2021-02-28-accounts

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Cloverhill Community Association Charity No 803185
Annual accounts for the period CC17a
Period start 01-Mar-20 To Period end 28-Feb-21
Section A Statement of financial activities
Restricted
Recommended categories Unrestricted income Total this Total last
by activity Details of own analysis funds funds year year
£ £ £ £
Incoming resources Note 4
Fund raising income Grants received - - - -
-
Lettings of community centre Lettings to clubs 6,301 6,301 31,948
Lettings of community centre Casual hire 18 - 18 2,982
- - - -
Other fund raising Social activity
Investment income Interest 4 - 4 7
Other incoming resources Other activities 29,258 - 29,258 237
-
Total incoming resources 35,580 35,580 35,174
Resources expended Notes 5 - 7
- - - -
Costs of Generating Funds Performed by volunteers (no cost)
Costs of generating voluntary Included within charitable activities
income (below) - - - -
Building operating costs, and
Charitable activities provision of services 26,030 - 26,030 35,667
Independent Inspection/Audit and
Governance costs Other Professional 1,440 - 1,440 1,200
-
Total resources expended 27,470 27,470 36,867
Net incoming/ - outgoing resources before transfers 8,110 - 8,110 - 1,693
Fund transfers 709 - 709 - -
Total funds brought forward 42,208 4,728 46,936 48,629
Total funds carried forward 51,027 4,019 55,046 46,936
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The net movement in funds referred to above is the net incoming resources as defined in the Statement of Recommended Practice for Accounting and Reporting issued by the Charity Commission for England & Wales and is reconciled to the total funds as shown in the Balance Sheet on Page 2 as required by the said statement. All activities derive from continuing operations.

The notes on pages 3 to 7 form an integral part of these accounts.

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Section B Balance sheet

Section B Balance sheet
Fixed assets Tangible assets Note 8 Investments Note 9 Total fixed assets Current assets Stock and work in progress Debtors Note 10 (Short term) investments Cash at bank and in hand Total current assets Creditors: amounts falling due within one year Note 11 Net current assets/(liabilities) Total assets less current liabilities Creditors: amounts falling due after one year Note 11 Provisions for liabilities and charges Net assets Funds of the Charity Unrestricted funds Note 12 Restricted funds Note 13 Total funds	Unrestricted funds £ 16,614 -	Restricted income funds £ 4,019 -	Total this year Total last year £ £
			20,633 24,274 - -
	16,614	4,019	20,633 24,274
	- 3,064 - 33,392	- - - -
			- - 3,064 3,391 - - 33,392 22,417
	36,456	-	36,456 25,808
			2,043 3,147
	2,043	-
	34,413	-	34,413 22,661
	51,027	4,019	55,046 46,936
			- - - -
	- -	- -
	51,027	4,019	55,046 46,936
	51,027		51,027 42,208 4,019 4,728
		4,019
	51,027	4,019	55,046 46,936

The notes on pages 3 to 7 form an integral part of these accounts.

Signed by trustees on behalf of all the trustees	Signature	Print Name	Date of approval

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Section C Notes to the accounts

Note 1 Basis of preparation

1.1 Basis of accounting

These accounts have been prepared on the basis of historic cost convention and in accordance with Financial Reporting Standards for Smaller Entities (FRSSE), effective January 2008. In preparing the financial statements the charity follows best practice as laid down in the Statement of Recommended Practice "Accounting and Reporting by Charities" (SORP 2016) issued in February 2016, applicable UK Accounting Standards and the Charities Act 2011.

The particular accounting policies followed are set out below.

1.2 Change in basis of accounting

There have been no changes to the basis of accounting.

1.3 Changes to previous accounts

There are no adjustments to previous accounts.

Note 2 Accounting policies

ASSETS Tangible fixed assets for These are capitalised if they can be used for more than one year, and cost at least £100. They use by charity are valued at cost or a reasonable value on receipt. They are used for charitable purposes. Capital Grants Gifts of tangible fixed assets or grants of a capital nature given for specific purposes and fully utilised in the furtherance of the objects of the charity are credited to a relevant restricted fixed asset fund designated for this purpose. The related fixed asset is shown on the balance sheet at the full cost of acquisition and depreciated over the useful life in accordance with the depreciation policy (below). As these assets are depreciated then the related restricted fund is reduced to reflect the reduction in the value. The depreciation and related reductions in reserves are included in the income statement in the year that the depreciation is incurred. Any specific restrictions imposed by the grant making body, beyond use by the charity for the purposes of it's normal charitable activities, on use of the assets, is disclosed in the Fixed Assets notes. Depreciation Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a reducing balance method over their expected useful economic lives as follows: Building refurbishment 15% Plant and machinery 15% Fixtures & Fittings 15% Equipment 15%

