Company registration ntllnber.. 02506235 Charity registration number.. 803648 Real Time Video Limited (A company limited by guarantee) Annual Report and Financial Ststements for the Year Ended 31 March 2024 David Jones & Co 2018 Limited The Centre Reading Road Eversley Centre Hampshire RG27 ONB
Real Tirne Video Limited Contents Reference and Administrative Details Trustees, Report 2to5 Independent Examinerfs Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements 9t016
Real Time Video Limited Reference and Administrative Details Secretsry Mr C Robertson Charity Registration Number 803648 Compally Registration Nurnber 02506235 The charity 15 incotpordted in England. 21 South Street Reading Berkshire RGI 4QU David Jones & Co 2018 Limited The Centre Reading Road Eversley C¢ntre Hampshire RG27 ONB Registered orrice Independent Examiner Page I
Real Time Video Limited Trustees, Report The trustee5, who are directors for the purposes of company law. present the a]]nual report together with the fanCIal statetnents of the charitable company for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing thelr accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of trelaDd (FRS I02) (effective l January 2019). Objectives and activities Objects and aipn5 Real Tirne continued its commitment to delivering hiJ quality participatory projects for the benefit of marginaIised groups in the UK and internationally. It used workshops, projects, trainin& collabordtive productio consultancy and public events to make visual methods and creative dittital lEchnolo available for everyone. Real Tim¢ w&s a partt)er in the BASIC Project (Better Assistance in Crisis), a major international r¢seaTch project looking at problems faced by minority communities in post CO[1ct areas. The organisation has Continued to fulfil its commitment to its European partners, completing a number of projects. Work has been undertakon to fLther develop int¢rnationai partnerships. Real Time Continued to develop its partnership with Readi[F University: running trdining in Participatory Video for academic staff, and again providing an internship for a University of Reading student. The organisation has undertaken work to ensure its financiaL viability and future stability. The charity seek5 to comply Ivith the requirements of the Charities Act 201 l and the guidance published by the Charity Commission, partÉcularly in ensuring that its activities demonstrate public benefiL a5 is evidenced thTouJfj out thi5 report. Page 2
Real Time Video Limited Trustees, Report Objectlves, slrateglas and activilies The organisarion colltinued to target its work with ngIlIsed communities including people with mental health issues, young people not in educatio employment and training (NEETS) and older people. Real Time delivered an impressive range of projects throughoul the year. As part of the BASIC projecL w0IDg with the Institute for Development Studies, Real Time ran participatory video trainincr in the Kurdish Region of Iraq (KRI) and provided post- production support online for partners in the KRI and Uganda. Real Time continued its work with young people, offerino trainintr and support to NEETS, and also providing work experience for young people filming the WASMA perfornwices at Reading Hexagon theatre and also with neurodiverse young people from Reading College. As part of Real Time's environmental ConnItents. it worked with youllg people to deliyer the Life on Land video project with the Museum of English Rural Life. Real Time continlled to support the Open Mind project for people with mentsl heattb issues. Parttcipants Ivorked on the high street heritage action zone to create content about the history of the Oxford Road areA in Reading. It also continued to cement its place as one of the training providers in the use of participatory video and visual methods. Real Time worked with Wallin.trford community radio to deliver a series of training workshop for people from tbe charity sector to promote their work via the rddio station by creating a series of podcasts. Real Time continued its work with European partner5 on EU funded Erdsmus+ projects. Excbange trips took place to Malta as part of the ArITsan project to improve the entrepreneurial and ICT skills of senior artisans and craft makeTS throUoUt Europe. Real Time worked with senior artisans who are expert handicraft tna5ters but may lack the entrepreneurial skills to sell their craft on an online platfonn. It also provided online training for participants in the UK. Real Time also organised a series of screenings and events to highlight the work olthe Yolnem projecL an Erdstnus Proje that aimed to explore how rnemory can be used as a tool, to enhance awareness of who we are as individuals and &s a collective community. The organisatiou continued to expand the scope of its professional worL prnviding training and consultancy services for the Pilgrim Heart5 drop-in centre