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2023-06-30-accounts

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

Registered Charity No. 803315

TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

FOR THE YEAR ENDED 30 JUNE 2023

CONTENTS
Page
Reference and Administrative Details 1
Report of the Trustees 2 to 4
Independent Examiners Report 5
Statement of Financial Activities 6
Balance Sheet 7
Cash Flow Statement 8
Notes forming part of the Financial Statements 9 to 16

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 JUNE 2023

Charity registered number: 803315
Trustees: Michael John Moore(Treasurer)
Christopher John Cox
Brian Colin Maxted
Robert Henry Tuppeny
Paul Nolan (Appointed 23rd January 2023)
Correspondence: Communications to the Trustees
Michael J Moore
15 Preston Park
Faversham
Kent
ME13 8LH
Requests for charitable or welfare assistance
Peter Flower
6 New Creek Road
Faversham
ME13 7BU
Bankers: Lloyds Bank plc
49 High Street
Canterbury
Kent CT1 2SE

1

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2023

The Trustees present their Annual Report and Financial Statements of the charity for the year ended 30 June 2023. The Financial Statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS102) applicable In the UK and Republic of Ireland.

Objectives and Activities

POLICIES AND OBJECTIVES

To receive monies or financial assets of any description whether from donations, bequests or from any other source, and to apply both capital and income received to or for the relief of the poor and needy or for such other charitable purpose, institution, society or object as the Canterbury Forest of Blean Rotary Club shall in duly constituted meeting from time to time direct. The Trustees continue to fulfil the purpose of the Trust as set out above.

PUBLIC BENEFIT

The Trustees have mainly, but not exclusively supported charities concerned with health, poverty and education issues which are engaged in activities for the public benefit. The Trustees confirm that they have complied with the duties set out in the Charities Act 2011 to have due regard to the Charity Commission’s general guidance on public benefit. In particular, the Trustees consider how planned activities will contribute to the aims and objectives of the charity.

Achievements and Performance

REVIEW OF ACTIVITIES

Once again The Canterbury Forest of Blean organised some of its regular events starting in August 2022 with the Canterbury Half Marathon, which this year was much warmer for both the competitors and Rotary members marshalling the event. In January the Shelter Box quiz was very well attended and greatly enjoyed by members and their guests displaying plenty of competitive spirit. Due to Covid-19 restrictions being lifted the annual barn dance was reinstated in May and was enjoyed with much enthusiasm and vigour. The year then ended with the classic car show at Canterbury Rugby Club in June.

The key fundraising events organised by the members raised £9,254 for Shelter Box. Three different components contributed to achieve this considerable amount, namely the quiz itself, a sponsored cycle ride in September and various generous donations. The Canterbury Half Marathon in August raised £1,500, £480 more than the previous year – due to more runners venturing out after the lifting of Covid-19 restrictions. The barn dance in May had to be held at a different venue from the usual barn in Littlebourne village due to building issues. However despite concerns about the nature of the alternative location, being a school hall rather than a ‘barn’, it was still an outstanding success with exclusively positive feedback about the venue after the event and it raised £2,203. The classic car show was unfortunately poorly attended by both exhibitors and the public resulting in very disappointing gate sales. This may have been due to there being several other classic car shows being held during the same weekend and it raised only £1,295 compared with £5,440 the previous year. ‘Sell your relics’ this year has proved to be a surprisingly profitable method of fund raising and has raised £3,009.

These plus other events supported the Trustees in making numerous charitable donations over the year. The club donated to the President’s chosen charities £100 to the Sea Farers Charity; £1,100 to Catching Lives and to Umbrella £1,100 towards General reserves and £1,079 towards Ukraine Immigrants. Other significant donations include £5,308 to The Pilgrims Hospices; £2,000 to End Polio and £500 to Foundation from the raffle and £1,219 for Rotary District Ukraine, again some benevolent donations contributed to this amount as well as to Shelterbox and the Umbrella donation for which the club is most grateful.

2

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 30 JUNE 2023

GOING CONCERN

After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. The income from fundraising dropped sharply because of the coronavirus pandemic but the Trustees will use every endeavour not to carry out any charitable activities costing money unless there are sufficient funds available to cover the costs. Therefore, they continue to adopt the going concern basis in preparing the Financial Statements. Further details regarding the adoption of the going concern basis can be found in the Accounting Policies.

RESERVES POLICY

The Trustees consider that the unrestricted funds available are sufficient to permit the charity to continue in operation on a modest scale during the short term whilst ensuring that excessive reserves are not accumulated. It is also the Trustees' policy to ensure there is a contingency sum available to cover emergency requirements where there is an urgent appeal for support internationally, nationally and locally.

