## University of the Third Age - Bromley
Trustees Report and Accounts for the Year Ended 31st December 2023
Charity Number 803461
Trustees that served during the Period:-
## Chair Sandy Boden
Treasurer Jon Pearce
## Secretary
Angela Dowling
Other Trustees
Pat Apps Alan Davis Peter Browne Carole Blacher Celia Thompson ShirleyDavid MoodyCorney . Laury Burr (from 28 July 2023)
Unless noted above all above were appointed or re appointed at the Annual General Meeting held on the 18th April 2023.
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## University of the Third Age - Bromiey
## Annual Report for the Year Ended 31st December 2023
## Contents:-
Trustees Certificate - This page independent Examiner's report - This page Treasurer's Report - Page 3 Statement of Financial Activities - Page 4 Balance Sheet - Page 5 Notes to the Accounts - Page 6&7
## Trustees certificate
The attached accounts were approved by the Trustees on 14th March 2024 and the Chair & Treasurer were authorised to sign them on the Trustee's behalf. S. Boban TmRere Sandy Boden - Chair Jon Pearce- Treasurer Report of the Independent Examiner to the Members of the u3a Bromley | report to the trustees on my examination of the accounts of the above charity for the year to 31st December 2023 which are set out on pages 4 to 7.
## Respective responsibilities of trustees and examiner
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act).
! report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## Basis of examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequentiy no opinion is given as to whether the accounts present a “true and fair" view and the report is limited to those matters set out in the statement below. Independent Examiner's Statement | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: ; a) the accounting records were not kept in accordance with Section 130 of the Charities Act or b) the accounts did not comply with the accounting records c) the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair’ view which is not a matter considered as part of an independent examination. | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. fh Peter Runacres -Yha pendent Examiner 8 Waldegrave Road, Bromley BR1 2JP
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University of the Third Age - Bromiey
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## Trustees & Treasurer's Report
## Structure, governance and managemen:
The governing document of the charity is its constitution adopted on 28th Novembe” 1989 amended on the 16th March 2004 the 20 March 2018 and on the 27th Jun; 2021. The trustees are the members of the Executive Committee, elected by the membership at Annual General Meetings (or occasionally co-opted). The charity is affiliated to the Third Age Trust (charity no. 288007), the national co- coordinating body for u3a groups.
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## Objectives and activities, achievements and performance
u3a Bromley is devoted to lifelong learning for the public benefit, providing opportunities for those no longer in full-time employment to share skills and interests by learning together. Those activities are enjoyed by a combination of “open” groups, which all members may attend, and “interest” groups in which numbers participating will generally be limited by reasons of space, many of these being held in the homes of group leaders or other group members. There are currently over 75 such groups, covering a wide range of intellectual pursuits, visits to places of interest, physical and artistic activities, etc.
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Bi-monthly newsletters are sent to all members, reporting on the group’s activities and containing other items of interest. The invested funds detailed in the annual accounts are held as a reserve to guarantee the on-going provision of the public benefit secured by the charity.
## Section 4 The Charities Act 2006
The trustees hereby confirm that they have complied with the duty in Section 4 The Charities Act 2006 to have due regard to public benefit guidance published by the Charities Commission.
## Treasurer's Report
Our main sources of funds this year have been membership fees, contributions towards the cost of room hire (May to Decernber) and Gift aid tax refund, which was £3,897. The funds are used to pay for the Capitation Fees to the Third Age Trust for all members, to rent accommodation for group meetings, to finance the printing of newsletters and an interest group booklet, and the postage of these to members and to pay the National Office for the postage of the National Newsletter to all members who have opted to receive it.
At the end of the year the u3a had reserves of £19,473, u3a's policy on reserves is to hold sufficient sums to enable it to meet its ongoing expenditures. The monies available to u3a is considered adequate but not excessive and will be used as its working capital. u3a will however monitor its reserves when setting its annual subscription to ensure that they do not increase unnecessarily. The Trustees have retained the Membership fee ai £20 pa. for 2024.
## The Trustees consider that the Charity is a going concern.
The Trustees continue to be mindful of their responsibilities and continues to use their best endeavours in ensuring that subscriptions are used wisely for the overall benefit of the members.
