Registered ChariLy Number: 810083 THE VILLAGE HALL (TICF(foN) FINANCIAL sfATEMENTS Year ended 31 ocfoBER 2024 Phoenix Accountancy and Business Consultancy Limited THE VILLAGE HALL (TILI(foN) Charity Number 810083 Contents to the Financial Statements For the year ended 31 October 2024 Page Trustees Annual Report Independent Examlners, Report Receipts and Payments Account 10 ststemenL" of Assets and Liabilities 11 Notes to the Financial Statements 12 THE VILIAGE FIALL crici(roN) Charity Number 810083 Trustees Annual Report For the year ending 31 October 2024 . The trustees present thelr report with the financial statpments of the charity for the year ended 31 October 2024. Reference and Adminlstrative Details of the Charlty, Its Trustees and Advlsers Name of chari The Village Hall (Tickton) Womn Tickton Village Hall hari istration Number: 810083 Princi al Address: Main Street Tickton Beverley East Yorkshire HU17 9RZ Contstt Address: c/0 Mr5 C A Morris 11 Carr Lane Tickton Bevedey East Yorkshire HU17 9SD Trustees: Names of bustees who served during the year and since the year end up to the signing of this report were as follows: David Morris Cella Morris Mark Wllliams Roger Pike Derek Hemingway Mlch&l Hayson Helen Williams Julie Booker Kelth Dewlck Richard Powell Sandra Castledine Susan Brl James Hadley Catherine Lloyd Chalrperson Secretary Treasurer Resigned - 2010612024 Reslgned - 2011112024 Appointed 2010712022 Resigned - 1810712024 Resigned - 0810412024 Fr￿A Group Tlckton CE School Resigned - 0910112024 Tickton Women Institute Alastair Dodds Philip Milnes Appointed 1910312025 Appointed 1511112023 THE VILLAGE HALL (TicicfoN) Charity Number 810083 Trustees Annual Report For the year ending 31 October 2024 Accountant; Rebecca Triffitt, MAAT Practice Accountant Phoenix Accountancy and Business Consultancy Limited Morley's CO￿7ge Morley's Yard Walkergate Beverley HU17 9BY Banke Natwest 60 Market Place Beverley East Yorkshire HU17 8AA Natlonal Savings and Investments Glasgow G58 ISB stwcture, Governance and Management ver ment: The Village Hall (Tickton) is a registered charity governed by a Scheme made by the Minister of Education under the Charitsble Trusts Acts adopted on 26 November 1951 and registered as a charity on 27 February 1964. Recruitment and a ointment of Trustees: The trustees form the Management Commlttee of the charity. The Scheme of the Charity provides for 15 Trustees of which 5 can be elected at the Annual General Meeting by the members of the Charity, the other 10 are representative members appointed to the Committee by organisations within Tickton which are set out in the Scheme. A resolution can be passed to allow additional representstive members from organisations within the area of benefit and not already covered by the Scheme to be eletted to the Committee. There is also a provision for the co-option of four additional trustees if required. The members of the Management Committee are elected at the Annual General Meeting and usually Serve for a one-year term retiring at the following AGM. All current members of the committee, along wlth organisations who are eligible to send a representative, are circulated with invitations to nominate trustees In advan￿ of the AGM. The number of members who shall form a quorum at meetings of the committee shall never be less than one-third of the total number of the members for the time being. THE VILLAGE HALL ma(roN) Charity Number 810083 Trustees Annual Report For the year endlng 31 October 2024 TrusLEe Indud'ion and Trainin New trustee.s undergo Induction tTrining provided by the other trustees including the activities, aims and objectives of the charity, the structure of the organisation, and general procedures of the organisation. New trustees are introduced to members of staff and other trustees. They are provided with the Charity Commisslons 'Roles and Responsibilities of Trustees,, the Constitutlon, the latest statutory financial statements, Annual Report and financial reports. New trustees are also offered to partake In Induction Training- Roles and Responsibilitles. Any additional training requlred by the new trustees will be identifled durlng induction, and may be requested at any point by new and existlng trustees, where it is considered useful to their role as trustee. ni ti tr ct re: The trustees