## **SHREE PRAJAPATI ASSOCIATION (U K)**
## **REGISTERED CHARITY NO. 802570**
## **TRUSTEES ANNUAL REPORT**
**&**
## **UNAUDITED FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED**
**31[ST] MARCH 2022**
Page | 1
## **SHREE PRAJAPATI ASSOCIATION (U K)**
## **REGISTERED CHARITY NO. 802570**
**TRUSTEES ANNUAL REPORT AND ACCOUNTS FOR THE YEAR ENDED 31[st] MARCH 2022**
## **INDEX**
||**Page**|
|---|---|
|Legal and Administrative details|3|
|Trustees annual report|4- 7|
|Independent Examiner’s Report|8|
|Statement of Financial Activities|9|
|Balance Sheet|10|
|Notes to the accounts|11-15|
Page | 2
## **SHREE PRAJAPATI ASSOCIATION (U K)**
## **REGISTERED CHARITY NO. 802570**
## **ACCOUNTS 31[st ] MARCH 2022**
## **GOVERNING DOCUMENT**
The Charity is governed by a Constitution a copy of which can be obtained from the Secretary
**CHARITY TRUSTEES** KAMLESH KUMAR CHHAGANLAL MISTRY
KAMLESH KUMAR CHHAGANLAL MISTRY BIRMINGHAM HANSABEN K MISTRY BOLTON VIPUL HARKISHAN MISTRY BIRMINGHAM NAYANABEN MISTRY LEICESTER JITENDRA CHHAGANLAL MISTRY LEICESTER PRAVIN G MISTRY BIRMINGHAM CHAMPAKBHAI FAKIRA BOLTON SHANTILAL VASANJI MISTRY BRADFORD BHIKHU VALLABH MISTRY COVENTRY BHAVIN MISTRY EAST LONDON HANSABEN MISTRY LEICESTER ARVINDBHAI D MISTRY LONDON RAMESHBHAI C MISTRY LOUGHBOROUGH YOGESHKUMAR MISTRY LUTON UMESH MISTRY PRESTON RAMESHBHAI MISTRY RUGBY BHARATBHAI MISTRY TAMESIDE JAYANTILAL P MISTRY WALSALL BHUPENDRABHAI MISTRY WELLINGBOROUGH
## **EXECUTIVE COMMITTEE**
PRESIDENT KAMLESH KUMAR CHHAGANLAL MISTRY BIRMINGHAM V. PRESIDENT HANSABEN K MISTRY BOLTON SECRETARY VIPUL HARKISHAN MISTRY BIRMINGHAM A. SECRETARY BALUBHAI LAD BRADFORD A. SECRETARY DIPAKBHAI MISTRY LOUGHBOROUGH A. SECRETARY VARSHABEN MISTRY EAST LONDON TREASURER PRAVIN G MISTRY BIRMINGHAM A. TREASURER RAJNIKANT L MISTRY LEICESTER A. TREASURER RANJANABEN M MISTRY LONDON A. TREASURER RAMABEN S MISTRY LONDON
## **CORRESPONDENCE**
14 Law Cliff Road, Great Barr, Birmingham. B42 1LP.
## **BANKERS**
NATWEST, MELTON TURN BRANCH, 2 MELTON ROAD, LEICESTER, LE4 5NT
## **INDEPENDENT EXAMINER**
MR. JAYANT MISTRY, 4 PRIORY WAY, NORTH HARROW, MIDDLESEX, HA2 6DH
Page | 3
## **SHREE PRAJAPATI ASSOCIATION (UK)**
## **REGISTERED CHARITY NO. 802570**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31[st] MARCH 2022**
The trustees have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31st March 2022.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Reference and administrative details are shown in the schedule of Trustees and Executive members of the charity and professional advisers on page 3 of the financial statements. In addition to the Charity Trustees named on Page 3, the following Trustees also served the charity as Holding Trustees during the period. Their main role was to administer the International Trust Fund.
