Hagbourne Village Hall Committee Meeting - 29 October 2025 TREASURER'S REPORT, Financial year 2024/25 ending 31st August 2025
The Hagbourne Village Hall (VH) final Accounts for the financial year ending 31st August 2025 have been prepared by Charles Stutley (Treasurer) for the 2025 HVH Annual General Meeting on 17 November 2025 (see final accounts on page 2 of this report). Mr Robin Bell (independent auditor) has kindly checked and approved the accounts again this year and the signed and dated summary accounts can be made available on request.
2024/25 Receipts
Total actual receipts from regular and casual bookings over the accounting period were £23,551.25 or a decrease of 5.2% on 2023/24 (£24,848.53). This picture is, however, slightly misleading as the Accounts Receivable from Regular Users on 31 August was significantly higher £3,967.00 (or 35% higher) than last year. The Pre-school group continues to be the major source of income with fees of £10,913.25 (46.3% of total booking receipts). Casual bookings were particularly strong in 2023/24 at £8,544.75 but declined in 2024/25 to £6,521.63 or a 23.7% decrease on last year.
Other income was £4,042.34 in 2024/25 or 76% higher than in 2023/24. The bulk of the difference was due to a one-off reimbursement of historical overcharges by Thames Water of £2,115.89 (included under Miscellaneous). Interest earned on the COIF deposit account was £1,563.57.
In 2024/25 total receipts amounted to £27,593.59 or an increase of 1.7% on 2023/24 (£27,145.52).
2024/25 Expenditure/Payments
In 2024/25 total payments amounted to £27,974.32 representing a 1.0% increase on 2023/24 (£27,606.06). Between 2022 and 2024 the Village Hall benefitted from a very cheap (pre-Ukraine war) three-year fixed price contract for gas and electricity. In 2024/25 SSE have provided both gas and electricity to the Village Hall and this year there have been significant increases of 99% and 77% in the costs of gas and electricity. The fee rates of the caretakers and booking secretary were unchanged in 2024/25. Maintenance costs were more than 50% lower than in 2023/24 and there was zero capital investment in the Village Hall: this compares with the £7,152.61 spent on capital improvements (external doors and flooring of the small hall) in 2023/24. The largest expenditure item in 2024/25 was fees of £9,408.60 to the architects, Jessop and Cook, for managing a major grant application from SODC to replace the Village Hall roofing. The VH Committee reluctantly cancelled the roof-grant application when a structural survey showed that major additional expenditure would be required to strengthen the foundations and walls of the large hall&kitchen to support the weight of the new roof.
2024/25 Operating Surplus (Receipts minus Payments)
In 2024/25 the Village Hall registered a small operating deficit of £380.73. This is the second year running that the Village Hall has incurred a small operating deficit, following nearly a decade of surplus income. However, with the exclusion of the one-off architects fees, the Village Hall would have generated a significant operating surplus in 2024/25, and it is anticipated that we will return to profitability in 2025/26.
Closing Fund Balance at 31[st] August 2025
On 31 August 2025 the Village Hall Closing Balance stands at £54,002.30 or a 0.7% reduction on last year. At year end, the Lloyd’s Bank current account stands at £14,575.66 (against £17,549.21 this time last year) and COIF High Interest-Bearing Account stands at £35,659.64 (£34,096.07 last year). 3[rd] and 4[th] Quarter Accounts Receivable from regular users are a further £3,967.00 (£2,937.75 last year).
Charles Stutley, 17 November 2025
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HAGBOURNE VILLAGE HALL
| RECEIPTS Pre-School Casualbookings HAMS Downlands Dance Scouts, Guides andBrowniessodBeavers BridgeCub Yoga Sewing EXHPC&WHPC Dance Practice (Cox) Bam Danong |
YE24/25 10,913.25 6,521.63 1,037.50 1,356.25 1,381.50 570.00 280,00 609.00 768.00 451,00 146.62 |
