2021-04-30-accounts

The Dallinghoo Church Repair Fund

Registered Charity 803135

The Trustees’ Annual Report for the period from 1[st] May 2020 to 30[th] April 2021

This is the report of all seven Trustees, not just of the three who have signed it.

The Charity Commissioners call for this report and specify its format.

BACKGROUND INFORMATION

This Fund was first established as The Dallinghoo Church Support Committee on 15[th] June 1989; it became a registered charity on 27[th] April 1990; it was renamed in November 2013.

Correspondence address: c/o The Old Rectory, Dallinghoo, Woodbridge IP13 0LA.

Bank account details: Barclays Bank plc, in the name of The Dallinghoo Church Repair Fund, sort code: 20 98 07, account numbers: 00311375 and 63488748.

SECTION A - REFERENCE AND ADMINISTRATION DETAILS

Trustees Listed in alphabetical order	Office If any	Date of birth	Contact details
RosalindGay From 24 May2018 to 11Jul 2020		12/06/1944	Old School House, Dallinghoo IP13 0LU 01473 737852 [e-mail]
Pauline HopeHedley From 13 Nov 2020		10/08/1946	Home Farm, Dallinghoo IP13 0JR 01473 737830 [e-mail]
ChristopherLing From 12 Mar 2011 & continues	Hon Treasurer	22/12/1957	Merton Farm Barn, Dallinghoo IP13 0LE 07963 305205 [e-mail]
Linda AnnLing From 12 Mar 2011 & continues		13/01/1958	Merton Farm Barn, Dallinghoo IP13 0LE 01473 277018 [e-mail]
Bridgett Mary RickardQuinlan From 5Jul 1989 to 19 Oct 20		23/07/1938	The Old Rectory, Dallinghoo IP13 0LA 01473 737700 No email address
Jeremy DenisQuinlan From 15Jun 1989 & continues	Chairman	16/08/1937	The Old Rectory, Dallinghoo IP13 0LA 01473 737700 [e-mail]
CharlotteSullivan From 24 May2018 & continues		07/08/1976	Orchard Cottage, Dallinghoo IP13 0LD 07584 237792 [e-mail]

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Helen MaryTye From 6Jun 2017 & continues	Hon Secretary	04/06/1958	Banyards, Dallinghoo IP13 0JP 07922 652992 [e-mail]
Robin CharlesTye From 6Jun 2017 & continues		19/01/1958	Banyards, Dallinghoo IP13 0JP 07802 232413 [e-mail]

Independent examiner of accounts: Richard West

SECTION B - STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document. The association is governed by its constitution; at our 2021 AGM on 24[th] May 2021, we agreed two small amendments so this is the date of our current constitution.

How the charity is constituted. The charity is an unincorporated organisation.

Organisational Management. The Trustees of the association are responsible for its management and control; they meet at least twice a year. Trustees are elected and re-elected at an AGM. All adults residing in the Parish of Dallinghoo on the preceding 1[st] March are eligible; the Electoral Roll is taken as conclusive evidence of this . There must be at least eight trustees.

SECTION C - OBJECTIVES AND ACTIVITIES

Object: To repair, preserve and maintain the fabric of Saint Mary's Church, Dallinghoo for the benefit of the public.

Charitable Activities: When planning the activities of the association, the Trustees bear in mind the Charity Commission’s guidance on public benefit. In attempting to achieve its charitable objects, the association undertakes a wide range of activities.

SECTION D - ACHIEVEMENTS & PERFORMANCE

Summary of the main achievements of the charity during the year

As our experience with the nave guttering had shown, both we and the PCC would have to raise much more money than initially thought. After review and a reduction in the repair work we could afford, we went out to tender; the best quote was £106,000 from Bakers of Danbury.

Covid restrictions meant out fund-raising programme had to stop. After trying every grant-making trust we could find, we were still some £20,000 short of the £106,000 we needed for the full repair programme. In addition, the porch roof had been declared unsafe. By omitting internal decorations, crack repairs and woodworm treatment, valued at some £19,000, we were able to proceed. Work began on 23[rd] November.

We thought we might have some difficulty funding VAT payments – these have to be paid but can be quickly reclaimed after payment. In the event, the phasing of payments meant there was no problem.

On Saturday, 24[th] October we held a ‘joint task force day’ (PCC and DCRF) to tidy the church and churchyard.