KIRANCHANDRA D MISTRY BIRMINGHAM HANSABEN K MISTRY BOLTON NATVAR JAGABHAI MISTRY BRADFORD PRAVINCHANDRA T MISTRY COVENTRY HANSABEN MISTRY LEICESTER JASUMATI MISTRY LONDON JAYANTILAL NICHHABHAI MISTRY LOUGHBOROUGH ASHOCKBHAI MISTRY LUTON PRAKASHBHAI MISTRY PRESTON KANTILAL D RAMBHAI RUGBY MANUBHAI G MISTRY TAMESIDE JAYANTILAL P MISTRY WALSALL NANUBHAI M MISTRY WELLINGBOROUGH
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The Association was established in 1975 and was registered with the Charities Commission as a charity on 19th January 1990, number 802570. The Association is governed under a constitution that was revised approved by the Charity Commission and adopted at the AGM on 18[th] May 2014.
Appointment of Trustees and Executive Committee Members
The Executive Committee members are elected on an annual basis at an Annual General Meeting of the delegates from each branch Association around May/June each year.
Elected Executive Committee members together with the Charity Trustees, nominated by branch Association, carry out the day-to-day management of the Association. Policy decisions are debated at Executive level and then put forward at Pratinidhi meetings, where delegates from all the affiliated branches are invited, for information, consideration and approval where appropriate. The Holding Trustees nominated by the affiliated branches administer the International Trust Fund.
Members of the Executive Committee as well as the Custodian and Holding Trustees are all volunteers.
Page | 4
## **SHREE PRAJAPATI ASSOCIATION (UK)**
## **REGISTERED CHARITY NO. 802570**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31[st] MARCH 2022 (continuation)**
## **Trustee Induction and Training**
The Association does not have formal policies and procedures for the induction and training of trustees. However, on the job training and guidance is provided to the newly elected trustees by the outgoing trustees. The Executive Committee continually encourages young members to come forward and learn the workings of the Association.
## **Organisation**
The Association is organized as an independent association comprising of delegates from all affiliated branches. It has got a Mahila “women’s” sub-committee, Youth sub-committee, Senior’s sub-committee and SPA (UK) International Trust Fund sub-committee.
## **Related Parties**
There are fourteen affiliated Branch Associations with SPA (UK), all of whom are either independently registered charities or voluntary groups.
## **Risk Management**
The Executive Committee regularly assess the major risks to which the Association is exposed, in particular to those related to operations and finances of the Association and these have been minimised by the implementation of procedures for the authorisation of all transactions, monitoring of events and appropriate insured indemnities. The Executive have not identified any major risk to which the Association is exposed.
## **OBJECTIVES AND ACTIVITIES**
The objects of the Association are the advancement of the Hindu religion and education particularly in Hindu culture and the relief of poverty and sickness among the Prajapati community in United Kingdom and in other parts of the world.
The Association's activities include publishing Prajapati Sandesh annually which is distributed to every member of the community in England free of charge. Apart from this the Association organizes annual sports events, ladies gathering, youth gathering, senior’s gathering social evenings, family fun day, publication of religious books, etc. A number of events are now also held online via “zoom” including health awareness and other sessions that may be relevant to members
The Association has been helping poor community members with education and medical assistance for a number of years. Applications are processed by the sub-committee, SPA (UK) International Trust Fund. The subcommittee is working extremely hard to improve the processing of applications for grants and establishing contacts with other charitable agencies to channel the funds much more effectively.
## **PUBLIC BENEFIT STATEMENT**
In setting out the objectives and planning the activities, the Trustees have given careful consideration to complying with the duty in Section 4 of the Charities Act 2006 to have regard to the public benefit guidance published by the Charity Commission. In particular the public have benefitted by the award of educational and social grants, organizing collection of funds for natural disasters, provision of religious and social activities and free distribution of annual and biannual publications.
Page | 5
## **SHREE PRAJAPATI ASSOCIATION (UK)**
## **REGISTERED CHARITY NO. 802570**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31[st] MARCH 2022 (continuation)**
## **ACHIEVEMENTS AND PERFORMANCE**
In furtherance of its objects, the Committee regularly launches appeals for funds within the community. The funds raised during the year are set out in Note 12 and 13 of the accounts.
