**The Godalming Operatic Society**
## **Report of the Trustees and Financial Statements**
## **for the Year Ended 31 March 2023 for The Godalming Operatic Society**
## **Contents of the Financial Statements for the Year Ended 31 March 2023**
||Page|
|---|---|
|Charity Information|1|
|Trustees' Report|2-3|
|Independent Examiner’s Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Financial Statements|7-8|
|Show Income and Expenditure|9|
|Summer Project Income and Expenditure|10|
|General Income and Expenditure|11|
|Social Committee Account|12|
**The Godalming Operatic Society**
## **Trustees and Advisors**
## **for the year ended 31st March 2023**
|**PRESIDENT:**|M Hartnall||
|---|---|---|
|**TRUSTEES:**|S Wilson|- Chairman|
||M Bright|- Hon Secretary|
||A Plummer|- Hon Treasurer|
||K Bare|- Hon Business Manager|
||C Howard||
||S Lavender||
||J O'Regan||
||J Parkinson||
||S Peacock||
||L Scanlon|(Resigned 20/06/21)|
||C Choi|(Resigned 20/06/21)|
|**REGISTERED CHARITY NO:**|802888||
|**INDEPENDENT EXAMINER:**|A J Bennewith||
||A J Bennewith & Co||
||3 Wey Court||
||Mary Road||
||Guildford||
||Surrey||
||GU1 4QU||
|**BANKERS:**|Lloyds TSB Bank plc||
||49, High Street||
||Godalming||
||Surrey||
||GU7 1AT||
|**PRINCIPAL OFFICE:**|Cherrytree Cottage||
||Woodhouse Lane||
||Holmbury St Mary||
||Dorking||
||RH5 6NN||
Page 1
**The Godalming Operatic Society**
## **Trustees' Report**
## **for the year ended 31st March 2023**
The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **Reference and administrative information**
The charity is registered with the Charity Commission under charity number 802888. The trustees, executive officers, address of the charity and professional advisers are as listed on page 1.
## **Structure Governance and Management**
Godalming Operatic Society was formed in 1925 and by a Deed dated 15 May 1989, was constituted as a registered charity. Its members are comprised of those who have paid the annual subscription or who have been elected honorary members at a General Meeting. All trustees are members themselves and form the General Committee. The General Committee have absolute discretion to reject an application for membership, or to exclude an existing member.
## **Trustee meetings and conduct**
The chairman is in charge of the day to day running of the society. Decisions on day to day matters are proposed by the chairman and voted on by the trustees at trustee meetings but certain key decisions are decided by members vote at the annual general meeting or an extraordinary general meeting. The trustees consider that their combined experience is sufficient to allow them to properly conduct the charity’s affairs.
## **Appointment and recruitment of new Trustees**
All trustees including new trustees are nominated and subsequently voted into office each year at the Annual General Meeting by the members. New trustees are taught their responsibilities at regularly held trustees meetings and receive a copy of the previous year’s annual report and accounts.
## **Objects and Activities**
The charitable objectives of the Society are:
"to educate the public in the dramatic and operatic arts, to further the development of public appreciation and taste in the said arts and in particular (but without prejudice to the generality of the foregoing) to promote public interest in and knowledge of the works of W S Gilbert and Arthur Sullivan".
In furtherance of the Society’s objects and for the public benefit the Society presents a main show each year, normally at the end of February, featuring one of the works of Gilbert & Sullivan. Ticket prices are kept at a level sufficient to cover costs and concessions are offered to senior citizens, children and wheelchair users.
The Trustees believe that it is important to perform the less well known G&S operas as well as the more popular ones. Thus the aim is to make a surplus on the more popular shows to cover a likely deficit on the less popular ones.
In addition to the main Winter show, the Society normally presents one or more performances on a smaller scale in the Summer months. Sometimes these are free to the Public or are performed at venues such as old people's homes.
Our members volunteer their services as performers for the public benefit without payment. Occasionally it is necessary to employ an outside professional to fulfil a specific role.