Structure, Governance and Management

CONSTITUTION

The initial Trust Fund comprised a donation of £500 received from the Rotary Club of Forest of Blean on 5 March 1990. The charity is an unincorporated association governed by a Declaration of Trust on this date. The Trust Fund became a registered charity on 11 June 1990 under a scheme ordered by the Charity Commissioners for England and Wales, numbered 803315.

The Fundraising and Community Service Committees meet regularly to discuss the charitable activities of the Club and all requests for charitable funds have be approved by a majority of members at a general business meeting which are usually held at monthly intervals.

The local media is made aware of fundraising results and cheque presentations which give additional public accountability of the trust fund’s charitable activities.

METHOD OF APPOINTMENT OR ELECTION OF TRUSTEES

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust Deed.

Members of the Canterbury Forest of Blean Rotary Club have power by resolution to appoint new Trustees of the Trust Fund but such new Trustees must be members of the Club. Any Trustee who ceases to be a member of the Club shall cease to be a Trustee.

POLICIES ADOPTED FOR THE INDUCTION AND TRAINING OF TRUSTEES

New Trustees, unless legally or financially professionally qualified, will undergo an orientation day to brief them on charity law. They will receive a copy of the governing Trust Deed, instruction on the decision-making process, copies of the last three years' Trustee Reports and Financial Statements, the current financial performance of the charity and the website reference of the Charity Commission's guidance, "The Essential Trustee" and other relevant publications.

RISK MANAGEMENT

In the Trustees’ opinion, the main areas of risk are from external claims and income loss. The Trustees assess these risks in each area of activity and introduce procedures to eliminate risks and minimise those which cannot be eliminated. Areas of risk and procedures are reviewed regularly to ensure that new risks are identified and that the exposure is minimised.

VOLUNTEERS

The Trustees wish to thank once again the President and members of the Canterbury Forest of Blean Rotary Club for volunteering for the numerous fundraising activities organised during the year. Also, thanks are due to the Chairmen and members of the Fundraising and Community Service committees whose varied ideas and initiatives contributed to another successful year.

3

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

TRUSTEES' REPORT (Continued) FOR THE YEAR ENDED 30 JUNE 2023

TRUSTEES' RESPONSIBILITIES STATEMENT

The Trustees are responsible for preparing the Trustees’ report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards.

The law applicable to charities in England and Wales requires the Trustees to prepare Financial Statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these Financial Statements the Trustees are required to:

The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and enable them to ascertain to ensure that the Financial Statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report was approved by the Trustees on 17th October 2023 and signed on their behalf by

……………………………………………………………….

M J Moore

Treasurer

4

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ROTARY CLUB OF THE FOREST OF

BLEAN TRUST FUND

I report to the Trustees on my examination of the accounts of the District for the ended 30th June 2023.

Responsibilities and basis of report

As the charity trustees of the Rotary Club of the Forest of Blean Trust Fund you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the accounts of the Rotary Club of the Forest of Blean Trust Fund carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Rotary Club of the Forest of Blean Trust Fund as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be

drawn in this report in order to enable a proper understanding of the accounts to be reached.

G D Smith FCA 5 Coppice View Weavering Maidstone Kent ME14 5TX

Signed

Date 17th October 2023

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2023

Note
INCOME AND ENDOWMENTS FROM:
Donations and Grants
10
Investment income
TOTAL INCOME AND ENDOWMENTS
EXPENDITURE ON:
Charitable Activities
10
TOTAL EXPENDITURE
NET MOVEMENT IN FUNDS
Fund Balances at 1 July 2022
Transferred between Funds
FUNDS BALANCES AT 30 JUNE 2022
10		 Unrestricted
Designated
Restricted
Total
Total
Funds
Funds
Funds
Funds
Funds
2023
2023
2023
2023
2022
£
£
£
£
£
6,554
3,158
17,401
27,113
17,902
15
-
-
15
1
6,569
3,158
17,401
27,128
17,903
-
7,072
20,293
27,365
16,784
-
7,072
20,293
27,365
16,784
6,569
(3,914)
(2,892)
(237)
1,119
4,974
1,750
5,278
12,002
10,883
(5,327)
5,314
13
-
-
6,216
3,150
2,399
11,765
12,002

The notes on pages 8 to 15 form part of these Financial Statements.