During the year the Charity received donations from individuals and Branch Associations totalling £75,666.33, educational grants totalled £7,850 (2021 - £5,291.25) and awarded educational grants totalling £1,700 (2021 - £1,700) to deserving individuals.
The Covid-19 pandemic continued in 2021 and consequently for the second year running the Senior Samelan, Mahila “women’s” Samelan, and Annual Sports days were not held. However, the outdoor Family Fun day took place in September 2021 at Wicksteed Park, Kettering and was very well attended. During the autumn and winter months there was increased focus on online “zoom” events and a number of sessions were held focussing on health awareness (cancer, eye care, dementia, mental health), financial awareness (pensions, inheritance tax), cultural awareness and general entertainment. These zoom sessions were extremely well received and attended by members. For the second year running a virtual talent show was held featuring a number of talents by members, including dance, jokes, origami, storytelling, musical performances and again a huge number of people were logged in to view the show. The charity of the year continued to be the Dakshin Gujarat Prajapati Healthcare Trust (DGPHCT); however, the need arose to fund raise for the ongoing Covid-19 pandemic in India and monies were raised for this appeal.
India was hit by a severe second wave of Covid-19 in March 2021. There were a large number of cases reported and numerous deaths. SPA (UK) acted quickly and set up a small team, a “Just Giving” page to fund raise, and an online grant application process. Rapid contact was made with partners in India to assess the requirements needed and we invited those suffering to submit a grant application. Our main focus was to support those in need in the Gujarat region and in the cities, towns and villages between Vapi and Tapi. With the generosity of our members SPA (UK) managed to raise in excess of £71,000 and consequently £45,000 of grant applications were approved and supported. These grants supported those who had lost loved ones (particularly families who had lost the sole” bread winner”) and also helped individuals to pay for their medical expenses. In addition, £11,450 was donated to Indian hospitals, isolation and covid treatment centres, and a further £1,000 donated to Popatbhai Foundation India which was used to feed more than 100 families.
Sandesh, the Association's annual publication, was published in December 2021. This publication includes the Association's and Branch Associations' activities' reports, individual’s achievement reports and community news. More than 4300 copies of Sandesh were distributed free of charge to community members' houses. Some were also sent to sister organisations abroad.
All the above activities have been carried out with considerable help from Branch Associations' members and the Association would like to take this opportunity to thank them for all their voluntary help. The value of voluntary help at minimum hourly rate would be roughly £60,000.
Page | 6
## **SHREE PRAJAPATI ASSOCIATION (UK)**
## **REGISTERED CHARITY NO. 802570**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31[st] MARCH 2022 (continuation)**
## **FINANCIAL REVIEW**
The Financial statements shown on pages 9 to 15 show the current state of affairs of the finances, which the Executive Committee considers to be sound and adequate.
## **Investment Policy**
The constitution gives the Trustees investment powers of the Trustee Investment Act 1961. They have managed the funds themselves and have not delegated their discretion. All of the funds are invested in short-term deposits and bonds with the Bank and are readily available and are producing market rate of return.
## **Reserves Policy**
The reserves of the Association are shown in the financial statements. The unrestricted general funds at 31[st] March 2022 stand at £68,814.39 (2021- £71,087.58). The Trustees feel that it has to carry sufficient reserves to meet cost of fulfilling the following objectives:
(1) The annual cost of activities in furtherance of its objects,
(2) The cost of relieving poverty and distress in the community,
(3) The cost of meeting international emergency needs of the community.
Page | 7
## **SHREE PRAJAPATI ASSOCIATION (UK)**
## **REGISTERED CHARITY NO. 802570**
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31[st] MARCH 2022 (continuation)**
## **PLANS FOR FUTURE PERIODS**
Whilst Covid-19 is still prevalent the successful vaccination rollout has ensured we can cautiously revert back to pre-pandemic events. We are confident of following government guidelines and have planned to resume our face to face events starting with the Mahila “women’s” Samelan in May, and the Seniors Samelan in July. Other social gatherings, including the Family Fun Day are also in plan. During the pandemic a new way of communicating and supporting our members via online (zoom) proved successful and SPA (UK) will continue to plan and implement future online events. This will in particular help us to reach out to members who cannot ordinarily get to our events, and also importantly enable us to hold more informative events for our members. We will continue to fund raise for needy causes and are well placed to collect face to face and online donations.
