**REGISTERED CHARITY NUMBER: 900204** Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 December 2022 for Chudleigh Community Project Accountancy Services Raddon Station Hill Chudleigh Newton Abbot Devon TQ13 0EE Chudleigh Community Project Contents of the Financial Statements for the Year Ended 31 December 2021 ||Page| |---|---| |Report of the Trustees|1to 4| |Independent Examiner's Report|5| |Statement of Financial Activities|6| |Statement of Assets & Liabilities|7| |Notes to the Financial Statements|8| Chudleigh Community Project Report of the Trustees for the Year Ended 31 December 2022 Chudleigh Community Project (CCP) is a Registered Charity No 900204. The registered address of the charity is Coombe Moor, Rock Road Chudleigh, Devon TQ13 0JJ. It is run according to its constitution dated 29 April 2010. CCP is administered by a general committee. Full committee members are also the Charity's Trustees. At the start of the 2022 financial year the committee had been elected at the previous Annual General Meeting of 20th October 2021; Paul Reynolds as Chair, Rick Ward as Treasurer and Alison Palmer as Secretary. Rosalind McClure was also elected to the committee (resigned in June 2022). Emily England, as Headteacher of the Primary School, remained as an ex-officio committee member. At the AGM on 14 October 2022 Lynsey Rowe was elected Chair, Rick Ward as Treasurer, and Caroline Lewis as Secretary. Paul Reynolds, Alison Palmer, Nick Hunt, Mandy Griffiths and Brendon Houghton were elected as general members. Emily England, remained as an ex-officio committee member. During 2022 the CCP committee met on 10 occasions. CCP has continued with its objectives to provide community facilities within the parish of Chudleigh by managing the dual use school /community hall out of school hours and running the outdoor community swimming pool. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The Chudleigh Community Project's objectives are to provide community facilities within the parish of Chudleigh through managing the dual use of the community/school hall out of school hours and managing the outdoor community swimming pool. The Chudleigh Community Project also promotes the Devon based 'Villages in Action' arts and drama events throughout the year. ## **Public benefit** The Trustees are mindful of the Charity Com-mission's guidance on Public Benefit which recommends that all the facilities provided by the CCP should be open to all in the community. ## **Volunteers** The facilities provided by Chudleigh Community Project are dependent on many people, paid and unpaid, involved in both the operation and fundraising aspects of the charity's work. The continued effective operation of CCP's running of the Community Hall and swimming pool is dependent on a supply of these community minded people who are becoming increasingly difficult to find. Page 1 Chudleigh Community Project Report of the Trustees for the Year Ended 31 December 2022 ## **ACHIEVEMENT AND PERFORMANCE Charitable activities Community Hall** Julie Tock continued in the voluntary role as Hall Co-Ordinator. The hall was continued to be well used with regular weekly bookings including badminton (four sessions per week), short tennis and taekwondo-do (four sessions per week). Chudleigh Baptists also used the hall for weekly worship. FISH ran activities for children during the school holidays and continued 'wrap around' child care before school hours (after school was held elsewhere). ## **Pool** The swimming pool opened for the 2022 season on Friday 6 May and closed on Monday 5th September. Pool maintenance was managed by volunteer Chris Evans. Committee Secretary, Alison Palmer, managed the booking system, timetable and lifeguard shifts. Due to a national shortage of lifeguards, an NPLQ course was run early in the season but some sessions still had to be cancelled. The changing rooms and kiosk were open (after being closed for the previous two seasons due to Covid). Donna Cook (volunteer) managed the kiosk volunteer rota. Card payments were taken for the first time. A variety of public sessions were available to book online. Splash Swimming ran adult and children lessons, Rookie Lifeguards, and AquaFit on our behalf. The school used the pool during the second half of the summer term. FISH and Daisy Chain children’s holiday clubs hired the pool during the summer holidays and there were a good number of private hires. ## **Fundraising activities** Chris and Lynn Evans promoted their last music and theatre event for CCP, the Angel Heart Theatre show _Tales of Robin Hood_ in March. Page 2 Chudleigh Community Project Report of the Trustees for the Year Ended 31 December 2022 ## **FINANCIAL REVIEW** ## **Financial position** The accounts for 2022 are appended to this report. The accounts comply with statutory requirements and with the recommendations of the statement of recommended practice (SORP). Pool income was £19,855, a decrease from £30,823 on last year. The pool's total costs were £19,217, broken down as follows: - Gas £5,702 - Chemicals £1,369 - Maintenance £4,857 - Electricity & water £2,559 - Splash £1,860 - Training £1,305 - Equipment £325 - Kiosk provisions £688 - Sundry expenses £552 Total income for the hall was £17,779 against costs of £9728, thus showing a surplus. Costs are broken down as follows: Hall Expenses £6,021 Hall Wages £3,707 Overall the outcome for 2022 is that there was a surplus of £10,776 o the general fund and a deficit on the restricted fund due to the money raised for the hoist being spent to purchase it. The