5

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

BALANCE SHEET
AS AT 30 JUNE 2023
Note
CURRENT ASSETS
Debtors
7
Cash at bank
CREDITORS : amounts falling due within one year
8
TOTAL NET ASSETS
CHARITY FUNDS
10
Unrestricted Funds
Designated Funds
Restricted Funds
TOTAL FUNDS		 2023
£
1,498
10,267
11,765
-
11,765
6,216
3,150
2,399
11,765		 2022
£
3,896
8,823
12,719
(717)
12,002
4,974
1,750
5,278
12,002

The Financial Statements were approved by the Trustees on 16th October 2023 and signed on their behalf by

……………………………………………………………………………

Mr M J Moore , Treasurer

The notes on pages 8 to 15 form part of these Financial Statements.

6

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

CASH FLOW STATEMENT
FOR THE YEAR ENDED 30 JUNE 2023
Note
2023
£
Cash Flows from Operating Activities
Net Cash used in Operating Activities
9
1,444
Change in Cash and Cash Equivalents in the year
1,444
Cash and Cash Equivalents brought forward
8,823
Cash and Cash Equivalents carried forward
10,267
All the cash flows are derived from continuing operations during the above two periods.		 2022
£
(1,111)
(1,111)
9,934
8,823

The notes on pages 8 to 15 form part of these Financial Statements.

7

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

1 ACCOUNTING POLICIES

1.1 Basis of preparation of financial statements

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The financial statements have been prepared in compilance with FRS 102 'The financial Reporting Standard applicable in the UK and the Republic of Ireland ' the Statement of Recommended Practice applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP(FRS 102)) and the Charities Act 2011

The Rotary Club of the Forest of Blean Trust Fund constitutes a public benefit entity as defined by FRS 102.

Fund Accounting

1.2

Unrestricted funds are general funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes.

Restricted funds are to be used in accordance with specific restrictions imposed by donors or

Income

1.3

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Trust that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor's intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.

8

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

1 ACCOUNTING POLICIES (cont'd)

1.3 Income (cont'd)

Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold. Donated facilities are included at the value to the charity where this can be quantified and a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers.

Donated services or facilities are recognised when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the charity of the item is probable and that economic benefit can be measured reliably.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount of the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market: a corresponding amount is then recognised in expenditure in the period of receipt.

Income tax recoverable in relation to donations received under Gift Aid is recognised at the time of donation.

1.4 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on the basis consistent with the use of resources.

Support costs are incurred directly in support of expenditure on the objects of the charity.

Governance costs are those incurred in connection with the administration of charity and in compliance with constitutional and statutory requirements.

Grants payable are charged in the year when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled.

9

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

1 ACCOUNTING POLICIES (cont'd)

1.4 Expenditure (Cont'd)

All resources expended are inclusive of irrecoverable VAT.

Value added tax is not recoverable by the charity, and as such is included in the relevant costs in the statement of Financial Activities.

1.5 Going Concern

The Trustees have assessed the expectation and believe that the charity will continue in operational existence for the foreseeable future and, accordingly, these financial statements are prepared on a going concern basis.

2 DONATIONS AND GRANTS

Canterbury Forest of Blean Rotary Club
Christmas Donations
Canterbury Forest of Blean Rotary Club 100 Club
Kids Out Ltd - Grants for School visits
Gift Aid
Amazon Smile
Easy Fundraising
Members' Donations
Ukraine collections
Other Donations
Public speaking
Canterbury Forest of Blean Rotary Club Fundraising
Classic Car Show
Barn Dance
London Welsh Male voice choir
Sell your Relics
Santa Sleigh
Pilgrim's Hospice - Half Marathon
Raffle Money - Polio Plus
ShelterBox
TOTAL		 2023
2022
£
£
365
280
658
709
240
175
650
333
69
45
146
138
285
355
2,297
835
134
-
933
-
5,777
2,870
2,295
5,440
2,203
-
4,117
3,009
-
658
-
1,500
1,020
2,458
2,026
9,213
2,429
21,336
15,032
27,113
17,902

10

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

3 EXPENDITURE ON CHARITABLE ACTIVITIES

Charitable and Community Welfare Donations)
(see Note 5)		 2023
2022
Expenses
Expenses
£
£
27,365
16,784
27,365
16,784

4 STAFF AND TRUSTEE COSTS

There were no staff costs nor remuneration or expenses paid to any of the Trustees in the year.