## **RESPONSIBILITIES OF THE TRUSTEES**
The charity's trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently.
- Observe the methods and principles in the Charities SORP
- Make judgements and estimates that are reasonable and prudent
- State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other regularities.
## **INDEPENDENT EXAMINER**
Mr. Jayant Mistry, FCCA, is the independent examiner for the year.
Signed by on behalf of the trustees
Pravin G Mistry Hon. Treasurer 15 May 2022.
Page | 8
**SHREE PRAJAPATI ASSOCIATION (UK)**
## **REGISTERED CHARITY NO. 802570**
**YEAR ENDED 31[st] MARCH 2022**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHREE PRAJAPATI ASSOCIATION (UK)**
I report to the trustees on my examination of the financial statements of Shree Prajapati Association (UK) ('the charity') for the year ended 31 March 2022.
## **Responsibilities and basis of report**
As the trustees of the charity, you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity's financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. The financial statements do not accord with those records; or
3. The financial statements do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J. Mistry FCCA Independent examiner
4 Priory Way North Harrow Middlesex HA2 6DH
15 May 2022
Page | 9
|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|
|---|---|---|---|---|---|---|---|
|||||||||
|**REGISTERED CHARITY NO. 802570**||||||||
|||||||||
|**STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST MARCH 2022**||||||||
|||||||||
|||**Unrestricted**||**Restricted**|**Total**|||
|||**Funds**||**Nairobi**||||
||**Note**|**General**|**Designated **|**Endowment**|**This year**||**Last year**|
|||**£.p**|**£.p**|**£.p**|**£.p**||**£.p**|
|||||||||
|**INCOME AND ENDOWMENTS**||||||||
|Voluntary income|**7**|11,610.28|80,839.94||92,450.22||10,190.63|
|Activities for generating funds|**7**|2,770.00|||2,770.00||5,787.00|
|Investment income|**7**|589.75||343.37|933.12||5,248.14|
|||||||||
|||||||||
|**TOTAL INCOME**||14,970.03|80,839.94|343.37|96,153.34||21,225.77|
|||||||||
|||||||||
|**EXPENDITURE**||||||||
|**Expenditure on charitable activities**|**8**|17,243.22|64,175.00|1,000.00|82,418.22||16,893.63|
|||||||||
|||||||||
|**TOTAL EXPENDITURE**||17,243.22|64,175.00|1,000.00|82,418.22||16,893.63|
|||||||||
|||||||||
|**NET INCOMING RESOURCES FOR THE**
**YEAR BEFORE TRANSFERS**||(2,273.19)|16,664.94|(656.63)|13,735.12||4,332.14|
|||||||||
|||||||||
|**Gross transfers between funds**||0.00|0.00|0.00|0.00||0.00|
|||||||||
|||||||||
|**NET MOVEMENT IN FUNDS**||(2,273.19)|16,664.94|(656.63)|13,735.12||4,332.14|
|||||||||
|**RECONCILIATION OF FUNDS**||||||||
|**Total funds brought forward**||71,087.58|152,825.63|105,738.18|329,651.39||325,319.25|
|||||||||
|||||||||
|**TOTAL FUNDS CARRIED FORWARD**||68,814.39|169,490.57|105,081.55|343,386.51||329,651.39|
|||||||||
|||||||||
|||||||||
|The Statement of Financial Activities includes all gains and losses in the year||||||||
|All of the above amounts relate to continuing activities||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|The notes on pages 11 to 15 form an integral part of the accounts.||||||||
Page | 10
|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|
|---|---|---|---|---|---|---|---|
|||||||||
|**REGISTERED CHARITY NO. 802570**||||||||
|||||||||
|**DRAFT BALANCE SHEET AS AT31ST MARCH 2022**||||||||
|||||||||
|||**Unrestricted**||**Restricted**|**Total**|||
|||**Funds**||**Nairobi**||||