INCOMING RESOURCES

Recognition of incoming Income from grants, legacies, donations, appeals, fundraising and investments is recognised in resources the Statement of Financial Activities (SOFA) when they are receivable, except as follows: When donors specify that they must be used in future accounting periods the income is deferred until those periods. When donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income, the income is deferred and not included in incoming resources until the preconditions have been met. When donors specify that grants, donations and legacies, are for particular restricted purposes, which do not amount to pre-conditions regarding entitlement, this income is included in incoming resources of restricted funds when receivable. Incoming resources with Where incoming resources have significant related expenditure (as with fundraising or contract related expenditure income) the incoming resources and related expenditure are reported gross in the SOFA. Rental incoming is reported net of collection charges on a receivable basis. Grants and donations Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources. Tax reclaims on donations Incoming resources from tax reclaims are included in the SOFA at the same time as the gift to and gifts which they relate. Contractual income and This is only included in the SOFA once the related goods or services have been delivered. performance related grants Gifts in kind Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the amount actually realised. Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or distributed by the charity. Gifts in kind for use by the charity are included in the SOFA as incoming resources when receivable. Donated services and These are only included in incoming resources (with an equivalent amount in resources facilities expended) where the benefit to the charity is reasonably quantifiable, measurable and material . The value placed on these resources is the estimated value to the charity of the service or facility i d Volunteer help The value of any voluntary help received is not included in the accounts and is described in the Trustees Annual Report.

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Section C Notes to the accounts (continued)

Note 2 Accounting policies (continued)

EXPENDITURE AND
LIABILITIES
Liability recognition	Liabilities are recognised in the SOFA on an accruals basis as soon as there is a legal or
	constructive obligation committing the charity to pay out resources.
VAT	VAT which cannot be recovered is included with the expense to which it relates.
Taxation	As a registered charity, the company is exempt from income and corporation tax to the extent
	that income and grants are applicable to charitable purposes only.
Governance costs	Include costs of the preparation and examination of statutory accounts, the costs of trustee
	meetings and cost of any legal advice to trustees on governance or constitutional matters.
Resource allocation	Resources expended are allocated to particular activities where the cost relates directly to
	that activity.
Grants with performance	Where the charity gives a grant with conditions for its payment being a specific level of
conditions	service or output to be provided, such grants are only recognised in the SOFA once the
	recipient of the grant has provided the specified service or output.
Grants payable without	These are only recognised in the accounts when a commitment has been made and there
performance conditions	are no conditions to be met relating to the grant which remain in the control of the charity.
Support Costs	Support costs include central functions and have been allocated to activity cost categories on
	a basis consistent with the use of resources, e.g. allocating property costs by floor areas, or
	per capita, staff costs by the time spent and other costs by their usage.
Funds held by the charity	Funds held are either:
	Unrestricted general funds – these are funds which can be used in accordance with the
	charitable objects at the discretion of the Trustees
	Designated/restricted funds – these are funds which can only be used for particular purposes
	within the objects of the charity. Restrictions arise when specified by a donor or when funds
	are solicited on the explicit understanding that they will be applied to particular restricted

Note 3 Winding up or dissolution of the charity

In upon winding up or dissolution of the charity there remain any assets, after the satisfaction of all debts and liabilities, the assets represented by the remaining accumulated fund shall be transferred to some other charitable body or bodies having similar objects to the charity.

Note 4 Analysis of incoming resources

		This year		Last year
	Analysis	£		£
Grants received	Restricted funds		-		-
	Total		-		-
Lettings of community	Lettings to clubs	6,301		31,948
centre	Casual hire		18	2,982
	Total	6,318		34,930
Other fund raising	Social activities		-		-
	Total		-		-
Investment income	Bank interest		4		7
	Total		4		7
Other incoming resources	Donations		-		-
	Fund raising		-		-
	Other	29,258			237
	Total	29,258			237
Total incoming resources (See SOFA)		35,580		35,174

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Section C Notes to the accounts (continued)

Note 5 Analysis of resources expended

					This year	Last year
			Analysis		£	£
Charitable activities		Payroll costs of staff			14,952	16,186
		Rates, water and service charges			657	795
		Utilities			3,359	5,046
		Insurance			782	845
		Cleaning			890	2,633
		Trade refuse			295	1,738
		Telephone and fax			274	245
		Internet			624	615
		Postage			-	4
		Stationery and printing			219	282
		Training			-	-
		Equipment repairs and	renewals		446	2,142
		Software / IT support			-	-
		Advertising			117	145
		Trustee expenses			-	126
		Bad debt			-	- 80
		Licences			- 310	907
		Sundry outgoings			86	35
		Building and fixtures deprecation			2,932	3,167
		Restricted fund assets	depreciation		709	834
				Total	26,030	35,667
Governance costs		Independent Accountant's inspection / Audit			660	660
		Accountancy and book	keeping costs		780	540
		Professional fees			-	-
		Bank charges			-	-
				Total	1,440	1,200
Total resources expended	(see SOFA)				27,470	36,867

