Registered Company number 02408904 Registered Charity number 803015
TENDRING HUNDRED FARMERS’ CLUB (A company limited by guarantee)
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS
30 SEPTEMBER 2022
TENDRING HUNDRED FARMERS. CLUB CONTENTS Pages Trustees. report Independent examiner's report Statement of financial activities Balance sheet Notes to the financial statements 8- 16
TENDRING HUNDRED FARMERS. CLUB TRUSTEES, REPORT The Irustees present Iheir report and the unaudited finanaal statements for the year ended 30 September 2022. This report is also a DirectOfS' Report required under Section 417 of the Companies Act as all Trustees are Directors. The financial statements comply with the current statutory requirements. the Memorandum and Articles of Association, the Companies Act and the Statement of Recomrnended Practice Accounting and Reporting by Charities (FRS102). The Trustees who have held Offi during the year are noted below. Reference and Administrative D¢tail$ The tharity 'Terring Hundred Farmers Club- has a registered charity number of 803015 and registered company number of 02408904. The address of the principal office of the charity is THFC Offi. Admirals Fami, Great Bentley. Colchester, Essex. England, C07 8RS. The charty Weble is wM.1endrin9sh0W.co.uk The trustees (who were also director5) set oul below have held office during the whole of the year to the date of this report, unless otherwise stated.. Mr W B King (chairman) Mrs C Parker (vice•chaiman)" Mr J H Jiggens Mr D Brooks Mr D W Hunter Mr T M Isaac Mrs M Rix- "Appointed C>n 16 November 2021 "Resigned on 8, December 2021 The appointment of directors is by election at the Annual General Meeting. Exocutlve Committe•: MrWBKing Mrs C Parker Mr J H Jiggens Mr D Brooks Mr D W Hunter Mr T M Isaac Mr T Berryman Mr S Collis MsJRix Mr T C Glover Mts V Groom Mrs K Holt Mr J Groom Mr J Smith Mr D Lord
TENDRING HUNDRED FARMERS. CLUB TRUSTEES, REPORT Reference and Administrative Details {continued) Indepondent examlnor rim O'connor ACA FCCA Scrutton Bland LLP 820 The Crescent Colthster Business Park Colchester Essex C04 9YQ Bankers Bardays Bank plc 9 High Street Colchester C03 3EN Sollcttors Sparlin9 Benham and Brough 3 Wesl Stockwell Street Colchester C01 1HQ Showground director D Brooks Structure, Governance and Management The TendriT¥J Hundred Fanners, Club is a company limited by guarantee and a registered charity govemed by its Memorandum and Articles of Association dated 12 June 1989. The Executive Committee of th8 Club is responsible for the affairs of the Club but is able to delegate powers lo sU0MMItteeS as appropriate arKJ in the manner pemiitted by the Club's Articles of AsSoUatn. The appointrnent of directors is by election at the Annual General Meeting. Objectivos and activities The main objects of the club are to advance aTrJ improve agriculture and horticulture for the public benefit and to encourage skill and industry therein and in all trades, crafts and professions connected therewith. Also to promote the benefit of the inhabitants of the Tendring Hundred in the County of Essex by advancing education and the encouragement of the arts, sciences and conservation matters with the object of improving the condition of life of the said inhabitants. Financial revi The main source of income for the Club is the Tendring Hundred Sh¢)w. This is vulnerable to the effects of the weather and other extemal factors. Weather conditions were the reason for an increase in attendance this year. with it being perfect show conditions. This has resulted in a nel surplus of £65.887 for the year. The club also receives annual subscriptions.
