2024-02-29-accounts

Clover Hill Community Association

Annual Summary

March 2023 to February 2024

It has been another busy successful year for Clover Hill Community Association (CHCA). The building is in constant use throughout the week. We continue to have a healthy number of requests for hall hires. The groups and organisations who use the building do so with respect to each other and the building. Our finances are stable. The hall is in good condition with no significant issues.

We have a variety of groups and organisations using the building. During the week and most of the weekend the building is used to its full capacity, and we have extremely limited empty slots to hire. The groups who use the building are as follows: - various religious groups, sewing group, Kung Fu, dance group for children and adults, dance Clubbercise, singing hands (groups for people with hearing issues) and Sign Wise an organisation that teaches sign language. In addition, NHS hires the building two days a week for rehabilitation of people following cardiac issues. We also have a community café twice a month, a parents/carers and toddlers’ group and a winter warmer weekly session from September through to April. The upstairs room holds a model racetrack for a slot racing group which meets weekly. We have not been able to accept any one-off hires due to lack of volunteers to open and close the building evenings and weekends.

Our finances remain stable. We decided not to increase hall hire payments this year, despite the increase in our costs specifically utilities and other general costs. As a result, we have not made a profit this year, so unfortunately there is a small loss despite the number of hired slots increasing. Next year we will need to increase room hires for our hall users to rectify our deficit. It needs to be noted we have not increased hires for a number of years. We want to continue to provide a facility that user groups can afford.

We continue to employ one person as our regular cleaner. We also use a small local cleaning company once a week and they will cover when our regular cleaner is on holiday. We would like to thank Cathy for her work in the building.

Our building is only successful due to the work of the volunteers who run the hall. We now only have four volunteers, one cleans the outside of the building and keeps the patio area clean and tidy, this is a significant role during the autumn season when leaves fall from the surrounding trees. So, we thank Paul for his hard work this year. Keith and Sara undertake the day-to-day management of the hall, dealing with hirers, new customers, and the numerous contractors. Sara undertakes the weekly safety checks on the building. Keith does the invoicing and general administration. I would like to thank them both for their amazing work.

We look forward to a new year and we at CHCA will do your utmost to maintain a lovely building that people want to use and appreciate.

Andrea Wright

Chair.

Charity No Cloverhill Community Association	803185
Annualaccountsforthe period		CC17a
Period start 01-Mar-23 To Period end 29-Feb-24	Period end 29-Feb-24
Section A Statement of financial activities
Restricted
Recommended categories Unrestricted income	Total this	Total last
by activity funds funds Details of own analysis	year	year
£ £	£	£
Incoming resources Note 4
Fund raising income - - - - Lettings of community centre 28,618 - 28,618 23,123 Lettings of community centre 300 - 300 300 Other fund raising - - - - Investment income 66 - 66 106 Other incoming resources - - - - 28,984 - 28,984 23,529 Lettings to clubs Casual hire Grants received Interest Other activities Socialactivity Total incoming resources ~~=~~
Resources expended Notes 5 - 7
Costs of Generating Funds - - - - Costs of generating voluntary income - - - - Charitable activities 32,041 - 32,041 20,400 Governance costs 2,392 - 2,392 2,380 34,433 - 34,433 22,780 5,449 - - 5,449 - 749 436 436 - - - 62,410 2,904 65,314 64,565 57,397 2,468 59,865 65,314 Net incoming/ - outgoing resources before transfers Fund transfers Total resources expended Performed byvolunteers(no cost) Included within charitable activities (below) Building operating costs, and provision of services Independent Inspection/Audit and Other Professional Total funds carried forward Total funds brought forward ~~=~~
The net movement in funds referred to above is the net incoming resources as defined in the Statement of
Recommended Practice for Accounting and Reporting issued by the Charity Commission for	England & Wales and is
reconciled to the total funds as shown in the Balance Sheet on Page 2 as required by the said statement.
All activities derive from continuing operations.

