Charity number: 803672
Acorn Children's Club
Trustees' report and financial statements
for the year ended 31 March 2023
## ACORN CHILDRENS CLUB
## CONTENTS
Page
## **Table of Contents**
_**LEGAL AND ADMINISTRATIVE INFORMATION ............................................................................. 3 TRUSTEES REPORT ......................................................................................................................... 4 FINANCIAL REVIEW ......................................................................................................................... 5 INDEPENDENT EXAMINERS’ REPORT .............................................................................................. 6 STATEMENT OF FINANCIAL ACTIVITIES ........................................................................................... 7 BALANCE SHEET ............................................................................................................................. 8 NOTES TO THE FINANCIAL STATEMENTS ........................................................................................ 9**_
2
## ACORN CHILDRENS CLUB
## LEGAL AND ADMINISTRATIVE INFORMATION
|Charity number|803672|
|---|---|
|Registered office|Ackroyd Community Centre|
||Ackroyd Road|
||London|
||SE23 1DL|
|Trustees|K Johnson|
||J Leader|
||B Acheampong|
||Y Mitchison|
||E O'Brien|
||S Johnny|
||E Phillips|
|Independent Examiner|Andrew Passer FIFA|
|Accountants|Savvy Accounting|
3
For the year ended 31 March 2023
## Acorn Children's Club
## **TRUSTEES REPORT**
The trustees present their report and the financial statements for the year ended 31 March 2023. The trustees who served during the year and up to the date of this report are set out on page 1.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
The Acorn Children's Club (the Club) is an unincorporated charity controlled by constitution. The constitution was adopted on 11 January 1982. The Club became registered as Charity on 11 July 1990.
## **Recruitment and Appointment of New Trustees**
Trustees are appointed by the members of the Club and serve for one year, after which they may put themselves forward for re-appointment. The trustees meet monthly, except during the summer holidays.
## **Risk Management**
The trustees have a duty to identify and review the risks to which the charity is exposed, and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## **OBJECTIVES AND ACTIVITIES**
The Club's objective is to promote the care and education of children between the ages of four and eleven who live, or attend a school, within the area covered by the Ackroyd Community Association, who need care during out of school hours and school holidays. It aims to do this by providing a safe and secure environment where children can play and learn.
The Club's other objective is to advance the education and training of our staff providing this service.
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing their aims and objectives and in planning future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives of the charity.
## **ACHIEVEMENTS AND PERFORMANCE**
## **Charitable Activities**
The Club has continued to successfully operate its after school club and holiday play schemes, running supervised sessions for children aged between 4 and 11 reaching over 120 families.
## **Financial Performance**
Fees receivable from parents have increased by nearly one third since 2022, partly of a result of the increase in fees which we introduced in late 2022 and partly because of increased take up of places. Although our expenses also increased the rise was kept under control, resulting in the deficit of £2,647 incurred in 2022 becoming a surplus of £15,404 this year.
## **Fund Raising Activities**
The Club is seeking more funding for holiday play schemes by exploring various options such as grants from donor agencies, holding fund-raising events and providing increased childcare facilities.
The Club also reviews other fund-raising options on an ongoing basis.
4
## Acorn Children's Club
For the year ended 31 March 2023
## **FINANCIAL REVIEW**
## **Reserves Policy**
The Club's policy is to maintain unrestricted funds to ensure that we have the funds to deal with any unforeseen circumstances arising in the year such as staff sickness. This also allows us to meet our obligations if the Club were to close. These are free reserves, equivalent to at least three months operating expenses.
## **Statement of trustees’ responsibilities**
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial statements the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees confirm that they have complied with their duty in section 17(5) of the Charities (Accounts and Reports) regulations 2008 to have due regard to public benefit guidance published by the Charity Commission.
On behalf of the board
K Johnson Trustee 2023
5
## Acorn Children's Club
## For the year ended 31 March 2023
## **INDEPENDENT EXAMINERS’ REPORT**
I report on the accounts of Acorn Children's Club for the year ended 31 March 2023 set out on pages 2 to 10.
## **Responsibilities and basis of report**
As the charity's trustees you are responsible for the preparation of the accounts, in accordance with the requirements of the Charities Act 2011 (the Act).
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I am qualified to undertake the examination by being a qualified member of the Institute of Financial Accountants
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- The accounting records were not kept in accordance with section 130 of the Charities Act; or
- The accounts did not accord with the accounting records; or
- The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charitie (Accounts and Reports) Regulations 2008 other than any requirements that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
ANDREW PASSER FIFA 20 Sunningdale Close Stanmore HA7 3QL
2023
Independent examiner
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Acorn Children's Club For the year ended 31 March 2023
## **STATEMENT OF FINANCIAL ACTIVITIES**
## For the year ended 31 March 2023
|Notes
Incoming resources
Incoming resources from generating funds:
Investment income
3
Charitable activities
4
Total incoming resources
Resources expended
Charitable activities
5
Total resources expended|Unrestricted
funds
£
211
132,532
132,743
117,339
117,339|2023
Total
£
211
132,532
132,743
117,339
117,339|2022
Total
£
7
102,061|
|---|---|---|---|
||||102,068|
||||104,715|
||||104,715|
|Net Income after total resources expended
Total funds brought forward
Total funds carried forward|15,404
100,203
115,607|15,404
100,203
115,607|(2,647)|
|---|---|---|---|
||||102,850|
||||100,203|
The notes on pages 7 to 10 form an integral part of these financial statements.
