Chair’s report 2021 Following a tough year with COVID-19, the Pre-School weathered the storm admirably and exited the tough period intact with all staff ultimately returning to back to work as normal. Whilst this is positive and demonstrates all the staff members commitment and professionalism, it doesn’t come without cost – and that is that the cash reserve that had been hard won over previous years fundraising activities had been significantly depleted. Due to lockdown restrictions there was one stretch whereby the Pre-School was forced to close its doors which meant operating with a partial staff furlough (3 furloughed, 3 drawing a wage). During this tough period, the Pre-School demonstrated remarkable resilience in being able to continue to deliver learning to its children. This was accomplished via the children’s key workers supplying relevant tasks and content with the Tapestry tool as well as Jill delivering You Tube or Facebook sessions to the entire Pre-School twice a week. It was also during the pandemic in August 2020 that the Pre-School refurbished their kitchen facility to provide a more sanitary environment in-line with guidelines for operating in what is now a COVID-19 world. Even with these challenges and changes to the way things had to work, Little Oaks continued to be the successful Pre-School that it has always been and provided a safe and fun environment for the children to develop key skills with fun learning games and activities. Some other changes that COVID-19 has been a catalyst for: - From October 2020 onwards the general delivery of Pre-School services has adapted to a more outside delivery of learning. - In general, a greatly enhanced cleaning regime has been adopted which has resulted in higher operating costs for the Pre-School, yet a price increase has been strongly resisted. Jill Brace (the Manager) and her team of staff members all contribute to a learning environment which allows the children to realise their own personal learning goals by really getting to know and understand each child individually. This is reflected in the way that the staff tailor activities specifically to the interests of the children whilst staying within guidelines of knowing what it is that the children will need in terms of both education fundamentals and life skills when they enter full time education at their chosen primary school. The quality of relationships that all staff forge with their pupils can be seen very clearly when the various fundraising events occur throughout the year and the children, parents and staff are all together, there is a strong family atmosphere, and it is a joy to watch. The as a pre-school operates non-profit making organisation that is also a registered charity. Therefore, funding for maintaining, developing, improving and running the Pre-School on a day-to-day basis comes from 3 main sources: 1. Government funding for statutory hours of attendance. 2. Extra attendance hours that are non-government funded, therefore paid by parents/guardians. 3. Fundraising events organised by the committee. This typically incudes a May Fayre, a Christmas market event and several other smaller fundraising initiatives throughout the pre-school year and holidays. This fundraising enables the committee to remove the financial burden of running such an establishment as much as possible from the staff to allow them to focus all of their attention and energy on the children and their development. The committee members meet regularly to liaise with and plan how to support Jill and her staff members. The committee are continually looking to replace leaving parents and also asking for more members to help ensure that the Pre-School continues to operate as best it can. The Pre-School is in a generally good state of repair, with a number of new facilities having been added over the last few years and there are no major planned expenditures that can be foreseen outside of the items below. This coming year, the aspirational goals of the Committee are to: 1. Organise and finalise the renewal of the lease for the grounds on which Little Oaks resides. 2. Refurbish the toilet facilities within the building. 