The trustees have had due regard to the public benefit guidance issued by the Charity Commission in deciding what activities to undertake.
Page 2
**The Godalming Operatic Society**
## **Trustees' Report for the Year Ended 31st March 2023**
## **Achievements and Performance**
This financial year has seen a return to normality after the Covid pandemic which severely impacted the previous two years. Our Summer production, _A Regular Royal Celebration_ , was held in June 2022 to celebrate the late Queen's Platinum Jubilee and was judged a great success by members and audience alike, although it made a small defecit.
In September, the Society restarted rehearsals for _The Pirates of Penzance,_ which had been postponed from February 2022 because of rising levels of Covid infections. The production took place in February 2023 attracting good audience numbers and made a surplus £5,429.
During the year, the Society was fortunate to receive a substantial donation of £50,000 from a local charitable trust, which will greatly increast its financial security for the future.
## **Financial review**
The Society had a net surplus of £10,651 from normal activities during the year ended 31 March 2023, plus the extraordinary donation of £50,000, giving a total surplus of £60,651 for the year. As a result of the annual surplus, year-end reserves stood at £122,705.
## **Reserves policy**
The Society has a policy of maintaining reserves at a level sufficient to cover expenditure on the following February show. Expenditure on a show can be upwards of £45,000 and the Trustees aim for ticket sales and related income on average to exceed expenditure, covering deficits on historically less popular shows with surpluses on more popular ones. The Trustees also aim to minimise costs and to optimally promote shows so as to maximise the surplus/minimise the deficit on each show. Reserves are monitored throughout the year by the Treasurer through the maintenance of bank records and the preparation of annual accounts prepared on an accruals basis. From time to time the members agree to repeat the February show in a festival later in the year. When this happens the reserves are reviewed to ensure that they are sufficient to cover festival costs and the cost of the subsequent February show.
M Bright Secretary
Date
Page 3
**The Godalming Operatic Society**
## **Independent Examiner's Report to the Trustees of The Godalming Operatic Society**
I report to the charity trustees on my examination of the accounts of The Godalming Operatic Society (the Trust) for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Direct given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
A J Bennewith FCA, FCPA, FFA, FFTA, FIPA, DChA, FRSA AJ Bennewith & Co 3 Wey Court Mary Road Guildford Surrey GU1 4QU
Date: .............................................
Page 4
**The Godalming Operatic Society**
## **Statement of Financial Activities for the Year Ended 31 March 2023**
|**Notes**
**INCOMING RESOURCES**
Incoming resources from generated funds
- Activities for generating funds
3
- Investment income
3
Incoming resources from charitable activities
2
Extraordinary donation
2
**TOTAL INCOMING RESOURCES**
**RESOURCES EXPENDED**
- Costs of activities for generating funds
5
-Charitable activities
4
-Other
6
**TOTAL RESOURCES EXPENDED**
**NET MOVEMENT IN FUNDS**
8
**RECONCILIATION OF FUNDS**
**TOTAL FUNDS BROUGHT FORWARD**
**TOTAL FUNDS CARRIED FORWARD**|**2023**
**2022**
**£**
**£**
3,022
248
1,054
395
59,699
7,828
50,000
0
113,775
8,471
603
264
49,989
7,719
2,532
2,634
53,124
10,617
60,651
(2,146)
62,054
64,200
122,705
62,054
**Unrestricted funds**|**2023**
**2022**
**£**
**£**
3,022
248
1,054
395
59,699
7,828
50,000
0
113,775
8,471
603
264
49,989
7,719
2,532
2,634
53,124
10,617
60,651
(2,146)
62,054
64,200
122,705
62,054
**Unrestricted funds**|
|---|---|---|
|||8,471|
|||264
7,719
2,634|
|||10,617|
|||(2,146)|
|||64,200|
|||62,054|
## CONTINUING OPERATIONS
All income and expenditure has arisen from continuing activities.
Page 5
**The Godalming Operatic Society**
## **Balance Sheet as at 31 March 2023**
|**Notes**
**CURRENT ASSETS**
Stocks
Ochestral scores (bound)
Stamps held
Sundry debtors and prepayments
Short term investment
Cash at bank:
Current account total £20,343
Current account (General)
Current account (Social Committee ringfenced)
Savings account
**CREDITORS:**Amount due within one year
Creditors and accruals
**NET CURRENT ASSETS**
**NET ASSETS**
**UNRESTRICTED FUNDS**
General Fund
Total Unrestricted Funds|**£**
**£**
**£**
**£**
2,400
2,400
693
469
2,767
2,047
95,899
39,840
18,162
15,525
2,181
1,868
1,035
1,033
123,137
63,182
432
1,128
122,705
62,054
122,705
62,054
122,705
62,054
122,705
62,054
**2023**
**2022**
**Unrestricted Funds**|**£**
**£**
**£**
**£**
2,400
2,400
693
469
2,767
2,047
95,899
39,840
18,162
15,525
2,181
1,868
1,035
1,033
123,137
63,182
432
1,128
122,705
62,054
122,705
62,054
122,705
62,054
122,705
62,054
**2023**
**2022**
**Unrestricted Funds**|
|---|---|---|
|||62,054|
|||62,054|
|||62,054|
These accounts were approved by the Trustees
S Wilson
M Bright
A Plummer
Date
Page 6
**The Godalming Operatic Society**
## **Notes to the Financial Statements for the Year Ended 31st March 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **a) Accounting convention**
The financial statements are prepared on an accruals basis.
## **b) Incoming resources**
Income from productions is included in the period in which the relevant show takes place; investment income is included as receivable; donations and legacies are included as received, subscription income is included in the Statement of Financial Activities in the period to which it relates. Tax credits receivable in respect of Gift-aid donations are included with their respective incoming resource.
## c **) Resources expended**
Resources expended are included in the Statement of Financial Activities on an accruals basis; inclusive of any VAT which cannot be recovered. Certain expenditure is directly attributable to specific activities and has been included in those cost categories. Costs associated with the production of shows are included under charitable activities. Other costs comprise those costs incurred in the running of the charity itself as an organisation.
|**2. INCOMING RESOURCES FROM CHARITABLE ACTIVITIES**
Annual show Income
Summer production income
Members annual subscriptions
Tax recoverable
Donations
Extraordinary donation
**3. ACTIVITIES FOR GENERATING FUNDS**
Social Committee
Interval raffles
Investment income
**4. CHARITABLE ACTIVITIES**
Show expenditure
Summer production expenditure|**2023**
**£**
47,006
5,557
1,660
1,472
4,004
50,000
109,699
**2023**
**£**
916
2,106
1,054
4,076
**2023**
**£**
43,175
6,814
49,989|**2022**
**£**
0
471
1,485
1,192
4,680
0|
|---|---|---|
|||7,828|
|||**2022**
**£**
248
0
395|
|||643|
|||**2022**
**£**
7,056
663|
|||7,719|
Page 7
**The Godalming Operatic Society**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
|**5. COST OF ACTIVITIES FOR GENERATING FUNDS**
Social Committee
**6. OTHER**
Insurance
Subscriptions
Stationery & comms
Independent Examiner
Bank charges
Publicity
Gifts & gratuities
Sundries|**2023**
**£**
603
603
**2023**
**£**
1,009
102
835
480
19
70
0
17
2,532|**2022**
**£**
264|
|---|---|---|
|||264|
|||**2022**
**£**
981
230
780
480
57
20
61
25|
|||2,634|
## **7. TRUSTEES REMUNERATION AND EXPENSES**
None of the Trustees received any remuneration in the year. Expenses totalling £2,650 (2022: £2,527) were reimbursed to six (2022: six) of the trustees for sundry expenses during the year.
