Registered charity #810095 ## **Annual financial report to the Group AGM and the charity trustees** Good evening everyone. As always, I get the boring bit of updating you on our group’s financial situation. So, this is the financial report for 2[nd] Pembroke (Castle) Scouts (Registered charity #810095) for the year ending 31[st] March 2021. But, overall it’s really good to report that our group has come out of the past year and indeed looks to be coming out of the pandemic in a much stronger financial position. This is primarily down to two reasons. Firstly, your personal generosity in supporting the group. Your committee decided to suspend subscriptions whilst we couldn’t hold face to face meetings even though the leaders did manage to continue a strong online presence, in fact it was one of the best in the County. Instead of subscriptions we asked for voluntary contributions and over the year you contributed £2,268 which was truly generous given what has been going on in all our lives. The second reason was that we managed to qualify for and obtain government Covid support grants which recognised the ongoing costs of maintain the Scout hut whilst letting income was greatly reduced. In total, over the year, we received £23,000 in government grants. On a technical basis, a subtle change in Scouts accounting practices means that any money we collect purely as a capitation contribution no longer counts as group income since we just pass it on to HQ. This means that, on paper at least, the group’s income reduces by just above £2,000 per year even though you still pay us the money. Back to the headline values which overall are very good news. A total income of £27,800 with expenses of £9,200 means that our cash reserves increased by £18,600 compared to last year when we had an overall loss of about £400. Our two focus points for this windfall are to retain some as a reserve to make the group better prepared to for future unexpected issues (the general guidance is to have about half the group’s annual expenses in reserve) and to continue some very important work on the hut. At the end of last year, we added outside lighting, cleaned up and painted the back steps, cleared the side passage of vegetation and laid chippings. All this enables continued safe use of the hut with the continued Covid threat and particularly through dark winter evenings. I would like to place on record our gratitude to Valero Volunteers in particular Rob John and Dave Thomas, Austwell, SSE and Locke Brothers for supporting this work both financially and with many volunteered hours. Other jobs on the hut list include – replacing the seal between the concrete walls and the foundation slab to stop water ingress under the floor, repairing or replacing the roof, replacing the floor, upgrading the bathroom facilities and replacing the windows. As you can see, all of these are expensive projects and will soon use up our cash reserves. However, without the grants we would still need to do this work and would be having to work even harder to raise the money. The other major change brought about largely by Covid is the move to eliminate cash handling. Apart from Covid, this has been reinforced by bank branch closures which means that we now have no way of banking cash in either Pembroke or Pembroke Dock. Instead, we have tried to provide you with a range of payment options including standing orders, direct bank transfers and through the GoCardless facility of OSM or Online Scout Manager. Thank you for adapting to these new methods. The other threat from our bank is that they have decided to stop free banking for charities from November. If we stay with our current bank we’ll have to pay £5 per month simply to have an account and then a transaction fee for every non-online transaction. I am looking for other bank account options but the concern is that other banks will simply follow suit. Well, that’s all from me and, as usual, thank you very much for your financial support during the year because without it the group simply wouldn’t be here. Chris Cousens (Group Scout Leader) has reviewed and endorsed the accounts and they are being independently examined by Jason Bellmaine, Refinery Controller at Valero. Of course, the full accounts are also available for anyone to see on request but I would like to ask that the meeting accepts the accounts as a true and accurate record. Thank you Malcolm White Group Treasurer 2nd Pembroke Icastlel Scout Group Registered charity #810095 Accounts for the year ending 31 st March 2021 Approved by:_ Malcolm lthite Treasurer Chris Cousens Group Scout Leader The attached receipts and payments account and statement of assets and liabilities werg approved by the Trustees at the