2022-02-28-accounts - The Clover Hill Community Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Clover Hill Community Association (CHCA)

End of Year Meeting

October 2022

Agenda

1. AGM

2. Finance

3. Hires

4. Staff

5. Building issues

6. AOB

Present: - Andrea Wright Chair, Sara Parfit, Keith Wright

No apologies

1) Next Annual General Meeting will be scheduled for May 2023, after the local elections which are booked for Thursday 4[th] May. The proposed date for AGM is Thursday 18[th] May 2023.
2) Finances, The Association remains with a positive bank balance. We await the end of year summary to see the impact of the increase in heating and electricity to project the overall position. CHCA have invested in a new security system which is now working, this cost £15K and resulted in a decrease in our reserves.
We continue to contract with Triple Bottom Line to bookkeep and work out wages.
3) Hires, the building remains busy with a variety of hires. We are almost at full capacity. The number of enquiries has declined slightly in the last quarter, but we are in the position of declining most hires because of lack of capacity. Keith continues to administer the booking system. In our April 2023 meeting the committee will discuss an increase in hire charges.
4) Staff, we continue to employ one person. This employee is the hall cleaner. We also commission a local cleaning company to provide cover when our cleaner is on holiday or sick. The committee are managing to undertake the remaining duties themselves, thus it is not necessary currently to employ any further staff.
5) Building Issues, our lease with Norwich City Council expired this year, we have contacted them a number of times to renew our agreement. Norwich City Council has a backlog in work and will hopefully commence this work in the New Year. We continue to have contractors commissioned by Norwich City Council visit the building, Sara supervises contractors’ visits to the building.
6) AOB: Nothing

Andrea Wright (Chair)

----- Start of picture text -----
Cloverhill Community Association Charity No 803185
Annual accounts for the period CC17a
Period start 01-Mar-21 To Period end 28-Feb-22
Section A Statement of financial activities
Restricted
Recommended categories Unrestricted income Total this Total last
by activity Details of own analysis funds funds year year
£ £ £ £
Incoming resources Note 4
Fund raising income Grants received 10,897 - 10,897 -
-
Lettings of community centre Lettings to clubs 16,231 16,231 6,301
Lettings of community centre Casual hire 300 - 300 18
- - - -
Other fund raising Social activity
Investment income Interest 2 - 2 4
Other incoming resources Other activities 3,371 - 3,371 29,258
-
Total incoming resources 30,800 30,800 35,580
Resources expended Notes 5 - 7
- - - -
Costs of Generating Funds Performed by volunteers (no cost)
Costs of generating voluntary Included within charitable activities
income (below) - - - -
Building operating costs, and
Charitable activities provision of services 19,961 - 19,961 26,030
Independent Inspection/Audit and
Governance costs Other Professional 1,320 - 1,320 1,440
-
Total resources expended 21,281 21,281 27,470
-
Net incoming/ - outgoing resources before transfers 9,519 9,519 8,110
Fund transfers 603 - 603 - -
Total funds brought forward 51,027 4,019 55,046 46,936
Total funds carried forward 61,149 3,416 64,565 55,046
----- End of picture text -----

The net movement in funds referred to above is the net incoming resources as defined in the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commission for England & Wales and is reconciled to the total funds as shown in the Balance Sheet on Page 2 as required by the said statement. All activities derive from continuing operations.

The notes on pages 3 to 7 form an integral part of these accounts.

CC17a (Excel)

18/08/2022

Section B Balance sheet

Section B Balance sheet
Fixed assets Tangible assets Note 8 Investments Note 9 Total fixed assets Current assets Stock and work in progress Debtors Note 10 (Short term) investments Cash at bank and in hand Total current assets Creditors: amounts falling due within one year Note 11 Net current assets/(liabilities) Total assets less current liabilities Creditors: amounts falling due after one year Note 11 Provisions for liabilities and charges Net assets Funds of the Charity Unrestricted funds Note 12 Restricted funds Note 13 Total funds	Unrestricted funds £ 14,121 -	Restricted income funds £ 3,416 -	Total this year Total last year £ £
			17,537 20,633 - -
	14,121	3,416	17,537 20,633
	- 3,638 - 45,120	- - - -
			- - 3,638 3,064 - - 45,120 33,392
	48,758	-	48,758 36,456
			1,730 2,043
	1,730	-

	47,028	-	47,028 34,413

	61,149	3,416	64,565 55,046
			- - - -
	- -	- -

	61,149	3,416	64,565 55,046
	61,149		61,149 51,027 3,416 4,019
		3,416

	61,149	3,416	64,565 55,046

The notes on pages 3 to 7 form an integral part of these accounts.