The notes on pages 3 to 7 form an integral part of these accounts.

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Section B Balance sheet

Section B Balance sheet	Section B Balance sheet
			Restricted
		Unrestricted	income Total this	Total last
		funds	funds year	year
		£	£ £	£
Fixed assets
Tangible assets Investments Total fixed assets	Note 8 Note 9	22,465 2,468 24,933 29,333 - - - - 22,465 2,468 24,933 29,333 ~~——o~~
Current assets
Stock and work in progress Debtors (Short term) investments Cash at bank and in hand Total current assets	Note 10	- - - - 6,311 - 6,311 5,988 - - - - 32,989 - 32,989 32,332 39,301 - 39,301 38,320 ~~====~~
Creditors: amounts falling due within one year Net current assets/(liabilities)	Note 11	4,368 - 4,368 2,339 34,932 - 34,932 35,981 ~~	~~
Total assets less current liabilities Creditors: amounts falling due after one year Provisions for liabilities and charges Net assets	Note 11	57,397 2,468 59,865 65,314 - - - - - - - - 57,397 2,468 59,865 65,314 ~~===~~
Funds of the Charity
Unrestricted funds Restricted funds Total funds	Note 12 Note 13	57,397 57,397 62,410 2,468 2,468 2,904 57,397 2,468 59,865 65,314 ~~———~~
The notes on pages 3 to 7 form an integral part of these accounts.
Signed by trustees on behalf of all the trustees		Signature	Print Name	Date of approval
			Andrea Wright	18/12/2024

2

CC17a (Excel)

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Section C Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost convention and in accordance with Financial Reporting Standards for Smaller Entities (FRSSE), effective January 2008. In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2016) issued in February 2016, applicable UK Accounting Standards and the Charities Act 2011.

The particular accounting policies followed are set out below.

1.2 Change in basis of accounting

There have been no changes to the basis of accounting.

1.3 Changes to previous accounts

There are no adjustments to previous accounts.

Note 2 Accounting policies

ASSETS
Tangible fixed assets for	These are capitalised if they can be used for more than one year, and cost at least £100. They are
use by charity	valued at cost or a reasonable value on receipt. They are used for charitable purposes.
Capital Grants	Gifts of tangible fixed assets or grants of a capital nature given for specific purposes and fully
	utilised in the furtherance of the objects of the charity are credited to a relevant restricted fixed
	asset fund designated for this purpose. The related fixed asset is shown on the balance sheet at
	the full cost of acquisition and depreciated over the useful life in accordance with the depreciation
	policy (below). As these assets are depreciated then the related restricted fund is reduced to
	reflect the reduction in the value. The depreciation and related reductions in reserves are included
	in the income statement in the year that the depreciation is incurred. Any specific restrictions
	imposed by the grant making body, beyond use by the charity for the purposes of it's normal
	charitable activities, on use of the assets, is disclosed in the Fixed Assets notes.
Depreciation	Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a
	reducing balance method over their expected useful economic lives as follows:
	15% Building refurbishment
	15% Plant and machinery
	15% Fixtures & Fittings
	15% Equipment

INCOMING RESOURCES

Recognition of incoming	Income from grants, legacies, donations, appeals, fundraising and investments is recognised in the
resources	Statement of Financial Activities (SOFA) when they are receivable, except as follows:
	When donors specify that they must be used in future accounting periods the income is deferred
	until those periods.
	When donors impose conditions which have to be fulfilled before the charity becomes entitled to
	use such income, the income is deferred and not included in incoming resources until the pre-
	conditions have been met.
	When donors specify that grants, donations and legacies, are for particular restricted purposes,
	which do not amount to pre-conditions regarding entitlement, this income is included in incoming
	resources of restricted funds when receivable.
Incoming resources with	Where incoming resources have significant related expenditure (as with fundraising or contract
related expenditure	income) the incoming resources and related expenditure are reported gross in the SOFA. Rental
	incoming is reported net of collection charges on a receivable basis.
Grants and donations	Grants and donations are only included in the SOFA when the charity has unconditional entitlement
	to the resources.
Tax reclaims on donations	Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to
and gifts	which they relate.
Contractual income and	This is only included in the SOFA once the related goods or services have been delivered.
performance related grants
Gifts in kind	Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount
	actually realised.
	Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or
	distributed by the charity.
	Gifts in kind for use by the charity are included in the SOFA as incoming resources when
	receivable.
Donated services and	These are only included in incoming resources (with an equivalent amount in resources expended)
facilities	where the benefit to the charity is reasonably quantifiable, measurable and material_._ The value
	placed on these resources is the estimated value to the charity of the service or facility received.

Volunteer help

The value of any voluntary help received is not included in the accounts and is described in the Trustees Annual Report.

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Section C Notes to the accounts (continued)

Note 2 Accounting policies (continued)

EXPENDITURE AND LIABILITIES

Liability recognition Liabilities are recognised in the SOFA on an accruals basis as soon as there is a legal or constructive obligation committing the charity to pay out resources. VAT VAT which cannot be recovered is included with the expense to which it relates. Taxation As a registered charity, the company is exempt from income and corporation tax to the extent that income and grants are applicable to charitable purposes only. Governance costs Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters. Resource allocation Resources expended are allocated to particular activities where the cost relates directly to that activity. Grants with performance Where the charity gives a grant with conditions for its payment being a specific level of conditions service or output to be provided, such grants are only recognised in the SOFA once the recipient of the grant has provided the specified service or output. Grants payable without These are only recognised in the accounts when a commitment has been made and there performance conditions are no conditions to be met relating to the grant which remain in the control of the charity. Support Costs Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. Funds held by the charity Funds held are either: Unrestricted general funds – these are funds which can be used in accordance with the charitable objects at the discretion of the Trustees Designated/restricted funds – these are funds which can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by a donor or when funds are solicited on the explicit understanding that they will be applied to particular restricted purposes.

Note 3 Winding up or dissolution of the charity

In upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the remaining accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.

Note 4 Analysis of incoming resources

This year Last year £ £ Grants received - - - - 28,61823,123 300 300 28,918 23,423 Other fund raising - - - - Investment income 66106 66106 - - - - - - - - 28,984 23,529 Total incoming resources (See SOFA) Other incoming resources Social activities Total Lettings of community centre Total Bank interest Donations Fund raising Other Total Total Total Analysis Lettings to clubs Casual hire Restricted funds	This year Last year £ £ Analysis	This year Last year £ £ Analysis	This year Last year £ £ Analysis
	Restricted funds	-	-
	Total	-	-
	Lettings to clubs	28,618	23,123
	Casual hire	300	300
	Total	28,918	23,423
	Social activities	-	-
	Total	-	-
	Bank interest	66	106
	Total	66	106
	Donations	-	-
	Fund raising	-	-
	Other	-	-
	Total	-	-
		28,984	23,529

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Section C Notes to the accounts (continued)

Note 5 Analysis of resources expended

This year Last year £ £ 3,961 3,431 912 609 12,467 4,071 856 829 3,679 3,985 878 521 160 152 3,055 1,163 - - -90 - - 1,489 158 - - - - - - - - 35 35 150 180 3,964 4,664 436 512 32,041 20,400 1,060 1,020 1,332 1,360 Professional fees - - - - 2,392 2,380 34,433 22,780 Charitable activities Analysis Payroll costs of staff Total Rates, water and service charges Utilities Insurance Building and fixtures deprecation Total resources expended (see SOFA) Governance costs Trustee expenses Licences Bad debt Cleaning Software / IT support Sundry outgoings Restricted fund assets depreciation Trade refuse Telephone and fax Postage Stationery and printing Equipment repairs and renewals Internet Training Advertising Total Accountancy and book keeping costs Bank charges Independent Accountant's inspection / Audit	This year Last year £ £ Analysis	This year Last year £ £ Analysis	This year Last year £ £ Analysis
	Payroll costs of staff	3,961	3,431
	Rates, water and service charges	912	609
	Utilities	12,467	4,071
	Insurance	856	829
	Cleaning	3,679	3,985
	Trade refuse	878	521
	Telephone and fax	160	152
	Internet	3,055	1,163
	Postage	-	-
	Stationery and printing	-	90
	Training	-	-
	Equipment repairs and renewals	1,489	158
	Software / IT support	-	-
	Advertising	-	-
	Trustee expenses	-	-
	Bad debt	-	-
	Licences	35	35
	Sundry outgoings	150	180
	Building and fixtures deprecation	3,964	4,664
	Restricted fund assets depreciation	436	512
	Total	32,041	20,400
	Independent Accountant's inspection / Audit	1,060	1,020
	Accountancy and book keeping costs	1,332	1,360
	Professional fees	-	-
	Bank charges	-	-
	Total	2,392	2,380
		34,433	22,780

Note 6 Staff costs (included in resources expended)

Staff costs	This year Last year £ £ Analysis	This year Last year £ £ Analysis	This year Last year £ £ Analysis
	Wages and salaries	3,961	3,431
	Pension contributions	-	-
	Social security costs	-	-
	Total	3,961	3,431

No employee earned over £60,000 per annum. The average number of employees during the current year was one (2022: one). There was one person included on the payroll.

Note 7 Details of certain items of expenditure (included in resources expended)

This year Last year £ £ - - N/a N/a - - This year Last year £ £ 1,060 1,020 1,332 1,360 2,392 2,380 Number of trustees who were paid expenses Analysis Other fees (for example: advice, consultancy, accountancy services) paid to the independent examinerorauditor Fees for examination or audit of the accounts Trustee expenses Total Analysis Nature of the expenses Total The above expense were waived and gifted back to the Trust and treated as donations. Independent examiner’s or auditors' fees	This year Last year £ £ Analysis	This year Last year £ £ Analysis	This year Last year £ £ Analysis
	Number of trustees who were paid expenses	-	-
	Nature of the expenses	N/a	N/a
	Total	-	-
	Independent examiner’s or auditors' fees	1,060	1,020
	Other fees (for example: advice, consultancy, accountancy services) paid to the independent examinerorauditor	1,332	1,360
	Total	2,392	2,380

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Section C Notes to the accounts (continued)

Note 8 Tangible fixed assets

8.1 Cost or valuation

8.1 Cost or valuation
Transfers Disposals Balance brought forward Additions Revaluations Balance carried forward	General fund assets £	Restricted fund assets £	Total £
	63,289	12,763	76,052
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	63,289	12,763	76,052

8.2 Accumulated depreciation and impairment provisions

8.2 Accumulated depreciation and impairment provisions
Basis Rate 8.3 Net book value Balance brought forward Depreciation charge for year Impairment provisions Revaluations Disposals Balance carried forward Brought forward Carried forward	Reducing balance	Reducing balance	Reducing balance
	15%	15%	15%
	36,860	9,859	46,719
	3,964	436	4,400
	-	-	-
	-	-	-
	-	-	-
	40,824	10,295	51,119
	26,429	2,904	29,333
	22,465	2,468	24,933

Note 9 Investments

There are no investments.