3. Replace or recondition the access ramp to the building. Towards the latter part of the school year, Little Oaks unfortunately had to close down between late April and July due to complications with the change in OFSTED status of the Pre-School from a “Limited Company” to a “Community group with a committee” run Pre-School. Lastly in July 2021 Little Oaks managed to host a sports day which was the first back to normal event that they were able to put on. All the staff, parents and children really enjoyed this event, and it was a great success as well as a nice reminder of the fact that things were hopefully edging back towards normal. Nicola Younger Little Oaks Chair Balance Sheet I otes SOFA Littl¢ Oaks Prc-kho)l (Frimlth.) Bg]AJv Sheet 41 At 31 Julv 20*1 PTior Y¢#r FLThIs Fwids Fivd A$3¢15 lan8ibl¢ No* 11 Lurreni Astsd D¢biors and prep%'nKnti C8sh 81 bank" •nd in hond N￿8 655 ?5.101 30.859 5",.8L* l.iabilitieg Credi￿r5.. amounts fallin8 within I year No*9 1.571 1.155 Nti or li&kn"liiies excl￿aIn$ pertion al￿ or liat41tty 56.727 Defined knefit pension imel or liabililv TO￿ net 80.1 The fund¥ of the ch￿IlY ETra0￿￿Kn1 fund$ Restricltd funds Unfemricied funds Rcv&lualioD Teser%'e Pcnsi¢m r¢Kri'c Totsi ¢hrity' funds 107L*9 .19) 107.L Approtred ty.. Little Oaks Pre-School (Frimley) Notes to the Accounts Year to 31 July 2021 ## **1. Basis of preparation** ## **1.1 Basis of accounting** The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and with the Charities Act 2011 The charity constitutes a public benefit entity as defined by FRS 102 ## **1.2 Going concern** The trustees are of the view that funding from Surrey County Council and fees charged to parents will be sufficient to cover normal operating costs and on this basis the charity is a going concern. ## **1.3 Changes to accounting estimates** No changes to accounting estimates have occured in the reporting period. ## **2. Accounting policies** ## **2.1 Recognition of income** Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met and it is probable that the income will be received and the amount can be measured reliably. Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred. There has been no offsetting of assets and liabilities or income and expenses unless required or permitted by the FRS 102 SORP or FRS 102. The charity has received government grants in the reporting period - Surrey County Council funding for children attending the Pre-School. Income from interest, royalties and dividends: This is included in the accounts when receipt is probable and the amount receivable can be measured reliably. ## **2.2 Expenditure and liabilities** Liability recognition: Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty Redundancy cost: The charity made no redundancy payments during the reporting period. Creditors: The charity has creditors which are measured at settlement amounts less any trade discounts Provisions for liabilities: A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date ## **2.3 Assets** Tangible fixed assets for use by charity: These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost. The depreciation rates and methods used are disclosed in note 11. Debtors: Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received. ## **3. Trustee expenses and remuneration.** No trustee expenses have been incurred. None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity. ## **4. Related party transactions** There are no related party transactions. |**5. Disclosure of audit, independent examination and other financial service fees**|**5. Disclosure of audit, independent examination and other financial service fees**|| |---|---|---| ||2021|2020| ||£|£| |Independent examination fees|150|150| |**6. Grants Receivable**||| ||2021|2020| ||£|£| |Coronavirus Job Retention Scheme|3,181|7,278| |Surrey County Council|-|440| |Covid-19 sick pay refunded|192|-| ||3,373|7,718| An amount of £3181 was received under the Coronavirus Job Retention Scheme which was used to pay furlough salaries. Statutory sick pay of £191.70 was refunded by the government under special Covid-19 rules 2020: Surrey County Council awarded an Inclusion Grant of £440 which was used to support a child with special needs. ## **7. Paid employees** Staff costs are comprised of |Salaries (net) and staff welfare
Social security costs
Pension contributions|2021
2020
£
£
64,401
63,429
6,133
5,509
1,453
168
71,987
69,106| |---|---| There are no employees who received employee benefits of more than £60,000 During the reporting period there were an average of 6 employees ## **8. Debtors** |Trade debtors
Prepayments
**9. Creditors: amounts falling due within 1 year**
Trade creditors|2021
2020
£
£
3,974
-
1,784
665
5,758
665
2021
2020
£
£
479
578| |---|---| |Accruals and deferred income
Taxation and social security|1,092
577
-
-
1,571
1,155| |---|---| ## **10. Movement of Funds** |Balance as at 1st August 2020
Net incoming/(outgoing) resources
Balance as at 31st July 2021|Unrestricted
