Avenue Primary Academy Parent Teacher Association
Aim and purpose
The PTA (Parent Teacher Association) and all its helpers are a group of volunteers who give their time to organise fundraising events for the School. It's all about creating magical, fun moments that the children and their families will enjoy and remember. The events range from the smaller ones, such as a cake sale or drawing competition, to larger events such as a school disco, Christmas or Summer Fair. There are even some fun ‘parent only’ events such as Quiz Night or Bollywood Evening.
Objectives and activities
The funds that are raised are extremely important to the school and go directly towards equipment and resources across all of the year groups, to provide an environment that motivates our children to learn and grow.
Every parent/carer at the school is naturally a member of the PTA, but some are able to give a little more time and commitment than others. Every year, the PTA encourages new members to join the working committee, which is made up of lead roles; Chair, Treasurer, Secretary and core active members. Regardless of how much time people can give however, every contribution is valued towards making the events a success.
When planning activities for the year, the PTA work in collaboration with the school to create a variety of events that will be enjoyable for the school community, acknowledge the diversity within the school and which are also accessible to all. The core committee liaises with school to decide upon a calendar of events. Wider committee meetings are then held to form small working groups for each event. When planned and ready to run, further volunteers are recruited from the wider school community pool.
Achievements and performance
Throughout the year, we repeat several events on a regular basis, due to their popularity and ease of organisation. Bag2School collections, timed for convenience after holiday breaks to give people time to sort and bring in unwanted items for donation, have raised £1085.00. End of term celebration doughnut / cookie sales have raised £2209.79. Dependant on weather, we also try to run ice pop sales every Friday over the 2[nd] half of the summer term, this year raising £440.05.
on many of us that not only may prevent participation in events but also the purchase of everyday necessities such as school uniform. In light of this, the PTA go to great efforts to collect, sort, store and wash if necessary, 2[nd] hand uniform throughout the year. This 2[nd] hand uniform is made available for greatly discounted prices, including bundle discounts, which raised £650.61 this year.
We aim to coordinate events in line with the time of year, to run in accordance with the curriculum and aid learning in the classroom if possible. The Sunflower Competition, which was held in March and judged in August, is a lovely, minimal cost event for all the children to get involved in. At only £1 per entry, it raised £449.91. It links with the younger years’ curriculum and provides them with a sense of pride over the summer holidays, eager to share their news when terms starts in September. Celebration cards, historically named the Christmas Card Project, is a fundraising project over the Christmas period, whereby children can create an art design that is typically transformed, by an external company, into cards, mugs and wrapping paper. The fundraising project was renamed in acknowledgment of the fact that not all of our community celebrate Christmas and that they may want to celebrate other traditions instead. Our Celebration card project made £522. To celebrate the magic of Christmas, the PTA worked tirelessly to create a wonderful Grotto experience for the children, giving them the opportunity to meet Santa and receive a gift. Our grotto made just under £4000.
Although the majority of our events are run for the children and community as a whole, we do aim to organise one or two fun events for the parents / carers only. Our Quiz night, hosted by one of the parents in the school hall, was a fabulous opportunity to have a local night out with friends, whilst raising funds for the school; £564.60.
This year, the PTA chose to run a new event for the family; The circus came to school, setup and run by an external company. Although the outlay for this was relatively large, we still managed to make £4143.62 profit and it was agreed by all to be a super family event.
Finally, our biggest event of the year, the Summer Fair was attended by approx. 3000 people from the school and wider community, raising a massive £8317.46. 130 volunteers were involved in both the planning and running of that event alone.
Financial review
included money made from events and projects run, uniform sold, donations and online fundraising schemes such as Easyfundraising and our association with Stikins.
computers, playground equipment and general school supplies. The PTA also seeks to acknowledge the efforts and brilliance of our school staff and so we continue to provide tea, coffee and hot chocolate supplies for the staff room. We also provided a small welcome pack to all new parents/carers with children starting in reception, to welcome them into the school community and in doing so, familiarise them with the PTA and it’s work.
With such a large amount of money in the bank, discussion is ongoing with school as to how best to utilise it. Requests for spending are continually welcomed and voted upon by the committee.
Reserves policy
The PTA aims to keep aside £8,000 - 10,000 at the end of each academic year, to be available for expenses, to run events the next academic year.
Governance and management
The PTA AGM will be held on Monday 7[th] October, via zoom, during which any new committee members will be voted on.
The Committee members that served in 2022 – 2023
Joint Chair: Natalie Preston, Stephen Capel, Emily Bradley
Secretary: Natasha Capel
Treasurer: Natalie Warner
Voted in and approved at AGM October 2022
Natalie Warner resigned as Treasurer. Faith Gurel was voted in as Treasurer at an EGM held on Sunday 5[th] March 2023
UNAUDITED INCOME & EXPENDITURE ACCOUNT & BALANCE SHEET AVENUE PTA YEAR ENDED 31 AUGUST 2023
| 2022/23 | 2021/22 | |
|---|---|---|
| £ | £ | |
| Income from Fundraising Activities | 42,749 | 15,178 |
| Expenses from fundraising activities | 18,923 | 6,643 |
| SURPLUS FROM ACTIVITIES | 23,826 | 8,535 |
| Disbursements to the School | ||
| Grants to school | 8,645 | 3,502 |
| TOTAL DONATED TO THE SCHOOL | 8,645 | 3,502 |
| Bank Charges | 182 | 76 |
| INCREASE/(DECREASE) IN FUNDS | 14,999 | 4,957 |
| BALANCE SHEET | ||
| Funds brought forward | 28,832 | 14,971 |
| Surplus for the year | 14,999 | 9,572 |
| FUNDS CARRIED FORWARD | 43,831 | 24,543 |
| Current Account | 43,831 | 24,089 |
| Reserve Account | - | 4,743 |
| TOTAL CARRIED FORWARD | 43,831 | 28,832 |
| Section B | Disclosure |
|---|---|
| Onlycompleteiftheexaminerneedstohighlight material mattersofconcern | |
| (seeCC32,Independentexaminationof charity accounts: directionsand | |
| guidanceforexaminers). | |
| Give here brief details of | |
| any items that the | |
| examiner wishes to | N/A |
| disclose. |