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2021-03-31-accounts

COLCHESTER ENGAGEMENT & NEXT STEPS LTD (A COMPANY LIMITED BY GUARANTEE) COMPANY NUMBER: 02475258 CHARITY NUMBER: 803328

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

ANNUAL REPORT

AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

CONTENTS

1 – 3 Report of the Trustees

The following pages do not form part of the statutory financial statements

With special thanks to our supporters for their continued backing

1

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

TRUSTEES’ ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Introduction from the Chair of Trustees

This report covers the year 1 April 2020 to 31 March 2021.

For reasons that do not need restating the report this year is a slimmed down version compared to previous years and the Shelter has sadly been closed throughout the period. This report would normally include narrative from the respective managers responsible for particular areas of expertise within the Shelter. Staff were furloughed during the period covered by these accounts.

The report this year includes this introduction and an overarching report of our activities prepared by the Manager, Marina Woodrow. In addition, the accounts are presented in the usual way.

Marina remained employed to drive Trustees’ proposals for extensive upgrading of the Shelter to provide single occupancy rooms and to upgrade all rooms to have bathroom facilities with a view to meeting Covid guidance at the time and provide a facility that would ensure continuity should there be future pandemics. The refurbishment was vital to enable the provision of a safe service going forward.

Marina has done a fantastic job of project managing the building work and ensuring that the Charity kept up-to date with Public Health and changes on the local and national political landscape throughout the period of closure.

On a positive note the Charity was able to continue to provide move- on accommodation in the recently purchased property next door to the shelter throughout the closure period.

The Charity will continue to work with the local Authorities to ensure that when the facility re-opens it will provide the services that best meet the needs of the homeless people in the community. This will include exploring other services that the Charity could introduce, as part of the upgrade, to the benefit of residents.

Throughout the year Trustees have continued to raise awareness and the profile of the charity in the local community. There is a March 4 CENS sponsored walk planned and Trustees have used the quieter period to focus on the online presence and Social Media.

The Trustees very much look forward to reopening and to be able to resume services for the homeless.

Alison Lovesee

Chair of Trustees

2

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2021

REFERENCE AND ADMINISTRATIVE DETAILS

TRUSTEES

The trustees who served during the year and up to the date of this report were:

Mr R G Ricks (Chair to 19 May 2021) Mrs A Lovesee (Chair from 19 May 2021) Mr R Baldwin (resigned 19 January 2021) Mr G O’Driscoll Mrs V English Ms L Hicks (appointed 28 July 2020, resigned 16 February 2021) Mr R Broadway (appointed 19 January 2021, resigned 27 July 2021) Mrs E Seddon (appointed 19 January 2021) CLERK TO THE CHARITY Mrs Clare Heyes REGISTERED OFFICE 39-41 Alexandra Road Colchester Essex CO1 1DG REGISTERED COMPANY NUMBER 02475258 (England and Wales) REGISTERED CHARITY NUMBER 803328 INDEPENDENT EXAMINER Melinda Simpson Chartered Accountant Haines Watts Town Wall House Balkerne Hill Colchester Essex CO3 4AD SOLICITORS Birkett Long LLP Essex House 42 Crouch Street Colchester Essex CO3 3HH BANKERS National Westminster Bank plc 25 High Street Colchester Essex CO1 1DG

OBJECTIVES AND ACTIVITIES

Principal Activity

The principal activity of the Colchester Engagements & Next Step in the year under review was that of provider of temporary night shelter accommodation for single, homeless persons in the Colchester area. However during this year we have been developing our successful day time activities to help build skills and confidence increasing the likelihood of residents being able to maintain a tenancy when they move on.

The objects of the Colchester Engagements & Next Step which are set out in the Articles of Association of the company are as follows;

"(for) the relief of poverty by the provision of emergency and other accommodation advice and assistance for persons who are deemed homeless and are in need of such accommodation, advice or assistance."

A copy of the full set of Memorandum and Articles of Association is available for inspection on application to the Secretary at the registered address.

Aims and Objectives

By following its objectives the charity aims to provide short-term emergency accommodation for the homeless and offer help and advice to enable them to find a permanent home. This is done by operating a direct access policy that includes an assessment of the individual's support needs and their willingness to engage to maximise the opportunities made available by the charity for the development of their lives.

