ASHCOTT VILLAGE HALL AGM
CHAIR’S REPORT
2023-24
Well here we are again, where has the year gone . . . .
We have had a good year with an upturn in revenue due to pub nights and other fundraisers throughout the year. The film nights were also good fundraisers, all down to Sam’s research, hard work and tenacity. We will be starting up again in November with a different type of licence which will allow us to advertise and charge admission.
Jason has had his first year in the maintenance manager’s position and has taken to the role very well. He has had great support from Peter, which has led to Jason having increased confidence, so much so he has taken a plumbing course and intends to take further courses in the new year, which will all benefit the HaIl. He also did a great job with his first Maintenance Week. This saw the main hall decorated, the stage hydraulics repaired along with the general upkeep of the hall, although the floor has had to be postponed until May. We have now taken on a weekend cleaner and a monthly gardener which is being covered by the fundraising.
On a personal note, I have used my own licence to put on the pub nights, fundraisers and the pantomime. I have also renewed my hygiene certificate at level 3 so that we are covered to put food on at our fundraisers.
We were again able to put on the children’s Christmas party for the children of Ashcott at no cost to their parents but children who attend Ashcott Primary and live outside the village were charged a small fee to cover their present from Santa.
We are looking forward to the Ebbw Fach choir returning and we have a DJ for this New Year’s Eve.
So, in closing I would like to say a thank you to everyone on the committee for their continued support and a special thanks to the mighty 5 who help out with every event we put on.
Many thanks
Deb
ASHCOTT VILLAGE HALL
ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024
REGISTERED CHARITY NO: 900075
ASHCOTT VILLAGE HALL
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2024
| 2023 | 2024 |
|---|---|
| £ | £ |
| INCOME | |
| Hall Hire 12,138 | 15,070 |
| Pantomime Income 3,787 | 4,617 |
| Other Fund Raising Income 5,206 | 6,970 |
| Donaton – Parish Council 600 | 1,000 |
| Other Donatons 1,302 | 3,414 |
| What’s On Advertsing 2,020 | 1,935 |
| Interest Received 57 | 122 |
| Other Income 126 | 4 |
| Solar Panel Fit 2,669 | 1,768 |
| Grants 3,619 | - |
| _____ | _____ |
| Total Income 31,524 | 34,930 |
| _____ | _____ |
| EXPENDITURE | |
| Maintenance 12,998 | 7,066 |
| Cleaning and Materials 7,316 | 9,869 |
| Utlity Services 2,088 | 2,518 |
| Fund Raising Expenses 7,145 | 6,443 |
| Insurance 1,180 | 1,093 |
| Licences 188 | 457 |
| Printng 1,427 | 1,739 |
| Administraton Expenses 62 | 11 |
| Miscellaneous 1,070 | 791 |
| _____ | _____ |
| Total Expenditure 33,474 | 29,987 |
| _____ | _____ |
| EXCESS OF INCOME OVER EXPENDITURE (1,950) ___ __ |
4,943 _____ |
ASHCOTT VILLAGE HALL
STATEMENT OF ASSETS AS AT 31 JULY 2024
| FREEHOLD PROPERTY Land at Cost Building Improvements at cost 179,101 EQUIPMENT Cost brought forward Additon: Broadband Projector Depreciaton to date CURRENT ASSETS Bank Account Bank project Deposit Cash NET ASSETS Fund Account Brought Forward Excess of Income over Expenditure Depreciaton of Equipment |
2023 £ 8,000 171,101 _ 179,101 93,623 916 (73,369) ( 21,170 11,571 11,610 883 24,064 224,335 231,577 (1,950) (5,292) 224,335 |
94,539 - 77,603) 16,284 11,773 990 |
2024 £ 8,000 171,101 _ 16,936 29,007 225,044 224,335 4,943 (4,234 ) 225,044 |
|---|---|---|---|
Approved by the Trustees and signed on their behalf by: ...................................................
Date: ..................................................
INDEPENDENT EXAMINER’S REPORT
Report to the members of: ASHCOTT VILLAGE HALL
On accounts for the year ended: Set out on pages: 1 to 4
31.07.24 Charity No: 900075
Respective responsibilities of trustees And examiner: The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts under section 43 of the 1993 Act,
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To follow the procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act, and
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To state whether particular matters have come to my attention
Basis of Independent examiner’s Statement:
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with these records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
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Independent Examiner’s Statement:
In connection with my examination, no matter has come to my attention:
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Which gives me reasonable cause to believe that in, any material respect, the requirements:
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To keep accounting records in accordance with section 41 of the 1993 Act; and
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To prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or
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To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: ....................................................................................... Date: .......................... Name: ........................................................................................
Relevant professional qualification(s) or body:....................................................................................
Address: Little Acres 3A Station Road Ashcott Bridgwater Somerset TA7 9QP
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