||**Note**|**General**|**Designated**|**Endowment**|**This year**||**Last year**|
|||**£.p**|**£.p**|**£.p**|**£.p**||**£.p**|
|**FIXED ASSETS**||||||||
|||||||||
|Tangible assets|**9**|0.00|||0.00||0.00|
|||||||||
|||||||||
|**_Total fixed assets_**||0.00|0.00|0.00|0.00||0.00|
|||||||||
|||||||||
|**CURRENT ASSETS**||||||||
|Debtors and prepayments|**10**|2,027.93|||2,027.93||200.00|
|Cash at bank and in hand||66,786.46|169,490.57|105,081.55|341,358.58||329,451.39|
|||||||||
|||||||||
|**_Total current assets_**||68,814.39|169,490.57|105,081.55|343,386.51||329,651.39|
|||||||||
|**CREDITORS: Amounts falling due**||||||||
|**within one year**|**11**|0.00|||0.00||0.00|
|||||||||
|||||||||
|**NET CURRENT ASSETS**||68,814.39|169,490.57|105,081.55|343,386.51||329,651.39|
|||||||||
|||||||||
|**TOTAL ASSETS LESS CURRENT LIABILITIES**||68,814.39|169,490.57|105,081.55|343,386.51||329,651.39|
|||||||||
|||||||||
|**CREDITORS: Amounts falling due**||||||||
|**after more than one year**|||||0.00||0.00|
|||||||||
|||||||||
|**NET ASSETS**||**68,814.39**|**169,490.57**|**105,081.55**|**343,386.51**||**329,651.39**|
|||||||||
|||||||||
|**FUNDS OF THE CHARITY**||||||||
|||||||||
|**Unrestricted funds**||68,814.39|||68,814.39||71,087.58|
|**Restricted income funds**|**12**||169,490.57||169,490.57||152,825.63|
|**Endowment funds**|**13**|||105,081.55|105,081.55||105,738.18|
|||||||||
|||||||||
|**TOTAL CHARITY FUNDS**||**68,814.39**|**169,490.57**|**105,081.55**|**343,386.51**||**329,651.39**|
|||||||||
|||||||||
|||||||||
|These financial statements were approved by the members of the committee and approved for issue on||||||||
|
and signed on its behalf by:-||||||||
|||||||||
|||||||||
|||||||||
|||||||||
|**HON. PRESIDENT**||**HON. SECRETARY**|||**HON. TREASURER**|||
|**KAMLESH KUMARC MISTRY**||**VIPUL HARKISHAN MISTRY**|||**PRAVIN G MISTRY**|||
|||||||||
|The notes on pages 11 to 15 form an integral part of the accounts.||||||||
Page | 11
**SHREE PRAJAPATI ASSOCIATION (U K)**
## **REGISTERED CHARITY NO. 802570**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2022**
## **General notes**
Shree Prajapati Association (UK) is an unincorporated charity. The charity's principal address can be found in the Report of the Trustees. The presentation currency of the financial statements is the Pound Sterling (£).
## **Note 1 Accounting policies**
## **Basis of accounting**
These financial statements have been prepared in compliance with FRS 102, 'The Financial Reporting Standard applicable in the UK and the Republic of Ireland', the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (Charities SORP (FRS 102)) and the Charities Act 2011. There were no material departures from that standard. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted in the preparation of the financial statements are set out below and remain unchanged from the previous period, and also have been consistently applied within the same accounts. These financial statements are the first financial statements to comply with FRS 102. The date of transition is the first day of the previous accounting period.
## **Financial reporting standard 102 - reduced disclosure exemptions**
The charity has taken advantage of the following disclosure exemption in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland': the requirements of Section 7 Statement of Cash Flows.
## **Fixed assets**
All fixed assets are initially recorded at cost. **Depreciation** Computers are written off over 3 years and all other equipment over 5 years.