A further round of appeals to donor trusts was surprisingly successful.

A new ‘Dallinghoo Charity Bake Club’ was successfully tried in December and repeated for St Valentine’s Day; several non-Committee people assisted. We also ran a successful ‘car boot’ sale of unwanted items.

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Our most successful fund-raiser in the year turned out to be our Plant & Cake Sale outside the Village Hall.

The work repairing the exterior of the church, and a few interior items, is due to complete, finally, on 24[th] May.

SECTION E - FINANCIAL REVIEW

	2020-21	2019-20	2018-19
Income	59,429	48,091	1,503
Less Expenditure	55,377	23,814	16
Surplus/Deficit	4,051	24,277	1,487
Book Profit/Loss on investments	5,979	-3,308	-100
Cash/Investments: Difference over theyear	10,031	20,969	1,387
Cash/Investments at start ofyear	46,471	25,502	24,114
Cash/Investments atyear end	56,502	46,471	25,502

Gift Aid - tax refunds: Our HMRC Gift Aid number is ZD06402.

Reserves policy: We consider we should maintain a contingency fund large enough to allow us to undertake urgent fabric repairs when these are needed, without having to first to raise funds. The Quinquennial Inspection identifies the work to be done over the following five years. We should hold enough to cover repairs during that 5-year period, plus any ad hoc repairs that might arise between inspections. Our historical analysis suggests that maintenance costs about £4k a year; so the overall St Mary’s reserve policy is to hold £20k, split between our fund and that of the PCC. We should hold £10k in reserve.

Details of any funds materially in deficit: There were no funds in deficit.

SECTION F - OTHER INFORMATION

None.

SECTION G - TRUSTEES’ DECLARATION

The trustees declare that they have approved this report.

Signatures:

Full names: Helen Tye Chris Ling Jeremy Quinlan Position: Hon Secretary Hon Treasurer Chairman 10 July 2021

Independent examiner’s report

I have examined the books and accounts the Hon Treasurer showed me. The accounts produced appear to be entirely consistent with the records that I have seen. I have no reason to doubt their accuracy.

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July 2021

Richard West

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Dallinghoo Church Repair Fund [Registered Charity Number 803135]

Statement of Accounts for Y/E 30/4/2021

Cash B/Fwd 30/4/202 Balance@30/4/2021	Cash B/Fwd 30/4/202 Balance@30/4/2021	Cash B/Fwd 30/4/202 Balance@30/4/2021	Cash B/Fwd 30/4/202 Balance@30/4/2021	Cash B/Fwd 30/4/202 Balance@30/4/2021
Barclays Current account 63488748	23,186		25,668
Barclays Current account 00311375	3,333		4,922
COIF Deposit a/c	11		-
COIF Share Income account 751.53 shares	11,970		14,067	2,097
Hargreaves Landsdown Investments	7,860		11,742	3,882
Hargreaves Landsdown Cash account	111		103	-8
Total	46,471		56,502
Income foryear ending 30/4/2020
Hargreaves Landsdown Loyalityless fees	-8
COIF share Income	394
Just Giving	2,628
Hargreaves landsdown share income	103
Donations	1,127	724+402.50
Grants	42,600
Fund raisingeventsprofits	2,676	63.50+2,612.68
VAT refund	8,981
PCC Grant	-
Gift Aid	929
Total	59,429
Expenditure foryear ending 30/4/2020
Insurance	-
Repairs	55,377
Total	55,377
Book Profit/Loss on investments
COIF	2,097
Hargreaves Landsdown	3,882
Total	5,979
Balance	56,502		56,502

COIF Charities Official Investment Fund CCLA Churches Charities Local Authorities HMRC Charities referance EW25129

èaril C¥rrThl Xox￿1 63418748 O•rcl Currnt xc&wl ry)311375 COIF sit Acccount COIF Sh•re lftc4m •rrourt 75153 sh¥ ems Land50￿￿ InslmeNs £13.18&21 .333.25 £10.65 £11.970.14 £7￿9.75 £111.26 4921. l4(4.91 11742.19 102.95 5s ftes 41131 £39350 £2.627_55 £102.74 £1,126SI £￿.fUl(￿l £2,676.18 £8.981.11 COIF share Inc¢m Just Gi¥1 r*ants Fund ral VAT PCC Grani Gift AAI 63.50+261168 £929.41 £S377 co £2.096.77 £3.882.44