THE TRUSTEES ANNUAL REPORT AND ACCOUNTS
In compliance with Charities Acts
Financial Year 1 April 2020 - 31 March 2021
Trustees
J Douglas-Hughes, OBE DL, Esq (Chairman) Rt Hon Lord Petre KCVO JP MA
HM Lord-Lieutenant of Essex Mrs Jennifer Tolhurst B J Moody Esq (Managing Trustee)
P J Mamelok, DL FCA, Esq (Hon. Treasurer) R H Wollaston, Esq M F Pertwee, Esq Dr J Bettley JP DL FSA Mrs S Brice Mrs K Twitchen OBE Councillor J Jowers, Chairman of Essex County Council
Administrator Mrs Sharon Hill
Trust Address Cressing Temple, Braintree, Essex, CM77 8PD
Bankers Barclays Bank, 40-41 High Street, Chelmsford, Essex
Investment Managers Quilter Cheviot, One Kingsway, London. WC2B 6AN
Charity Registration No. 802317
1. Objectives
The Trust has been established to safeguard or preserve for the benefit of the public, such lands, buildings, objects or records as may be illustrative of, or significant to, the history of the county or which enhance an understanding of the characteristics and traditions of the county.
2. Constitution
The charity is an independent organisation constituted and governed by a Trust Deed dated 27 October 1989. There have been various Deeds of Variation since the principal Trust Deed, to take account of appointment and retirement of Trustees.
Essex Heritage Trust does not have any direct relationship with any other charity or organisation.
3. Administration
Trustees meet three times a year to consider grant applications, review the Trust’s financial position and investment strategies, and deal with any other formal business. In addition, an Annual Meeting may be held, to which all the Friends of the Trust and others connected with the Trust are invited.
The day to day running of the Trust’s affairs is administered by Mrs Sharon Hill who carries out her duties from an office at Cressing Temple, Braintree. Essex County Council employs Mrs Hill, and seconds her to work at the Trust’s offices. The Trustees wish to place on record their thanks to Essex County Council for its continued support.
Applications for grants are submitted, and these are considered at the Trustees’ meetings. In reviewing applications the Trustees consider the heritage nature of the projects, and attach importance to evidence of self-help and fund raising efforts in considering whether to award a grant, and if so, how much the grant shall be.
Costs for handling projects are kept to a minimum due to the fact that the Trustees advisors give freely of their time.
The Trustees carry out a review of risks that the Trust faces on a regular basis.
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4. Friends of Essex Heritage Trust
The Friends of Essex Heritage Trust was launched in 1993 and the Trustees continue to be keen to recruit more members.
Our newsletter plays a vital part in promoting the role of the Trust and encouraging enquiries. The newsletter is normally published once a year, and is sent to all of our Friends, as well as being distributed widely to parish councils and similar bodies who might seek to apply for grants.
5. Accounting Matters
The Hon Treasurer, Mr P J Mamelok DL, who is a Chartered Accountant, has prepared the financial statements in conjunction with Mrs Hill. The financial statements have been prepared to comply with current statutory requirements and the requirements of the Trust Deed.
The independent examination of the financial statements has been carried out by Mr P J Bentley, who is a Chartered Accountant. As such, Mr Bentley is a member of a body approved under the Charities Act 2011.
6. Grants
During the financial year, 12 applications for grants were received, and all were awarded a grant totalling £45,441.
At the end of the financial year, grants awarded in this and previous years but remaining unpaid at 31 March 2021, amounted to £60,941 as set out in note 2 on page 9.
7. Trust Fund
At the start of the financial year the value of the Trust Fund stood at £1,295,574. By the end of the financial year the value of the Trust Fund was £1,529,779 reflecting the effect of general market conditions on valuations at the year end.
