REGISTERED CHARITY NUMBER: 900204
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 December 2024
for
Chudleigh Community Project
Accountancy Services Raddon Station Hill Chudleigh Newton Abbot Devon TQ13 0EE
Chudleigh Community Project
Contents of the Financial Statements for the Year Ended 31 December 2024
| Page | |
|---|---|
| Report of the Trustees | 1to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8to 12 |
| Detailed Statement of Financial Activities | 13 |
Chudleigh Community Project
Report of the Trustees for the Year Ended 31 December 2024
Chudleigh Community Project (CCP) is a Registered Charity No 900204. The registered address of the charity is Coombe Moor, Rock Road Chudleigh, Devon TQ13 0JJ. It is run according to its constitution dated 29 April 2010.
CCP is administered by a general committee. Full committee members are also the Charity's Trustees.
At the start of the 2024 financial year the committee had been elected at the previous Annual General Meeting of 12th October 2023; Brendon Houghton as Chair, Rick Ward as Treasurer and Paul Reynolds and Mandy Griffiths as general members. Emily England, as Headteacher of the Primary School, remained as an ex-officio committee member.
At the AGM on 15 October 2024 Brendon Houghton resigned from the role of chairperson. Rick Ward was re-elected as Treasurer. Brendon Houghton, Paul Reynolds and Mandy Griffiths were elected as general members. Emily England remained an ex-officio committee member. There were no nominations for the roles of Chairperson or Secretary, and therefore the roles remain vacant.
During 2024 the CCP committee met on 10 occasions.
CCP has continued with its objectives to provide community facilities within the parish of Chudleigh by managing the dual use school /community hall out of school hours and running the outdoor community swimming pool.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Chudleigh Community Project's objectives are to provide community facilities within the parish of Chudleigh through managing the dual use of the community/school hall out of school hours and managing the outdoor community swimming pool. Previously CCP had also promoted the Devon based 'Villages in Action' arts and drama events throughout the year.
Public benefit
The Trustees are mindful of the Charity Commission's guidance on Public Benefit which recommends that all the facilities provided by the CCP should be open to all in the community.
Volunteers
The facilities provided by Chudleigh Community Project are dependent on many people, paid and unpaid, involved in both the operation and fundraising aspects of the charity's work. The continued effective operation of CCP's running of the Community Hall and swimming pool is dependent on a supply of these community minded people who are becoming increasingly difficult to find.
In addition to the trustees, the committee is supported by Alison Palmer as Pool Co-Ordinator, Chris Evans as Pool Plant Manager, Emma Hares and Rick Webb as co-opted members on-behalf of Chudleigh Town Council, and Peter Jackson as Administrator.
Page 1
Chudleigh Community Project
Report of the Trustees for the Year Ended 31 December 2024
ACHIEVEMENT AND PERFORMANCE Charitable activities Community Hall
Julie Tock retired from the voluntary role as Hall Co-Ordinator in September 2024, a role which is now fulfilled by Tracy Callow.
3 caretakers were employed to manage, open and lock-up the hall – Tracy Callow, Roger Rowe and Rebecca Meason.
The hall continued to be well used with regular weekly bookings including multiple badminton, short tennis and taekwondo sessions. Chudleigh Baptists also used the hall for weekly worship. FISH ran activities for children during the school holidays and continued 'wrap around' childcare before school hours (after school was held elsewhere).
Pool
The swimming pool opened for the 2024 season on Saturday 25th May and closed on Tuesday 2nd September.
Pool maintenance was managed by volunteer Chris Evans. The booking system, timetable and lifeguard shifts were managed by Alison Palmer.
Donna Cook (volunteer) managed the kiosk volunteer rota. Mandy Griffiths provided additional support to the Kiosk management team.
A variety of public sessions were available to book online.
The school used the pool during the second half of the summer term. FISH and Daisy Chain children’s holiday clubs hired the pool during the summer holidays.
The number of private hires was very high with additional sessions made available due to the popularity.
Fundraising activities
Fundraising activity was minimal due to the limited volunteers and the need to focus on delivery of the charities key objectives in providing the community facilities. Fund raising included grant applications and engagement with other community organisations.
At the end of 2024 it was agreed that fundraising was key to the start of the following season. A fundraising sub-group was set up in December to focus on obtaining funding for a new Photometer, Pool cover and general running costs.
Page 2
Chudleigh Community Project
Report of the Trustees for the Year Ended 31 December 2024
FINANCIAL REVIEW
Financial position
The accounts for 2024 are appended to this report. The accounts comply with statutory requirements and with the recommendations of the statement of recommended practice (SORP). Pool income was £26,581, an increase from £20,035 on last year. The pool's total costs were £13,417, broken down as follows:
-
Gas £4,115
-
Chemicals £1,421
-
Maintenance £892
-
Electricity & water £4,295
-
Training £390
-
Pool equipment £1,281
-
Kiosk provisions £813
-
Sundry expenses £210
Total income for the hall was £19,512 against costs of £14,992 , thus showing a surplus. Costs are broken down as follows: Hall Expenses £10,734 and Hall Wages £4,258
When payments and income due in previous and subsequent financial years is taken into account CCP increased its financial resources by £13,322 against a decrease of £9,114 in 2023.
