CHARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period From 01109r2021 Porlod start date To 3110812022 Perlod end date Charlty name: Oatland8 School Parent T•aGher Associatlon Charlty reglstratlon number: 802535 Objectives and Actlvltlos Summary of the purposes of the charity as set out in its goveming document Pwa 1.17 The objects of the Assoclatlon are to advan the education of the pupils of the School bv providing and assisting in the provision of facilities for educatlon at the School {not normally provided by the Local Education Authority} and as anclllary thereto and in furtherance of this object the Assoclatlon may.. {al foster a more extended relationship between the staff, parents, guardian5 and others associated with the School Ibl engage In activities which support the School and advance the educatlon of pupils attending it. The charttable purpose of thls charity is the Advancement of Education las defined by the Charity Commlssionl. We can confimi that the trustee5 have pald due regard to the Charity Commission's guidance on public benefit In deciding what activities the charity should undertake. Summary of the main activities undertaken for the public benefit in relation to these objerts lindude within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commisslon on public benefrt) The charlty concerned is the Parent Teacher Association of Oatland5 School. Its aim is to raise funds through events and charitable donations. in order to pay for equipment and services for the school. to advance the education of the children. Summary of the maln activities in relation to those purposes for the public benefit, in particular. the activities, projects or servlces Idèntified In the accounts. 1.19 As per the Principles laid out by the Charity Commtssion; Principle l.. There must be an identifiable benefft or beneftts The children benefit from equipment and services Iicr support. utilities provision) provided by the PTA Principle 2: Benefit must be to the public or to a section of the public Oatlands School is a non-fee paying school open to all the children in the local area. Statement conflrming whether the trustees have had regard to the guidan issued by the Charity Commission on public benefit Para 1.18 Achievements and Perfonnance Another fantastic year for the charity with lots of money raised through fundraising despite some events eadier In the year not taking place due to COVID. Summary of the main achievements of the charty. identrfying the difference the charity's work has mad8 to the circumstances of its beneficiaries and any wider benefits to society as a whole. Pwa 1.20 However, there was stlll a number of fundraising events organised, involving the parents, teachers and children of the school and local community. including.. Quiz night Sprlng Ball Family Funday Chlldren's Disco Sponsored Bounce The charity has spent the money raised from these events on school equipment and runnlng costs of the school induding.. The PTA made a sizeable investment to the new reading books for Little Wandle Story sacks ICT running costs Twinkl subscription for all teachers Buddy hats Run and administer the Friends of Oatlands school covenant scheme. Flnancial Revlew Review of the charity's financial position at the end of the peri(Kl statement explainlng tr policy for holding reserves statin wh the are held Amount of reserves held Par8 1.21 The charity remains in a healthy position with money in the accounts to cover the following year committed spend. Pw• 1.22 Par8 1.f2 Reasons for holding zero reserves P¥8 1.22 The charity does not have a fornial reseryes policy. In practise we aim to spend the incorne within the year of receipt li.e. to approximatelv match the income and expenditure in any given year). At year end 2022 the charity held £34,294 in the bank (this includes our business account and FOS account). None Details of fund materially in deficit Explanation of any uncertainties aboLrt the charity continuing as a going concem Pwa 1.24 Pw8 1.23 None Structure. Governance and Management Descriptlon of charlty's trusts- Type of goveming document Pw• 1.25 Constitutlon (last amended 213110} How is the charity constituted? P*• 1.25 Association Ited Trustee selectlon methods including details of any conslitutional prowsions e.g. election to post or name of any person or body entitled to appoint one or more trustees P*8 1.2S Elerted at AGM by Parent Teacher Association member5 Reference and Admlnistrative detslls Charit name Other name the chari uses ister8d chari number Charlty's principal address Oatlands Sthool Parent Teacher Associatlon 802535 Oatlands School St Mary's Road Weybridge Kf13 9PZ Names of the charity trustees who manage the charity Datss ael•d rf Name of pernon (iv body) •ntitl8d to oint trustee Trusts• nam• Ollke Of any) ar Mrs Tanya Mooney Mrs Elspeth Mitchdl Mrs Ruth Paisley Charlotte Healey Sally Hawkes President Chair Person Treasurer Secretary Deputy Chair 10 12 13 14 15 16 17 18 19 20 Declarations Thè tru8to08 declare that thoy have approved the trustees, report above. Slgned on behalf of th• charity's trustoos Slgnaturo($) Full name(s) Position (eg Secretary. Chalr. etc) Mrs Rulh Elizabeth Paisley Treasurer Mrs Elspeth Mitchell Chair 2810612023 Oatlands School AGM Meeting ## **4[th] October 2022** **----- Start of picture text -----**