are responsible for the overall management and control of the Charity. Trustees are aware that any conflict of interest is declared and minuted, at one of its regular monthly meetings. M￿tIngS are usually held monthly, eX￿pt for the months of August and December. Risk Mana ement: , The major risks, to which the Charity is exposed, as identified by the Trustees, are reviewed, annually, along with all ￿licIeS and proLedures, and systems have been established to rnitigate those risks. Objectives and Activities The objett of the Village Hall Foundation shall be the provision and maintenance of a village hall for the purpo* of physlcal and mental training and recreation and social, moral and intellectual development through the medium of reading and recreation rooms, clubrooms, library lectures, classes or recreations, as may be found expedient for the advantsge or benefit of the inhabitants of the Parish of Tickton without distinction of sex or of political, religlous or other opinions. THE VILLAGE HALL (TlCI(foN) Charlty Number 810083 Trustees Annual Report For the year ending 31 October 2024 Main ob'ectives for the followln ear: In developing the main objectives for the following year the Trustees have given regard to the Charity Commisslon guldance on public benefit. Our main objectives for the following year are: To continue to provide a useful, safe environment within the building and its surrounds, for all users. To continue to priorltise its rolling programme of improvements; To seek match funding to redesign and upgrade the facilities where posslble; To enhance the fabrlc of the building and its contents as and when funds permit. To continue to hold fund raising actlvities with performances from the Little Theatre within the premises. Achievements and Performance Review of Activities 2023 - 2024: starting the year with 16 Trustees was pleasing as we move fotward developing a programme of improvement for the benefit of User Groups and the community. The retirement of one long- standing Truste8, along with a bereavement and three more retirees, left eleven Trustees at year end. Regular User Groups continue to support the vlllage hall and the new Tai Chi Group along with re- starting of a regular Youth Club was pleasing. The retirement of the weekly market stallholders left a gap in our community life. General maintenance saw the replacement of the electric water heater and replacement cooker in the kitchen, Discussions on the future improvements Fiaw the appointment of an architeot to prepare development plans forward to planning stage. During National Village Halls Week, March 2024, an Open Day was held to celebrate the Installation of the Tickton Parishes Heritage Mosaic Mural. Another w811-attended community event celebrated the 80th Anniversary of D-Day in June 2024. AGhieved the renewal of vlllage hall quality mark, Hallmark 1 and 2, in August 2024. Fund-raising during the year consisted of monthly quiz nights, providing popular family social evenings. . The car park area again benefitted from a large Christmas tree, g8n8rously donated by a family in the Gommunity, although the inclement weather took its toll on presentation. Summer and winter flowers for planters Gontinue to improve the Tickton village street scene. Tickton Pr8-SGhool and Play Pals (out of school) continued to provide an essenlial servic6, Help and guidance continued from the East Riding Willage Halls, Network and ACRE THE VILLAGE HALL (TICI(foN) Charity Number 810083 Trustees Annual Report For the year ending 31 October 2024 Financial Review Flnance in accordance with our policy, sho.w unrestricted working funds of £38,242 (2023: £33,703) and the remainder in designated reserves, which are referred to as the development fund, at year end 31 October 2024, belng £77,676 (2023: £76,434) which is only to be used for contlnulng and future Improvement. At the year end there was also £9,910 (2023: £3,711) remaining in restricted fijnds, details of this are pmvided In Note 5 to the Flnanclal Ststements In line with charity law, fund accounting has been carried out, and different types of reserves may be shown in the Statement of Assets and Liabilities as follows: Unrestricted funds, general funds which are not restricted and have not been designated by the trustees for a specific purpose. Restricted