2025-07-31-accounts

Treasurer’s Report: 2024-2025

Bank Accounts and Assets

The table below shows the balances of our various accounts at the end of our financial year – 31[st] July 2025, compared to the closing balance at the end of last year. Our financial year runs from 1[st] August to 31[st] July.

Bank and account name	Closing balance 31/7/24 (LAST YEAR)	Closing balance 31/7/25 (THIS YEAR)
HSBC Current	44,688.12	43,793.93*	58,400.70
HSBC Contingency	44,884.58	46,306.21
HSBC Maintenance	17,317.54	18,843.61
HSBC 100 Club	2,828.36	2,904.96
HSBC New Build	12,745.53	12,977.25
Petty Cash	50	50

This gives total cash funds across all our accounts of £124,875.96 , as of 31.7.25. Last year’s cash funds figure was £122,514.13, which means this year we made a profit of £2,361.83*.

We have several different accounts:

Our HSBC current account is used for our day-to-day income and expenditure.

The contingency account is used for any sick pay or redundancy pay, and we pay £50 a month into it.

The maintenance account is used to save in case any significant maintenance work on the building needs to be carried out, and we pay £100 a month into it.

The 100 Club account contains funds raised by the 100 Club; we don’t use it much now as everyone pays into the current account.

The New Build Account contains funds that were in the Lloyds ASC account and were moved here after the ASC account was closed. It has been kept there in case we decide at any point to reopen ASC.

We have made a profit of £2,361.83 and this is the figure that will be reported in our official accounts.

However, we actually made a profit of £16,968.60 . The reason for the difference is that we didn’t receive our final funding payment into the bank account until 1[st] August – so it can’t be included in this financial year’s figures as our year end is 31/07. The funding amount was £14,606.77

Glos CC changed to monthly payments this year, so rather than 3 payments a year (one per term), the payments are now split and paid at the end of each month. This year they released payments on the 30[th] of the month, and as they can take 3 days to clear, we usually don’t receive them until the 1[st] of the following month. This isn’t usually an issue most months, but the end of July payment hasn’t arrived until 1[st] Aug and therefore we can’t include it in our 24-25 figures. Glos CC are changing this coming year to releasing the payments on the 28[th] of the month, so hopefully it won’t be an issue going forward, although it will affect the 25-26 figures.

Income and Expenditure

This section refers to the spreadsheet that we use to prepare the accounts before they are sent to PATA. The spreadsheet shows figures for last year and this year side-by-side. The top section is for receipts (money received) and the bottom section is for payments (money spent).

When talking about the figures, I’m going to talk about what they should have been if that payment had gone into the account a day earlier, as the funding payment belongs to the 24-25 year.

Receipts (income)

1. Nursery Education Funding – overall up £37,394.60

The government introduced funding for working parents of 2-year-olds in April 2024. Previously, 2-year-old funding was only for disadvantaged children. For the whole of this past academic year we are reviewing, 2-year-old funding was 15 hours for working parents (this has increased to 30 hours this month).

I have split the funding into the 3- & 4-year-olds – which includes the universal 15 hours that all children get, and the additional 15 hours that working parents get, and the new 2-year-old funding. The 2yo funding has made a big difference to our funding income, as it is paid at a higher rate than the 3&4 yo funding (£7.47/hr compared to £5.33). We also had a much larger Majors group this year compared to the previous year (27 children this year compared to 19 children in 23-24) so the 3-year-old funding amount has also jumped significantly.

1. LA one-off payment £905.58 – we received this as part of the expansion revenue grant, which was money given to local authorities by the government to support settings with the costs of the expansion of the working parent funding.

2. DAF funding £910 – disability access funding – settings receive this if they have a child attending whose parents receive DLA – disability living allowance. We used the money to revamp the star room and make it into a sensory room – removal of display boards and painting/filling in of the mural, new toys and equipment.

4. Children’s fees – down by £17,071.44

• With the new 2-year-old funding coming in, we received less income from parents paying for their children’s sessions, as these were covered by funding.

Taken together overall funding and fees income is up by £20,323.16.

Mainly due to the expansion of 2-year-old funding which is paid at a higher rate, and this was available for the whole academic year. Parents may be opting to start their children at a younger age now that the funding has come in, and we now take children from their 2[nd] birthday rather than the term after they turn 2. We also had a much larger Majors group than the previous year.

5. Deprivation grant – down by £92.65

This is paid to us by the Local Authority based upon the postcodes of our children – we get more money if children live in what is judged to be a more deprived area.