We are grateful for continued grants and donations totaling £4,700
Reserves policy
Cash assets totalled £53,468 (£47,237 unrestricted, £6,231 restricted) at the year's end. This compares with £40,146 (£13,531 unrestricted, £6,615) in 2023. It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level sufficient to provide an adequate working capital facility for the pool and the hall for a period of three months. These funds are sufficient to cover the management, administration and support costs and to respond to minor emergency expenditure. Cash assets are reviewed regularly to forecast any shortfall and instigate any fundraising / grant requirements.
CONCLUSION
The facilities provided by Chudleigh Community Project are dependent on many people, paid and unpaid and involves both the operation and fundraising aspects of the Charity's work. The continued effective operation of the CCP's running of the Community Hall and swimming pool is dependent on a supply of these community minded people who are becoming increasingly difficult to find. The Trustees are mindful of the Charity Commission's guidance on Public benefit which recommends that all the facilities provided by the CCP should be open to all.
The trustees continue to actively raise awareness in the community regarding the work of CCP and research alternative funding resources and ways in which running costs can be effectively reduced.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 900204
Principal address
33 Lawn Drive Chudleigh Newton Abbot Devon TQ13 0LS
Trustees
Rick Ward as Treasurer Mandy Griffiths Paul Reynolds Brendon Houghton Emily England, as Headteacher of the Primary School, as an ex-officio committee member
Page 3
Chudleigh Community Project
Report of the Trustees for the Year Ended 31 December 2024
REFERENCE AND ADMINISTRATIVE DETAILS
Independent Examiner
Clare Lillington BSc (Hons) FMAAT Accountancy Services Raddon Station Hill Chudleigh Newton Abbot Devon TQ13 0EE
Solicitors
Chris Over
Bankers
Lloyds Bank plc 41 Courtenay Street Newton Abbot Devon TQ12 2QW COIF Charities Deposit Fund Senator House 85 Queen Victoria Street London EC4V 4ET
26/03/2025 Approved by order of the board of trustees on ............................................ and signed on its behalf by:
B. Houghton
........................................................................
B Houghton - Trustee
Page 4
Chudleigh Community Project
Independent examiner's report to the trustees of Chudleigh Community Project
I report to the charity trustees on my examination of the accounts of Chudleigh Community Project (the Trust) for the year ended 31 December 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Clare Lillington BSc (Hons) FMAAT Accountancy Services Raddon Station Hill Chudleigh Newton Abbot Devon TQ13 0EE
Date: 25[th] March 2025
Page 5
Chudleigh Community Project
Receipts and Payments Account
Year Ended 31st December 2024
| Income Receipts Fundraising Receipts Grants Donations and Legacies Hall Lettings Pool Receipts Interest on cash deposits Other income Sundry income Total Receipts Direct Charitable Expenditure Swimming Pool Expenses - note 1 Swimming Pool wages Equipment Insurance Fund Raising Expenses Hall Expenses Hall wages Other Net (deficit)/surplus for the year Transfers between funds Cash and bank balances at 01/01/2024 Cash and bank balances at 31/12/2024 |
Unrestricted Restricted TOTAL £ £ £ 4 791 0 4 791 4 700 0 4 700 123 0 123 19 512 0 19 512 26 581 0 26 581 831 0 38 56 538 0 56 538 0 - 0 0 0 0 56 538 £0 00 56 538 13 033 384 13 417 9 585 9 585 0 0 4 866 4 866 0 0 10 734 10 734 4 258 4 258 356 356 42832 384 43216 13 706 -384 13 322 33 531 6 615 40 146 47 237 6231 53468 |
2023 £ 3 776 6 950 1 050 19 129 20 035 38 |
|---|---|---|
| 50 978 | ||
| 0 | ||
| 0 | ||
| 50 978 | ||
| 29 323 10 632 0 4 810 2 236 7 764 3 873 1 454 |
||
| 60 092 | ||
| -9 114 49 260 |
||
| 40146 |
Chudleigh Community Project
Statement of Assets and Liabilities
Year Ended 31st December 2024
| Bank & cash balances Bank current account COIF deposit account Other Assets Debtors Hall Pool Creditors DCC |
Unrestricted Restricted TOTAL 20 152 6 231 26 383 27 085 - 27 085 47 237 6 231 53 468 1829 0 1829 0 0 0 1829 0 1829 |
2023 38 892 1 254 |
|---|---|---|
| 40 146 | ||
| 1513 0 |
||
| 1513 | ||
| 10703 |
The origional building cost of the swimming pool was £150,000, per the lease the amount that would need to be repaid to the project is reduced by 1/50th for each year of the term completed from February 2000 and the cost is therefore being written down over 50 years.
There is dual use of the hall with the school.
Note
| Note | |
|---|---|
| 1. Pool expenses breakdown | |
| Gas | 4 115 |
| Chemicals | 1 421 |
| Maintenance | 892 |
| Electricity & water | 4 295 |
| Splash | - |
| Training | 390 |
| Pool equipment | 1 281 |
| Kiosk provisions | 813 |
| Sundry expenses | 210 |
| 13 417 | |
| 2 Funds | |
| Restricted funds consist of: | |
| Hoist | 4599 |
| ASHP | 1632 |
| 6231 |
Restricted fund monies above are for the fence and hoist and cannot be used for anything else.
Designated or ringfenced funds are monies set asisde for projects out of general fund donations but can be used for general fund expenses if required. The funds are:
| Defib Swimathon Swim England Pool cover co-op groundworks Pool walls refurb |
500 1 1940 2488 3303 659 |
|---|---|
| 8891 |