3

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2021

OBJECTIVES AND ACTIVITIES (continued)

How our activities deliver public benefit

The Trustees have complied with their duty in Section 4 of the Charities' Act 2011 to have due regard to guidance published by the Charities' Commission on public benefit. We meet our aims and objectives time and time again, and honour in full the requirements of the Charities Act, which requires that we demonstrate a public benefit; that is a benefit in which the whole population can share. All our charitable activities focus on the relief and prevention of homelessness and are undertaken to further our charitable purposes for the public benefit. Our main activities, and who we try to help are described below.

ACHIEVEMENTS AND PERFORMANCE

Summary of main achievements

The Charity was affected, like many other businesses, by the COVID pandemic which caused shelters nationwide to be closed. Trustees took the opportunity to remodel the shelter during the closure period and now provide en-suite, single occupancy rooms for all residents.

FINANCIAL REVIEW

Reserves Policy

The Trustees have examined the charity's requirements for reserves in light of the main risks to the organisation. The Trustee's policy is that the charity will build up free reserves sufficient to cover the operating costs of the charity for a typical half year, and that further reserves should be put in place to cover planned maintenance and refurbishment expenditure ahead of when it is needed.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

The governing instrument of the charity is the Memorandum and Articles of Association of the company. The governing body of the company is the board of directors, the members of which are also the Trustees of the charity. The members of the company elect the directors and Trustees.

Recruitment and Appointment of New Trustees

Trustees for the charity are drawn from members of the public usually by word of mouth but also from the publicity that the charity receives in local churches, at other local charities and at the offices of local authorities. Trustees are appointed by the Board of Management once the Board is satisfied as to the suitability of the candidate. Trustees hold office for three years after which they are eligible for re-election for a further period of three years.

The Trustees give their time voluntarily and receive no benefits from the charity: they do not receive a wage and do not claim expenses.

To be effective in office the Trustees need a good understanding of the role and responsibilities of a charity trustee and must be aware of the legal rules on eligibility to serve as a charity trustee. All new Trustees have their duties and legal, financial and managerial responsibilities and liabilities explained to them. They are informed about the charity, its vision and values, its aims, its programme, its sources of income, and the context in which it operates and attend appropriate training.

The Trustees’ Annual Report was approved by order of the board of trustees on 9 February 2022 and signed on its behalf by:

Alison Lovesee

...................................................................... Chair of Trustees

4

INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF COLCHESTER ENGAGEMENT & NEXT STEPS LTD

FOR THE YEAR ENDED 31 MARCH 2021

I report to the trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 5 to 15.

Responsibilities and basis of report

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having been satisfied that the accounts of the company are not required to be audited under Pt.16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your Charity’s accounts as carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since the company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of these listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination which gives me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

MELINDA SIMPSON CHARTERED ACCOUNTANT HAINES WATTS Town Wall House Balkerne Hill Colchester Essex CO3 4AD

5

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021

INCOME AND ENDOWMENTS FROM:
Donations and Legacies
Charitable Activities
Investment Income
TOTAL
EXPENDITURE ON:
Raising Funds
Charitable Activities
TOTAL
NET INCOME/(EXPENDITURE)
TRANSFER BETWEEN FUNDS
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total funds brought forward
Total funds carried forward		 Notes
6
7
8
9
10		 Unrestricted Funds
General Fund
2021
2020
£
£
32,366
56,640
72,348
228,447
63
380
104,777
285,467
516
471
151,899
269,843
152,415
270,314
(47,638)
15,153
-
(477)
(47,638)
14,676
234,747
220,071
187,109
234,747		 Restricted Funds
(see Note 5)
2021
2020
£
£
22,223
240
174,434
26,856
-
-
196,657
27,096
-
-
21,948
52,309
21,948
52,309
174,709
(25,213)
-
477
174,709
(24,736)
492,034
516,770
666,743
492,034		 Total
2021
2020
£
£
54,589
56,880
246,782
255,303
63
380
301,434
312,563
516
471
173,847
322,152
174,363
322,623
127,071
(10,060)
-
-
127,071
(10,060)
726,781
736,841
853,852
726,781		 Total
2021
2020
£
£
54,589
56,880
246,782
255,303
63
380
301,434
312,563
516
471
173,847
322,152
174,363
322,623
127,071
(10,060)
-
-
127,071
(10,060)
726,781
736,841
853,852
726,781
2020
£
56,880
255,303
380
312,563
471
322,152
322,623
(10,060)
-
(10,060)
736,841
726,781

The Statement of Financial Activities includes all gains and losses recognised during the year.