TENDRING HUNDRED FARMERS. CLUB TRUSTEES, REPORT Reserve policy and risk management BeuSe the main source of income is vulnerable to fluctualion the trustees belTreve that it is prudent to maintain reserves at a level sufficient to cover the maximum committed expenditure that might arise in a particular year. The designated funds held are for the following Pufposes: IT improvements This is held for the purp¢)se of updating the database aTrY general IT improvements. Showgfound improvements This is held for the purpose of showgrourKI improvements including fenung and gateways. Significant risks The Trustees have assessed the major risks to which the charity is exposed. in particular those related to the operations and finances of the charitable compary. and are satIsfd that systems are in place to mitigate our exposure to the major risks. Publlc benefft In setting out the charity's objectives the Club has given careful consideralion to the Charity Commission's guidan on public benefit. In doing so. Ihe Club has complied with the duties in this area as set out in Section 17 of the Charities Act 2011.
TENDRING HUNDRED FARMERS. CLUB TRUSTEES, REPORT Trustees responsibilities The trustees (who are also directors of the Tendring Hundred Fanners. Club for the purposes of company law) are responsible for preparing the Trustees, Annual Report and the financial statements in accordan with appliCae law and regulations. Company law requires the trustees to prepare financial statements for each financial year. Under that law Ihe Iruslees musl prepare the financial stalements in accordance with United Kin9dom Generally Ac¢epted Accounting Practice {United Kingdom Accounting Standards and applicable law). Under company law the trustees must not approve Ihe finanal statements unless they are satisfied thal they give a Inje and fair view of the state of affairs of the tharitable company and of the incoming resources and application of resources. including the income and expenditure, of the charitable company. for that period. In preparing these financial statements, the trustees are required to:
Select suitable accounting polioes and then apply them consistently; Observe the methods and prinCipS in the Charittes SORP: Make judgments and accounting estimates that are reasonable and prudent: State whether applicablè UK Accounting Standards have been folk)wed, subject to any material departures dtsclosed and explained in the financkil statemenls and: Prepare the financial statements on the going concem basis unless it is inappropriate to presume that the charitable company will continue to operate. The trustees are responsible for keeping adequate accounting records that are sufficient lo show and explain the charitable company's transactions and disclose reasonable accuracy at any time the financial position of the charitable company and enable them to ensure thal the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of th8 company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities Small Company Provlslons This report has been prepared in accordance with the special provisions for small companies under part 15 of the Companies Act 2006. Signed by order of the board WBKing Chairman Approved by the board on 7112z
TENDRING HUNDRED FARMERS, CLUB INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TENDRING HUNDRED FARMERS, CLUB CHARITABLE COMPANY I report to the trustees (who are also Directors for the purpose of company law) on my examination of the financial statements of Tendring Hundred Famers. Club ('the charilable company'l for the year ended 30 September 2022 which comprise the Statement of Financial ActIvrts, the Balance Sheet and related notes. This report is made solely to the charity's trustees. as a body, in accordance with section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters l am required to stale to them in this report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume spOnsIbl11ty to anyone other than the charity and the charity's trustees as a body, for my work. for this report. or for the op'nions I have fomied. Responsibilities and basis of report As the trustees of charitsble company you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 {'the 2006 Act.). Having satisfied myseff that the financial statements of the charitable company are not required to be audited under Part 16 of the Act and are e1ible for independent examination. I report in respect of my examination of the charitable company's financial statements carried out under section 145 of the Charities Act 2011 ('the 2011 Act.) and in carying out my examinalion I have followed all the applicable Directions given by the Charity Commission under section 145(5)Ib) of the 2011 ACL Independent examiner s statement I have completed my examination. I confimi that no malerial matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect.. accounting record5 were not kept in respect of the charitable company as required by section 386 of the 2006 Act: or
the financial statements do rK>t accord with those records: or the financial statements do not compty with the aceounting requirements of section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair view which is not a matter considered as part of an independent examination: or the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of IlarKi (FRS 102). I have no conM$ and have come acn)ss no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. TIM O'CONNOR FCCA ACA SCRUTTON BLAND LLP, 820 THE CRESCENT. COLCHESTER BUSINESS PARK, COLCHESTER. ESSEX, C04 9YQ Date I sl,.1,
TENDRING HUNDRED FARMERS. CLUB STATEMENT OF FINANCIAL ACTIVITIES {Incorporating an INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 30 SEPTEMBER 2022 Unrestricted Restricted Funds Funds Totsl Funds 2021 Income from: Donations and grants Charitable activities Other trading activities Inveslments 15.177 301,669 40.877 439 15,177 301,669 40,877 439 52,508 22.454 1.263 799 Total income 358.162 358,162 77,024 Expended on: Raising funds Charitable activities 14,100 278.175 14.100 278.175 59. 769 Total resources expended 292,275 292.275 59, 769 Net incomel(expenditure> Totsl funds brought forward 65,887 278.443 65.887 283,646 17,255 266,391 5.203 Totsl funds carried forward 14-15 £ 344.330 £ 5.203 £ 349,533 £ 283,646 The statement of finanrial activities indudes all gans and losses recognised in this and the prior year. All activities relate to continuing operations. The inwme and expenditure in 2021 all relates to unrestrided funds.