YE24/25 10,913.25 6,521.63 1,037.50 1,356.25 1,381.50 570.00 280,00 609.00 768.00 451,00 146.62 |
YE23/24 10,390.80 8,544.75 639.05 526.45 1,415.45 1725 390.6 48 132 433.6 149.2 |
“growth 5.0% 237% 8.6% 157.6% -23.9% 20.5% 28.3% 60% 72.0% 40% At% |
|---|---|---|---|---|
| Snouling aboutDog Training andGrooming TotalBookings |
115.50 23,551.25 |
411.38 24,848.53 |
719% 52% |
|
| Miscefismeous (induding localelections) Grants(SODCCOVID.19GRANT) CurPark ElectricityRepayments Bank interest(COIA/C} otalOther |
2,415.89 0.00 62.86 1563.57 4,042.34 |
500 0 or 7 1,695.29 2,296.99 |
383.2% sorvent 3.2% 7.8 76.0% |
|
| TotalReceipts | 27,593.59 | 27,145.52 | 1.7% | |
| PAYMENTS | ||||
| Gas Electricity BTSrmadband CamiakerCosts Booking Secretary Licences insurance Water Mantenance Capitaltems& limprovernents CraningSupplies Archilects Services Cther {inchidingsepayrentofOeposts) TotalPayments |
7,093.16 2,552.64 483.31 *,100.00 1,510.00 170.00 206.04 847.88 1,487.35 0.00 913.44 9,408.66 498.00 27,974.32 |
1,054.66 1,441.81 2147.74 7,140.00 1.65000 7a 650.38 1193.68 3,287.73 7,452.61 $98.11 776.5 102.84 27,706.06 |
6.5% 77.0% Bae 26% 42.9% 22% 23.5% 435.5% OTK 4.5% 1118. 384 2% 1.0% |
|
| ReceiptsminusPayments | -380,73 | 560.54 | 32.4% | |
| OpeningFundbalance =lessAPyb) |
%4.383.03 | 54,943.5/ | ||
| ClosingFundBalance* | 54,002.30 | 54,383.03 | D7% | |
| TrasurersAccount (Linyd:} High InterestAccount(COIF) Prepayrinents AccountsReceivable (4thQ2023) AccountsPayable{akachequesnotpresented} TOTALS Signed: Ax, Yee ChatlesStulley(Hon Trasurer) _—— sa Z0-0%- 2025 |
14,575.66 3b,659.64 200.00 3,987.00 0.00 54,002.30 |
17,549.21 34,096.07 -200 2,837.75 i) 54,383.03 Signed: pbeB2ki RoblnBel{independentAuditor) Pus Bo. 9-25 |
16.9% 46% 0.0% 35.0% DT% |
|
| Batance(check) | 0.00 | 6.00 |
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HAGBOURNE VILLAGE HALL
| RECEIPTS Pre-School Casualbookings HAMS Downlands Dance Scouts, Guides andBrowniessodBeavers BridgeCub Yoga Sewing EXHPC&WHPC Dance Practice (Cox) Bam Danong |
YE24/25 10,913.25 6,521.63 1,037.50 1,356.25 1,381.50 570.00 280,00 609.00 768.00 451,00 146.62 |
YE24/25 10,913.25 6,521.63 1,037.50 1,356.25 1,381.50 570.00 280,00 609.00 768.00 451,00 146.62 |
YE23/24 10,390.80 8,544.75 639.05 526.45 1,415.45 1725 390.6 48 132 433.6 149.2 |
“growth 5.0% 237% 8.6% 157.6% -23.9% 20.5% 28.3% 60% 72.0% 40% At% |
|---|---|---|---|---|
| Snouling aboutDog Training andGrooming TotalBookings |
115.50 23,551.25 |
411.38 24,848.53 |
719% 52% |
|
| Miscefismeous (induding localelections) Grants(SODCCOVID.19GRANT) CurPark ElectricityRepayments Bank interest(COIA/C} otalOther |
2,415.89 0.00 62.86 1563.57 4,042.34 |
500 0 or 7 1,695.29 2,296.99 |
383.2% sorvent 3.2% 7.8 76.0% |
|
| TotalReceipts | 27,593.59 | 27,145.52 | 1.7% | |
| PAYMENTS | ||||
| Gas Electricity BTSrmadband CamiakerCosts Booking Secretary Licences insurance Water Mantenance Capitaltems& limprovernents CraningSupplies Archilects Services Cther {inchidingsepayrentofOeposts) TotalPayments |
7,093.16 2,552.64 483.31 *,100.00 1,510.00 170.00 206.04 847.88 1,487.35 0.00 913.44 9,408.66 498.00 27,974.32 |
1,054.66 1,441.81 2147.74 7,140.00 1.65000 7a 650.38 1193.68 3,287.73 7,452.61 $98.11 776.5 102.84 27,706.06 |
6.5% 77.0% Bae 26% 42.9% 22% 23.5% 435.5% OTK 4.5% 1118. 384 2% 1.0% |
|
| ReceiptsminusPayments | -380,73 | 560.54 | 32.4% | |
| OpeningFundbalance =lessAPyb) |
%4.383.03 | 54,943.5/ | ||
| ClosingFundBalance* | 54,002.30 | 54,383.03 | D7% | |
| TrasurersAccount (Linyd:} High InterestAccount(COIF) Prepayrinents AccountsReceivable (4thQ2023) AccountsPayable{akachequesnotpresented} TOTALS Signed: Ax, Yee ChatlesStulley(Hon Trasurer) _—— sa Z0-0%- 2025 |
14,575.66 3b,659.64 200.00 3,987.00 0.00 54,002.30 |
17,549.21 34,096.07 -200 2,837.75 i) 54,383.03 Signed: pbeB2ki RoblnBel{independentAuditor) Pus Bo. 9-25 |
16.9% 46% 0.0% 35.0% DT% |
|
| Batance(check) | 0.00 | 6.00 |