## Trustees' Annual Report ## For the period From (start date) **0 1 0 4 2 0** to end date **3 1 0 3 2 1 Section A Reference and administration details** Charity name 1st Broadbridge Heath Scout Group Registered charity number (if any) 8 0 2 9 2 9 Charity’s principal address Scout Hall 53 Billingshurst Road Broadbridge Heath Postcode R H 1 2 3 L J Names of the charity trustees who manage the charity |1
2
3
4
5|James Seden Smith
Group Scout Leader
Alice Medley
Treasurer
**Trustee Name**
**Office (if any)**
Laura Trotman
Chair
Peter Smith
Trustee
Sandra Mursell
Trustee
**Dates acted if not for whole year**
Appointed 22 September 2020
Appointed 22 September 2020
Appointed 22 September 2020| |---|---| |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Type of governing document
How the charity is constituted
Trustee selection methods|The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.| 1 1st Broadbridge Heath Scout Group Year Ended 31 Mar 21 |You may choose to include additional
information, where relevant, about:
Policies and procedures adopted for:
a) the induction and training of trustees; b)
trustee' consideration of major risks and
the systems and procedures to manage
them|The Group is managed by the Group Executive Committee,
the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of 2 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leader and meets regularly.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than
those who are elected.
| |---|---| |**Section B**|**Structure, governance and management (continued)**| ||**Risk and Internal Control**
The Group Executive Committee has identified the major risks
to which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
The on-going COVID-19 pandemic. The group has seen a
significant fall in subscription and hall hire income in the year
due to the effects of the pandemic. To mitigate this the
trustees have applied for the grants for which the group is
eligible. The trustees have followed the guidance provided by
Scouting UK in all respects to mitigate other risks from the
pandemic.
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to mitigate
against permanent loss.| 2 1st Broadbridge Heath Scout Group Year Ended 31 Mar 21 Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. ||| |---|---| |**Section C**|**Objectives and activities**| |Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which
we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate
with others and make friends.
**Th**
**S**
**t M th d**| 3 1st Broadbridge Heath Scout Group Year Ended 31 Mar 21 **----- Start of picture text -----**
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities in relation
The Group runs a Beaver Colony, a Cub Pack and a Scout
to these objects
Troop. All of these groups work on a range of activities
throughout the year to work using the Scout Method to enable
the members to develop both personally and within their local
and wider communities.
Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Section D Achievements and performance
Summary of the main achievements of The Group has continued to run its meetings for all members
the charity during the year throughout the pandemic, meeting on-line or outside as
government regulations and Scouting UK guidance has
allowed. The meetings have given significant focus to
activities to help the members keep active during lockdown
and maintain good mental health despite the unique
challenges experienced in the year.
Section E Financial Review
Brief statement of the charity’s policy on
reserves Reserves Policy
The Group's policy on reserves is to hold sufficient resources
to continue the charitable activities of the group should
income and fundraising activities fall short. The Group
Executive Committee considers that the group should hold a
sum equivalent to 12 months running costs, circa £15,000.
The Group held reserves of approximately £32,000 against
this at year end. This is above the level required for operating
expenses. However this can be explained by the receipt of
grant income during the year which will be used to offset the
expected fall in income in the next year.
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4 1st Broadbridge Heath Scout Group Year Ended 31 Mar 21 Further financial review details investment policy and objectives; Investment Policy The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf of the charity's trustees Signature(s) Full name(s) ICC JAhJ6 MCQf, Position (eg Secretary, Chair) Lé8J Date 5 1st Broadbridge Heath Scout Group Year Ended 31 Mar 21 ## **1st Broadbridge Heath Scout Group Receipts and Payments Account** **----- Start of picture text -----**
For the year
01-Apr-20 To 31-Mar-21
from
Receipts and payments
2020/21 2019/20
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions 1,536 5,659
Less:Membership subscriptions paid on (National/County/Area/District) - 2,655 - 2,856
Net membership subscriptions retained - 1,119 2,803
Donations
259 436
Gift Aid
822 871
Sub total - 37 4,110
Grants
COVID-19 grants 19,431 -
Capital grants 14,736 -
Sub total 34,167 -
Investment income
Bank interest
79 96
Property Rent income 885 9,642
Camp: February 2020 - 66
Sub total 964 9,804
Total Gross Income 35,093 13,914
Total receipts 35,093 13,914
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1st Broadbridge Heath Scout Group Year Ended 31 Mar 21 ## **1st Broadbridge Heath Scout Group Receipts and Payments Account** **----- Start of picture text -----**
For the year
01-Apr-20 To 31-Mar-21
from
Receipts and payments
2020/21 2019/20
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Youth programme and activities 227 1,840
Water and Sewerage
222 227
Electricity and Gas
1,222 2,246
Insurance
734 733
Repairs and Renewals
3,657 2,994
Materials and equipment
156 384
Capital expenditure
16,825 3,252
Rates
- 256 67
Sub total
22,789 11,743
Total Gross Expenditure 22,789 11,743
Total payments 22,789 11,743
Net of receipts/(payments) 12,305 2,170
Cash funds last year end 19,982 17,812
Cash funds this year end 32,287 19,982
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1st Broadbridge Heath Scout Group Year Ended 31 Mar 21 Statement of assets and liabilities at the end of the year 31-Mar-21 31-Mar-20 Unrestricted funds Unrestricted funds Cash funds Bank current account 16,733 4,495 Bank deposit account 15,554 15,478 CashlFloats Total cash funds The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 14th September 2021 (the date of the Executive Committee meetlng that approved the accounts) and signed on their behalf by nature Print Name cé CDL6? Treasurer 1st Broadbridge Heath Scout Group Year Ended 31 Mar 21 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** 1[st] Broadbridge Heath Scout Group **On accounts for the year** 31[st] March 2021 **Charity no** 802929 **ended (if any)** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 12/10/2021 **Signed: Name:** Mark Duthie **Relevant professional** ICAEW **qualification(s) or body (if any): Address:** 3 Mitchley Grove CR2 9HS **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** .