net effect is that there was an overall surplus of £7,183 for the year. We are grateful for continued grants and donations totaling £15,721 ## **Reserves policy** Cash assets totaled £49,260 (£43,360 unrestricted, £5,900 restricted) at the year's end. This compares with £42,077 (£32,584 unrestricted, £9,493) in 2021. It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level sufficient to provide an adequate working capital facility for the pool and the hall for a period of three months. These funds are sufficient to cover the management, administration and support costs and to respond to minor emergency expenditure. Cash assets are reviewed regularly to forecast any shortfall and instigate any fundraising / grant requirements. ## **CONCLUSION** The facilities provided by Chudleigh Community Project are dependent on many people, paid and unpaid and involves both the operation and fundraising aspects of the Charity's work. The continued effective operation of the CCP's running of the Community Hall and swimming pool is dependent on a supply of these community minded people who are becoming increasingly difficult to find. The Trustees are mindful of the Charity Commission's guidance on Public benefit which recommends that all the facilities provided by the CCP should be open to all. The trustees continue to actively raise awareness in the community regarding the work of CCP and research alternative funding resources and ways in which running costs can be effectively reduced. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 900204 ## **Principal address** 33 Lawn Drive Chudleigh Newton Abbot Devon TQ13 0LS Page 3 Chudleigh Community Project ## Report of the Trustees for the Year Ended 31 December 2022 ## **Trustees** Paul Reynolds as Chair, Rick Ward as Treasurer Alison Palmer as Secretary Rosalind McClure was also elected to the committee (resigned in June 2022). Emily England, as Headteacher of the Primary School, remained as an ex-officio committee member. **L** ynsey Rowe was elected Chair (Oct 2022) Caroline Lewis as Secretary (Oct 2022) Nick Hunt (Oct 2022) Mandy Griffiths (Oct 2022) Brendon Houghton (Oct 2022) **REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner** Clare Lillington BSc (Hons) FMAAT Accountancy Services Raddon Station Hill Chudleigh Newton Abbot Devon TQ13 0EE **Solicitors** Chris Over **Bankers** Lloyds Bank plc 41 Courtenay Street Newton Abbot Devon TQ12 2QW COIF Charities Deposit Fund Senator House 85 Queen Victoria Street London EC4V 4ET Approved by order of the board of trustees on 12th October 2023 and signed on its behalf by: ........................................................................ L Rowe - Trustee Page 4 Chudleigh Community Project ## **Independent examiner's report to the trustees of Chudleigh Community Project Charity No: 9002024** I report to the charity trustees on my examination of the accounts of Chudleigh Community Project (the Trust) for the year ended 31 December 2022. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Clare Lillington BSc (Hons) FMAAT Accountancy Services Raddon Station Hill Chudleigh Newton Abbot Devon TQ13 0EE Date: 12th October 2023 Page 5 ## **Chudleigh Community Project** Receipts and Payments Account Year Ended 31st December 2022 |**Receipts**
Fundraising Receipts
Grants
Donations
Hall Lettings
Pool Receipts
Interest on cash deposits
**Other income**
Sale of assets
Sundry income
**Total Receipts**
**Payments**
**Charitable activities**
Swimming Pool Expenses (note 1)
Swimming Pool wages
Equipment - Hoist (22) & Defib (21)
Insurance
Fund Raising Expenses
Hall Expenses
Hall wages
Other
**Total Payments**
**Net (deficit)/surplus for the year**
Transfer to Restricted Fund
Cash and bank balances at 31/12/2021
**Cash and bank balances at 31/12/2022**|**General**
**Restricted**
**TOTAL**
**£**
**£**
£
3,841
3,841
5,000
1632
6,632
9,089
9,089
17,797
17,797
19,855
19,855
11
11
55,593
1,632
57,225
0
0
0
26
0
26
26
0
26
55,619
1,632
57,251
19,217
19,217
9,212
9,212
0
5225
5,225
4,679
4,679
330
330
6,021
6,021
3,707
3,707
1,677
1,677
44,843
5,225
50,068
**10,776**
**-3,593**
**7,183**
32,584
9,493
42,077
**43,360**
**5,900**
**49,260**|**2021**
**£**
4,204
10,814
300
10,694
30,823
0| |---|---|---| |||56,835| |||0
0| |||0| |||56,835| |||10,626
13,828
1,500
4,584
0
14,653
2,137
870| |||48,198| |||**8,637**
33,440| |||**42,077**| ## **Chudleigh Community Project** ## **Statement of Assets and Liabilities at 31st December 2022** |**Cash Funds**
Bank and cash balances
Bank current account
COIF deposit account
**Total funds**
**Other assets**
**Debtors**
Hall
Pool
Swimming pool - see note below
**Liabilities:**Creditors|**2022**
**Unrestricted Restricted**
**Total**
**£**
**£**
**£**
42,144
5,900
**48,044**
1,216
-
**1,216**
43,360
5,900
**49,260**
921
921
4,314
4,314
-
18,100
-
**18,100**|**2021**
**Total**
**£**
40,872
1,205| |---|---|---| |||42,077| |||1,045
-| |||| |||17,187| The original buiding cost of the swimming pool was £150,000, per the lease the amount that would be repaid to the project is reduced by 1/50th for each year of the term completed from February 2000 and the cost is therefore being written down over 50 years Dual use of hall with school. Signed on behalf of the committee: L Rowe Date: 12th October 2023 ## **Chudleigh Community Project** ## Notes to the accounts ## Year Ended 31st December 2022 |1 Pool expenses breakdown
Gas
Chemicals
Maintenance
Electricity & water
Splash
Training
Equipment
Kiosk provisions
Sundry expenses|£
5,702
1,369
4,857
2,559
1,860
1,305
325
688
552| |---|---| ||19,217|