Note 6 Staff costs (included in resources expended)

Staff costs	This year Last year £ £ 14,340 15,363 366 327 246 496 14,952 16,185 Pension contributions Wages and salaries Social security costs Total Analysis

No employee earned over £60,000 per annum. The average number of employees during the current year amounted to the equivalent of one full time person (Last year one). There were two people included on the payroll.

Note 7 Details of certain items of expenditure (included in resources expended)

		Analysis		This year £	This year £	Last year £	Last year £
Trustee expenses		Number of trustees who were paid expenses			-		126
		Nature of the expenses		N/a		N/a
			Total		-		126
The above expense were	Analysis waived and gifted back to the Trust and treated as donations.			This year £		Last year £
Fees for examination or audit of the accounts		Other fees (for example: advice, consultancy, accountancy services) paid to the independent Independent examiner’s or auditors' fees	Total		660 780 1,440		660 540 1,200

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Section C Notes to the accounts (continued)

Note 8 Tangible fixed assets

8.1 Cost or valuation

8.1 Cost or valuation
		General fund		Restricted		Total
		assets		fund assets
		£			£	£
Balance brought forward		46,317			12,763		59,080
Transfers			-		-			-
Additions			-		-			-
Revaluations			-		-			-
Disposals			-		-			-
	Balance carried forward	46,317			12,763		59,080

8.2 Accumulated depreciation and impairment provisions

	Basis	Reducing		Reducing	Reducing
		balance		balance	balance
	Rate	15%		15%	15%
Balance brought forward		26,771		8,035	34,806
Depreciation charge for year		2,932		709	3,641
Impairment provisions			-	-	-
Revaluations
			-	-	-
Disposals			-	-	-
Balance carried forward		29,703		8,744	38,447
8.3 Net book value
	Brought forward	19,546		4,728	24,274
	Carried forward	16,614		4,019	20,633

Note 9 Investments

There are no investments.

Note 10 Debtors and prepayments

Analysis of		Amounts falling due	Amounts falling due	Amounts falling due	within	Amounts falling due after more	Amounts falling due after more	Amounts falling due after more	Amounts falling due after more	Amounts falling due after more	Amounts falling due after more
debtors			one	year			than one year
		This year		Last year		This year			Last year
		£			£	£				£
Trade debtors			2,354		2,564			-			-
Inland revenue			-		-			-			-
Prepayments			710		827			-			-
	Total		3,064		3,391			-			-
Note 11 Creditors and accruals
Analysis of creditors		Amounts falling due			within	Amounts falling due after more
			one	year			than one year
		This year		Last year		This year			Last year
		£			£	£				£
Trade creditors			32		883			-			-
Other creditors			465		276			-			-
Inland revenue
			-		-			-			-
Accrued expenses			1,546		1,988			-			-
	Total		2,043		3,147			-			-

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Section C Notes to the accounts (continued)

Note 12 Unrestricted Funds

Net Incoming resources Balance carried forward Transfer to restricted funds Total Funds Analysis General funds Represented by : Fixed assets Net current assets Balance carried forward Balance brought forward	This year Last year £ £ 42,208 43,067 8,819 - 859 - -
	51,027 42,208
	16,614 19,546 34,413 22,661
	51,027 42,208
	51,027 42,208

Note 13 Restricted income funds

Movements of major funds

Sound System Window Screens Total Funds Outside Area Equipment Total Restricted Funds ed Ceiling ns Total Restricted Funds depreciating assets Mirrors for hall Curtain and Window film	Fund balances brought forward Incoming resources Outgoing resources Fund balances carried forward £ £ £ £ - - - - - - - -
	- - - -
	870 - 130 739 268 - 40 228 2,746 - 412 2,334 202 - 30 172 138 - 21 118 135 - 20 114 370 - 56 315
	4,728 - 709 4,019
	4,728 - 709 4,019

Restricted funds

Revenue accumulated fund Norfolk Community Foundation - Equipment

Restricted funds relating to depreciating assets

Jeffery Watling Fund for Suspended Ceiling Community Hub - Window Screens Norfolk Community Foundation - Outside Area Norfolk Community Foundation - Window Screens Norfolk Community Foundation - Mirrors for hall Norfolk Community Foundation - Sound System Norfolk Community Foundation - Curtain and Window film

Designated funds

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