## **Note 2 Incoming Resources**
(a) These are included in the Statement of Financial Activities when: · the charity becomes entitled to the resources. · the trustees are virtually certain they will receive the resources; and · the monetary value can be measured with sufficient reliability. **Incoming resources with related expenditure** Where incoming resources have related expenditure (as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SoFA. **Grants and donations** Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
**Tax reclaims on donations and gifts** Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to which they relate.
**Volunteer help** The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
**Investment income**
This is included in the accounts when receivable.
Page | 12
## **SHREE PRAJAPATI ASSOCIATION (U K)**
## **REGISTERED CHARITY NO. 802570**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2022**
||||**This**|**Last**|
|---|---|---|---|---|
|**Note**|**3**|**Expenditure**|**year**|**year**|
||||**£.p**|**£.p**|
|||**(a) Fees for examining accounts**|||
|||Independent examiner's fees for reporting on the accounts|NONE|NONE|
|||**(b) Analysis of resources expended**|||
|||As detailed in the Statement of Financial activities.|||
|**Note**|**4**|**Expenditure and Liabilities**|||
|||**Liability recognition**|||
|||Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out|||
|||resources.|||
|||**Governance costs**|||
Include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
## **Note 5 Assets Tangible fixed assets for use by charity**
These are capitalised if they can be used for more than one year. They are valued at cost or a reasonable value on receipt.
## **Stocks**
These are valued at the lower of cost and net realisable value.
## **Note 6 Other information**
(1) The Charity has not given any guarantees to third parties that could be called on at the year end.
(2) The Charity has not been granted any loans that are outstanding at the year end and secured on any of its assets.
Page | 13
|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|
|---|---|---|---|---|
||||||
|**REGISTERED CHARITY NO. 802570**|||||
||||||
|**NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2022**|||||
||||**£.p **|**£.p**|
|**Note 7**|**INCOME AND ENDOWMENTS**||||
||**Voluntary Income**||**This Year**
**Last Year**
0.00
0.00
83,393.58
5,291.25
9,056.64
4,899.38||
||Delegates Fee||||
||Donations||||
||Tax Recoverable||||
||||92,450.22
10,190.63||
||||**This Year**
**Last Year**
0.00
245.00
0.00
0.00
0.00
0.00
2,770.00
5,542.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00||
||**Activities for generating funds**||||
||Bhajnawali||||
||Introduction Events||||
||Mahila Samelan||||
||Sandesh||||
||Sports Day||||
||Senior Citizens Gathering||||
||Cricket Club||||
||Other income||||
||||2,770.00
5,787.00||
||||**This Year**
**Last Year**
933.12
5,248.14||
||**Investment income**||||
||Bank / HMR&C Interest||||
||||933.12
5,248.14||
||||**This Year**
**Last Year**
0.00
0.00||
|**Note 8**|**EXPENDITURE**||||
||**Costs of generating voluntary income**||||
||Costs of generating voluntary income||||
||||0.00
0.00||
||||**This Year**
**Last Year**
0.00
0.00
550.00
71.40
10,945.30
8,250.71
0.00
22.76
0.00
0.00
62.50
0.00||
||**Costs of organizng activities**||||
||Introduction Events||||
||Mahila Samelan||||
||Sandesh||||
||Sports Day||||
||Cricket Club||||
||Senior Citizens Gathering||||
||||11,557.80
8,344.87||
||||**This Year**
**Last Year**
0.00
0.00||
||**Investment management costs**||||
||Costs of Investment management||||
||||0.00
0.00||
||||**This Year**