All income and expenditure derive from continuing activities.

6

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

BALANCE SHEET

FOR THE YEAR ENDED 31 MARCH 2021

FIXED ASSETS
Tangible Assets
CURRENT ASSETS
Debtors
Cash at Bank and in hand
CREDITORS
Amounts falling due within one year
NET CURRENT ASSETS
NET ASSETS LESS CURRENT LIABILITIES
CREDITORS
Amounts falling due after more
than one year
NET ASSETS
FUNDS
Restricted Funds
Unrestricted Funds
General Fund
TOTAL FUNDS		 Notes
14
15
16

17
19
5		 Unrestricted Funds
General Fund
2021
2020
£
£
222,092
226,612
5,309
9,659
149,984
146,545
155,293
156,204
(13,358)
(17,127)
141,935
209,339
364,027
365,689
(176,918)
(130,942)
187,109
234,747
-
-
187,109
234,747
187,109
234,747		 Restricted Funds
2021
2020
£
£
614,560
451,897
13,000
-
46,106
40,137
59,106
40,137
(6,923)
-
52,183
64,960
666,743
492,034
-
-
666,743
492,034
666,743
492,034
-
-
666,743
492,034		 Total
2021
2020
£
£
836,652
678,509
18,309
9,659
196,090
186,682
214,399
196,341
(20,281)
(17,127)
194,118
274,299
1,030,770
857,723
(176,918)
(130,942)
853,852
726,781
666,743
492,034
187,109
234,747
853,852
726,781		 Total
2021
2020
£
£
836,652
678,509
18,309
9,659
196,090
186,682
214,399
196,341
(20,281)
(17,127)
194,118
274,299
1,030,770
857,723
(176,918)
(130,942)
853,852
726,781
666,743
492,034
187,109
234,747
853,852
726,781
2020
£
678,509
9,659
186,682
196,341
(17,127)
274,299
857,723
(130,942)
726,781
492,034
234,747
726,781

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2021.

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 March 2021 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for:

These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small charitable companies.

The financial statements were approved by the Board of Trustees on 9 February 2022 and were signed on its behalf by:

A Lovesee

…………………………………………………………………..

Trustee

G O’Driscoll

………………………………………………………………….. Trustee

7

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. GENERAL INFORMATION

Colchester Engagements & Next Steps Ltd (formerly Colchester Emergency Night Shelter Ltd) is a charity registered with the Charity Commission with the Charity Number 803328. The Charity is incorporated as a company limited by guarantee at Companies House with the Company Number 0275258 and domiciled in the United Kingdom. Its registered office is 39-41 Alexandra Road, Colchester, Essex CO3 3DF.

The charity name was changed from Colchester Emergency Night Shelter Ltd to Colchester Engagements & Next Steps Ltd on 8 October 2020.

2. STATEMENT OF COMPLIANCE

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued October 2019 the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

3. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements have been prepared under the historical cost convention as modified by the revaluation of certain assets.

The financial statements are prepared in sterling, which is the functional currency of the entity.

Component Accounting is not applied since the replacement of those components of the freehold property which have a shorter useful life than the main structure is not capitalised but written off as incurred to the General Fund.

Going Concern

As a result of Covid-19 restrictions, the Charity’s temporary accommodation requires alteration to enable it to continue to be used and it has therefore been closed. Funding for these alterations has been sought and works have commenced and the accounts are prepared on a going concern basis that the charity will continue to operate once these works are complete.

Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees to further any of the purposes of Charity.

Restricted funds are subjected to restrictions on their expenditure declared by the donor or through the terms of an appeal. Further explanation of the nature and purpose of each restricted fund is included in the notes to the financial statements.

Income

Income is recognised when the Charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met, it is probable that the income will be received and the amount can be measured reliably. The following specific policies are applied to particular categories of income:

Expenditure

Expenditure is recognised once there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.

Expenditure is accounted for on an accruals basis and has been classified under headings of the Statement of Financial Activities to which it relates:

8

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

3. ACCOUNTING POLICIES (CONTINUED)

Expenditure (continued)

Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible Fixed Assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Freehold property is stated on the Balance Sheet at its revalued amount, being the fair value at the date of revaluation less any accumulated depreciation and impairment losses.