for homeless people in Bracknell. It continued to develop conllnunity applications of new technology. organisiDO a live video stream for the official opening of the stain¢d-glass window in Dunsten Church, celebrating the life of poet Wilfred Owens. Real Time has continued to target its work effectively to fulfil its charitable aims. It I also managed its finances effectively to ensure it continues to offer opportunities and support to the most vlllnerable and marginalised communitie5. Achievements and perfornianee Financial review Policy on r£Terves The Board bas examined the Charity Comn]ission's requirements for reserves in the light of the main risks to the organisation. The Board have established a polic). whereby the U[eStrICted funds would be held to cover at least 3 months, nllming Costs. Currently this requiTes an amount of around £20,000 to be held and with our continued iticome we have been able to support this level. Page 3
Real Time Video Limited Trustee5' Report Plan5 for future periods Alms andkey objeclivesforfulureperiods Real Time will continue to seek new partners and funding to fier its charitable aims. Trustees and orricers The tneeS and officers serving during the year and 5in¢e the year end were as follows: Tne5. Mr L A Watson Mr J Pyle Ms N Pa]lier MrDCWall Mr L J O'Brien M5AMCarty Ms S Wilson (resigned 15 August 2024) Mr J Gonnl SecTetary: Mr C Robertson Slruclureg governance and JnanagenTrent Ivalure ofgoverning document The Charity is controlled by its governing dument, a Memorandutn and Articles of Association, and constitutes a limited company. Ittnited by guarantee, as defined by the Companies Act 2006. Recruilmenl and appointmenl oflnule Real TillLe has a stable staff team and continues to use freelance personnel to provide the wide range of experience required to maintain project quality. The charity continues to seek new tn]stees to broaden th¢ expertise available to the organisation and also to offer a ranoe of volunteering and placernent opportunities. Page 4
Real Time Video Limited Trustees, Report Major risks and management of those rlfks Risk review The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable a&surdnce against fraud and error. The trnstees have a duty to identify and review the risks to wbich the charity is exposed and to ensure appropriate controls are in place to provide reasonable Urance against fraud and emr. The Boatd has continued to monitor the situation regarding risks to which the Charity is exposed. Procedures are in place to en%ure compliance with bealth and safety, for staff, volunteers. clients, project participants and visitors to the charity. These procedures are periodically reviewed to ensure that they continue to meet the needs of the charity. The Board will continue to cary oul periodic reviews of risks and mitigation measures. Statement of trllSte' responsibilitie5 The trnstees (who are also th¢ dtrectors of Real Time Video Limited for the PUTposes of cotnpany law) are responsible for preparing the trustees, report and the ftrLancial staternents in accordance with applicable law and United Kingdom Accotmting Standards (United Kingdom Generally Accepted Accounting Practice), including FRS 102 The Financial Reportintr StaudaTd applicable in the UK and Republic of Ireland" Company law requiTes the trustees to prepare financial statements for each financial yeaT. Under company law the trustees rrtUSt not approve the fmancial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of the incomints resource5 and application of resou¢$, includints tts incorne and expenditure, of the charitable company for that period In preparing these financial statements. the tteeS are qUired to.. select suitable accounting policies and apply them consistently- observe the methods and principles in the Charities SORP; make judgements and estimates that are reasollable and pDJdentr. state whether applicable accounting standards, wmprising FRS 102 have been followe¢ subject to any n]aterial departures disclosed and explained in the financial statements. and prepare the financial 5tafrments on the going concern basis unless it is inappropriate to presume that the c]witable company Thill continue in business. The tsustees are responsible for keeping proper accounting records that can disclose with reasonable accuracy at any titne the fllW)cial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They aTe also respoDsiTrile for safeguarding the &8sets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenanc¢ and integrity of the corporate and fncIal infoTtnation included on the charitable compan15 website. IgiSlation governing the preparation and dissemination of fmancial statements may differ from legislation in other jurisdictions. The annual report was approved by the tr[teeS of the charity on .... . and signed on its behalf by: MrLA Trusfre atson Page 5
