked Ramalley Scouts for the invitation to
attend the AGM, and thanked the Group for attending
the 2023 District Camp. Colin gave praise for the new
building and recently completed garden areas. Colin
informed the Group that it is the intention to run an
Arrow District Camp every two years, and that planning
for 2025 has already begun. Colin gave credit to the
Group and the Squirrel Leaders for creating the joint
2nd/4thSquirrel Groups. Five of the 14 Groups in the
district have Squirrels with more planned.
Colin reported on the recent Arrow Development day,
where volunteers from across the district came
together to share their experiences of Scouting. Colin
highlighted two key messages: 1) New adult volunteers
are needed in all areas of Scouting 2) Increased training
for leaders around children with additional needs
Colin outlined new plans for Cranbury Park and for
Rock n Roll including new kayaks and new tomahawks.
Colin thanked the Exec for preparing the annual report,
and all the volunteers at Ramalley Scouts for their hard
work and commitment.

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12. Date of the next meeting
Next Trustee board – mid September 2023		 12. Date of the next meeting
Next Trustee board – mid September 2023
13. AOB
none
14. Closing remarks Closing remarks from John included:
 Thank you to everyone for coming to the
meeting.
 Thanking the leaders for their commitment and
enthusiasm.

13

Could you be a member of our Trustee Board?

Currently we have only one parent volunteer on our Trustee Board, and we

the best possible experience. Trustees make sure that Scout Groups can sustainably deliver a fantastic programme for young people.

Our trustees meet around 4 times a year in the evenings.

contact@2ndchandlersfordscouts.co.uk or scan the QR code below to link to learn about Trustees basics.

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Badge Sewing Service IQT ¢HANrnERS F a¥1 Do hate sewln8 and d￿ad bad8es comlrq home sC￿rt5P Fear n￿- the 1st Chandlerfs Ford SccArt Gmup are here to helpl We run • b•d8e sewlr¥ seThlce wlth •ll wo¢eeds toward5 BriCkf￿d5 * Build- ow Groups mt5sion to replace our Scoui hut with an Artihity Centre and sC￿rt HQ for the whole community. to sew b•dtrs on unlfm Of urnp blankets for you. rf M￿ld like to use our bad8e sewin8 ser*e. please 15

There’s lots of ways you can help our Scout group

Join one of our sub-committees e.g. our building committee meets 4 times a year in the evenings

Monitor one of our e-mail address e.g. for hall hire

Help maintain the garden

Join our team as a Trustee - meets 4 times a year in evenings - great for you CV

Be a Facebook admin

Help at a camp

Help at a weekly section meeting - regular commitment or to suit you

Fundraising events or by completing grants on our behalf

contact@2ndchandlersfordscouts.co.uk

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2ND CHANDLERS FORD SCOUT GROUP 2ND CHANDLERS FORD SCOUT GROUP 2ND CHANDLERS FORD SCOUT GROUP 2ND CHANDLERS FORD SCOUT GROUP 2ND CHANDLERS FORD SCOUT GROUP 2ND CHANDLERS FORD SCOUT GROUP 2ND CHANDLERS FORD SCOUT GROUP 2ND CHANDLERS FORD SCOUT GROUP 2ND CHANDLERS FORD SCOUT GROUP 2ND CHANDLERS FORD SCOUT GROUP 900212 900212
Receipts and payments accounts CC16a
For the period
from		 For the period 01/01/2023 To 31/12/2023
Section A Receipts and payments
Unrestricted Restricted Restricted Endowment Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership subscriptions 9,744 - - - - 9,744 9,744 6,600
Hall Hire 13,220 - - - - 13,220 13,220 9,988
Donations 2,175 - - - - 2,175 2,175 2,276
Camps, events and activities 2,990 - - - - 2,990 2,990 1,348
Bank interest 4 4 - - - - 4 4 4 - -
Gift Aid - - - - - - - - - 3,892
Fundraising 1,067 - - - - 1,067 1,067 1,395
The National Lottery Community Fund - - - - - - - - - 24,381
Grants received - - - - - - - - - 3,269
- - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - - - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total(Gross income for AR) (Gross income for AR) 29,199 - - - - - - - 29,199 29,199 53,149
Total receipts 29,199 - - - - - - - 29,199 29,199 53,149
A3 Payments
National, County & District fees 5,359 5,359 5,359 2,845
Online Scout Subcription 138 138 138 138 138 74
Badge costs 986 986 986 986 986 491 491
Scout section running costs 379 379 379 379 379 97
Cub section running costs 204 204 204 204 204 55
Beaver section running costs 388 388 388 388 388 378 378
Squirrels section running costs 314 314 314 314 314 79
Insurance premiums 1,653 1,653 1,653 937 937
Broadband 308 308 308 308 308 180 180
Utilities 2,065 2,065 2,065 1,896
Waste disposal 786 786 786 786 786 792 792
Rent - - - 125 125
Bank charges 65 65 65 65 65 122 122
Uniforms 398 398 398 398 398 46
Miscellaneous expenditure 81 81 81 81 81 - -
Camps, activities and events 1,928 1,928 1,928 1,833
Camping equipment 136 136 136 136 136 2,693
Maintenance 4,401 4,401 4,401 702 702
Cleaning 1,780 1,780 1,780 452 452
Consumables 1,295 1,295 1,295 864 864
Professional fees - - - 175 175
Social and welfare - - - 50
Activity equipment 70 70 70 70 70 - -
Admin 112 112 112 112 112 - -
Donations 125 125 125 125 125 - -
Landscaping and external paths - - - 22,780 22,780
Security system - - - 2,838
Kitchen hatch - - - 3,284

CCXX R1 accounts (SS)

02/10/2024

1

----- Start of picture text -----
Gas storage - 700
Fixtures, fittings and furniture - 3,241
Loan from P Darbyshire repayment - 4,228
Loan from 3rd Chandlers Ford Scout Group repayment - 5,050
Sub total [ 22,970 ] - - 22,970 57,007
Total payments 22,970 - - 22,970 57,007
Net of receipts/(payments) 6,229 - - 6,229 - 3,859
A5 Transfers between funds
- - -
A6 Cash funds last year end 13,153 - 13,153 17,011
Cash funds this year end 19,381 - - 19,381 13,153
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted Endowment
Categories Details funds funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds HSBC main account 18,565 -
Scout petty cash account (129) -
Cub petty cash account 62 -
Beaver petty cash account 70 -
Cub bank account 499 -
Expense account 314 - -
- - -
Total cash funds 19,381 - -
(agree balances with receipts and payments
account(s)) OK OK OK
Unrestricted Restricted Endowment
funds funds funds
to nearest £ to nearest £ to nearest £
Details
B2 Other monetary assets - - -
- - -
Fund to which Current value
Details Cost (optional)
asset belongs (optional)
B3 Investment assets - -
- -
Fund to which Current value
Details Cost (optional)
asset belongs (optional)
B4 Assets retained for the charity’s own use - -
- -
- -
Fund to which Amount due When due
liability relates (optional) (optional)
Details
B5 Liabilities
-
Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of
----- End of picture text -----

CCXX R2 accounts (SS)

02/10/2024

2

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name 2ND CHANDLERS FORD SCOUT GROUP members of

On accounts for the year 31/12/2023 Charity no 900212 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023.

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 2/10/24

Name: Garry Lee ~~Ps~~ Relevant professional FCCA qualification(s) or body (if any): Address: 29 Barn Piece, Chandler’s Ford, Eastleigh, SO53 4HP

Section B Disclosure ~~ee~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

1

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER