## Chair's Report 2024.
After a hard but excellent year, Little Oaks continues to be a very successful Pre School. The Pre School-Provides different and fun learning, games and activities to help the children develop and thrive. Jill Brace (manager) and the other staff members provide a safe and educational area of learning that help the children in their own personal goals, helping each child get ready for their next step in life. The hard work from each staff member means that each child is ensured the best possible introduction to their education and important life skills. While being the chair person for another year for the Little Oaks Committee have been able to see behind the scenes and witness firsthand the hard work and dedication that the staff and fellow committee members have given to make this Pre School a truly magical and wonderful place for the children, the staff have a close bond meaning that this Pre School feels like a home and a family rather than just a place to go to work. The staff make sure that any topics covered are relevant and inspired by the children interests and are suitable for the age range at the school, from the library where children can borrow reading books to take home to the mud kitchen allowing role and messy play. We are proud to provide our local community with a special and unique Pre School with an OFSTED rated 'GOOD'. I believe this is the result of amazing quality staff members and the dedication and active support of the committee members from year to year. Little Oaks is a Non-Profit making organisation and is a registered charity, therefore funding for Little Oaks is made up of 3 main factors. 1.goverment funding for the children. 2.Fees paid by parents for non-funded children or for extracurricular activities, and lunch clubs. 3.fundraising. All the three factors mean that we are able to keep the Pre-school at the current level and for all the staff to keep their focus on caring for the children, given them the best possible opportunities. As a Chairty Little Oaks needs to have a active and supportive committee and needs to continue from year to year, without this the Pre School would not be able to operate, meaning the Pre-school would cease to exist. Members of our committee are volunteers, who are primarily parents of the children attending Little Oaks they play a vital role in the Pre-school from administration to maintenance. All members and parents are equally important to the future of the Pre School and help keep Little Oaks running smoothly.
As a committee we work hard to maintain the school and support the Manager and staff.
Over the past year this has been a challenge as due to a low birthrate nationally we have not had so many children joining us resulting in not as many parents volunteering to join the committee. This has impacted what we could do and the number of fundraising activities we could hold, but we have managed to continue to support the staff and keep the Pre school a going concern.
Nicola Younger
Chair
## Little Oaks Pre-School (Frimley)
## Balance Sheet as at 31 July 2024
|Fixed Assets
Tangible assets
Note 11
Current Assets
Debtors and prepayments
Note 8
Cash at bank and in hand
Liabilites
Creditors: amounts falling due within 1 year
Note 9
Net asset or liabilites excluding pension asset or liability
Defned beneft pension scheme asset or liability
Total net assets
The funds of the charity
Endowment funds
Restricted funds
Unrestricted funds
Revaluaton reserve
Pension reserve
Total charity funds|Total
Funds
£
50,902
435
17,608
18,043
400
17,643
0
68,545
0
482
68,063
0
0
68,545|Prior Year
Funds
£
50,902
1,027
18,626|
|---|---|---|
|||19,653
486|
|||19,167
0|
|||70,069|
|||0
437
69,632
0
0|
|||70,069|
Approved by: Nicola Younger Chair Date05.05.25
Little Oaks Pre-School (Frimley)
DRAFT
Notes to the Accounts
Year to 31 July 2024
## **1. Basis of preparation**
## **1.1 Basis of accounting**
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts.
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
and with the Charities Act 2011
The charity constitutes a public benefit entity as defined by FRS 102
## **1.2 Going concern**
The trustees are of the view that funding from Surrey County Council and fees charged to parents will be sufficient to cover normal operating costs and on this basis the charity is a going concern.
**1.3 Changes to accounting estimates** No changes to accounting estimates have occured in the reporting period.
## **2. Accounting policies**
## **2.1 Recognition of income**
Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met and it is probable that the income will be received and the amount can be measured reliably. Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.
There has been no offsetting of assets and liabilities or income and expenses unless required or permitted by the FRS 102 SORP or FRS 102.
The charity has received government grants in the reporting period - Surrey County Council funding for children attending the Pre-School.
Income from interest, royalties and dividends: This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.
## **2.2 Expenditure and liabilities**
Liability recognition: Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty
Redundancy cost: The charity made no redundancy payments during the reporting period.
Creditors: The charity has creditors which are measured at settlement amounts less any trade discounts
Provisions for liabilities: A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date
## **2.3 Assets**
Tangible fixed assets for use by charity: These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost. The depreciation rates and methods used are disclosed in note 11.
Debtors: Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.
## **3. Trustee expenses and remuneration.**
No trustee expenses have been incurred. None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity.
## **4. Related party transactions**
There are no related party transactions.
|**5. Disclosure of audit, independent examination and other financial service fees**
2024
2023
£
£
Independent examinaton fees
155
150
**6. Grants Receivable**
2024
2023
£
£
Surrey County Council
3,177 1,615
3,177 1,615|**5. Disclosure of audit, independent examination and other financial service fees**
2024
2023
£
£
Independent examinaton fees
155
150
**6. Grants Receivable**
2024
2023
£
£
Surrey County Council
3,177 1,615
3,177 1,615|
|---|---|
|
Independent examinaton fees
**6. Grants Receivable**
Surrey County Council||
||3,177 1,615|
Surrey County Council funded £3177 for 1:1 assistance (2022: £1600) Surrey County Council passed on grants for Food Vouchers from the government £45 (2022 £15)
|**7. Paid employees**
Staf costs are comprised of
Salaries (net) and staf welfare
Social security costs
Pension contributons|2024
2023
£
£
53,236 58,374
3,522 4,995
1,193 1,034|
|---|---|
||57,951 64,403|
There are no employees who received employee benefits of more than £60,000 During the reporting period there were an average of 4 employees
|**8. Debtors**
Trade debtors
Prepayments
**9. Creditors: amounts falling due within 1 year**
Trade creditors
Accruals and deferred income
Taxaton and social security|2024
2023
£
£
- -
435 1,027|
|---|---|
||435 1,027|
||2024
2023
£
£
- -
400 400
- 86|
||400 486|
## **10. Movement of Funds**
|**10. Movement of Funds**||
|---|---|
|Balance as at 1st August 2023
Net incoming/(outgoing) resources
Balance as at 31st July 2024
**11. Tangible fixed assets**|Unrestricted
Restricted
Endowment Total
Funds
Funds
Funds
Funds
£
£
£
£
69,632 437 - 70,069
- 1,569 45 - - 1,524|
||68,063 482 - 68,545|
|||
## **11.1 Cost**
||Building Area
Play Area|Total|
|---|---|---|
|At beginning of year|56,066 6,095|62,161|
|Additons|- -|-|
|Disposals|- -|-|
|At end of year|56,066 6,095|62,161|
|**11.2 Depreciation**|||
||Building Area
Play Area|Total|
|At beginning of year|10,985 274|11,259|
|Disposals|- -|-|
|Depreciaton|- -|-|
|Impairment|- -|-|
|At end of year|10,985 274|11,259|
|**11.3 Net Book Value**|||
|At beginning of year|45,081 5,821|50,902|
|At end of year|45,081 5,821|50,902|
Little Oaks Pre-School (Frimley)
DRAFT
Statement of Financial Activities
Year to 31 July 2024
|Income and endowments from
Donatons
Gifs and donatons
Charitable actvites
Pre-School fees including Surrey CC funding
Grants - other
Note 6
Other trading actvites
Fundraising
Other income
Sundry income
Gross interest
Expenditure on
Raising funds
Fundraising
Charitable actvites
Salaries
Note 7
Premises costs
Training
Materials, equipment, uniform
Insurance
Professional fees
Administratve costs
Other
Bad debts
Bank charges and sundry costs
Net (expenditure)/income
Transfers between funds
Net movement in funds
Reconciliaton of funds
Total funds brought forward
Total funds carried forward|Unrestricted
Restricted
Endowment
Total
Funds
Funds
Funds
Funds
£
£
£
£
0
0
0
0
69,316
0
0
69,316
3,177
45
0
3,222
16
0
0
16
54
54
0
0
0
0
72,563
45
0
72,608
0
0
0
0
57,951
0
0
57,951
10,263
0
0
10,263
501
0
0
501
962
0
0
962
1,764
0
0
1,764
1,510
0
0
1,510
1,018
0
0
1,018
79
0
0
79
84
0
0
84
74,132
0
0
74,132
-1,569
45
0
-1,524
0
0
0
0
-1,569
45
0
-1,524
69,632
437
0
70,069
68,063
482
0
68,545|Prior Year
Funds
£
110
73,576
1,615
2,494
0
0|
|---|---|---|
|||77,795
379
64,403
11,665
0
459
1,564
1,301
1,154
0
113|
|||81,038
-3,243
0|
|||-3,243
73,312
70,069|
Little Oaks Pre-School Year to 31 July 2024
Journals
||Nominal|Nominal|
|---|---|---|
|Number J00044|||
|Accruals|86.16|2300|
|Pensions|86.16|7012|
|To reverse July 2023 accrual re pension contributons, paid out of bank on 02||Aug 23|
|Number J00045|||
|Prepayments|1027|1101|
|Gas|692|7201|
|Electricity|335|7200|
|To reverse the credit balances for gas and electricity per Eon statements dated end July 2023|||
|Number J00046|||
|Prepayments|435|1101|
|Gas|113|7201|
|Electricity|322|7200|
|To refect the balances for gas and electricity per Eon statements as at end July 2024|||
TOTALS 1462 1462
|2024 accruals
Accruals:
Independent reviewer
bookkeeping
2024 Prepayments
Gas/elec|155