Restricted
Endowment Total
Funds
Funds
Funds
Funds
£
£
£
£
107,629
-
-
107,629
27,939
-
500
-
27,439
-
79,690
500
-
80,190| |---|---| ## **11. Tangible fixed assets** ## **11.1 Cost** ||Building Area|Play Area|Total| |---|---|---|---| |At beginning of year|56,066|6,095|62,161| |Additions|-|-|-| |Disposals|-|-|-| |At end of year|56,066|6,095|62,161| |**11.2 Depreciation**|||| ||Building Area|Play Area|Total| |At beginning of year|10,985|274|11,259| |Disposals|-|-|-| |Depreciation|-|-|-| |Impairment|-|-|-| |At end of year|10,985|274|11,259| |**11.3 Net Book Value**|||| |At beginning of year|45,081|5,821|50,902| |At end of year|45,081|5,821|50,902| Little Oaks Pre-School (Frimley) ## Statement of Financial Activities Year to 31 July 2021 |Income and endowments from
Donations
Gifts and donations
Charitable activities
Pre-School fees including Surrey CC funding
Grants - other
Note 6
Lunch Club fees
Other trading activities
Fundraising
Other income
Late payment fees
Sundry income
Gross interest
Expenditure on
Raising funds
Fundraising
Charitable activities
Salaries
Note 7
Premises costs
Training
Materials, equipment, uniform
Insurance
Professional fees
Administrative costs
Other
Bad debts
Bank charges and sundry costs
Net (expenditure)/income
Transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward|Unrestricted
Restricted
Endowment
Total
Funds
Funds
Funds
Funds
£
£
£
£
4,113
500
0
4,613
49,423
0
0
49,423
3,373
0
0
3,373
348
0
0
348
1,409
0
0
1,409
20
0
0
20
60
60
0
0
0
0
58,746
500
0
59,246
97
0
0
97
71,987
0
0
71,987
9,132
0
0
9,132
710
0
0
710
1,277
0
0
1,277
0
0
0
0
2,490
0
0
2,490
895
0
0
895
2
0
0
2
95
0
0
95
86,685
0
0
86,685
-27,939
500
0
-27,439
0
0
0
0
-27,939
500
0
-27,439
107,629
0
0
107,629
79,690
500
0
80,190|Prior Year
Funds
£
0
67,507
7,718
770
3,848
45
588
758
81,234
530
69,106
7,319
0
936
1,140
2,684
487
0
108
82,310
-1,076
0
-1,076
108,705
107,629| |---|---|---| Restricted Funds: £150 and £350 donations re bathroom ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name Little Oaks Pre-School **members of** **On accounts for the year** 31[st] July 2021 **Charity no** 802781 **ended (if any) Set out on pages** 1-5 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 07 / 2021** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 30[th] May 2022 **Name:** Mrs Sheemul Fahim **Relevant professional** Association of Accounting Technicians (AAT) Level 2 **qualification(s) or body (if any): Address:** 39 Firwood Drive Camberley Surrey GU15 3QD **October 2018** **IER** 1 **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** **IER** 2 ## **Independent Examination Checklist (CC32a)** The Examiner’s checklist has been prepared in accordance with The Charity Commission’s Direction and guidance for examiners (CC32). |Direction|Direction Heading|Complete
(Y/N)|Examiner’s Comment|Document
Reference| |---|---|---|---|---| |1|Check whether the charity is eligible to
have an independent examination|Y|The charity is permitted to have
an independent examination.
•Gross income is more than
£25,000, but not more than £1
million
•Aggregate value of Assets are
below threshold for Audit|Statement
of Financial
Activities
DRAFT YE
31stJul 21| |2|Check for any conflict of interest that
prevents the examiner from carrying out
their independent examination|Y|•No close or personal
relationships with the trustee if
the charity exist
•Examiner us not a donor or has
significant influence
•Examiner has no involvement in
day to day administration of the
charity|n/a| |3|Record your independent examination|Y|Paper and Electronic copies of:
•Appointment letter from Snell
Associated
•Fee invoice for independent
examination
•Independent examiner's report
on the accounts
•Sample Documents Reviewed|Paper and
Electronic
copies
available of
records
Appendix A| |4|Plan the independent examination|Y|•the charity’s constitution -
Checked
•the way the organisation is
controlled and managed –
Checked
•whether action has been taken
on any previous
recommendations for
improvement
•Ofsted Report 31stOctober
2017 – Improvement actions
seen in Chairs Report 2021
•the accounting records and
systems – Checked
•the charity’s structure, its funds
and how fund balances changed
in the year – Checked
•the charity’s activities in the year
and spending and the financial
risks the charity faces – Chair’s
Report 2021|Little Oaks
website;
About Us
Ofsted
Inspection
Kashflow
Connect
Accounting
System
Chair’s
Report
2021| |5|Check that accounting records are kept to
the required standard|Y|•The accounting records are up
to date and readily available.