**Last Year**
7,850.00
1,700.00
59,750.00
6,809.50||
||**Charitable activities**||||
||**Total value of grants**|**Purpose**|||
||Total grants to Individuals||||
||Donations||||
||||67,600.00
8,509.50||
||||**This Year**
**Last Year**
0.00
0.00||
||||||
||**Governance costs**||||
||Independent examination||||
||||0.00
0.00||
||||**This Year**
**Last Year**
0.00
17.09
1,587.76
120.73
203.81
(178.56)
1,468.85
80.00
0.00
0.00||
||**Other resources expended**||||
||Stationery and postage||||
||Sundry expenses||||
||Insurance||||
||Bank charges||||
||Depreciation||||
||||3,260.42
39.26||
||||82,418.22
16,893.63||
||||||
Page | 14
|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|
|---|---|---|---|---|---|
|||||||
|**REGISTERED CHARITY NO. 802570**||||||
|||||||
|**NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2022**||||||
|||||||
|||||**£.p**|**£.p**|
|||||||
|**Note 9**|**Tangible Fixed Assets**|||**This year**
**Last year**
8,320.40
8,320.40
0.00
0.00||
||Furniture and equipment|||||
||**Cost**|||||
||At 1st April 2021|||||
||Additions during year|||||
|||||||
|||||8,320.40
8,320.40||
||At 31st March 2022|||||
|||||||
||**Depreciation**|||8,320.40
8,320.40
0.00
0.00||
||At 1st April 2021|||||
||Charge for the year|||||
|||||||
|||||8,320.40
8,320.40||
||At 31st March 2022|||||
|||||||
|||||0.00
0.00||
||**Net book value at 31st March 2022**|||||
|||||**This year**
**Last year**
0.00
0.00
2,027.93
200.00||
|||||||
|**Note 10 **|**Debtors and prepayments**|||||
||Tax Claim|||||
||Prepayments|||||
|||||2,027.93
200.00||
|||||**This year**
**Last year**
0.00
0.00||
|**Note 11 **|**Creditors: amounts falling due**|||||
||**within one year**|||||
||
Accrued Expenses|||||
|||||0.00
0.00||
Page | 15
|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|
|---|---|---|---|---|---|---|---|
|||||||||
|**REGISTERED CHARITY NO. 802570**||||||||
|||||||||
|**NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2022**||||||||
|||||||||
|**Note 12 **|**DESIGNATED FUNDS- ADMINISTERED BY INTERNATIONAL TRUST FUND COMMITTEE**|||||||
|||||||||
|||**India Covid 19**||**DGPHCT**|**International Trust Fund**|||
||||||**Education**|**Others**|**TOTAL**|
||||**£.p**|**£.p**|**£.p**|**£.p**|**£.p**|
||Balance at 1st April 2021||
0.00|
0.00|
97,768.97|
55,056.66|
152,825.63|
||Donations during the year||70,928.21|4,062.48|5,849.25||80,839.94|
||Interest received||||||0.00|
||Transfer between funds|||(1,186.75)||1,186.75|0.00|
|||||||||
||||70,928.21|2,875.73|103,618.22|56,243.41|233,665.57|
|||||||||
||Payments during the year||(57,325.00)|0.00|(6,850.00)|0.00|(64,175.00)|
|||||||||
|||||||||
||**Balance 31st March 2022**||13,603.21|2,875.73|96,768.22|56,243.41|169,490.57|
|||||||||
|||||||||
||ITF Other Fund relates to donations for||other than education e.g. medical, natural disaster, etc|||||
||Dakshin Gujarat Prajapati Healthcare Trust (DGPHCT) a non-profit organisation, established in 2013 that works|||||||
||primarily in the domain of Health, was promoted to raise funds for people for conditions such as heart disease,|||||||
||cancer, kidney and TB, as well as immediate medical treatment for fire burns and accidents.|||||||
|||||||||
|**Note 13 **|**ENDOWMENT FUND- ADMINISTERED BY INTERNATIONAL TRUST FUND COMMITTEE**|||||||
|||||||||
||||||||**Nairobi Fund**|
||||||||**£.p**|
||**CAPITAL- **Balance 1st April 2021 and 31st March 2022||||||97,588.67|
|||||||||
|||||||||
||**INCOME- **Balance 1st April 2021||||||8,149.51|
||Add: Interest earned during year||||||343.37|
|||||||||
||||||||8,492.88|
|||||||||
||Less-Expended during year||||||1,000.00|
||Balance of income 31st March 2022||||||7,492.88|