Start of meeting 19:14
Present:
Mrs Mooney - Head Teacher Esther Biddle – New Class Rep Coordinator
Ellie Mitchell - Chair Alex Fitzpatrick – Community Coordinator
Charlotte Healey – Secretary (Standing down) Alex Rennie – Leopards
Ruth Paisley – Treasurer Helen Riordan – Tigers
Sally Hawkes – Deputy Chair (Standing down) Anel de Plessis – Ladybirds
Carina MacKenzie – New Co Chair Arooj – Ladybirds
Laura Rust – New Secretary Erum Suddle – Tigers
Jono Gomez – New Deputy Treasurer Charlie Paphitis – Jellyfish/Lions
Nicky Stowe - Seahorse Natasha Longton – Ladybirds
Didi Almauzu - Butterflies Charlie Langley - Jellyfish
Juju Constantino – 2 [nd] Uniform Coordinator
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## **Welcome and Apologies** - Apologies received from Juju Constantino, who will be joining late. ## **Minutes of last meeting** - The minutes of last AGM were approved without amendment and are available on the school website. ## **Treasurers Report (Annual)** - Ruth Paisley presented the Treasurer’s report, rounding up what happened in the last academic year. ## **BANKING REPORT Notes** : - Christmas Panto was cancelled. - Some camping trip refunds from the previous year cancelled trip were cashed this year, so profit would have been around £1,200. - Reception expenses covers the welcome picnic, refreshments from moving up day and the curriculum meeting. - Ball profit was actually around £5k as some expenses were paid in previous years. - Other income includes Charities Aid Foundation, Amazon Smile, Elmbridge Lottery and other income that doesn’t fit into any other category. - 1 cheque for committed spend for £6,327 for 2021-2022 was paid but has not yet been cashed, and £3,435 of committed spend from 2020-2021 was cashed so the actual total committed spend for the year 2021-2022 should have been £16,173 (this includes the calendars, reception expenses, insurance renewal and license fee). ## **TREASURER REPORT Notes** : - There were no cake or ice cream sales over the course of the year. - The Queen’s Jubilee Coins was a new event for the year. - Some committed spend from 2020/2021 was cashed in this year - £6,327 of committed spend for this year was paid but has not yet been cashed so really we would have ended the year with just under £28k across the 2 accounts (we always want to end the year with a reserve big enough to cover the next years’ committed spend). - The money we spend on the committed spend categories is to free up that money for the school to spend on the amazing teachers and teaching assistants at the school (the PTA are not allowed to pay for staff). rr¥.l B31&rÉe 131iQ&'22 1&ry015 CAnYrtrtN po374￿3 FOSAcciKvrt £21.71D £12.570 £34.2ao Spent orj lasr yeur birtcorne out this yeo ,474 tod 21r L￿t0 Events 2nd Hand UThfomi sakis £￿2 £0 £1.732 £971 £5.8P4 £E18 E614 £0 S*ff kv￿￿￿.2Q2l￿2￿￿l £1 Cake Bake & Ire Crpam 5ats5 £11? -£2,773 722 -£1.179 517 tYJG fa Fani E5pre550 £0 £0 £0 £0 È12 £180 Llthitrenwi da fi0t￿ cashRd t￿traSh￿d E301 5UFWt £a.E$8 £840 £7.W7 0a￿and5 £15.315 415.914 £1.￿0 £954 £637 b(x)ks&)r LrtllÈ￿&¥Y￿rthnIts Queen'5 J￿IlEe Cr*b5 Feb -£342 Bu￿Y H8ts 4104 nrtyerca5hEd .254 £2.5B8 £15.Q30 £700 £150 £fj15 £183 Jan .£ PeceFticfi expers -£ 7.3 LW10 £0 £750 £410 Tc*al £47.817 ￿￿.)3) £17,614 Cntsne 58letytr8irunG nrtyerca5hEd tyetca5hEd £3N35 £1.CQO £16.915 £1.(ts) £16,032 £0 COklPATfED SPEND FOR PTA C05ts linxffwKel Elmtrf*Jge LKeD5e Fee t1￿.00 £12100 £20 00 000 £T20.00 £141 e749 TOTALCCrf0￿ED SPEND FC*IThE £17 805 ln u 612 ## **Spend over the years** |**Year**|**Spend**|| |---|---|---| |2018|£39,565|| |2019|£77,372|| |2020|£25,400|| |2021|£22,903|| |2022|£13,281|_(in real terms the yearly spend should have been £16,173)_| - Spend has continued to decrease for 2021/2022 off the back of a lack of fundraising opportunities due to COVID restrictions. - The school chose to remove some of our previous committed spend categories such as photocopying to allow the PTA to build back some funds into the bank accounts. - Historically we have always tried to finish the year with around £30k across the 2 accounts to ensure that committed spend for the following year is covered in case of unforeseen circumstances (this is part of how we managed to continue to support the school over COVID). - Years where there has been a big spend is where we have contributed or paid for a project such as new school toilets etc. - - The spend includes the committed spend for the school and the committed spend for the PTA. **Income over the years –** profit made through money raised at the various events