Signed by trustees on behalf of all the trustees	Signature	Print Name	Date of approval

CC17a (Excel)

18/08/2022

Section C Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost convention and in accordance with Financial Reporting Standards for Smaller Entities (FRSSE), effective January 2008. In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2016) issued in February 2016, applicable UK Accounting Standards and the Charities Act 2011.

The particular accounting policies followed are set out below.

1.2 Change in basis of accounting

There have been no changes to the basis of accounting.

1.3 Changes to previous accounts

There are no adjustments to previous accounts.

Note 2 Accounting policies

ASSETS Tangible fixed assets for These are capitalised if they can be used for more than one year, and cost at least £100. They use by charity are valued at cost or a reasonable value on receipt. They are used for charitable purposes. Capital Grants Gifts of tangible fixed assets or grants of a capital nature given for specific purposes and fully utilised in the furtherance of the objects of the charity are credited to a relevant restricted fixed asset fund designated for this purpose. The related fixed asset is shown on the balance sheet at the full cost of acquisition and depreciated over the useful life in accordance with the depreciation policy (below). As these assets are depreciated then the related restricted fund is reduced to reflect the reduction in the value. The depreciation and related reductions in reserves are included in the income statement in the year that the depreciation is incurred. Any specific restrictions imposed by the grant making body, beyond use by the charity for the purposes of it's normal charitable activities, on use of the assets, is disclosed in the Fixed Assets notes. Depreciation Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a reducing balance method over their expected useful economic lives as follows: Building refurbishment 15% Plant and machinery 15% Fixtures & Fittings 15% Equipment 15%

INCOMING RESOURCES

Recognition of incoming Income from grants, legacies, donations, appeals, fundraising and investments is recognised in resources the Statement of Financial Activities (SOFA) when they are receivable, except as follows: When donors specify that they must be used in future accounting periods the income is deferred until those periods. When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred and not included in incoming resources until the preconditions have been met. When donors specify that grants, donations and legacies, are for particular restricted purposes, which do not amount to pre-conditions regarding entitlement, this income is included in incoming resources of restricted funds when receivable. Incoming resources with Where incoming resources have significant related expenditure (as with fundraising or contract related expenditure income) the incoming resources and related expenditure are reported gross in the SOFA. Rental incoming is reported net of collection charges on a receivable basis. Grants and donations Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Tax reclaims on donations Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to and gifts which they relate. Contractual income and This is only included in the SOFA once the related goods or services have been delivered. performance related grants Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. Donated services and These are only included in incoming resources (with an equivalent amount in resources facilities expended) where the benefit to the charity is reasonably quantifiable, measurable and material . The value placed on these resources is the estimated value to the charity of the service or facility i d Volunteer help The value of any voluntary help received is not included in the accounts and is described in the Trustees Annual Report.

CC17a (Excel)

18/08/2022

Section C Notes to the accounts (continued)

Note 2 Accounting	policies (continued)
EXPENDITURE AND
LIABILITIES
Liability recognition	Liabilities are recognised in the SOFA on an accruals basis as soon as there is a legal or
	constructive obligation committing the charity to pay out resources.
VAT	VAT which cannot be recovered is included with the expense to which it relates.
Taxation	As a registered charity, the company is exempt from income and corporation tax to the extent
	that income and grants are applicable to charitable purposes only.
Governance costs	Include costs of the preparation and examination of statutory accounts, the costs of trustee
	meetings and cost of any legal advice to trustees on governance or constitutional matters.
Resource allocation	Resources expended are allocated to particular activities where the cost relates directly to
	that activity.
Grants with performance	Where the charity gives a grant with conditions for its payment being a specific level of
conditions	service or output to be provided, such grants are only recognised in the SOFA once the
	recipient of the grant has provided the specified service or output.
Grants payable without	These are only recognised in the accounts when a commitment has been made and there
performance conditions	are no conditions to be met relating to the grant which remain in the control of the charity.
Support Costs	Support costs include central functions and have been allocated to activity cost categories on
	a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or
	per capita, staff costs by the time spent and other costs by their usage.
Funds held by the charity	Funds held are either:
	Unrestricted general funds – these are funds which can be used in accordance with the
	charitable objects at the discretion of the Trustees
	Designated/restricted funds – these are funds which can only be used for particular purposes
	within the objects of the charity. Restrictions arise when specified by a donor or when funds
	are solicited on the explicit understanding that they will be applied to particular restricted