245|
|---|---|
||400
435|
Rent now paid monthly in 2023 and paid before month-end, so no accrual or prepayment at year-end Insurance - rom Aug 23 onwards insurance should have been paid in instalments, so no prepayment due in 2023 accounts Pensions: July pensions paid over on 31 Jul 24 so no accrual required
|Restricted Funds: £150 and £350 donatons re bathroom (received in a prior year)|Restricted Funds: £150 and £350 donatons re bathroom (received in a prior year)|500|
|---|---|---|
|Food vouchers grants from SCC 2023||15|
|Less: amount paid out in July 2023|||
|Plumbfx|62.97|-62.97|
|Less: food vouchers 2023||-15|
|Balance at 31 July 2023||437.03|
|Food vouchers grants from SCC 2024||45|
|Balance at 31 July 2024||482.03|
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Little Oaks Pre-School **members of On accounts for the year** 31[st] July 2024 **ended Set out on pages** 1-5
**Charity no** 802781 **(if any)** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 07 / 2024** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 30[[th]] May 2025 fe
**Signed: Date:** 30[[th]] May 2025 **Name:** Mrs Sheemul Fahim ~~Ce~~ **Relevant professional** Association of Accounting Technicians (AAT) Level 2 **qualification(s) or body (if any): Address:** 39 Firwood Drive Camberley Surrey GU15 3QD
**October 2018**
1
**IER**
## **Section B**
## **Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
## **Cash in Hand**
Prior Year’s (2023) Cash in Hand balance of £2,054 not banked during year. Based on email correspondence between Accountant and Manager, it is established the cash is ‘on-premises’. Advise to check that the cash is there and banked.
## **Operating Deficit**
Although there is a healthy reserve fund, advise that Chair’s Report be more transparent (upfront) on Operating deficit. 2[nd] year of Operating Deficit and this in turn depletes the reserves. Need to understand what steps are being taken to mitigate this and/or reverse this trend.
**October 2018**
2
**IER**
## **Independent Examination Checklist (CC32a)**
The Examiner’s checklist has been prepared in accordance with The Charity Commission’s Direction and guidance for examiners (CC32).
|Direction|Direction Heading|Complete
(Y/N)|Examiner’s Comment|Document
Reference|
|---|---|---|---|---|
|1|Check whether the charity is
eligible to have an independent
examination|Y|The charity is permitted to have
an independent examination.
•Gross income is more than
£25,000, but not more than £1
million
•Aggregate value of Assets
are below threshold for Audit
of£3.26m|Statement of
Financial
Activities
DRAFT YE
31stJul 24:
Turnover =
£72,608 and
Assets = £68,545|
|2|Check for any conflict of interest
that prevents the examiner from
carrying out their independent
examination|Y|•No close or personal
relationships with the trustee
if the charity exist
•Examiner is not a donor or has
significant influence
•Examiner has no involvement in
day to day administration of the
charity|n/a|
|3|Record your independent examination|Y|Paper and Electronic copies of:
•Appointment email from
Snell Associated
•Fee invoice for
independent examination
•Independent examiner's
report on the accounts
•Sample Documents Reviewed|Paper and
Electronic
copies available
of records|
|4|Plan the independent examination|Y|•The Pre-School operates
under
the
model
constitution of the ‘Pre-
School Learning Alliance’
(Checked)
•The Pre-School’s Policies
and
Procedures
are
published on it’s website.
The documents outline the
way the school operates
and managed
( Checked)
•Accounting records and
systems (checked)
•Charity’s structure, its funds and
how fund balances changed in
the year (checked)
•the charity’s activities in the year
and spending, and the financial
risks the charity faces – Chair’s
Report 2024|Little Oaks
website; ‘About
Us’
Kashflow
Connect
Accounts
System
Draft Financial
Reports for YE
31 Jul-24
Chair’s Report
2024|
|5|Check that accounting records are
kept to the required standard|Y|•The accounting records are up
to date and readily available.
They provide sufficient
information from which the
charity’s financial position can
be understood.
