ASHCOTT VILLAGE HALL AGM
CHAIR’S REPORT
2022-23
Well, where do I start? This has been a sharp learning curve since the last AGM when I was persuaded into becoming joint chair with Sarah Hughes and, though this has been a busy year, it has been a successful one I believe.
Bookings from regular hirers have continued and we have had an upturn in bookings from villagers for events.
This has left us financially stable and allowed us to improve the hall with the purchase of new stage lights and equipment for the panto, ongoing broadband for the hall, fencing and of course the redecoration of our committee room along with new blackout blinds. This expense, which has caused our treasurer to have a few sharp intakes of breath, has been helped by grants from the Parish Council and fund raising.
We have had a few fundraisers during this year with a casino night, our first movie day which was very successful down to all the hard work Sam has put in and we have more to come. We also had a live band Rockit Fuel with the added running of a bar. This has increased funds and of course we've had regular donations from Deb’s Quiz, along with others. This helps with the cost of things like the children’s Christmas party which we offer free to the children of Ashcott. We are also looking forward to the very popular Ebbw Fach choir which will be here in November. This is great a fund-raiser for us as well as the church.
Now I have to say a thank you to Martin Allen and Peter Cole who have both retired from their maintenance positions after serving the hall for around 10 years. We couldn’t have managed without you. We have now managed to encourage a little younger blood to join our Committee - Sam Hughes and Jason Phillips. Jason will be taking over the role of maintenance manager and with the help of Peter Cole and John Herbert in an advisory capacity when needed. He will cover this role on a six month trial to see how this fares.
Unfortunately, we have also had to say a farewell to two of our previous members who sadly passed away this year. Colin French was our health and safety officer and Tony Edmunds, who managed to raise most of the funds through his sheer determination to build the hall, along with all his hard work building the stage and many other things within the hall. They are both sadly missed. We also said goodbye to Mike Ellington who retired as a trustee and as a committee member after many years with us.
However, I am looking forward to the coming year when we have more fund-raising and hopefully improvements to the main hall planned.
Finally I want to say thank you to everyone who has been supportive for me within this position and I look forward to serving the Committee for a few more years to come.
Thank you Debbie Shingler
| TREASURER'S REPORT FOR | TREASURER'S REPORT FOR | TREASURER'S REPORT FOR | 2022/2023 :: | 2022/2023 :: | |||
|---|---|---|---|---|---|---|---|
| INCOME | EXPENDITURE | ||||||
| Hall hire | 12138.00 | Cleaning | 6639.00 | ||||
| Donatons | 1002.53 | Cleaning supplies | 676.84 | ||||
| What's On income | 2020.00 | What's On printng | 1427.10 | ||||
| Panto | 3786.95 | Panto expenses | 3567.74 | ||||
| Other fund raising | 5206.00 | Other fund raising expenses | 3577.20 | ||||
| Solar panel FIT | 2668.70 | Gas | 539.21 | ||||
| Other income | 126.00 | Electricity | 964.09 | ||||
| Bank interest | 57.04 | Water | 316.97 | ||||
| Grants | 4519.00 | Broadband | 267.60 | ||||
| Insurance | 1180.64 | ||||||
| Licenses | 188.22 | ||||||
| Maintenance | 12998.18 | ||||||
| Admin expenses | 61.57 | ||||||
| Other current expenses | 1069.78 | ||||||
| Broadband, projector etc | 915.58 | ||||||
| TOTAL | 31524.22 | TOTAL | 34389.72 | ||||
| Balances at end-July 2023 | |||||||
| Bank | 12500.73 | ||||||
| Cash | 883.39 | ||||||
| Reserve account | 11610.89 | ||||||
| TOTAL | 24995.01 |
ASHCOTT VILLAGE HALL
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 JULY 2023
| 2023 |
2022 | |
|---|---|---|
| £ | £ |
|
| INCOME | ||
| Hall Hire | 12,138 | 10,465 |
| Pantomime Income | 3,787 | 3,949 |
| Other Fund Raising Income | 5,206 | 1,347 |
| Donation – Parish Council | 600 | 900 |
| Other Donations | 1,302 | 1,147 |
| What’s On Advertising | 2,020 | 1,390 |
| Interest Received | 57 | 5 |
| Other Income | 126 | - |
| Solar Panel Fit | 2,669 | 1,132 |
| Grants | 3,619 | 2,000 |
| _____ | _____ | |
| Total Income | 31,524 | 22,335 |
| _____ | _____ | |
| EXPENDITURE | ||
| Maintenance | 12,998 | 5,600 |
| Cleaning and Materials | 7,316 | 7,076 |
| Utility Services | 2,088 | 1,488 |
| Fund Raising Expenses | 7,145 | 7,686 |
| Insurance | 1,180 | 1,123 |
| Licences | 188 | 521 |
| Printing | 1,427 | 1,623 |
| Administration Expenses | 62 | 84 |
| Miscellaneous | 1,070 | 800 |
| _____ | _____ | |
| Total Expenditure | 33,474 | 26,460 |
| _____ | _____ | |
| EXCESS OF EXPENDITURE OVER | INCOME(1,950) _____ |
(4,125) _____ |
ASHCOTT VILLAGE HALL
STATEMENT OF ASSETS AS AT 31 JULY 2023
| 2023 £ FREEHOLD PROPERTY Land at Cost 8,000 Building Improvements at cost 171,101 _ 179,101 EQUIPMENT Cost brought forward 91,919 Additon: Broadband Projector 916 Depreciaton to date (73,369) ( 21,170 CURRENT ASSETS Bank Account 11,571 Bank project Deposit 11,610 Cash 883 24,064 NET ASSETS 224,335 Fund Account Brought Forward 231,577 Excess of Income over Expenditure (1,950) Depreciaton of Equipment (5,292) 224,335 Approved by the Trustees and signed on their behalf by: ............ Date: ........... |
91,919 1,704 68,077) 14,831 11,554 545 ................... .................... |
2022 £ 8,000 171,101 _ 179,101 25,546 26,930 231,577 240,210 (4,125) (4,508 ) 231,577 .................... ................... |
|---|---|---|
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