TENDRING HUNDRED FARMERS, CLUB BALANCE SHEET AS AT 30 SEPTEMBER 2022 Notes 2021 Fixed assets Tangible assets 11 69.647 70,229 Current assets Debtors Cash at bank and in hand 12 719 290.204 5,334 220,240 290.923 225,574 Creditors: amounts falling du• within one year 13 11.037 12,157 Nèt current assets 279,886 213,417 Total assets less currnnt liabilities £ 349.533 £ 283,646 Funds Unrestricted funds: Designated funds General charitable furKIs Restricted funds 14 40.000 304.330 5,203 278,443 5.203 15 £ 349,533 £ 283,646 For the year ending 30 September 2022 the company was entitled to exemption from audit under section 477 of the Companies Act 20C6 relating to small companies. The members have not required the rnPany to obtain an audil in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilty for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime. The financial statements were approved by the board of trustees on ? I IIL on its behalf by and signed D W Hunter Trustee D Brooks Trustee Charity number.. 803015 Company number.. 02408904
TENDRING HUNDRED FARMERS. CLUB NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 SEPTEMBER 2022 1.1 GENERAL INFORMATION Tendring Hundred Famers, Club is a company limited by guarantee. registered in England and Wales, regislered number- 02408904. The registered address is THFC Office, Admirals Fami, Great Bentley. Essex , C07 8RS. 12 ACCOUNTING POUCIES Basls of accountlng The financial statements have been prepared in accordance with the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS102). Charities SORP (FRS102) and the Charities Act 2011. Cash flow The Charity qualifies as a small charity as defined in the Charities SORP (FRS102) Bulletin 1 and as such is exempt from preparin9 a Statement of Cash Flows. Income All incoming resources are induded in the statement of financial a1vitS when the charity is legally entitled to the income and the amount can be quantified with reas¢Jnable a¢¢ura¢y. ncome is deferred only vthen the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in the future period. Donations are renised when received by or on behalf of the charity. No amounts are included in the financial statements for serveS donated by volunteers. Government grants are re¢ognised at the fair value of the asset received or receivable when there is reasonable assurance that the grant conditions will be met arKJ the grants will be received. A grant that speCifS perfomance conditions is recognised in income when the performance conditions are met. Where a grant does not specfy performanc£ conditions it is recognised in income when the proceeds are received or receivable. A grant received before the recognition criteria are satisfied is recognised as a liability.