………………………………………………………… Chairman of Trustees
Date :
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GRANTS AWARDED
Location Project Grant
| The Fry Art Gallery Society | Additional storage and display | £ 5,000 |
|---|---|---|
| St Peter’s Church Goldhanger |
Organ restoration | £ 5,000 |
| St Andrew’s Church Earls Colne |
Church Clock restoration | £ 1,500 |
| St Mary & St Edward West Hanningfield |
Restoration of Bell frame, Tower and Bells | £ 5,000 |
| VCH of Essex Trust | Volume XIII Harwich & Dovercourt | £ 5,000 |
| All Saints Church, Gt Oakley | Re-ordering project | £ 5,000 |
| Albert Sloman Library, University of Essex |
Conservation of Repton’s Red Book for Stubbers | £ 3,000 |
| St Mary with St Leonard PCC | Publication – Broomfield & Prittlewell (Anglo-Saxon) Princely Burials |
£ 500 |
| The Gibson Library Society | Publication – The History of the Gibson Library | £ 3,000 |
| Ashdon Windmill | Safety Handrails for entrance stairway | £ 273 |
| The River Stour Trust | Restoration and repair of Dedham Lock Gates | £ 7,200 |
| Mersea Island Discovery Programme |
Accumulate data on past settlement activities along the shoreline |
£ 4,968 |
| TOTAL | GRANTS AWARDED | £ 45,441 |
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Essex Heritage Trust
Statement of Trustees Responsibilities
The charity's trustees are responsible for preparing the Annual Report and financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
In preparing those financial statements, the trustees are required to:
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a) select suitable accounting policies and apply them consistently;
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b) make judgments and estimates that are reasonable and prudent;
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c) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Report of the Independent Examiner
In my examination of the books and records of the Essex Heritage Trust for the year ended 31st March 2021, I have, when conducting my review, recognised the Trustees financial and legal responsibilities as set out in the above statement to this Annual Report and Accounts.
My examination confirms that the Trustees have, in my opinion, met their obligations and that the Financial Statements, comprising the Balance sheet and Statement of Financial Activities together with the appended notes have been properly prepared in accordance with the Charities Act 2011.
In my opinion the financial statements give a true and fair view, in accordance with United Kingdom Generally Accepted Accounting Practice, of the state of the charity’s affairs at 31st March 2021, and of its incoming resources and application of resources for the year then ended.
Mr P J Bentley FCA …………………………………….
Date
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Essex Heritage Trust Statement of Financial Activities for the year ended 31 March 2021
| Incoming Resources: Investment Income (note 4) Gift Aid Donations and Friends Subscriptions (gross) Donations Total incoming resources Less: Resources Expended Grants approved and paid Grants approved-not yet paid Grants withdrawn Total grants and donations Administration costs of the charity: Annual Meeting Insurance Licence (rent) Stationery & Postage Telecoms and Website Printing and Photography Administrator payment Computer Upgrade Sundry Investment Management Charge Total administration costs Total resources expended Net Deficit/Surplus for the year Unrealised Gains/Losses on Investments: Net movement in funds Balance brought forward 1 April 2020 Balance carried forward 31 March 2021 |
2020/21 2019/20 54,285 70,064 3,030 5,982 1,300 0 |
|---|---|
| £58,615 £76,046 |
|
| 8,000 24,697 37,768 31,400 |
|
| 45,768 56,097 327 9,500 |
|
| £45,441 £46,597 |
|
| 0 580 400 425 1400 1,400 372 976 371 401 480 864 2,721 0 0 186 35 111 8,215 9,376 |
|
| £13,994 £14,319 |
|
| £59,435 £60,916 |
|
| -£820 £15,130 £235,025 -£280,340 |
|
| £234,205 -£265,210 £1,295,574 £1,560,784 |
|
| £1,529,779 £1,295,574 |
