## **Trustees' Annual Report for the period**
## **From**
Period start date **To** Period end date
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1
April
2021
31
March
2022
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Section A Reference and administration details
**TAR**
1
## **Charity name**
## BRITISH INFERTILITY COUNSELLING ASSOCIATION
**Other names charity is known by**
BICA
## **Registered charity number (if any)**
803743
**TAR**
2
**Charity's principal address**
Rookdale
Malton Road
York
## **Postcode**
YO31 9LT
## **Names of the charity trustees who manage the charity**
**Trustee name Office (if any) Dates acted if not for whole year**
**TAR**
3
**Name of person (or body) entitled to appoint trustee (if any)**
1
Angela Pericleous-Smith Chair Victoria Parkin Press Officer Anest Mathias Treasurer Deborah Howe Information Officer
2 3
4
**TAR**
4
5
8
Jamie Forster Membership Secretary 14 May 2021-31 March 2022
6
Beverley Loftus Publications Officer
7
Suzanne Dark
Ann Curley
9
**TAR**
5
io
li
12
13
TAR
14
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
7
## **Names and addresses of advisers (Optional information) Type of adviser Name Address**
Independent Examiner Karen Henderson CA
41 Dundee Road West, Stannergate House, DD5 1NB
## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution, adopted 20[th] May 1998.
The charity is an unincorporated association.
Type of governing document (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) Trustee selection methods (eg. appointed by, elected by)
Trustees are appointed or reappointed annually at the Annual General Meeting.
**TAR**
8
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
All Trustees give their time voluntarily and receive no remuneration.
Travel, stationery, and similar expenses are reimbursed to Trustees.
## **Section C Objectives and activities**
## **Summary of the objects of the charity set out in its governing document**
The objects of the charity are to promote the practice, study of, and research into infertility counselling and the publication of the useful results thereof.
Our regional groups, training workshops, conferences and informal networks enable members to stay abreast of new developments, explore and reflect on current issues and access support in their work.
The website and Journal are important resources for learning and our many Practice Guides provide essential insights into the specialist requirements of infertility counselling. The BICA accreditation scheme gives members, as well as employers and clients, assurance of their competence as specialist counsellors in the field.
## **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The charity holds conferences, training, regional groups and accreditation events throughout the year.
The charity publishes a journal three times per year.
Practise Guidelines are developed and published by BICA and reviewed at relevant periods.
The Trustees represent BICA on the Boards and Committees of all main professional organisations related to assisted conception.
The Trustees have considered the Charity Commission’s guidance on public benefit when planning the charity’s activities for the year.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
**TAR**
9
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
- N/A
## Section D Achievements and performance
**TAR**
10
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The charity continued to hold conferences, training and accreditation events, and these are well attended.
The Trustees represent BICA on various on working groups and the charity works alongside other professional organisations.
The membership numbers remain strong and the charity continues to successfully publish a journal three times per year in the Spring, Summer and Winter.
##
**TAR**
11
## **Brief statement of the charity’s policy on reserves**
All funds are unrestricted. Reserves are in a bank current account and are held to meet expenses of the charity as they are incurred.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
- N/A
- You **may choose** to include additional information, where relevant about: the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## Future plans
The charity plans to continue holding conferences, training and accreditation events, and publishing a quarterly journal in order to meet the charitable objects.
## **Section G Declaration**
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**TAR**
12
**Full name(s)**
## **Position (eg Secretary, Chair, etc)**
**Date**
**TAR**
13
DocuSign Envelope ID: FEFF1622-D685-4B2C-8435-E04C3CBD1DA6
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BRITISH INFERTILITY COUNSELLING ASSOCIATION 803743
Receipts and payments accounts
For the period
01-Apr-21 To 31-Mar-22
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Membership subscriptions 14,693 - - 14,693 13,198
Conferences, training and accreditation 36,515 - - 36,515 27,595
Publications 997 - - 997 728
Other income 854 - - 854 1,282
Sub total (Gross income for AR) 53,059 - - 53,059 42,803
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 53,059 - - 53,059 42,803
A3 Payments
Conferences, training and accreditation 12,247 - - 12,247 5,150
Publications 2,575 - - 2,575 2,187
Committee and treasurer expenses 435 - - 435 1,015
Website 424 - - 424 1,584
Independent Examination Fees 378 - - 378 727
Paypal fees 842 - - 842 669
Miscellaneous expenses 1,304 - - 1,304 1,310
Subscriptions 1,320 - - 1,320 -
Sub total [ 19,525 ] - - 19,525 12,642
A4 Asset and investment
purchases, (see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 19,525 - - 19,525 12,642
Net of receipts/(payments) 33,534 - - 33,534 30,161
A5 Transfers between funds - - - - -
A6 Cash funds last year end 74,364 - - 74,364 44,203
Cash funds this year end 107,898 - - 107,898 74,364
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1
DocuSign Envelope ID: FEFF1622-D685-4B2C-8435-E04C3CBD1DA6
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B5 Liabilities**
**B3 Investment assets**
**Details**
None
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
None
**B4 Assets retained for the**
**charity’s own use**
Bank current account
Paypal account
**B1 Cash funds**
**Details**
**Details**
None
**Details**
None
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**107,731**
**-**
**167**
**-**
**-**
**-**
**107,898**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Jamie Forster (Treasurer)|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|
|||**-**|
|||OK|
|||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Date of approval
26/01/2023|
2
DocuSign Envelope ID: FEFF1622-D685-4B2C-8435-E04C3CBD1DA6
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** BRITISH INFERTILITY COUNSELLING ASSOCIATION **members of On accounts for the year** 31 March 2022 **Charity no** 803743 **ended (if any) Set out on pages** Trustees Annual Report, Receipts and Payments Account and Statement of Balances on pages 1 to 7. I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** 26 January 2023 **Name:** Karen Henderson CA **Relevant professional** Chartered Accountant **qualification(s) or body (if any):** Stannergate House 41 Dundee Road West, Broughty Ferry Dundee, DD5 1NB
**Oct 2018**
> 1 **IER**
DocuSign Envelope ID: FEFF1622-D685-4B2C-8435-E04C3CBD1DA6
**Section B Disclosure**
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
> 2 **IER**