throughout the year: **Year Money raised ex FOS** 2016/2017 £28,018 2017/2018 £26,835 2018/2019 £28,586 2019/2020 £11,600 2020/2021 £12,295 2021/2022 £20,281* _* This figure does not include the FOS account, but does include the events that have made a ‘loss’ which is why the figure may differ._ - The money raised has bounced back considerably this year as we were able to run some of the events that hadn’t been able to be run due to COVID. - This has put us into a better position going into 2022/2023 in terms of how we can support the school (more on this later). ## **FOS over the years** Year FOS 2017 £34,271 2018 £34,057 2019 £11,793 2020 £17,845 2021 £6,893 2022 £5,570 - The FOS account has continued to decrease and there are currently only 20 families paying into - This year some families have opted to make a regular contribution via our JustGiving page instead, where we have made £835 in monthly recurring payments from 8 families (1 of these also pays into the FOS account so that’s a total or 27 families in total making regular contributions to the PTA). - We need to find a way to promote/explain the FOS account to new and existing parents to start and build up the number of families paying into the account OR paying into the JustGiving account (much easier for us in terms of gift aid) ## **Chairman’s Report** - EM to present her report - EM went through the role of the PTA Chair. She spoke about how well the school has continued with fundraising and supporting the school over the past academic year. - EM ran through highlights of 2021/2022 touching on the bigger events we’ve held this year. - EM ongoing challenges faced with fundraising and getting helpers on board. - EM to mention class rep roles. - EM thank yous. ## **President’s Report** - Mrs Mooney to present her report. - Mrs Mooney mentioned thank you to all parents for amazing support given thought the last academic year. - Thanked PTA for all their hard work. - Mrs Mooney also thanked and bid farewell to prominent and active members of the PTA as their children left the school and welcomed the new reception parents. ## **Election of Officers** ## **MAIN COMMITTEE** - Mrs Mooney to nominate Ellie Mitchell, second by Ruth Paisley - Ellie Mitchell to nominate Carina MacKenzie as Co-Chair, second by Alex Rennie - Ellie Mitchell to nominate Laura Rust (secretary), second by Ruth Paisley - Ellie Mitchell to nominate Ruth Paisley, second by Helen Riordan - Ellie Mitchell to nominate Jono Gomez as Deputy/FOS Treasurers, second by Ruth Paisley - Ellie Mitchell to nominate Esther Biddle as Class Rep Coordinator, second by Ruth Paisley ## **Other Roles** - Community Coordinator – Alex Fitzpatrick - SEND Support Coordinator – Jag Steed. - 2[nd] Hand Uniform Coordinator – Juju Constantino with the help from Barbara and Nicky Stowe, with the view for Juju to stand down this year and hand over. ## **CLASS REPS:** **----- Start of picture text -----**
Bumblebees Nicola Doyle & Meg Khanduja
Butterflies Laura Rust, Didi Almauza & Lisa
Ladybirds Shweta Sangewar & Anel du Plessis
Jellyfish Esther Biddle & Amy Weed
Starfish Anum & Dominique
Seahorse Nicky Stowe & Rachel
Tigers Erum Suddle, Helen Riordan and Dominique
Lions Remy, Nicola Doyle & Charlie Paphitis
Leopards Ruth Paisley, Lucy & Rachael
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**AOB –** Charlie Langley presented a few words on who the Governors are and the parents representation on the board. **Close of Meeting 20:17** Inde enden Examlnation of Oatlands School PTA Account Indopendent examlners 8tstern•nt 88818: 4n examination included a review of the accounting records -comparison of the accounts presented with the records -consideration of any unusual items -reconciliation of bank slalemenls 8nd cash book I report in respect ol my examination ol the accounts carried out under section 145 of the Charities Act 2011 and In carrying out my examination I have followed the applic8ble directions given by the Charity Commission under section 14515llbl of the Act. I have completed my examination. I confirm that no material matters have come lo my attention in connection wth the examination which givgs me cause lo believe that in any material respect.. accounting records were not kept in accordance ¥Mth section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other mallers in connection wlh the examination lo which allenlion should be drawn in order lo enable a proper understanding of the accounts lo bs reached. Elaine Jones ACMA AFTA TaxAssisl Accountants 0 01032 850600 01932 222779 OTaxAsslBt Accourtont• 26-28 mo￿SeY Road. Hersh9m. Surrey KT12 4RQ A TaxAssIslAc￿man18 FrBnchise owned and operated u￿er 11c8nce by Be8L*Noc*JAccrAJntan15 Ltd. Dire¢iors'. Elaine Jones & Keith Jones R¢gisiorod In Unilqd luntan15 Ltd. DI￿￿ts.. E1alM Jones & Keilh Jone8 Regi81ored In United Kingdom. Company No.053835241 VAT Rag No. 805 e941 10 kellhlon • www.laxas&ist.co.uWeybridg8 laxo&$r61.co.uk