Fair values of freehold property are determined as – market value for existing use.

Revaluations are performed with sufficient regularity to ensure that the carrying amounts are not materially misstated.

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life: Fixtures and Fittings - 20% straight line Computer and Office Equipment - 20% straight line Residents’ IT Suite - 20% straight line

Debtors

Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid net of any trade discounts due.

Cash at Bank and in Hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Creditors and Provisions

Creditors and provisions are recognised where the Charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Cash Flow Statement

The Charity has taken advantage of the exemption provided for charities with income under £500,000 and has not prepared a Cash Flow Statement for the year.

4. LIMITED BY GUARANTEE

Colchester Engagements & Next Steps Ltd is a company limited by guarantee and accordingly does not have any share capital.

Every member of the company undertakes to contribute to the assets of the company in the event of the same being wound up whilst he or she is a member, or within one year after he or she ceases to be a member, for the payment of debts and liabilities of the company contracted before he ceases to be a member, and of the costs, charges and expenses of winding up, and for the adjustment of the rights of the contributories amongst themselves, such amount as may be required, not exceeding £1.

9

NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
5.
RESTRICTED FUNDS
Income and
Endowments
Expenditure
Transfers
Between Funds
Net Movement
In Funds
Fund Balances
Brought Forward
Fund Balances
Carried Forward
2021
2020
2021
2020
2021
2020
2021
2020
2021
2020
2021
2020
£
£
£
£
£
£
£
£
£
£
£
£
National Lottery Charities Board Fund
-
-
-
-
-
-
-
-
250,179
250,179
250,179
250,179
Freehold Property Revaluation Reserve
-
-
-
-
-
-
-
-
199,821
199,821
199,821
199,821
39-41 Alexandra Road Covid Adaptations
183,417
-
-
-
-
-
183,417
-
-
-
183,417
-
Residents Deposit Guarantee Scheme
-
-
-
-
-
-
-
-
8,699
8,699
8,699
8,699
Keys for Keeps
-
-
-
(1,100)
-
-
-
(1,100)
5,665
6,765
5,665
5,665
Colchester Borough Council – Voluntary
Welfare Grant
-
-
(424)
(6,047)
-
-
(424)
(6,047)
9,838
15,885
9,414
9,838
Colchester Borough Homes – Homeless
Prevention Grant
13,000
26,000
(18,914)
(24,708)
-
-
(5,914)
1,292
5,914
4,622
-
5,914
Lockton
-
-
(1,605)
(1,514)
-
-
(1,605)
(1,514)
5,195
6,709
3,590
5,195
Resident ID Fund
240
240
-
(21)
-
-
240
219
683
464
923
683
Anglia Community Trust – Residents IT Suite
Fund
-
-
(1,005)
(875)
-
-
(1,005)
(875)
3,788
4,663
2,783
3,788
Gannett Foundation Grant – Allotment Fund
-
-
-
-
-
-
-
-
1,396
1,396
1,396
1,396
Colchester Borough Council – Drug and
Alcohol Worker Grant
-
-
-
(18,044)
-
477
-
(17,567)
-
17,567
-
-
Winter Resilience Fund
-
856
-
-
-
-
-
856
856
-
856
856		 492,034
666,743
516,770
492,034
(24,736)
174,709
477
-
(52,309)
(21,948)
27,096
196,657

