**Charity Registration No: 803757**
## **ST JOHN'S ASSOCIATION**
# **TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2023**
## **ST JOHN'S ASSOCIATION**
## **LEGAL AND ADMINISTRATION INFORMATION**
**Trustees** Mr. T Jenkin (Headmaster) Mrs. P Patel (Chairperson) Mrs. M O Preston (Treasurer) **Charity Number** 803757 **Principal Address St John's School** Potter Street Hill Northwood HA6 3QY **Independent Examiner Koshal Associates** Chartered Accountants Gautam House 1 - 3 Shenley Avenue Ruislip Manor Middlesex HA4 6BP **Bankers HSBC Natwest**
## **ST JOHN'S ASSOCIATION**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 30TH SEPTEMBER 2023**
The Trustees present their report and accounts for the year ended 30th September 2023.
## **Constitution**
The Charity is constituted as an unincorporated association and is governed by it's constitution.
## **Objects of the charity**
The principal object of the association is to advance the education of the pupils in the school. The committee aims to facilitate this by organising activities during the school year and depends upon continuing help of parents, Headmaster and school personnel on a volunteer basis.
## **Achievements and performance**
The charity has achieved it objectives of making gifts to other registered charities
## **Financial Review**
At the year end the charity held reserves of **£26,303** (2022: £14,835). All reserves are held for future gifts to other charities. No reserves have been set aside for specific future expenditure
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level which equates to unrestricted expenditure. This also provides sufficient funds to cover the charity's management costs.
## **Risks Factor**
The trustees actively review the risks which the charity faces on a regular basis and believe that maintaining reserves at current levels combined with annual reviews of key financial systems will provide sufficient resources in the event of adverse conditions
## **Declaration**
The trustees declare that they have approved the trustees' report above.
Signed on behalf of the St John's Association trustees.
**Mrs. P. Patel Chairperson**
**Dated: 1st December 2023**
Page 1
## **ST JOHN'S ASSOCIATION**
## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF ST JOHN'S ASSOCIATION FOR THE YEAR ENDED 30TH SEPTEMBER 2023**
We report on the accounts of the above for the year ended 30th September 2023, which are set out on page 3 to 5.
## **Respective responsibilities of trustees and examiner**
As the charity's Trustees, you are responsible for the accounts; you consider that the audit requirements of section 43(2) of the Charities Act 1993 (the Act), as amended by s.28 of the Charities Act 2006, does not apply. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, as amended, whether particular matters have come to our attention.
## **Basis of independent examiner's report**
Our examinations were carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention:
**(a)** Which gives us reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that:
**(i)** proper accounting records are kept (in accordance with section 41 of the Act); and
**(ii)** accounts are prepared which accord with the accounting records and comply with the accounting requirements of the Act; or
**(b)** to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts have been reached.
## **Mr. D Koshal Koshal Associates**
## **Chartered Accountants**
**Dated:** 1st December 2023
Page 2
## **ST JOHN'S ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30TH SEPTEMBER 2023**
|**Notes**
**2023**
**£**
**Incoming resources**
Fundraising activities and donations
**2**
31,459
**31,459**
**Resources expended**
Costs of fundraising activities
**2**
19,469
Administration costs
368
**19,837**
**Net incoming resources available**
**11,621**
**Charitable expenditure**
Donations
**4**
154
**Total charitable expenditure**
**154**
**Total resources expended**
**19,991**
**Net (outgoing)/incoming resources for the year**
**and net movement in funds**
**11,467**
Total funds balance as at 1st October 2022
14,835
**Total funds balance as at 30th September 2023**
**26,303**|**2022**|
|---|---|
||**£**
50,866|
||**50,866**|
||35,112
287|
||**35,399**|
||**15,467**
14,258
**14,258**|
||**49,657**|
||**1,209**
13,626|
||**14,835**|
Page 3
## **ST JOHN'S ASSOCIATION**
## **BALANCE SHEET AS AT 30TH SEPTEMBER 2023**
|**Notes**
**Current Assets**
Debtors & Stock
**5**
Cash at bank and in hand
**Current Liabilities**
Accruals and deferred income
**6**
**Total assets less current liabilities**
**Funds of the Charity**
Unrestricted funds
**Total funds**||**2023**
**£**
**1,108**
**35,921**
**37,029**
**10,726**
**26,303**
26,303
**26,303**||**2022**
**£**
**1,211**
**13,624**|
|---|---|---|---|---|
|||||**14,835**|
|||||**-**|
||||||
|||||**14,835**|
|||||14,835|
|||||**14,835**|
The Accounts were approved on behalf of all the trustees on 1st December 2023
By: **Mrs P Patel Mrs M O Preston Chairperson Treasurer**
Page 4
**ST JOHN'S ASSOCIATION**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30TH SEPTEMBER 2023**
## **1. Accounting Policies**
## **1.1 Basis of preparation**
The accounts are prepared under the historical cost convention.
The accounts have been prepared in accordance with the Statement of Recommended Practice, "Accounting and Reporting by Charities" (SORP 2005) and the Charities Act 1993.
## **1.2 Incoming resources**
All income and expenditure of the association is accounted for on an accrual basis.
|**2.**
**Results From Activities**
Fireworks display
Christmas bazaar (2021 small scale covid)
Quiz Night (2021 Virtual)
December Tuck Shop
Tuck Shop Red Nose Day
Charity Day
Summer fun day
Mr Robinson's Farewell
Macmillan
**3.**
**Investment Income**
Bank interest received||**2023**|**Contribution**
**£**
5009
1989
969
32
987
3133
-283
154
**11,990**
**2023**
**£**
**0**|**2022**|**2022**|
|---|---|---|---|---|---|
||**Income**
**£**
12172
5801
2129
394
1955
8854
154
**31,459**|**Expense**
**£**
7163
3812
1160
362
968
5721
283
-
**19,469**||**Contribution**
**£**
4648
720
450
43
82
2203
2731
4268
608||
|||||||
|||||||
||||||**15,754**|
||||||**2022**
**£**
**0**|
## **4. Donations**
Donations were made as follows:
|Comic Relief
Annual Charity
Macmillan Cancer Research
2nd Hand Uniform
Woodenspoon (Mr Robinsons Farewell)
St John's School
**5.**
**Debtors & Stock**
Prepaymen Xmas Prizes
Pimms Bottles x 10
Tuck Shop Leftover
White linen
**6.**
**Accruals**
Expenses Paid Post Year End
Sundry Accrued Expenses
Fireworks Night Advance Sales|154
**154**
606
220
181
102
**1,108**
6,148
3,355
1,222
**10,726**|359
1,579
3,000
9,320|
|---|---|---|
|||**14,258**|
|||1,211|
|||**1,211**|
|||-|
|||**-**|
Page 5