Note 10 Debtors and prepayments

Analysis of debtors Other Debtors Trade debtors Prepayments Total	Amounts falling due within one year	Amounts falling due within one year	Amounts falling due after more than one year	Amounts falling due after more than one year
	This year £	Last year £	This year £	Last year £
	2,032	4,279	-	-
	2,429	-	-	-
	1,850	1,709	-	-
	6,311	5,988	-	-

Note 11 Creditors and accruals

Note 11 Creditors and accruals
Accrued expenses Analysis of creditors Total Trade creditors Taxes and Social Security Costs Other creditors	Amounts falling due within oneyear		Amounts falling due after more than oneyear
	This year £	Last year £	This year £	Last year £
	1,678	32	-	-
	-	-	-	-
	139	84	-	-
	2,552	2,223	-	-
	4,368	2,339	-	-

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Section C Notes to the accounts (continued)

Note 12 Unrestricted Funds

General funds Represented by : Fixed assets Net current assets Balance carried forward Balance brought forward Transfer to restricted funds Total Funds Analysis Net Incoming resources Balance carried forward	This year Last year £ £	This year Last year £ £
	62,410	61,149
	-5,013	1,261
	-	-
	57,397	62,410
	22,465	26,429
	34,932	35,981
	57,397	62,410
	57,397	62,410

Note 13 Restricted income funds

Movements of major funds

Movements of major funds
Norfolk Community Foundation - Sound System Community Hub - Window Screens Total Restricted Funds Restricted funds relating to depreciating assets Norfolk Community Foundation - Mirrors for hall Norfolk Community Foundation - Curtain and Window film Restricted funds Norfolk Community Foundation - Window Screens Total Funds Norfolk Community Foundation - Outside Area Revenue accumulated fund Designated funds Norfolk Community Foundation - Equipment Total Restricted Funds Jeffery Watling Fund for Suspended Ceiling	Fund balances brought forward £	Incoming resources £	Outgoing resources £	Fund balances carried forward £
	-	-	-	-
	-	-	-	-
	-	-	-	-
	534	-	80	454
	164	-	25	140
	1,686	-	253	1,433
	124	-	19	105
	85	-	13	72
	83	-	12	70
	227	-	34	193
	2,904	-	436	2,468
	2,904	-	436	2,468

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Document Information

Document

Title ID Status Sender Dept/business Dept/business ID PDF Certified

FINAL CloverHill Community Association 2024 5dac06e6-c125-4f3b-ad63-4ba1ef658680 Signed Claire Atkinson ([e-mail]) Triple Bottom Line Accounting triple-bottom-line-accounting True

Signers

Name		Authentication
Andrea Wright [e-mail]		Email
History
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FINAL CloverHill Community
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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Cloverhill Community Association members of

On accounts for the year 28 February 2024 Charity no 803185 ended ~~ee ee~~ Set out on pages Pages 1 to 7 Headed: Section A Statement of financial activities, Section B Balance sheet and Section C Notes to the accounts. ~~So~~ Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is our responsibility to:

• examine the accounts under section 145 of the 2011 Act,

• to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act, and

• to state whether particular matters have come to my attention.

Basis of independent Our examination was carried out in accordance with general Directions examiner’s statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

In connection with our examination, no matter has come to our attention

• Independent In connection with our examination, no matter has come to our attention examiner's statement 1. which gives us reasonable cause to believe that in, any material respect, the requirements:

  • to keep accounting records in accordance with section 130 of the 2011 Act; and

  • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

• to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 09/12/2024

Signed:

Name: Peter Ellington FAIA ~~—~~ Relevant professional Peter Ellington is practicing member of the Association of International qualification(s) or body Accountants. (if any): ~~Oe~~ Address: Triple Bottom Line Accounting Limited, The Enterprise Centre, University of East ~~OO~~

1

IER

Anglia, Norwich NR4 7TJ

Section B Disclosure

No significant disclosures are necessary.

Give here brief details of The books and records for the Cloverhill Community Association are any items that the maintained to a high standard, and all supporting receipts and bank records examiner wishes to were presented in an easily accessible and neat order. comment upon.

I would recommend tighter credit control to ensure that income is not lost through non-payment, and to review the significant increase of overhead costs as a priority.

There are no other significant matters to report.

2

IER