|**8. NET MOVEMENT IN FUNDS**
Net surplus/(deficit) from annual shows
Net surplus/(deficit) from summer productions
Net surplus/(deficit) on general activities
Net surplus on extraordinary donation
Net surplus/(deficit) on Social Committee
Brought forward funds
Carried forward funds|**2023**
**2022**
**£**
**£**
5,429
(7,056)
(749)
(192)
5,658
5,118
50,000
0
313
(16)
60,651
(2,146)
62,054
64,200
122,705
62,054|
|---|---|
Page 8
**The Godalming Operatic Society**
## **Income and Expenditure from Annual Shows for the Year Ended 31st March 2023**
|**INCOME**
Ticket sales
Show subscriptions
Programme sales
Programme advertising
DVD sales
Interval raffles
**EXPENDITURE**
Costumes and wardrobe
Scenery and props
Lighting, sound and video projection
Hire of halls
Stage Director
Musical Director
Accompanist
Orchestra
Publicity
Programme printing
Communications
Ticket commission
DVD purchases
Music stand hire
Bank charges
Piano hire and tuning
Gifts and gratuities
Orchestral score
Performance fee
Catering
Sundries
**SURPLUS / (DEFICIT)**|**Pirates**
**2023**
**£**
42,409
1,435
1,833
620
709
1,598
48,604
2,763
2,002
960
12,327
1,650
2,500
2,135
13,075
852
1,082
13
1,936
693
355
56
75
257
0
138
272
34
43,175
5,429|**Covid**
**2022**
**£**
0
0
0
0
0
0|
|---|---|---|
|||0|
|||350
945
0
2,306
1,000
825
1,140
0
412
0
0
0
0
0
0
0
0
78
0
0
0|
|||7,056|
|||(7,056)|
## **N.B. Because of the Covid pandemic, the Annual Show in February 2022 was not able to take place although considerable expenditure was incurred.**
This page does not form part of the statutory financial statements
Page 9
**The Godalming Operatic Society**
## **Income and Expenditure from Summer Productions for the Year Ended 31st March 2023**
|**INCOME**
Ticket sales
Show Subs
DVD sales
Raffle
Donations
**EXPENDITURE**
Orchestra
Hire of Halls
Scenery & Props
Costumes & Wardrobe
Musical Director
Performers fees
Accompanist
Score Hire
Catering
Bank Charges
Lighting
Publicity
Ticket commission
Sundries
**SURPLUS / (DEFICIT)**|**2023**
**£**
4,667
580
60
508
250
6,065
2,400
1,464
180
74
550
0
960
277
27
47
504
215
84
32
6,814
(749)|**2022**
**£**
471
0
0
0
0|
|---|---|---|
|||471|
|||0
266
0
0
0
250
100
0
0
0
0
0
0
47|
|||663|
|||(192)|
This page does not form part of the statutory financial statements
Page 10
**The Godalming Operatic Society**
## **General Income and Expenditure Account for the Year Ended 31st March 2023**
|**INCOME**
Members annual subscriptions
Patrons annual subscriptions
Donations
Extraordinary donation
Interest received
Tax recoverable
**EXPENDITURE**
Gifts and gratuities
Insurance
Subscriptions
Stationery & comms
Publicity
Bank charges
Independent Examiner
Sundries
**SURPLUS / (DEFICIT)**|**2023**
**£**
1,660
3,382
622
50,000
1,054
1,472
58,190
0
1,009
102
835
70
19
480
17
2,532
55,658|**2022**
**£**
1,485
3,495
1,185
0
395
1,192|
|---|---|---|
|||7,752|
|||61
981
230
780
20
57
480
25|
|||2,634|
|||5,118|
This page does not form part of the statutory financial statements
Page 11
**The Godalming Operatic Society**
## **Social Committee Account for the Year Ended 31st March 2023**
|**INCOME**
Event income
Social subscriptions
**EXPENDITURE**
Venue hire
Accompanists
Bank Charges
Catering
Gifts & gratuities
Sundry expenditure
**SURPLUS / (DEFICIT)**|**2023**
**£**
576
340
916
90
75
7
296
30
105
603
313|**2022**
**£**
248
0|
|---|---|---|
|||248|
|||110
0
0
131
0
23|
|||264|
|||(16)|
This page does not form part of the statutory financial statements
Page 12