|||||||||
||**TOTAL -31st March 2022**||||||105,081.55|
||**TOTAL -31st March 2021**||||||105,738.18|
|||||||||
|||||||||
||This fund was held by the Trustees of Shree Surat Prajapati Union (Nairobi) and released to the Assocaion on|||||||
||11th May 2003 to be administered by the Management Committee of SPA (UK) International Trust Fund.|||||||
||Only the income earned can be distributed for charitable purposes, priority to be given to the Prajapati community|||||||
||living in the Districts of Surat and Valsad in the State of Gujarat, India-with the proviso that in regard to worldwide|||||||
||natural disasters, 50% of income in any given year may be distributed for the disaster.|||||||
|||||||||
|**Note 14 **|**Related party**|||||||
|||||||||
||There were no related party transactions for the year ended 31 March 2022.|||||||
|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|**SHREE PRAJAPATI ASSOCIATION (U K)**|
|---|---|---|---|---|---|---|---|
|||||||||
|**REGISTERED CHARITY NO. 802570**||||||||
|||||||||
|**NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2022**||||||||
|||||||||
|**Note 12 **|**DESIGNATED FUNDS- ADMINISTERED BY INTERNATIONAL TRUST FUND COMMITTEE**|||||||
|||||||||
|||**India Covid 19**||**DGPHCT**|**International Trust Fund**|||
||||||**Education**|**Others**|**TOTAL**|
||||**£.p**|**£.p**|**£.p**|**£.p**|**£.p**|
||Balance at 1st April 2021||
0.00|
0.00|
97,768.97|
55,056.66|
152,825.63|
||Donations during the year||70,928.21|4,062.48|5,849.25||80,839.94|
||Interest received||||||0.00|
||Transfer between funds|||(1,186.75)||1,186.75|0.00|
|||||||||
||||70,928.21|2,875.73|103,618.22|56,243.41|233,665.57|
|||||||||
||Payments during the year||(57,325.00)|0.00|(6,850.00)|0.00|(64,175.00)|
|||||||||
|||||||||
||**Balance 31st March 2022**||13,603.21|2,875.73|96,768.22|56,243.41|169,490.57|
|||||||||
|||||||||
||ITF Other Fund relates to donations for||other than education e.g. medical, natural disaster, etc|||||
||Dakshin Gujarat Prajapati Healthcare Trust (DGPHCT) a non-profit organisation, established in 2013 that works|||||||
||primarily in the domain of Health, was promoted to raise funds for people for conditions such as heart disease,|||||||
||cancer, kidney and TB, as well as immediate medical treatment for fire burns and accidents.|||||||
|||||||||
|**Note 13 **|**ENDOWMENT FUND- ADMINISTERED BY INTERNATIONAL TRUST FUND COMMITTEE**|||||||
|||||||||
||||||||**Nairobi Fund**|
||||||||**£.p**|
||**CAPITAL- **Balance 1st April 2021 and 31st March 2022||||||97,588.67|
|||||||||
|||||||||
||**INCOME- **Balance 1st April 2021||||||8,149.51|
||Add: Interest earned during year||||||343.37|
|||||||||
||||||||8,492.88|
|||||||||
||Less-Expended during year||||||1,000.00|
||Balance of income 31st March 2022||||||7,492.88|
|||||||||
||**TOTAL -31st March 2022**||||||105,081.55|
||**TOTAL -31st March 2021**||||||105,738.18|
|||||||||
|||||||||
||This fund was held by the Trustees of Shree Surat Prajapati Union (Nairobi) and released to the Assocaion on|||||||
||11th May 2003 to be administered by the Management Committee of SPA (UK) International Trust Fund.|||||||
||Only the income earned can be distributed for charitable purposes, priority to be given to the Prajapati community|||||||
||living in the Districts of Surat and Valsad in the State of Gujarat, India-with the proviso that in regard to worldwide|||||||
||natural disasters, 50% of income in any given year may be distributed for the disaster.|||||||
|||||||||
|**Note 14 **|**Related party**|||||||
|||||||||
||There were no related party transactions for the year ended 31 March 2022.|||||||
Page | 16