TENDRING HUNDRED FARMERS, CLUB NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 SEPTEMBER 2022 ACCOUNTING POLICIES (continued) Restricted and designated fvnds Funds restricted by the dOrr are treated as restricted funds. Al other receipts are unrestricted funds however the charity has designated part of these funds for specifi purposes. Details of dgnated funds can be fourKJ in note 14. General funds are unrestricted funds which a available for use at the dis¢relion of the Truslees in furtherance of the general objects of the charity and vthich have not been designated for other purposes. Charitable activities include expendtture incurred in the govemance of the charity and its assets. These are primarily assocrated with o)nstitulional and statutory requirements. Expenditurn Expenditure is recognised in the Statement of Financial Activitw when a liability is incurred. All expenditure is accounted for on an accruals basis and has been classified under headings that aggfegate all costs relating to the activity- Charitable activities include expenditure incurred in the g0veMan of the charity and its assets. These are primarily associated with constitutional and statulory requirements. Costs of generating funds include the costs of special events. Support costs are those costs incurred directty in support of expenditure on Ihe objects of the charity and include a proportion of salaries and expenses and office running costs calculated on a percentage basis of incoffle generated by these activities. Resources expended incJLMJe attributable VAT which cannot be recovered. Tangible fixed assets and depreciation Tangible fixed assets costing more than £2.000 are capitalised. together with any incidentsl expenses of acquisition. Depreciation is provided at the following annual rates in order to write off eath asset over its estimated useful life: Buildings Equipment 5% on cost 20% and 33 113 % on cost No depreciation is prowded on freehold land.
TENDRING HUNDRED FARMERS. CLUB NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 SEPTEMBER 2022 ACCOUNTING POUCIES (continued) Pension costs The ¢harity operates a defined contribution pension scheme, the assets of which are held separately from thcvse of the charity in an independently administered fund. Contributions are charged to the income and expenditure account for the year in which they are payable to the scheme. Taxation The Club is a charity within the meaning of the Charities Act 2011 and as such is a charity within the meaning of Part 11, Corporation Tax Act 2010. Accordingly. the Club is potentially exempt from taxation in respect of income or gains r1Ved within categorTres covered by Part 11, Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that such income or gains are applied exclusively to its charitable purposes. Financial instruments Financial instrufflents are classified and accounted for, according to the substance of the contraGtual arrangement, as either financial assets or financial liabilitS Short tenn debtors (financial assets) are measured at transaction price. Short term creditors (financial liabilities) are measured al the transaction price. The Charity only has financial assets and financial liabilities of a kind that qualfy as basic finanGial instruments. 2 INCOME FROM DONATIONS AND GRANTS 2022 2021 Donations - unrestricted Job retention scheme grant 15.177 21,745 30, 763 £ 15,177 £ 52,508 3 INCOME FROM CHARITABLE ACTMTIES 2022 2021 Subscriptions Show income 27.947 273.722 21,460 994 £ 301,669 £ 22.454 io
TENDRING HUNDRED FARMERS. CLUB NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 SEPTEMBER 2022 4 INCOME FROM OTHER TRADING ACTIVITIES 2022 2021 Sponsorship Sooal events 39.946 931 1.263 £ 40,877 £1,263 5 INVESTMENT INCOME 2022 2021 Interest receivable £439 £799 6 OPERATING COSTS The excess of income over experKliture is stated after charging: 2022 2021 Depreciation Staff costs - Salaries {see note 10) Independent examination 582 60.171 1.900 583 46. 760 7 EXPENDITURE ON FUND RAISING Activities undertaken Support Total directly costs 2022 Total 2021 Sponsorship 14.100 14.100 £ 14.100 £ 14.100 11