On behalf of the Trustees
—de-WA. Pe Owe,
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Jon Pearce Honorary Treasurer & Trustee
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Page 3 of 7
## University of the Third Age - Bromley
## Statement of Financial Activities for the year ended 31st December 2023
**----- Start of picture text -----**
incoming Resources Note No. 31/12/2023 31/12/2022
£ £
Subscription Income 22,350 23.492
Investment Income/Donations 898 185
Tax refunds 3,897 3,327
Income generated by Various Activities 2 31,821 25.70&
Income generated by Administration 3 455 21%
Total Income £ 59,421 £ 52,921
Resources Expended
Resources expended by Various Activities 2 (29,263) (27,144)
Resources expended on Administration 3 (31,234) (22,183)
Total Expenditure £( 60,497) £( 49 327)
Net Deficit (2022=Surplus) for the year to 31/12/23 £( 1,076 £ 3,594
Movement in Funds
Brought forward from previous years 20,549 16,955
This years movement see above (1,076) 3,594
Carried forward to next period £ 19,473 £ 20,549
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Page 4 of 7
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## University of the Third Age - Bromiey
## Balance Sheet as at 31st December 2023
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31/12/2023 31/12/2022
notes £ £
Fixed Assets:-
Equipment at net book value brought forward 1,480 1,850
Additions at cost 455
1,935 1,850
Less Depreciation this year 387 370
Equipment at book value carried forward 1,548 1,480
Current Assets:-
Debtors & prepayments 0 0
Cash in Hand 0 0
Balances at Banks & Building Society
- Interest Bearing Accounts 21,388 20,490
- Current Accounts 1,567 11,200
- PayPal 9,786 2,530
Total current assets 32,741 34,220
Less Current Liabilities:-
Subscriptions for 2024 received in advance (14,816) (15,751)
Total current liabilities (14,816) (15,151)
Net Current Assets/(Liabilities) 17,925 19,069
Total Assets £ 19,473 £ 20,549
Represented by:-
Unrestricted Funds 19,473 £ 20,549
£ 19,473 £ 20,549
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Page 5 of 7
## University of the Third Age - Bromiley
## Notes to the Accounts for the year to 31st December 2023 page
## 1) Accounting Policies
## Seneral
The Accounts have been prepared under the historic cost convention and in accordance with applicable accounting standards and the Statement of Recommended Practice on Accounting by Charities.
|2)Groups Income&Expenditure.|Income|Expenses|Net|2022|
|---|---|---|---|---|
|Art Appreciation 1|981|(777)|204|(460)|
|Art Appreciation 2|0|0|0|670|
|Bridge -Chicago|1,368|(1,318)|50|109|
|Bridge - Duplicate|0|0|0|(128)|
|Camera Club|747|(350|397|B|
|Classical Guitar|582|(582)|0|0|
|Computer Club|340|(315)|25|0|
|Foik Dancing|550|(550)|0|0|
|French|50|(47)|3|0|
|Gardening|947|(654|293|5|
|Historythrough Biography|456|(456)|0|0|
|Keep Fit|1,371|(1,403)|(32)|80|
|Local Studies|2,084|(877)|1,207|(616)|
|Outings by public transport|1,411|(1,404)|7|140|
|Psychology|464|(418)|46|(13)|
|Science & Technology|300|(233)|67|52|
|Singing forFun|401|(384)|17|(46)|
|Singing with Friends Memory Singers|1,176|(1,519)|(343)|(1,008)|
|Social Studies|656|(403)|253|431|
|Table tennis|1,268|(870)|398|132|
|Theatre Outings|15,228|(14,727)|501|(284)|
|Travel Speakers|0|0|0|0|
|Watercolour (P Hughes)|356|(350)|6|(186)|
|Watercolour Art Club (Starck)|396|(303)|93|23|
|WatercolourArt Club (St John)|689|(1,323)|(634)|(335)|
|Totals|31,821|(28,263)|2,558|(1,436)|
Note 1) Items in Brackets represent an excess of cost over income.
Note 2) Expenses include refunds where events have been cancelled
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## University of the Third Age - Bromley
## Notes to the Accounts for the year to 31st December 2023 page 2
|3)Administration Expenses|Income|Expenses|Net|2022|
|---|---|---|---|---|
|General Meetings & Diaries|172|(2,694)|(2,522)|(1,209)|
|Room Hire||6)|0|0|
|Capitation fees||(4,196)|(4,196)|(4,240)|
|Bromley Newsletter||(10,116)|(10,116)|(10,779)|
|Printing, postage, phone etc.||(1,148)|(1,148)|(1,003)|
|Meetings & Speakers expenses||0|0|0|
|Web site costs||(160)|(160)|(97)|
|Social events||(930)|(930)|(995)|
|Support for Groups including January to April||(7,046)|(7,046)|0|
|ThirdAgeMatters Magazine||(2,854)|(2,854)|(1,785)|
|Beacon||(1,049)|(1,049)|(1,059)|
|PayPal fees||(444)|(414)|(343)|
|Refunds/Donation|215|(40)|175|0|
|Sundry income & expenses|68|(200)|(132)|(86)|
|Depreciation||(387)|(387)|(370)|
||455|(31,234)|(30,779)|(21,967)|
## 4) Groups meeting in private houses etc
Many groups meet in private locations where they may be asked to contribute towards the costs of refreshments and similar expenses. The Trustees consider that the cost of collecting this information for inclusion in the accounts outweighs the benefits that would accrue to the members.
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u3a Bromley expenses shown as a percentage
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## Bromley Newsletter 33%
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- Support for Groups including
## Capitation fees 14%
- | General Meetings & Diaries 8% | Printing,— postage, phone etc.
- Sundry items; Refunds / Donations 3%
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