Real Time Video Limited Independent Examiner's Report to tbe trusttts of Real Tilne Video Limited ('the Compally,) I report to the charity trSteeS on my examination of the accounts of the Company for the year ended 31 March 2024. Responsibilities and basis of report As the charity's trSte¢S of the Company (and also its directors for the purposes of company law) you are responsible for th¢ preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examiDatioTL I report in re5pe¢t of my examination of your cknity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination I have ftbllowed the Directions given by the Charity Commission under section 145(5Xb) of the 2011 Act. An independent examinatton does not involve gathering all the evidence that would be required in an audit and consequently does not cover all the matters that an aditOr ¢onsider5 in giving their opinion on the accounts. The planning and conduct of an audit goes beyond the ]imited assufdnce that aD independent examination can provide. Consequently l express no opinion as to whether the accounts present a 'true and fair, view and my report is limited to those specific matters set out in the independent examiner's statement. Independent examiner's statement I have completed my exarnination. I confirn that no matters have come to tny attention in connection with the examination giving me cause to believe: l. accounting r¢cords were not kept in respect of Real Time Video Limited as required by s¢ction 386 of the 2006 Act. or 2. the accounts do not accord with those records" or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requiretnent that the accounts give a 'true and fair view which is not a matter considered as part of an iTtdependent exaMin10n. or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporti[ by chartties lapplicabl¢ to charities preparing their aoUnts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)]. I have no Con Should be and have come acro55 no other matters in connection with th¢ examination to which attention in this report in order to enable a proper understanding of the accounts to be reacbcd. Antony Weller FCCA David Jones & Co 2018 Limited The Centsr Reading Road Ever51ey Centre Hampshire RG27 ONB 3 DecernbeT 2024 Page 6
Real Time Video Limited Statement of Financial Activitios for the Year Ended 31 March 2024 nclllding Income and Expellditure Account and Statement of Total Recognised GaitL5 and Losses) Unrestricted runds Restrieled funds Total 2024 Note Income and Endowments from: Charitable activities Investment income 50.245 681 24.624 74,869 681 Total income 50,926 24,624 75,550 Expeuditure on: Charitable activities (52.068) (22224) (74,292) Total expenditure (52,068 22,224 (74,292) Net (expenditureyincOe (1.142) 2,400 1,258 Net movement in funds (1.142) 2.400 1,258 Reconciliation of funds Totsl fimds brought forward 64.858 1.200 66,058 Total funds carried forward 14 63,716 Unrestrieted funds 3,600 Restricted funds 67,316 Total 2023 Note Income and Elldowmenls from: Charitable activities InvestD]ent income 31.368 221 42.649 74,017 221 Total income 31,589 42.649 Expenditure on: Charitable activities (45,338) {41.449) (86,787) Total expenditure (45,3i8) (41,449) (86,787) Net (expeDditure)lincome (13,749) 1200 (J2,549) Net movement in fun(ts (13,749) 1,200 (12,549) Reconciliation of funds Total fidS brought forward 78,607 78.607 Total funds carried forward 14 64.858 1,200 66,058 All of the charity's activitie5 derive from continuing operations during the above two periods. The fidS breakdowrL for 2023 is shown in note 14. The notes on pages 9 to 16 forni all int¢grdl part of these fllwkcial statements. Page 7
Real Time Video Limited (Registration number: 02506235) Balance Sheet as at 31 March 2024 2024 2023 Note FIX assets Tanglble assets 10 7.748 io.iii Current assets Debto Cask at bank and in hand 7,192 58,724 11,160 56,740 12 65.916 67,900 Creditors: Amounts falling due witbin one year 13 (6.348) (11,953) Net current assets 59,568 55,947 Net assets 67,316 66,058 Funds of the charity: Restricted income funds Restricted funds 3,600 1,200 Unrestrieted income funds Unrestricted funds 63,7l6 64.858 Totsl fund5 14 67,316 66,058 For the fLnallcial year ellding i l March 2024 the charÈty was entitled to exemption from audit under section 477 of the Companies Act 2006 relatiTJg to small con]panies. Dircctors, responsibilities. The members have not required the charity to obtain an audit of its accounts for the year in question in accordance with sectton 476; and The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts. cial statements on pages 7 to 16 were approved by the tNstees. and authorised for issue on d Sied on their behalf by: atson Trustee The notes on pages 9 to 16 forni an integral part of these financial statements. Page 8