funds, funds whereby a donor has put a restriction on the purpose of the funds, for example funds from grant applications and'specified donations Designated funds, funds that the Trustees direct to be used for a specific purpose, for example, the development fund which has been set aside for future improvement and development of the facility. All funds are to be spent In Ilne wlth the Charities governing document. Reserves Poli It is the alm of the Commlttee to retsin twelve months, core running costs In the unrestricted general fund to ensure a sufficient buffer to enable effective financial decision-making, rather than short term decisions. Invest ent Selettion Poli Fund5 not required for immediate use are held in investment accounts to earn Interest without a risk to capital. Plans for Future periods Please see main objettives for the following year. ThE VILLAGE HALL (TIClffON) Charity Number 810083 Trustees Annual Report For the year ending 31 October 2024 Statement of disclosure of inforniation to Independent Examiner We, the trustees of the Charlty who held Offi￿ at the date of approval of these financial statements, each confirm so far as we are aware, that: l.here is no relevant information of whiLh the Charity's Independent Examiner is unaware; and we have taken all the steps that we ought to liave taken as Trustees in order to . make ourselves aware of any relevant infomiation and to establish that the Charitvs Independent Examiner Is aware of that information. The Trustees are responslble for keeplng proper accounting records which are sufficient to show and explain the Charity's transactions and to disclose with reasonable accuracy at any time the flnancial position of the Charity, and to enable them to ensure that any statement of account comply with the requirements of the Charity (Accounts and Rewirts) Regulation 2008. They a￿ also responsible for safeguarding the assets of the Charity and hence for taking reasonable step5 for t'he prevention and detection of fraud and other irregularities. Independent Examiner A resolution to appoint Independent Examiner's, Phoenix Accountancy and Business Consultancy Limited. By order of the Trustees David Morris Chairperson [Date] ?Ilo Th2-5' THE VILLAGE HALL (TlCI(foN) Charity Number 810083 Independent Examinerfs Report to the Members of The Village Hall (Tickton) I report on the accounts of The Village14all (Tickton) for the year ended 31 Ortober 2024, which are set out on pages J.0 to 16. Respedlve responslbilities of tvustses and examiner The charitys trustees are responsible for the preparation of the accounts. The charws trustees consider that an audit is not required for thls year under section 144 of the Charldes Act 2011 (the Charities Act) and that an independent examination is needed. It is my responslblllty to: examine the accounts under settion 145 of the Charitles Act. .to follow the pro￿dUr&s laid down in the General Directions glven by the Charity Commlssioners under section 145 (5)(b) of the Charities Act; and to state whether particular matters have come to my attention. Basls of Independent examiner's report My examination was carried out in accordance with the General Dlrectlons given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or dI￿lOsureS in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit, and consequently I do not express an audit opinion on the vlew given by the accounts. Independent examiner's ststement In connectlon wlth my examination, no matter has come to my attention. (l) which gives me reasonable cause to believe that in any material respett the requlrements to keep accounting records in accordance with section 130 and 131 of the Charities Act. and to prepare accounts whlch accord with the accounting records and comply with the accounting requirements of the Charities Att have not been met. or (2) to which, in my opinion, attention should be dr7wn in order to enable a proper understanding of .the accounts to be reached. Rebecca TrifFItt, MAAT Practice Accountant Phoenix Accountsncy and Business Consultancy Llrnlted Morlevs Cottage Morley's Yard Walkergate Beverley HU17 9BY Date: gotbbp la5 LnCrt>*tr o rqmDJ Ln￿￿ mrrtr) P%O)Lno)tOOa) i fLn LnmiN rri (ri Y4 r4 (nOo)mLn￿tOrn Ln Ln ￿.( tDO i C)0) I rt)omfs m￿740 L￿*m￿rI)mLn￿Eftm J(F) th￿￿LnIn0>oj (N r ',1 'Iiijjili Ill ! u￿ti