6. Fundraising income – down by £542.34

Although this income is down on last year, we also spent less on fundraising, so overall profit from fundraising is £4846.84 , which is higher than the previous 2 years.

We had some successful fundraising events this year including two Bingo nights (November and March). At the November one the committee also sold Christmas crafts.

We also had two raffles – Christmas and Easter. We took part in the Big Weekend parade again this year and the committee ran a bottle tombola stall. Our Christmas and Leavers concerts were on a smaller scale and not really fundraising events – more just an occasion for the children to perform.

7. Donations – down by £2681.07

Last year we had lots of donations after Angie passed away, so that was a one-off, but we have also received a number of donations this year: £500 from Foundation Lodge, which a former committee member has links to and they chose us as their charity; £500 from Lloyds Bank, where a former parent volunteered at Bingo night and Lloyds then matched money raised up to £500; £250 from the Tewkesbury Rotary Club when it closed down; £55 from Bosch, which came via a parent who works for them nominating us; and £65 from Gemma Cox who knew Angie and wanted to donate to pre-school.

8. Interest – down by £202.96

Due to decreases in the bank interest rates through the year.

1. Other receipts – £80.61 – overpayment refund from EDF energy when we switched suppliers

10. Income from sale of equipment = £0

Overall, income was up by £16591.48

Mainly due to the new 2-year-old funding which is paid at a higher rate, and the bigger group of 3-year-olds.

Payments (outgoings)

1. Employment costs – down by £343.68 – so very similar overall amount to last year. We employed a new person in October 2024, to work with some of our children with SEN. This didn’t work out and she didn’t pass her probation period, so left employment in February. We then employed Darcey from May, and in between we were able to manage with a few different bank staff (all of which were known to us/Hayley and came recommended). Rosanne had told us she would be returning to work in May, but she put it back to June and then handed in her notice – but in the meantime we had increased some children’s sessions thinking Rosanne would be back - so we were quite stretched towards the end of the year. We recruited over the summer and have a new staff member starting in October this year.

2. Training Costs – up by £711.52 – we invested in a lot of staff training this year, including sending 2 staff on an In the Moment Planning course, which is the new way we are monitoring and extending the children’s learning and development; 2 staff needed first aid training, Hayley attended the SEND network meeting; other staff went on courses on dysregulated children, understanding and supporting autism, understanding weapon play, and supporting emotionally vulnerable children.

3. Premises costs – up by 2321.01 – premises costs cover utilities, cleaning, and building and maintenance. The increase is mainly due to an increase in building and maintenance costs: skip hire to clear old toys and things in the garage; summer maintenance jobs; removal of the tree out the front; fixing damage to the garage roof; fixing a broken toilet. The building is now 15 years old and more maintenance is starting to be needed.

4. Subscriptions up by £36.90

1. Insurance – up by £36.16

2. Yearly increase.

3. Administration – down by £1402.59

Now that we use Tapestry to share photos and observations with parents, there is less printing and so less paper and ink use (we used to print out photos every week to put in a folder). There is less paperwork generally with In the Moment Planning.

1. Refreshments – up by £141.11 – we trialled offering breakfast this year, and we have also tried to offer more variety of food at snack time, so rather than just offer fruit, we would also offer a carbohydrate as well, such as rice cakes, crackers with butter, and a bigger variety of fruit.

2. Consumables – up by £585.13 – this includes a half term of rugby tuition and a half term of drama tuition for the Majors children, some of whom received pupil premium (extra funding due to disadvantage). We need to use the PP funding to pay for extras to support the children who receive it – it can be extra resources or equipment, but we chose to use it to pay for the rugby and drama sessions. Any/all children can take part in the activities provided, not just the children who get PP.

3. Fundraising costs – down by £689.57 – due to scaled back events and also events such as bingo and raffles, which don’t have huge outgoings if the committee are able to get donations of prizes.

4. Other expenditure – up by £294.76 – all staff had their DBS checks redone in September 2024 and staff were asked to join the Update Service, which allows us to check there have been no changes since the DBS was done. These cost over £50 per person.

5. Purchases of equipment – up by £1217.12 – we bought an iPad to be able to use Tapestry to take photos and write observations of the children in the moment; we bought toys and equipment to turn the star room into a sensory room; we bought a trampoline, plus a few smaller items.

Overall, expenditure was up by £2907.87 – mainly due to spending on maintenance of the building and new equipment, plus increased training costs and consumables – external tuition.