•Details of income and
expenditure have been
recorded. Details of assets and
liabilities have been recorded.|Kashflow
Accounting
System
Bank
Statements
Payroll
Reports|
**October 2018**
3
**IER**
||||•Records including vouchers,
invoices, bank statements, etc.
have been kept to support the
accounts|Customer Fee
Invoices
Supplier
Invoices|
|---|---|---|---|---|
|6|Check that the accounts are
consistent with the accounting
records|Y|•The accounts of the charity
have been compared with the
charity’s accounting records in
sufficient detail. The examiner
can reasonably conclude that
the accounts are not
materially inconsistent.|Kashflow
Connect
Accounting
System
Bank
Statements
Payroll
Reports
Customer Fee
Invoices
Supplier
Invoices|
|7|If the accounts are prepared on an
accruals basis and one or more
related party transactions took place
the examiner must check if these
were properly disclosed in the notes
to the accounts.|Y|No Related Party Transactions
disclosed|Notes to the
Accounts,
Section 4|
|8|Check the reasonableness of the
significant estimates and judgments
and accounting policies used in
accounting for
the types of fund held and
in the preparation of the
accounts|Y|The accounts have been prepared
on the basis of historic cost
convention, with items recognised
at cost or transaction value|Notes to the
Accounts,
Section 1|
|9|The examiner must check whether
the trustees have considered the
financial circumstances of the
charity at the end of the reporting
period and, if the accounts are
prepared on an accruals basis,
check whether the trustees have
made an assessment of the
charity’s position as a going
concern when approving the
accounts|Y|The accounts have been
prepared on a ‘going concern
basis’. However the
organization has been
operating a deficit for at least
two years and this is reducing
the available reserves. This
should be monitored.|Notes to
Accounts:
1.2 Going
Concern|
|10|Check the form and content
of the accounts|Y|The accounts have been prepared
in accordance of Statement of
Recommended Practice (SORP),
The Charities Act and FRS 102|Notes to
Accounts:
1.1 Basis of
Preparation|
|11|Identify items from the analytical
review of the accounts that need to
be followed up for further
explanationorevidence|Y|Evidence of cash in hand which
has been brought forward from
prior year, needs to be followed
up, and deposited to Bank.|Email from
Caroline to Jill
dated 18th/21st
March 2025|
|12|Compare the trustees’ annual report
with the accounts|Y|Chair’s Report|Chair’s
Report
2024|
|13|Write and sign the
independent examination
report|Y|As per document coversheet|Page 1 of this
document|
**October 2018**
4
**IER**
## **Appendix A - Sample Documents Reviewed**
Voucher, Invoices, Remittance, Bank Statements, Monthly Payroll Report
|Source Document|Category|Purpose|Reconciled to
Accounts|
|---|---|---|---|
|Lloyds Bank Statement|Current Asset|Show year end cash balance and
reconciliation to draft accounts|Cash Balance on Lloyds
Bank Statement as at
31stJul-24 is £15,111.55
Cash in Hand – see
email correspondence
between Jill and
Caroline dated 18th/21st
March 25|
|Monthly Payroll Report
vs Bank Statement|Expenditure|Reconcile monthly Payroll
Reports to Bank
Statement/Transaction|Yes|
|Surrey CC Remittance
Advice (REF:
30443772
30444665
30446755|Income (Funding)|Surrey CC Funding Summer 24 (2-
4 yr/olds)|Yes:
Remittance = £9,999.96
Bank State’ = £9,999.96|
|Pro Trainings Invoice
Inv No: 74315
(19/03/2024)|Expenditure|Supplier Fees relating to First
Aid Training|Invoice Amount: £501
Payment Amount: £501
paid on 15thMay2024|
|E.on Next Utility Bill
Electric Jul-24.
AC No (A-3E47DFDD)|Accrual &
Prepayments|Jul-24 Gas and Electricity Bill
Supply. Supplier Statement
showing credit balance used to
prepared Prepayment Journal.
Gas=£113.46 / Elec’ =£322.18|Supplier Statement,
cross checked against
statements/payments
and system
prepayments|
|Fee Invoice / Email /
Kashflow / Bank
Statement|Income (Fee)|Validate Fee Income from
Parents
Multiple Invoices and
Remittance checked|Yes|
## Additional Notes;
Kashflow Connect System, is the Accounting package used. A sample review of data and transactions was conducted which included;
- Supplier Invoices
- Parent Fee Invoices
- Journal entries
- Reports including; P&L, Balance Sheet and Trial Balance
The system data was reconciled to Bank Statements and paper documents, e.g. physical invoices, email correspondences, etc.
**October 2018**
**IER**
5