10

COLCHESTER ENGAGEMENT & NEXT STEPS LTD
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2021
5.
RESTRICTED FUNDS (CONTINUED)
Income and Endowments from
Donations and
Legacies
Charitable Activities
Grant Income
Total
2021
2020
2021
2020
2021
2020
£
£
£
£
£
£
Colchester Borough Council – Homeless Prevention Grant
-
-
13,000
26,000
13,000
26,000
Resident ID Fund
240
240
-
-
240
240
Winter Resilience Fund
-
-
-
856
-
856
39-41 Alexandra Road Covid Adaptations
21,983
-
161,434
-
183,417
-
22,223
240
174,434
26,856
196,657
27,096
Expenditure
Staff and
Volunteer Costs
Residents Supplies
and Activities
Office Expenses
and Other Costs
Payments to
Landlords
Depreciation of
Fixed Assets
Professional
Fees
Total
2021
2020
2021
2020
2021
2020
2021
2020
2021
2020
2021
2020
2021
2020
Keys for Keeps
-
-
-
-
-
-
1,100
-
-
-
-
-
1,100
Colchester Borough Council – Voluntary
Welfare Grant
-
-
257
6,005
-
-
-
-
167
42
-
-
424
6,047
Colchester Borough Council – Homeless
Prevention Grant
18,564
24,375
-
-
-
-
-
-
-
350
333
18,914
24,708
Lockton
-
-
648
648
-
-
957
866
-
-
1,605
1,514
Resident ID Fund
-
-
-
21
-
-
-
-
-
-
-
-
-
21
Anglia Community Trust – Residents IT Suite
Fund
-
-
-
-
-
-
-
-
1,005
875
-
-
1,005
875
Colchester Borough Council – Drug and		 18,044 52,309
- 21,948
250 583
- 350
- 1,783
- 2,129
- 1,100
- -
- 648
- 648
- 6,026
- 257
17,794 42,169
- 18,564
Alcohol Worker Grant

11

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

6. DONATIONS AND LEGACIES

Donations and Gifts Grants

Unrestricted Unrestricted Restricted Restricted
Funds Funds Total
2021 2020 2021 2020 2021 2020
£ £ £ £ £ £
31,866 55,840 22,223 240 54,089 56,080
500 800 - - 500 800
32,366 56,640 22,223 240 54,589 56,880

7. INCOME FROM CHARITABLE ACTIVITIES

Provision of Temporary Accommodation

Accommodation Income

Essex County Council Housing Related Support Residents Fees

Colchester Borough Council – Homeless Prevention Grant Winter Resilience Fund Big Lottery Fund – 39-41 Alexandra Road Covid Adaptations Government Grants – Job Retention Scheme

Provision of Move On Accommodation

Accommodation Income Residents Fees

Unrestricted Unrestricted Restricted Restricted
Funds Funds Total
2021 2020 2021 2020 2021 2020
£ £ £ £ £ £
- 154,072
-		 - - 154,072
- 55,727
51,757		 - 51,757 55,727
- 15,818 - - - 15,818
- -
13,000		 26,000 13,000 26,000
- -
-		 856 - 856
- -
109,677		 - 109,677 -
48,111 -
-		 - 48,111 -
48,111 225,617
174,434		 26,856 222,545 252,473
22,570 2,575
-		 - 22,570 2,575
1,667 255 - - 1,667 255
24,237 2,830
-		 - 24,237 2,830
72,348 228,447
174,434		 26,856 246,782 255,303

8. INVESTMENT INCOME

Bank Deposit Account Interest Receivable

Unrestricted Unrestricted Restricted Restricted
Funds Funds Total
2021 2020 2021 2020 2021 2020
£ £ £ £ £ £
63
380		 - - 63 380

9. RAISING FUNDS

Just Giving Fees

Unrestricted Unrestricted Restricted Restricted
Funds Funds Total
2021 2020 2021 2020 2021 2020
£ £ £ £ £ £
516 471 - - 516 471

12

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

10. EXPENDITURE ON CHARITABLE ACTIVITIES

EXPENDITURE ON CHARITABLE ACTIVITIES
Provision of Temporary Accommodation
Staff and Volunteer Costs
Residents’ Supplies and Activities
Property and Equipment Repairs and Renewals
Property Utilities
Insurances
Office Expenses and Other Costs
Payments to Landlords
Depreciation of Fixed Assets
Support Costs – Governance Costs
Independent Examination Fee
Accountancy Fees
Professional Fees
Trustees’ Meeting Expenses
Provision of Move On Accommodation
Property and Equipment Repairs and Renewals
Property Utilities
Insurances
Office Expenses and Other Costs
Depreciation of Fixed Assets		 Unrestricted
Restricted
Funds
Funds
Total
2021
2020
2021
2020
2021
2020
£
£
£
£
£
£
104,760
185,835
18,564
42,169
123,324
228,004
1,039
11,328
257
6,026
1,296
17,354
6,144
21,911
-
-
6,144
21,911
3,494
10,774
-
-
3,494
10,774
7,062
6,784
-
-
7,062
6,784
9,592
10,359
648
648
10,240
11,007
-
-
-
1,100
-
1,100
2,525
3,273
2,129
1,783
4,654
5,056
134,616
250,264
21,598
51,726
156,224
301,990
1,590
1,545
-
-
1,590
1,545
2,930
2,455
-
-
2,930
2,455
2,107
3,077
350
583
2,457
3,660
-
1,189
-
-
-
1,189
141,243
258,530
21,948
52,309
163,191
310,839
190
4,591
-
-
190
4,591
3,544
1,789
-
-
3,544
1,789
73
167
-
-
73
167
5,978
4,483
-
-
5,978
4,483
871
283
-
-
871
283
10,656
11,313
-
-
10,656
11,313
151,899
269,843
21,948
52,309
173,847
322,152