Note 3 Winding up or dissolution of the charity

In upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the remaining accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.

Note 4 Analysis of incoming resources

		This year		Last year
	Analysis	£		£
Grants received	Restricted funds		-		-
	Total		-		-

Lettings of community	Lettings to clubs	16,231		6,301
centre	Casual hire	300			18
	Total	16,531		6,318

Other fund raising	Social activities		-		-
	Total		-		-

Investment income	Bank interest		2		4
	Total		2		4

Other incoming resources	Donations		-		-
	Fund raising		-		-
	Other	3,371		29,258
	Total	3,371		29,258

Total incoming resources (See SOFA)		19,903		35,580

CC17a (Excel)

18/08/2022

Section C Notes to the accounts (continued)

Note 5 Analysis of resources expended

				This year	Last year
		Analysis		£	£
Charitable activities	Payroll costs of staff			7,981	14,952
	Rates, water and service charges			271	657
	Utilities			3,237	3,359
	Insurance			827	782
	Cleaning			2,688	890
	Trade refuse			256	295
	Telephone and fax			221	274
	Internet			632	624
	Postage			-	-
	Stationery and printing			4	219
	Training			-	-
	Equipment repairs and	renewals		253	446
	Software / IT support			-	-
	Advertising			148	117
	Trustee expenses			-	-
	Bad debt			-	-
	Licences			153	- 310
	Sundry outgoings			195	86
	Building and fixtures deprecation			2,493	2,932
	Restricted fund assets	depreciation		603	709
			Total	19,961	26,030

Governance costs	Independent Accountant's inspection / Audit			660	660
	Accountancy and book	keeping costs		660	780
	Professional fees			-	-
	Bank charges			-	-
			Total	1,320	1,440

Total resources expended (see SOFA)				21,281	27,470
Note 6 Staff costs (included in resources expended) Analysis				This year £	Last year £
Staff costs	Wages and salaries			7,424	14,340
	Pension contributions			163	366
	Social security costs			394	246
			Total	7,981	14,952

No employee earned over £60,000 per annum. The average number of employees during the current year amounted to the equivalent of one full time person (Last year one). There were two people included on the payroll.

Note 7 Details of certain items of expenditure (included in resources expended)

		Analysis		This year £	This year £	Last year £	Last year £
Trustee expenses		Number of trustees who were paid expenses			-		-
		Nature of the expenses		N/a		N/a
			Total		-		-
The above expense were	Analysis waived and gifted back to the Trust and treated as donations.			This year £		Last year £
Fees for examination or audit of the accounts		Other fees (for example: advice, consultancy, accountancy services) paid to the independent Independent examiner’s or auditors' fees	Total		660 660 1,320		660 780 1,440

CC17a (Excel)

18/08/2022

Section C Notes to the accounts (continued)

Note 8 Tangible fixed assets

8.1 Cost or valuation

8.1 Cost or valuation
		General fund		Restricted		Total
		assets		fund assets
		£			£	£
Balance brought forward		46,317			12,763		59,080
Transfers			-		-			-
Additions			-		-			-
Revaluations			-		-			-
Disposals			-		-			-
	Balance carried forward	46,317			12,763		59,080

8.2 Accumulated depreciation and impairment provisions

	Basis	Reducing		Reducing	Reducing
		balance		balance	balance
	Rate	15%		15%	15%

Balance brought forward		29,703		8,744	38,447
Depreciation charge for year		2,493		603	3,096
Impairment provisions			-	-	-
Revaluations
			-	-	-
Disposals			-	-	-
Balance carried forward		32,196		9,347	41,543
8.3 Net book value
	Brought forward	16,614		4,019	20,633
	Carried forward	14,121		3,416	17,537

Note 9 Investments

There are no investments.