Real Time Video Limited Notes to the Finaneial Statements for the Year Ended 31 March 2024 I Charity status The charity is limited by guarantee, incorpordted in England, and consequently does not haiie share capital. Each of the trnstees is liable to Colltribute an amount not exceeding £1 towards the assets of the charity in the event of Liquidation. The address of its registered office is: 21 South Street Readino Berkshire RGI 4QU These fuwicial statements w¢re authorised for issue by the trustees on 29 November 2024. 2 Aecoullting polieies Summary of significant accounting policies and key accounting estimates The Principal accounting policies applied in the PrepatiOn of these financial statements are set out below. These policies have been consistently applied to all tbe years presented, unles5 OtheTWi5e state(L Statement of eompliance The fll]aDcial statsments have been prepared ill accordance with Accounting and Reporting by Charities: Stat¢ment of Recommended Practice (applicable to Charities preparing theTr accounts in a¢cordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)) (issued in October 2019) (Cl]aTities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Basis of preparatiou Real Time Video Limited meets the definition of a public benefft entity und¢r FRS 102. A55ets and liabilities are initially recognised at historica] cost or transaction value unless otherwise ststed in the relevant awounting policy notes. Going concern The financial statements have been pryared on a going concern basis. The trustees &ssess whether tbe use of going concern is appropriate i.e. whether there are any material uncertainties related to events or conditions that may cast significant doubt on the ability of the charity to continue as a going concern. The trustees make this &ssessment in respect of a period of one year frorn the date of approval of the financial statemen Page 9
Real Time Video Limited Notes to the Financial Statements for the Year Ended 31 Marcb 2024 Income and endowments Expenditure All expenditure is re¢ognised once there is a legal or constructive obligation to that expenditure, it 15 probable settlement 15 required and the amount Can be measured reliabty. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs Cal0t be directly attributed to particular headings they have been allocated on a basis COllSiStent with the use of resources, with central staff costs allocated on the blS of time spenL and depreciation charges allocafrd on the portTon of the asset's use. Other support costs are allocated based on the spread of staff costs. Charilable aellvlll Charitable expenLtitLre cornprise5 those costs incurred by the charity in the delivery of its activities and services for its beneficiarkes. It includes both costs that can be allocated directly to sucb activities and tbose costs of an indirect nature necessary to support them. Governance costs These include the costs attributable to the charity's Compliance with CODStitutional and statlrtory requirements, including audiL strategic management and trnStees meetings and reitnbursed expenses. TaxatlOD The Charity is considered to pass the tests set out in Parwgraph I Schedule 6 of the Finance Act 2010 and therefore it meets the defmition of a charitable company for UK corpordtion tax purpose5. Accordingly. the charity is potentially exempt from taxation in respect of income or capital gaTns received within categories covered by Chapter 3 Part I l of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992. to the extent that such income or gains are applied exclusively to charitable purpose5. TaDgible red assets tndividual fixed assets costing £100 or more are initially recorded at cosL less any sub5equeRt accumulated depreciation and subsequent accumulated impainnent losses. Depreciation and amortisatloD Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value. over their expected useful economic life as follows: Asset eiass Furniture and equipment Depreciation method 2nd rate 25 /0 reducing balance method Trade debtors Trade debtors are amounts due from CstOMerS for merchandise sold or services perfonned ID the ordinary course of business. Trade debtors are recoISed initially at the transaction price. They are subsequently nleaSed at amortised cost usino the effective interest method. less provision For impairtn¢nt. A provision for the impaiTment of trade debtors is established when there is objective evidence that the c&Ity will not b¢ able to collect all amounts thie according to the original temis of the receivables. Page 10