11. STAFF AND VOLUNTEER COSTS

STAFF AND VOLUNTEER COSTS
Wages and Salaries
Social Security Costs
Pension Contributions
Volunteer Matters Costs
Council Tax (VM Flats)
Staff Training
Other Staff and Volunteer Costs		 Unrestricted
Restricted
Funds
Funds
Total
2021
2020
2021
2020
2021
2020
£
£
£
£
£
£
95,812
154,606
17,719
37,974
113,531
192,580
5,344
9,693
591
2,881
5,935
12,574
2,202
3,035
254
927
2,456
3,962
-
15,204
-
-
-
15,204
1,193
1,151
-
-
1,193
1,151
-
1,096
-
207
-
1,303
209
1,050
-
180
209
1,230
104,760
185,835
18,564
42,169
123,324
228,004

The average monthly number of employees during the year was as follows:

Management and Administration
Project Workers
Volunteering Matters Volunteers		 2021
2020
4
3
2
7
-
2
6
12

13

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

11. STAFF AND VOLUNTEER COSTS (CONTINUED)

No employees received emoluments in excess of £60,000 during the year ended 31 March 2021 or the year ended 31 March 2020.

Pension costs relate to a defined contribution scheme. The contributions during the year ended 31 March 2021 were £2,456 (2020 £3,962) and at 31 March 2021 contributions of £232 (2020 £863) were outstanding and are included in creditors.

The key management personnel of the Charity are considered to be the Trustees, the Manager and the Housing Manager. The total employee benefits of key management personnel amount to £67,907 for the year ended 31 March 2021 (£79,782 for the year ended 31 March 2020 relating to the Trustees, the Manager and the Housing Manager).

Termination payments, being compensation for loss of employment, amounted to £6,151 during the year ended 31 March 2021 (£Nil for the year ended 31 March 2020).

12. NET INCOME

Net income is stated after charging/(crediting):
Amounts payable to independent examiner
Independent examination
Accountancy fees
Depreciation – owned assets		 2021
2020
£
£
1,590
1,545
2,930
2,455
5,525
5,339

13. TRUSTEES’ REMUNERATION AND EXPENSES

No trustees were remunerated or reimbursed expenses during the year ended 31 March 2021 or the year ended 31 March 2020.

14. TANGIBLE FIXED ASSETS

COST OR VALUATION
At 1 April 2020
Additions
Disposals
At 31 March 2021
DEPRECIATION
At 1 April 2020
Charge for year
On Disposals
At 31 March 2021
NET BOOK VALUE
At 31 March 2021
At 31 March 2020		 Freehold
Property
£
663,226
163,668
-
826,894
-
-
-
-
826,894
663,226		 Fixtures
and
Fittings
£
21,191
-
(114)
21,077
11,572
3,150
(114)
14,608
6,469
9,619		 Computer
and Office
Equipment
£
7,354
-
(368)
6,986
3,587
1,370
(368)
4,589
2,397
3,767		 Residents’
IT Suite
£
4,736
-
(622)
4,114
2,839
1,005
(622)
3,222
892
1,897		 Total
£
696,507
163,668
(1,104)
859,071
17,998
5,525
(1,104)
22,419
836,652
678,509

14

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

14. TANGIBLE FIXED ASSETS (CONTINUED)

Freehold Property

39-41 Alexandra Road, Colchester was purchased for £250,179 during 1997 with help from the National Lottery Charities Board and, for the following seventy-five years from the date of purchase, may not be sold or used as security for a loan without their consent. The property was revalued at £450,000 by Fenn Wright Chartered Surveyors as at 12 February 2015 on the basis set out in the accounting policies. The improvements of the property commenced during the year ended 31 March 2021 to make adaptations to provide en-suite bathrooms to all bedrooms.