Note 10 Debtors and prepayments

Analysis of		Amounts falling due	Amounts falling due	Amounts falling due	within	Amounts falling due after more	Amounts falling due after more	Amounts falling due after more	Amounts falling due after more	Amounts falling due after more	Amounts falling due after more
debtors			one	year			than one year
		This year		Last year		This year			Last year
		£			£	£				£
Trade debtors			1,784		2,354			-			-
Inland revenue			-		-			-			-
Prepayments			1,854		710			-			-
	Total		3,638		3,064			-			-
Note 11 Creditors and accruals
Analysis of creditors		Amounts falling due			within	Amounts falling due after more
			one	year			than one year
		This year		Last year		This year			Last year
		£			£	£				£
Trade creditors			32		32			-			-
Other creditors			-		465			-			-
Inland revenue
			-		-			-			-
Accrued expenses			1,698		1,546			-			-
	Total		1,730		2,043			-			-

CC17a (Excel)

18/08/2022

Section C Notes to the accounts (continued)

Note 12 Unrestricted Funds

General funds Represented by : Fixed assets Net current assets Balance carried forward Balance brought forward Transfer to restricted funds Total Funds Analysis Net Incoming resources Balance carried forward	This year Last year £ £ 51,027 42,208 10,122 8,819 - -
	61,149 51,027
	14,121 16,614 47,028 34,413
	61,149 51,027

	61,149 51,027

Note 13 Restricted income funds

Movements of major funds

Sound System ns Total Restricted Funds depreciating assets Mirrors for hall Curtain and Window film Window Screens Total Funds Outside Area Equipment Total Restricted Funds ed Ceiling	Fund balances brought forward Incoming resources Outgoing resources Fund balances carried forward £ £ £ £ - - - - - - - -
	- - - -
	739 - 111 628 228 - 34 193 2,334 - 350 1,984 172 - 26 146 118 - 18 100 114 - 17 97 315 - 47 267
	4,019 - 603 3,416

	4,019 - 603 3,416

Restricted funds

Revenue accumulated fund Norfolk Community Foundation - Equipment

Restricted funds relating to depreciating assets

Jeffery Watling Fund for Suspended Ceiling Community Hub - Window Screens Norfolk Community Foundation - Outside Area Norfolk Community Foundation - Window Screens Norfolk Community Foundation - Mirrors for hall Norfolk Community Foundation - Sound System Norfolk Community Foundation - Curtain and Window film

Designated funds

CC17a (Excel)

18/08/2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of On accounts for the year ended Set out on pages Respective responsibilities of trustees and examiner	Cloverhill Community Association

	28 February 2022 Charity no803185

	Pages 1 to 7 Headed: Section A Statement of financial activities, Section B Balance sheet and Section C Notes to the accounts.
	The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is our responsibility to:

examine the accounts under section 145 of the 2011 Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act, and
to state whether particular matters have come to my attention.

Basis of independent Our examination was carried out in accordance with general Directions examiner’s statement given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

In connection with our examination, no matter has come to our attention

Independent In connection with our examination, no matter has come to our attention examiner's statement 1. which gives us reasonable cause to believe that in, any material respect, the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or

Signed: Name: Relevant professional qualification(s) or body (if any): Address:	2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 24 August 2022	2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 24 August 2022
		24 August 2022

	Peter Ellington FAIA

	Peter Ellington is practicing member of the Association of International Accountants.

	Triple Bottom Line Accounting Limited, The Enterprise Centre, University of East Anglia, Norwich NR4 7TJ

IER

Section B Disclosure

No significant disclosures are necessary.

Give here brief details of The books and records for the Cloverhill Community Association are any items that the maintained to a high standard. All supporting receipts and bank records were examiner wishes to presented in an easily accessible and neat order. comment upon.

There are no other significant matters to report.

IER