Annual General Meetin9 on 28th September 2021 and signed on their behalf by Malcolm While Treasurer Receipts & Payments for the 2nd Pembroke (Castle) Scout Group 2nd Pembroke For the year from 0110412020 to 3110312021 Receipts 2020 J 21 2019120 Unrestrlcted funds Unre$trlcted funds Receipts Donations, lega¢ie$ and similar income Membership subscriptions 2,225 4,006 Less.'Membership $ub$uiptions paid on INationaVCountylth¥Districti 2,268 2,491 Net membership subscriptions retained 43 1,515 onations 4,370 1,251 Lega¢ie$ Gift Aid Other similar income Sub total Gr¥ftts Maintenanc8 giant 23,000 Other grants Sub total Fundraising Igrossl Fundraising actsvilÈS 20 524 Sub total Investment in¢om¢ ank interest Building Society interest The Scout Association Short Term Invgstmenl Service Property Rent in(xm8 Other investment income Sub totsl Other incom• Unrfom % badge sales Camps 8 even15 Contributions 446 1,896 Training contributions MiS￿lIanS0U5 12 Sub totsl Assèt and Investment sales, etc. Total receipts Recelpts & Payments for the 2nd Pembroke {Castle) Scout Group 2nd Pambrokg For the year from 0110412020 to 3110312021 Payments 2020 121 2019120 Unrestricted funds Unrestricted funds Payments Donations 6.000 21 Youth prryrarnme an¢J activities Adutt 8UPPOrt and training 370 Rent 1,260 1,050 'laler and Sewerage Electricity and Gas Insufance 258 233 Repairs and Renewa15 Mal8na1s and equipment 450 Printing and photocopying Camp$ & events 66 2,213 Uniforms & badges 195 920 Administration costs 176 mis￿lIaneoUS 558 471 Sub total undrai$ing •xpenses Fundraising expensès 20 20 Sub total Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end 3,099 3,541 Statement of assets and liabilities at the end of the year 2nd Pombroko 31st March 2021 31st March 2020 Unrestrlcted funds Unrestrl¢ted funds Cash funds Bank current account 15,839 1,261 Bank deposit account 5.819 1,818 Buildin9 socieiy account The Scout Assoaalion Short Tem Inveslmenl Service CashlFloats 20 20 Totsl cash funds Other monetary assets ax claim Debts due from the CountyiArealDistri¢VGroup Insurance claim Sub total Investment assets Investment property- detail Quoted investment5 other investments- detail Subtotsl Non mongtary assets for charity's own use Badge stock Shop stock Other stock l and and buildings Motor vehicle$ Scouting equipment. fumiture etc other Sub total Liabilities Accounts not yet pald Éxpens85 incurred but not invoic8d Subscriptions not yet pa Loan- detsil Sub total Contingent liabilities and future obligatlons None None 2nd Pembroke (Castlel Scout Group Registered charity #81(X)95 INDEPENOENT EXAMINER'S REPORTTOTHEMANAGEMENT COMMIThEE YEAR ENDED 315t MARCH 2021 I report on the accounts for the year ended 31, March 2021 which are attached. STATEMENT OF MANAGEMENT COMMITtEE'S RESPONSIBILlflES As the Management Committee. you are responsible for the preparation of the account5. The Management Committee consider that an independent examination is required for this year under section 145 of the Charitie5 Art 2011 (the 2011 Act) sknce the annual gross income exceeded £25,0￿j but did not exceed £250,000. It is my responsibility to-. examine the accounts under section 145 of the Charitie5 Act 2011- to follow the procedures laÉd down irh the general Dirertion5 given by the Charity Commission under section 14515llbl of the 2011 Act,. and to state whether particular matters have come to my attention. BASIS OF INDEPENDENT EXAMINER'S REPORT My exarnination was carried out in accordance wirh the general Directions given by the Charity Commission. An examinatiorb includes a review of the accountin8 records kept by the charity and a comparison of the account5 presented with those record5. It also includes consideration of any unvsval items or disc105ures in the accounts, and seeking explanation5 from you as trusiees concernin8 any such matters. The procedure5 undertaken do not provide all the evidence that would be reqvired in an audit and consequently no opinion is given a5 to whethei the accounts present a 'true and fair view. and the report is limited to those matters set out in the Statement below. Independent examiner's statement. In connection with my examination, no matter has come to my attention.. 111 which gives me reasonable cause to believe that in any material respect the requirements.. to keep accounting records in 3ccordance with section 130 of the 2011 Act.. and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met.. or 121 to which, in my opinion. attention should be drbwn in order to enable a proper understanding of the accounts to be reach Date.. Z5111121 Jason ellrmaine Fellow f Chartered Certified Accountants Refine Controllei Valero Energy Ltd Pembroke Refinery jason.bellmaine@vale¥o.com