38 Alexandra Road, Colchester was purchased in September 2019 for £213,226 to be used as Move On Accommodation and has been financed by a loan from National Westminster Bank and the Charity’s own resources.

Management considered the value of the Freehold properties as at 31 March 2021 and did not alter the value of the freehold properties held.

The original cost of the buildings was £627,073.

Impairment reviews are undertaken annually to ensure that the carrying values reflect fair values. No impairments have been recognised during the year ended 31 March 2021 or the year ended 31 March 2020.

Included within Tangible fixed assets are assets represented by restricted funds amounting to £614,560 (2020 £451,897) of which £892 (2020 £1,897) relates to a computer suite for the residents funded by Anglian Community Trust.

15. DEBTORS

DEBTORS
Trade Debtors
Other Debtors
Prepayments		 Unrestricted
Restricted
Funds
Funds
Total
2021
2020
2021
2020
2021
2020
£
£
£
£
£
£
597
3,604
13,000
-
13,597
3,604
4,134
5,976
-
-
4,134
5,976
578
79
-
-
578
79
5,309
9,659
13,000
-
18,309
9,659

16. CREDITORS: Amounts falling due within one year

CREDITORS: Amounts falling due within one year
Bank Loans (see note 18)
Taxation and Social Security Creditors
Other Creditors
Accruals		 Unrestricted
Restricted
Funds
Funds
Total
2021
2020
2021
2020
2021
2020
£
£
£
£
£
£
4,454
3,530
-
-
4,454
3,530
1,382
319
-
-
1,382
319
2,147
10,655
6,923
-
9,070
6,655
5,375
2,623
-
-
5,375
6,623
13,358
17,127
6,923
-
20,281
17,127

17. CREDITORS: Amounts falling due in more than one year

Bank Loans (see note 18)

Unrestricted Restricted Restricted
Funds Funds Total
2021
2020		 2021 2020 2021 2020
£
£		 £ £ £ £
176,918
130,942		 - - 176,918 130,942

15

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

18. BANK LOANS

A loan of £136,000 was advanced from the National Westminster Bank in September 2019. The loan is subject to interest at a fixed rate of 4.53% and is repayable over 25 years. The loan is secured by a charge on the freehold property at 38 Alexandra Road, Colchester.

A bounce back loan of £50,000 was advanced from the National Westminster Bank in February 2021. The loan is interest free for 12 months and then subject to interest at a fixed rate of 2.5% and is repayable over 5 years after the interest free period ends.

The loan repayments are as follows

Due Within One Year
Due in One to Two Years
Due in Two to Five Years
Due in More Than Five Years		 2021
2020
£
£
£
£
4,454
3,530
12,882
4,242
42,417
11,116
121,619
115,584		 2021
2020
£
£
£
£
4,454
3,530
12,882
4,242
42,417
11,116
121,619
115,584
£
£
£
4,454
3,530
4,242
11,116
115,584
176,918
130,942
181,372
134,472

19. ANALYSIS OF NET ASSETS BETWEEN FUNDS

ANALYSIS OF NET ASSETS BETWEEN FUNDS
Restricted Funds
National Lottery Charities Board Fund
Freehold Property Revaluation Reserve
39-41 Alexandra Road Covid Adaptations
Residents Deposit Guarantee Scheme
Keys for Keeps
Colchester Borough Council – Voluntary Welfare Grant
Colchester Borough Council – Homeless Prevention Grant
Lockton
Resident ID Fund
Anglia Community Trust – Residents IT Suite Fund
Gannett Foundation Grant – Allotment Fund
Winter Resilience Fund
Unrestricted Fund
General Fund		 Net Current
Tangible
Assets Less
Fixed Assets
Long Term Loan
Total
2021
2020
2021
2020
2021
2020
£
£
£
£
£
£
250,179
250,179
-
-
250,179
250,179
199,821
199,821
-
-
199,821
199,821
163,668
-
19,749
-
183,417
-
-
-
8,699
8,699
8,699
8,699
-
-
5,665
5,665
5,665
5,665
-
-
9,414
9,838
9,414
9,838
-
-
-
5,914
-
5,914
-
-
3,590
5,195
3,590
5,195
-
-
923
683
923
683
892
1,897
1,891
1,891
2,783
3,788
-
-
1,396
1,396
1,396
1,396
-
-
856
856
856
856
614,560
451,897
52,183
40,137
666,743
492,034
222,092
226,612
(34,983)
8,135
187,109
234,747
836,652
678,509
17,200
48,272
853,852
726,781

20. RELATED PARTY TRANSACTIONS

There were no related party transactions with the Charity Trustees during the years ended 31 March 2021 or 31 March 2020.