Real Time Video Limited Notes to the Finaneial Statements for the Year Ended 31 March 2024 Cash and cash equivalents Cash and cash equivalents comprise cash on hand and call dep05it4 and other short-terni highly liquid investments that are adIlY convertible to a known amount of cash and are subject to an insignificant risk of Chatre in value. Trade creditors Trade creditors are obligations to pay for goods or services tIt have been acquired in the ordinary course of business from suppliers. Accounts payable are classified current liabilities if the clwity does not have an unconditional right, at the end of the reporting perio to defer settlement of the creditor for at least twelv¢ months after the reporting date. If tbere is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as Don-cuent liabilities. Trade creditors are reco]sed initially at the transaction price and subsequentty measured at amortised cost using the effective interest method. Pensions and other post retirement obligations The charity operates a defined contribution pension scheme which is a peDSiOll plan under which fix¢d contributions are paid into a pension fimd and the charity has no legal or constructive obltoatiOD to pay fither contributions even if the fund does not hold sufficient assets to pay all employees the ben¢fit8 relating to employee service in the current and prior periods. Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they ar¢ due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment. 3 Income from charitable activities Unrestricted funds General Restrieted funds Total funds 50,245 24.624 74,869 Total for 2024 50.245 24.624 74,869 Total for 2023 31,368 42,649 74,017 4 Investment income Unrestricted funds General Total funds Interest receivable and similar incotne- Interest receivable on bank deposits 681 681 Total for 2024 681 681 Total for 2023 221 221 Pagell
Real Time Vldeo Limited Notes to tbe Fillallcial Statements for the Year Ended 31 March 2024 5 Expenditure on Charitable activiti Unrestricted funds General Restricted funds Total funds Iyote Depreciation. amortisation and other similar costs Staff costs Other support costs Governance costs 2.583 16.691 29,494 3.300 2,583 37,600 30,809 3,300 20,909 1,315 Total for 2024 52.068 22,224 74,292 Total for 2023 45.338 41.449 86,787 6 Analysis of governance and support costs Governance costs Unrestricted funds General Total funds Independent examiner fees Examination of th¢ financial statements 3.300 3.300 Total for 2024 3,300 3.300 Total for 2023 3,420 3,420 7 Net incomingloutgoing resources Net incorning/(Outgog) resources for the year include: 2024 2023 Depreciation of fixed assets 3,370 Page 12
Real Time Video Limited Notes to the Financial Statements for the Year Ended 31 March 2024 8 Staff costs The awgate payroll costs were as follows: 2024 2023 Stsff Costs during the ycarwere: Wages and salaries Pension costs 36,400 1,200 43,091 1,200 37,600 44,291 The monthly average nwnber of person5 (including senior management I leadership tea) employed by the charity during the year expressed as full time equivalellt5 was as follows: 2024 2023 No Staff No employee received ernoluments of more than £60,000 during the year. 9 Taxation The charity is a registered charity and 7s therefore exempt from taxation. 10 Tangible red assets Furniture and equipment Total Cost At l April 2023 Additions 87,862 220 87,862 220 At 31 March 2024 88,082 88,082 Depreciation At l April 2023 Cbaroe for the year At 31 MaTch 2024 77.751 2,583 77.751 2,583 80.334 80,334 Net book value At 31 Marcb 2024 7,748 7,748 At 31 Marcb 2023 io.iii io,iii Page 13
Real Time Video Limited Notes to the Financial Statements for the Year Ended 31 March 2024 I l Debtors 2024 2023 Trade debtors Other debtors 3,450 3,742 11,160 7,192 11,160 12 Cash 2nd cash equivalents 2024 2023 Cash at bank 58,724 56,740 13 Creditors: amounts falling due within one year 2024 2023 Trade creditors Other taxation and social security Other cr¢dÈtors Accruals 2,014 4,016 2,858 2,079 3,000 1,093 3,241 6,348 11,953 Page l4
Real Time Video Limited Notes to the Financial Statements for the Year Ended 31 Mareh 2024 14 Funds Balance at I April 2023 lllcoming resources Resources expended Balance at31 March 21124 Unrestrieted funds Genernl Fund 64.858 50.926 (52,068) 63,716 Restricted funds European Union Erasmus+ Programme University of Reading Readlng Borough Council Oxfordshire Comn]unity Foundation 16,906 2,918 4,800 {16,906) (2,918) (1,200) 3.600 1,200 (1,200) (22224) 1,200 24.624 3,600 Total funds 66.058 75.550 (74.292) 67.316 Balance at I April 2022 Incomlng resources Resourees expended Balance at 31 March 2023 Unrestricted funds General General Fund 78,607 31.589 {45,338) 64.858 Restricted fuuds European Union Erasmus+ Programme The Mustard Tree Foundation Oxfordshire Community Foundation 27.744 10.000 (27,744) {io,000) 4,905 (3.705) (41,449) 1.200 42.649 1,200 Total funds 78.607 74238 (86,787) 66.058 Paoe L5
Real Time Video Limited Notes to the Financial Statements for the Year Ended 31 March 2024 IS Analysis of net assets between funds Unrestricted fuDd5 GeDcral Totsl funds at 31 March 2024 Restricted funds Tangible fjxed assets Cu¢llt assets Current liabilities 7,748 62.316 (6,348) 7,748 65,916 (6,348) 3.600 Total net assets 63,716 3.600 67,i16 Unrestricted fund5 General Total funds at 31 March 2023 Restricted funds Tangible f]xed assets Current &ssets Current liabilities io,iii 66,700 {11.953} io,iii 67,900 (11,953) 1,200 Total net a55et5 64,858 1,200 66,058 Page 16