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Balance Sheet Year Ended 31 March 2021
| Fixed Assets: Investments at Valuation (note 3) Current Assets: Income Tax Recoverable Cash at Bank Debtors and Prepayments(note 5) Charities Deposit Fund Petty Cash Total current assets Current Liabilities: Grants approved but unpaid Total current liabilities Net current assets Total Represented by Trust Fund: At 1 April 2020 Net movement in funds for the year At 31 March 2021 |
31st March 2021 £1,505,197 301 18,521 5,475 61,192 34 £85,523 60,941 £60,941 £24,582 £1,529,779 £1,295,574 234,205 £1,529,779 |
31st March 2021 £1,505,197 301 18,521 5,475 61,192 34 £85,523 60,941 £60,941 £24,582 £1,529,779 £1,295,574 234,205 £1,529,779 |
31st March 2020 £1,270,172 216 14,543 9,385 41,141 17 £65,302 39,900 £39,900 £25,402 £1,295,574 £1,560,784 -265,210 £1,295,574 |
31st March 2020 £1,270,172 216 14,543 9,385 41,141 17 £65,302 39,900 £39,900 £25,402 £1,295,574 £1,560,784 -265,210 £1,295,574 |
|---|---|---|---|---|
| £85,523 | **£65,302 ** | |||
| 60,941 | 39,900 | |||
| £60,941 | £39,900 | |||
| £1,529,779 | £1,295,574 | |||
| £1,295,574 234,205 |
£1,560,784 -265,210 |
|||
| £1,529,779 | £1,295,574 |
The financial statements were approved by the Trustees on
……………………..
Mr P J Mamelok DL FCA Hon. Treasurer
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Notes to the Financial Statements 31 March 2021
1. Accounting Policies :
1.1 Accounting Convention
The financial statements are prepared under the historical cost convention, as modified by the annual revaluation of listed investments to market value, and in accordance with applicable accounting standards and Statement of Recommended Practice.
1.2 Donations
All donations, other than specific donations for fundraising purposes are credited to the Trust Fund.
1.3 Investments
Listed investments are stated at market value. Investment income is brought into account when received.
All realised profits and losses on realisation of investments, and unrealised profits and losses on revaluation, are credited to the Trust Fund
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2. Grants
| rants Unpaid Grants from previous years Grants awarded during the year Grants withdrawn during the year Grant payments made during the year Grants remaining unpaid at 31 March 2021* |
2020/21 2019/20 39,900 61,000 45,768 56,097 -327 -9,500 |
|---|---|
| £85,341 £107,597 24,400 67,697 |
|
| £60,941 £39,900 |
*Owing to the effects of the pandemic extensions have been granted to a number of older grantees to enable projects to be completed.
3.
Investments
| Investments held at market value: 1 April 2020 Purchases at cost Net Increase in market value during year (decrease) Investments held at market value 31 March 2021 Pooled investment funds: COIF Fixed Interest Fund M&G Charifund Henderson Global Income Majedie Asset Management Global Income Artemis Income Fund Edinburgh Investment Trust Charities Property Fund City of London Ord Vanguard FTSE 100 ETF Royal London Sterling Income Artemis Global Income Total Pooled Investment Funds Treasury Stocks Total Investments |
£1,270,172 0 |
£1,503,082 47,429 |
£1,503,082 47,429 |
|
|---|---|---|---|---|
| £1,270,172 £235,025 |
£1,550,511 -£280,339 |
|||
| £1,505,197 | £1,270,172 | |||
| % of Portfolio 7.26 14.18 8.99 6.58 12.65 7.18 9.07 7.31 7.87 3.29 10.24 |
||||
| 94.62 5.38 |
||||
| 100.00% |
4. Investment Income
Investment income £54,285 (£70,064 – 2019/20) is analysed as follows:
| COIF Fixed Income Interest Treasury Stocks Dividend Income TOTAL |
2020/21 2019/20 3,552 3,552 50 280 2,550 2,550 48,133 63,682 |
|---|---|
| £54,285 £70,064 |
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5. Debtors
| XD Dividends Quilter trading balances Sundry Debtors TOTAL |
2020/21 2019/20 0 1,512 5,125 7,123 350 750 |
|---|---|
| £5,475 £9,385 |
6. Administrator
Essex County Council continues to employ Mrs Hill, and second her to work at the Trust’s offices.
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