7
## Acorn Children's Club For the year ended 31 March 2023
## **BALANCE SHEET**
## as at 31 March 2023
|Notes
Fixed Assets
Tangible Assets
Current assets
Debtors
7
Cash at bank and in hand
Creditors: amounts falling
due within one year
8
Net current assets
Net assets
Funds
9
Unrestricted income funds
Total funds|£
-
5,542
126,884|
2023
£
115,607
115,607
115,607
115,607|£
-
¶
207
117,816|2022
£
100,203|
|---|---|---|---|---|
||132,426
(16,819)||118,023
(17,820)||
||||||
|||||100,203|
|||||100,203|
|||||100,203|
The financial statements were approved by the trustees on 2023 and signed on its behalf by
K Johnson Trustee
The notes on pages 7 to 10 form an integral part of these financial statements.
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Acorn Children's Club
For the year ended 31 March 2023
## **NOTES TO THE FINANCIAL STATEMENTS**
## 1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
## Basis of accounting
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Charites Act 2011.
## Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the statement of financial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The value of services provided by volunteers has not been included.
Gifts donated for resale are included as incoming resources within activities for generating funds when they are sold.
Income from investments is included in the year in which it is receivable.
## Resources expended
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's shop.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
## Defined contribution pension schemes
The pension costs charged in the financial statements represent the contribution payable by the charity during the year.
## Depreciation
Depreciation is calculated so as to write the cost of an asset, less its residual value off over three years.
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Acorn Children's Club
For the year ended 31 March 2023
|3. Investment income
Bank interest receivable
4. Incoming resources from charitable
activities
Fees receivable
5. Costs of charitable activities - by activity
After school Club
Playscheme
Stay & play
Breakfast Club
Governance cost|Unrestricted
funds
£
211
Unrestricted
funds
£
132,532
Activities
undertaken
directly
£
99,585
7,677
3,322
4,755
2,000
117,339|2023
Total
£
211
2023
Total
£
132,532
2023
Total
£
99,585
7,677
3,322
4,755
2,000
117,339|2022
Total
£|
|---|---|---|---|
||||7|
||||2022
Total
£|
||||102,061|
||||2022
Total
£
91,998
5,809
1,921
2,987
2,000|
||||104,715|
10
## Acorn Children's Club
For the year ended 31 March 2023
|6. Employees
Employment costs
Wages and salaries
Pension costs
Other costs
No employee received emoluments of more than £60,000 (2022: None).
Number of employees
The average monthly numbers of employees (including the trustees) during the
year, calculated on the basis of full time equivalents, was as follows:
Management and leadership
Pension costs
The company operates a workplace pension scheme, which is a defined
contribution scheme in respect of the staff. The scheme and its assets are held by
independent managers. The pension charge represents contributions due from the
company and was as follows:
Pension charge
7.Debtors
Trade debtors
Other debtors|2023
£
83,074
578
-
83,652
2023
Number
5
2023
£
578
==========
2023
£
5,542
-
5,542|2022
£
78,128
735
-|
|---|---|---|
|||78,863|
|||2022
Number
5|
|||2022
£
735
=========
2022
£
207
-|
|||207|
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## For the year ended 31 March 2023
8. Creditors: amounts falling due within one year
|8. Creditors: amounts falling due
within one year|||
|---|---|---|
|Fees invoiced in advance
Other taxes and social security
Other creditors
Accruals and deferred income|2023
£
-
584
16,235
-
16,819|2022
£
-
450
16,370
1,000|
|||17,820|
|9. Analysis of net assets between funds
Fund balances at 31st March 2023 as represented
by:
Fixed assets
Current assets
Current liabilities
Unrestricted funds
Unrestricted funds|At
1 January
2022
£
100,203|Incoming
resources
£|Unrestricted
funds
£
-
132,426
(16,819)
115,607
Outgoing
resources
£
(117,339)||Total
funds
£
-
118,023
(17,820)
100,203
At
31
December
2023
£|
|---|---|---|---|---|---|
|||||||
|||||||
|||132,743|||115,607|
Purpose of unrestricted funds
Unrestricted funds may be used for any purpose described in the governing documents
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Acorn Children's Club
Detailed statement of financial aetivities
For the year ended 31 March 2023
12
## Acorn Children's Club
## Detailed statement of financial activities
## For the year ended 31 March 2023
|Incoming resources from generating funds
Grant income
Investment income
Parents fees
Resources expended
Food
Outings
Rent
Toys & Other Materials
Bank Charges
Insurance Expense
Accountancy and Professional fees
Miscellaneous Expense
Office Expenditure
Pension
Wages
Computer costs
Telephone & Internet
Training & Subscriptions
Travel and Meals
Depreciation|**2023**
£
-
211
132,532
132,743
10,064
1,002
12,091
1,780
252
656
4,126
224
664
578
83,074
931
355
1,103
439
-|**2022**
£
-
7
102,061|
|---|---|---|
|||102,068|
|||7,737
380
7,609
3,143
191
645
4,282
127
518
735
78,128
-
523
8
272
417|
12
## Acorn Children's Club
Detailed statement of financial activities
For the year ended 31 March 2023
|**TOTAL RESOURCES EXPENDED**
**NET INCOME**|**117,339**
**15,404**|**104,715**|
|---|---|---|
||||
|||**(2,647)**|
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