11

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

5 CHARITABLE AND COMMUNITY WELFARE DONATIONS

Canterbury Academy - Sports Scholarship and Awards
Canterbury Festival - Sponsorship
Canterbury Food Bank
Canterbury Umbrella - General reserves
Ukraine immigrants
Kent College- re Mike Weller Public speaking competition
Joy Lane school - Kids out
M S Centre
Canterbury Wheelchair Rugby
Pantomime Visits January 2023
Joy Lane School
Kent Young Carers
St Nicholas School
Pilgrims Hospices (The)
Herne Bay Rotary re Jessy Howard
Whitstable Museum
Rotary Foundation (UK) - Polio Plus
Kids Out Toybox
The Hill 112
Shelter Box
Sea Farers Charity
Hi Kent
Rotary District re Ukraine
Canterbury District Scout Council re World Jamboree
Catching Lives
Challenging Mind		 2023
2022
£
£
600
600
500
500
365
-
1,100
2,089
1,079
1,835
933
-
-
717
100
-
250
-
738
672
700
732
219
-
5,308
5,789
100
-
-
100
2,500
1,000
300
-
-
100
9,254
2,400
100
-
500
-
1,219
-
400
-
1,100
-
-
250
27,365
16,784

12

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2023

6 STATEMENT OF FUNDS

Balance 1 July 2022
Incoming Resources
Resources Expended
Inter-Fund Transfers
Balance 30 June 2021		 Unrestricted Designated
Restricted
Total
Total
Funds
Funds
Funds
2023
2022
£
£
£
£
£
4,974
1,750
5,278
12,002
10,883
6,569
3,158
17,401
27,128
17,903
-
(7,072)
(20,293)
(27,365)
(16,784)
(5,327)
5,314
13
6,216
3,150
2,399
11,765
12,002

All of Unrestricted Funds of the charity are available for use at the discretion of the Canterbury Forest of Blean Rotary Club members.

7 DEBTORS

Prepayments and Accrued Income
Other Debtors
8
CREDITORS : amounts falling due within one year
Other Creditors
9
RECONCILIATION OF NET MOVEMENT IN FUNDS TO NET CASH
FLOW FROM OPERATING ACTIVITIES
Net income/(expenditure) for the year
(as per Statement of Financial Activities)
Adjustment for:
Decrease (Increase) in Debtors
(Decrease) Increase in Creditors
Net Cash used in Operating Activities		 2023
£
-
1,466
1,466
2023
£
-
-
2023
£
(237)
2,398
(717)
1,444		 2022
£
-
3,896
3,896
2022
£
(717)
(717)
2022
£
1,119
(2,047)
(183)
(1,111)

13

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2023

10 FUNDS ANALYSIS

Note
Balances at 1 July 2022
Income and Endowments from:
Donations and Grants
2
CFoB R C - Christmas Donations
CFoB R C - 100 Club
Kids Out Ltd. Grant for school trip
Amazon Smile
Easy Fundraising
Members' Donations
Ukraine Collections
Other Donations
Public speaking
Gift Aid
Donations - Canterbury Forest of Blean Rotary Club
Sell your relics
Barn Dance
ShelterBox
Santa Sleigh
Canterbury - Half Marathon
Raffle Money - Foundation and Polio Plus
Classic car show
TOTAL
Investment Income
Bank Deposit Interest
TOTAL		 Unrestricted
Funds
2023
£
4,974
-
658
-
69
146
285
-
134
650
1,942
3,009
-
-
658
-
-
945
4,612
6,554
15
15		 Designated
Funds
2023
1,750
365
-
240
-
-
-
-
-
605
-
2,203
-
-
-
-
350
2,553
3,158
-
-		 Restricted
Funds
2023
£
5,278
-
-
-
-
-
-
2,297
933
-
3,230
-
-
9,213
-
1,500
2,458
1,000
14,171
17,401
-
-		 Total
Funds
2023
£
12,002
365
658
240
69
146
285
2,297
134
933
650
5,777
3,009
2,203
9,213
658
1,500
2,458
2,295
21,336
27,113
15
15

14

ROTARY CLUB OF THE FOREST OF BLEAN TRUST FUND

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2023

10 FUNDS ANALYSIS (Cont'd)

FUNDS ANALYSIS (Cont'd) FUNDS ANALYSIS (Cont'd)
Note
Unrestricted
Funds
2023
£
Expenditure on:
Charitable Activities
3
Unrestricted Fund Activities
-
ShelterBox
Raffle
Kent College re Mike Weller Public speaking Competition
Canterbury Umbrella - Ukraine immigrants
Pilgrims Hospices
Rotary District- Ukraine
Total
-
Net Funds before Inter-Fund Transfers
11,543
Transferred from Designated Funds
(5,327)
Total Funds at 30 June 2023
6,216		 Designated
Funds
2023
7,072
7,072
(2,164)
5,314		 Restricted
Total
Funds
Funds
2023
2023
£
£
7,072
9,254
9,254
2,500
2,500
933
933
1,079
1,079
5,308
5,308
1,219
1,219
20,293
27,365
2,386
11,765
13
-
6,216 3,150 2,399
11,765

15