They provide sufficient
information from which the
charity’s financial position can
be understood for the fiscal year
•Details of income and
expenditure have been
recorded. Details of assets and
liabilities have been recorded.|Kashflow
Connect
Accounting
System
Bank
Statements
Payroll
Reports| **October 2018** **IER** 3 ||||•Records including vouchers,
invoices, bank statements, etc.,
have been kept to support the
•accounts|Customer
Fee
Invoices
Supplier
Invoices| |---|---|---|---|---| |6|Check that the accounts are consistent
with the accounting records|Y|•The accounts of the charity
have been compared with the
charity’s accounting records in
sufficient detail. The examiner
can reasonably conclude that
the accounts are not materially
inconsistent.|Kashflow
Connect
Accounting
System
Bank
Statements
Payroll
Reports
Customer
Fee
Invoices
Supplier
Invoices| |7|If the accounts are prepared on an
accruals basis and one or more related
party transactions took place the examiner
must check if these were properly
disclosed in the notes to the accounts.|Y|No Related Party Transactions
disclosed|Notes to
the
Accounts,
Section 4| |8|Check the reasonableness of the
significant estimates and judgments and
accounting policies used in accounting for
the types of fund held and in the
preparation of the accounts|Y|The accounts have been prepared
on the basis of historic cost
convention, with items recognised
at cost or transaction value|Notes to
the
Accounts,
Section 1| |9|The examiner must check whether the
trustees have considered the financial
circumstances of the charity at the end of
the reporting period and, if the accounts
are prepared on an accruals basis, check
whether the trustees have made an
assessment of the charity’s position as a
going concern when approving the
accounts|Y|Minutes from the Trustees
confirming their assessment of
Going Concern and reserve policy
Notes to the account indicate
funding from Surrey County
Council and Fees from Parents
are sufficient to cover operating
cost|Chair’s
Report
2021
Notes to
Accounts:
1.2 Going
Concern| |10|Check the form and content of the
accounts|Y|The accounts have been prepared
in accordance of Statement of
Recommended Practice (SORP),
The Charities Act and FRS 102|| |11|Identify items from the analytical review of
the accounts that need to be followed up
for further explanation or evidence|Y|No items identified which require
follow up|n/a| |12|Compare the trustees’ annual report with
the accounts|Y|Accounts compared to Chairs
Report – Specifically Furlough
payments were noted.|Chair’s
Report
2021| |13|Write and sign the independent
examination report|Y|As per document coversheet|Page 1 of
this
document| **Appendix A - Sample Documents Reviewed** **October 2018** **IER** 4 Voucher, Invoices, Remittance, Bank Statements, Monthly Payroll Report |Source Document|Category|Purpose|Reconciled to
Accounts| |---|---|---|---| |Lloyds Bank Statement|Current Asset|Show year end cash balance|Yes| |Invoice The Kite
Academy (GRSI 150)|Current Liability|Year end accrual balance for Rent|Yes| |Monthly Payroll Report
vs Bank Statement|Expenditure|Reconcile Dec-20 and Jul-21 Monthly
Payroll Reports to Bank
Statement/Transaction|Yes| |Surrey CC Remittance
Advice (REF:
7200258141)|Current Asset|Year End Trade Debtors (10thAug-21)|Yes| |The Grove Primary
School (GRSI 160)|Expenditure|Professional Fees (Legal Fees)
relating to premises Lease vs Bank
Statement|Yes| |Eon Gas Invoice
(H1905C5F16)
Lloyds Bank Statement|Expenditure|28thOct-20 Utility Bill, monthly DD,|Yes| |Surrey County Council|Income (Grant)|Confirmation of Grant Payment from
local authority in April 2021. Voucher,
Kashflow and Bank Statement
checked|Yes| |Fee Invoice / Email /
Kashflow / Bank
Statement|Income (Fee)|Validate Fee Income from Parents
Inv 1333 (Mar-21)|Yes| ## Additional Notes; Kashflow Connect System, is the Accounting package used. A sample review of data and transactions was conducted which included; - Supplier Invoices - Customer invoices - Journal entries - Reports, including P&L, Balance Sheet and Trial Balance The system data was reconciled to Bank Statements and paper documents, e.g. physical invoices, email correspondences, etc. **October 2018** **IER** 5