TENDRING HUNDRED FARMERS, CLUB NOTES TO THE FINANCIAL STATEMENT5 YEAR ENDED 30 SEPTEMBER 2022 8 EXPENDITURE ON CHARITA8LE ACTivfiES Activities Undertaken Support Directly Total 2022 Total 2021 Subscriptions General expenses 7,149 70,017 7.149 271,026 26.048 33,721 201,009 £ 201.009 £ 77,166 £ 278,175 £ 59, 769 9 SUPPORT COSTS 2022 2021 Office running expenses 30,863 6,657 Salaries and expenses Deprecialion 60,171 232 46. 760 233 £ 91.266 £ 53,650 These costs are apportioned by reference to the level of income generatgj. 12
TENDRING HUNDRED FARMERS. CLUB NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 SEPTEMBER 2022 10 STAFF COSTS 2022 2021 Wages and salaries Social security costs Pension costs Private health care insurance 51.524 38.220 7,284 1,363 7,284 1,256 £60,171 £ 46,760 The average monthly number of employees during the year was 2 (2021.. 2). Contributions of £7.284 (2021.. £7.284) were made to a defined contrbbution pension scheme on behalf of 1 employee (2021: 1). The above represents senior management remuneration. No remuneration or expenses are paid lo truste8s. No employee was paid over£60.000 during the year. 11 TANGIBLE FIXED ASSETS Freehold land and buildings Equipment Total Cost At 1 October 2021 85,247 39,074 124,321 At 30 September 2022 85.247 39.074 124,321 Depreciation At 1 Oclober 2021 Charge for the year 15,250 350 38,842 232 54,092 582 At 30 September 2022 15,600 39,074 54,674 Net book values At 30 September 2022 £ 69.647 £ 69,647 At 30 September 2021 £ 69.997 £232 £ 70,229 The freehold land and buildings arKI equipment are used for dire¢Uy charitsble purposes. The freehold land arKI buildings indudes land of £ 69.292 that is not depreciated. 13
TENDRING HUNDRED FARMERS, CLUB NOTES TO THE FINANCIAL STATEMENTS . YEAR ENDED 30 SEPTEMBER 2022 12 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2022 2021 Trade Debtors Other debtors Other taxes 180 539 4,464 870 £719 £ 5,334 13 CREDITORS: AMOUNTS FALUNG DUE THIN ONE YEAR 2022 2021 Trade creditors Accruals and other creditors Other taxes 141 4,926 5,970 128 12,029 £ 11,037 £ 12, 157 14 UNRESTRICTED FUNDS Balance at Movement in funds Balance at l October Incoming 30 September 2021 resources (Expenditure) Transfers 2022 Designated funds: IT improvements Showground improvement 10,000 30,000 10,000 30.000 40.000 (40.000) 40.000 304,330 General charitable funds 278.443 358,162 (292.275) £ 278.443 £358,162 £{292.275) £ 344,330 The designated funds are Wd for the following purposes: IT improvement This is held for the purpose of updating the database and general IT improvements. Showground improvement This is hekl for the purpose of showgrourKJ improvements in¢ludiro fencing and gateways. 14
TENORING HUNDRED FARMERS, CLUB NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 SEPTEMBER 2022 15 RESTRICTED FUNDS Balance at Movement in funds Balance at l Octol)er Incoming 30 September 2021 resourc {Expenditure) Transfers 2022 Trees reserve £ 5,203 £ 5,203 This is held for the purchase and maintenance of trees. 16 ANALYSIS OF ASSETS BETWEEN FUNDS Tangible fixed assets Net current assets Total Unrestricted funds Designated funds: IT improvement Showground improvement 10.000 30,000 10,000 30,000 Undesignated funds: General charitable funds Restricted funds 40.000 234.683 5,203 40,000 304,330 5,203 69.647 Total funds £ 69,647 £ 279,886 £ 349.533 17 COMMITMENTS Capital commitments At 30 September 2022 there were no p1 expenditure commitments. Pension commitments At 30 September 2022 the tharity had annual commitments of £2.640 (2021: £7.284). 18 LEGAL STATUS The charity is a compary limited by guarantee and has no share capital. The liability of each member in Ihe event of winding-up is limited to £1. For this purpose 'members' includes persons who ceased to b8 members within one year of such a winding-up. At 30 September 2022, the club had 858 members (2021: 746). 15
TENDRING HUNDRED FARMERS. CLUB NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 30 SEPTEMBER 2022 19 RELATED PARTY TRANSACTIONS The charity has no material related paty transactions. 16