21. CAPITAL COMMITMENTS

Authorised and Contracted for:
Improvements to 39-41 Alexandra Road		 2021
2020
£
£
128,752
-

16

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

INCOME AND ENDOWMENTS FROM
Donations and Legacies
Donations
Grants Receivable – Other
Investment Income
Deposit Account Interest Receivable
Charitable Activities – Provision of Temporary Accommodation
Accommodation Income
Essex County Council Housing Related Support
Residents Fees
Grants Receivable
Colchester Borough Council – Homeless Prevention Grant
Big Lottery Fund – 39-41 Alexandra Road Covid Adaptations
Government Grants – Job Retention Scheme
Winter Resilience Fund – Resident Activities Grant
Charitable Activities – Provision of Move On Accommodation
Accommodation Income
Residents Fees
TOTAL INCOME
EXPENDITURE
Raising Funds
Just Giving Fees
Charitable Activities – Provision of Temporary Accommodation
Staff and Volunteer Costs
Wages and Salaries
Social Security Costs
Pension Contributions
Volunteering Matters Costs
Council Tax (VM Flats)
Staff Training
Other Staff and Volunteer Costs
Residents’ Supplies and Activities
Food and Provisions
Cleaning Supplies
Residents Activities, Support and Computer Supplies
Drug and Alcohol Testing and Related Costs
Residents Identity Documentation
Property and Equipment Repairs and Renewals
Property Repairs
Repairs and Renewals
Household Cleaning and Waste Disposal
Property Utilities
Water Rates
Light and Heat
Carried Forward		 2021
£
£
54,089
500
54,589
63
-
51,757
-
13,000
109,677
48,111
-
222,545
22,570
1,667
24,237
301,434
516
113,531
5,935
2,456
-
1,193
-
209
123,324
637
57
345
257
-
1,296
3,664
295
2,185
6,144
66
3,428
3,494
134,774		 2020
£
£
56,080
800
56,880
380
154,072
55,727
15,818
26,000
-
-
856
252,473
2,575
255
2,830
312,563
471
192,580
12,574
3,962
15,204
1,151
1,303
1,230
228,004
8,783
857
1,688
6,005
21
17,354
2,838
2,204
16,869
21,911
2,362
8,412
10,774
278,514

This page does not form part of the statutory accounts

17

COLCHESTER ENGAGEMENT & NEXT STEPS LTD

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

2021
EXPENDITURE (CONTINUED)
Brought Forward
134,774
Charitable Activities – Provision of Temporary Accommodation (continued)
Insurances
7,062
Office Expenses and Other Costs
Telephone
5,358
Postage and Stationery
32
IT Services
1,088
Database Costs
648
Replacement Office Equipment
-
Subscriptions
578
Bank Charges
600
Storage Costs
1,888
Sundry Expenses
48
10,240
Payments to Landlords
-
Depreciation of Fixed Assets
Fixtures and Fittings
2,279
Computer and Office Equipment
1,370
Residents IT Suite
1,005
4,654
Charitable Activities – Provision of Move Accommodation
Property and Equipment Repairs and Renewals
Property Repairs
190
Property Utilities
Council Tax
1,789
Water Rates
626
Light and Heat
1,129
3,544
Insurance
73
Office Expenses and Other Costs
Cost of Obtaining Finance
-
Bank Loan Interest Charges
5,978
5,978
Depreciation of Fixed Assets
Fixtures and Fittings
871
Support Costs – Governance Costs
Independent Examination Fees
1,590
Accountancy Fees
2,930
Professional Fees
2,457
Trustee Meeting Expenses
-
6,977
TOTAL EXPENDITURE
174,363
NET INCOME/(EXPENDITURE)
127,071		 2020
278,514
6,784
4,023
1,120
1,085
648
255
784
936
1,764
392
11,007
1,100
3,007
1,174
875
5,056
4,591
981
70
738
1,789
167
995
3,488
4,483
283
1,545
2,455
3,660
1,189
8,849
322,623
(10,060)

This page does not form part of the statutory accounts