This year we have made a profit of £16,968.60 (but in our reported accounts it will be £2361.83)

The real profit is obviously very large and we are aware that as a charity, we aren’t meant to make large profits, and all surplus funds should be reinvested into the charity to provide resources and experiences for the children. A similar thing happened when the 30 hours funding was introduced in 2017; the following year we also made a large profit, and in the years that followed it quickly corrected itself down much closer to the break-even point. So I think this large profit is the effect of a significant change in how the funding is paid and will correct itself going forward. Having said that, the 2yo funding has been increased to 30 hours from this September, so it’s possible this coming year will also see us making a large profit. Our accounts for next year will also contain the £14,000 that should be in this year’s, so we could make a very large “double” profit in our official accounts.

Charity name: Mitton Manor Pre-SctrKx)l arml After Club Rec•lpts and payments accounts for th• perfod Period start c 0110812024 Pefiod end date.. RECEIPTS AND PAYIJENTS 3110712025 Nursery Education Funding {3&4 year old) Nursery Education Fundi￿12 year old) NEF one off ￿vrne9ts First aid reinbursement ILA) DAF funding Children's fees Grants Ispeci D¢￿'¥al￿ Fundraising Donations Interest Other recelpts Sub total Income from the sale of equipment 111.534.79 15,743.70 1,928.89 180.00 124,647.65 24.480.67 905.58 1.848.00 24775.05 1.585.14 7043.25 1370 1431.02 80.61 188,166.97 41,846.49 1.677.75 7,585.59 4.051.07 1.633.98 186.182.26 PAYMENTS Employment costs18ross pay + employerfs NICI Training costs Premises {renL heat etc) SubscriptI￿s Insurance AdministrntNJn Refreshments Consumables IpainL paper etr) Fundraising costs Other Sub totsl Purchases of of equlpment and other assets 167,847.11 350.70 6.829.84 701.97 816.29 1,845.98 340.47 925.49 2,885.98 294.94 182.838.77 58.50 9727 167,503.43 1062.22 9,150.85 738.87 852.45 443.39 481.58 1.510.62 2.196.41 589.70 184,529.52 1,275.62 186W5. Cash fund•" ind deFA)sil &lc I Calh fund•. incl. ￿K#)$rt. 81¢ t ID) 119.229.14 (C+DI £122,514.13 122.514.13 £124I75.96 STATEMENT OF ASSETS AND LIA81LITIES 'Note: cash fvnds Includ• r•serv￿contI￿n¢yldop￿1t acc(AKrt•. Cwrnnt val Cash fvTrJ$ iagrw with th• b￿an￿ of the rn¢•ys •nd Payn￿1% ￿¢1 Debtors Imoney owed to the charity on the period end date) Value of buildin8s and equipment (current or depreciated value) liabilities {lo•ns and any other money on the P￿￿1 end date) IH) IE) 124,875.96 12WG. Signed t Signed... of the trust￿ Iwnmrtteel.. Nan*.L Role.QnibC.PU.a.IJL

(HARITY COMMISSION FOR ENGLAND AND WAIES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustsesl members of Mitton Manor Pre-school and After School Club On accounts for th• year ended 3110712025 Charity no lif anyl Set out on pages the oaae iiumbeA ol add￿￿￿n21 %hfrelg1 I report to the trustees on my examination of the accounts of the above charity {'the Trust'} for the year ended 3110712025. Respon8ibllltie8 and basis of report As the charty's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(b) of the Act. Independent The charity's gross income did not exceed £250,000 and l am qualified to •xamin•r'8 statement undertake the examinats'on I have completed my examination. l Confimi that no material matters have come to my attention in connection with the examination (other than that disclosed below "} which gives me cause to believe that in. any material respect: the accounting records were not kept in accordance with section 130 of Ihe Charities Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the appli¢able requirements conceming the fom and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection wrth the examination lo which attention should be drawn in this report in order to enable a proper understanding of the accounts lo be reached. ' Please delete the words in the brackets if they do not apply. Slgned: Date: 2810512026 Name: Joanne James Relevant professional qualificationls) or body (If any): IER Oct 2018

Address: Holberton and Co Ltd. Nortonbury House, 37 High Street, Tewkesbury, Glos, GL20 5BB Tel No. 01684 296875 Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern (see CC32, Independent examination of charity accotJnts.' directions and guidance for examiners). Give here brief details of any itsms that the examiner wishes to disclose. The July 2025 funding was not received until August 2025 and hence falls in the 202&26 Academic year. The accounts are drawn up on the Receipts and Payments basis. IER Oct 2018