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2022-12-31-accounts

Charity registration number 802281

Company registration number 02414260 (England and Wales)

THE PAST & PRESENT SOCIETY

ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022

THE PAST & PRESENT SOCIETY

LEGAL AND ADMINISTRATIVE INFORMATION

Members' Council J Innes
(Chair)
P Clavin
J Arnold
G Gerstle
R Osborne
Matthew (Appointed 1 September
Hilton 2022)
(Secretary)
S Lewis (Appointed 8 July 2022)
M Kelly (Appointed 8 July 2022)
Charity number 802281
Company number 02414260
Registered office C/O Critchleys LLP
Beaver House
23-38 Hythe Bridge Street
Oxford
Oxfordshire
OX1 2EP
Auditor Critchleys Audit LLP
Beaver House
23-38 Hythe Bridge Street
Oxford
OX1 2EP

THE PAST & PRESENT SOCIETY

CONTENTS

Page
Council Members' report 1 - 4
Statement of council members' responsibilities 5
Independent auditor's report 6 - 9
Statement of financial activities 10
Balance sheet 11
Notes to the financial statements 12 - 21

THE PAST & PRESENT SOCIETY

COUNCIL MEMBERS' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022

The members' council present their annual report and financial statements for the year ended 31 December 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The Society’s primary object is the promotion and encouragement of the study and public knowledge of history and related disciplines. They achieve this through their publishing activities, through making grants to institutions and individuals, and through sponsoring and undertaking research, and conferences and similar events.

The principal activity of the Society continues to be the publication of Past and Present, a journal of historical studies. It also publishes its own book series, and a Supplements series which is sent to all subscribers to the journal.

In addition, the Society supports other publications in the fields of history and related disciplines. The Society arranges, and makes grants to support conferences; it also allocates funds to support postdoctoral fellowships in appropriate fields. The Society sees it as its aim to support as many academic ventures as is consistent with responsible financial policy.

The Society’s Editorial Board, and its Editors, oversee funding policy, and subcommittees of the Board choose postdoctoral fellows. Grants for conferences are allocated with the approval of the Board, and preference is given to events with a broad chronological and/or geographical remit, and to supporting the attendance of early career and overseas researchers who might otherwise not be able to attend. In the selection of postdoctoral fellows, preference is given to those applicants whose work aligns with the Society’s belief that history should be accessible and interesting to a wide range of readers, and who combine rigorous research with an awareness of its wider implications.

The Trustees confirm that they have complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.

Achievements and performance

During the year, four issues of the journal and one Supplement were published in association with Oxford University Press (OUP). With a circulation of over 5,000 institutional and individual subscriptions, the journal and Supplement reach libraries, academic historians and scholars throughout the world, in both print and electronic form. The journal remains available free or at reduced rates, online, to educational institutions in the world’s poorest countries. The Society also published one book in the OUP Past and Present book series (Caroline Callard, Spectralities in the Renaissance, Sixteenth and Seventeenth Centuries ), and brought out one earlier title from the series in paperback.

The Society continued to support the five postdoctoral fellows already in position at the Institute of Historical Research at the start of the year. Three of these fellows’ terms ended in September. The Society appointed four new two-year postdoctoral fellows who took up their posts in October. It continued to support the Royal Historical Society postdoctoral fellow, whose work in part is to assist the RHS in carrying forward the work of its Race, Ethnicity and Equality Working Group, until her term ended in September.

It made grants totalling £15,507 to support eleven separate conferences and workshops. The Society gave CARA £26,500 for the second year of support for an at-risk scholar. It also offered financial support to the Institute of Historical Research and the Royal Historical Society. The grants made to the RHS support the operations of the leading learned society in the discipline of history, including support for awards made to UK early career historians.

THE PAST & PRESENT SOCIETY

COUNCIL MEMBERS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

Financial review

The Society’s total funds decreased over the year from £2,372,858 to £1,895,771.

Its total income was £380,230 (2021: £429,565), the great majority of which derived from its publication ventures with OUP. The value of its investments decreased this year. The pattern of income and expenditure in relation to publishing is similar to that of recent years. The Society produced a net deficit of £108,998, (2021: £111,616).

The members have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future. This is due to the ongoing contract with OUP with continuing subscriptions, adequate cash reserves and an investment portfolio. For this reason they continue to adopt the going concern basis in preparing the financial statements.

At the end of the financial year the Society held unrestricted reserves totalling £1,895,771 (2021: £2,372,858) of which £382,869 (2021: £337,627) is included in the unrestricted capital reserve.

The capital reserve represents the net assets taken over by the limited company upon incorporation of the Society, and it is intended that this will be maintained in line with inflation by transferring an amount from accumulated reserves each year. Designated medium-term investments will this year, as already noted, be made to match this reserve with the intention of maintaining its capital value and using income arising to fund the Society’s operations and to support its scholarly and charitable objectives.

The accumulated surplus is held largely in medium-term managed investment portfolios in order to generate income for our charitable activities, and to cover our obligations and any exceptional costs which may arise. Our reserves are held in mind of the possibility of lessening income in the future, and are intended to ensure that we can continue to function in the event of inadequate income from publishing.

The Trustees also consider and review the risk profile of the charity and, where practical, take steps to mitigate the risks identified.

The journal itself is published for the Society by Oxford University Press (OUP).

Members of the Society are elected by the Council; the number of members is unrestricted. Only members may be elected to Council. New Council members may be proposed for election by members or recommended by the existing Council. One-third of the existing Council members retire by rotation at each Annual General Meeting, but may be re-elected.

There is no formal induction process for new Trustees, but they are encouraged to familiarise themselves with their responsibilities under the Companies and Charities Acts before appointment.

Structure, governance and management

The Society is a company limited by guarantee incorporated under the Companies Act 1985, number 02414260, governed by its Memorandum and Articles dated 17 August 1989. It does not have a share capital. It is also registered as a charity no. 802281.

THE PAST & PRESENT SOCIETY

COUNCIL MEMBERS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

The members of the Council are, in company law, the company’s directors. Conventionally eight in number, they are chosen by the Past and Present Society at its annual meeting. They receive no remuneration for their position, and, as the Society is limited by guarantee not shares, hold no shares therein. Those who held office during the year are as follows:

J Innes (Chair) E C Earle (Resigned 8 July 2022) A Taylor (Resigned 8 July 2022) P Clavin Ms A Walsham (Resigned 1 September 2022) J Arnold G Gerstle R Osborne Matthew Hilton (Secretary) (Appointed 1 September 2022) S Lewis (Appointed 8 July 2022) M Kelly (Appointed 8 July 2022)

Risk

The Trustees also consider and review the risk profile of the charity and, where practical, take steps to mitigate the risks identified.

The journal itself is published for the Society by Oxford University Press (OUP).

Members of the Society are elected by the Council; the number of members is unrestricted. Only members may be elected to Council. New Council members may be proposed for election by members or recommended by the existing Council. One-third of the existing Council members retire by rotation at each Annual General Meeting, but may be re-elected.

There is no formal induction process for new Trustees, but they are encouraged to familiarise themselves with their responsibilities under the Companies and Charities Acts before appointment.

Members of the Society meet three times a year in the form of an Editorial Board, which oversees the editorial policies and content of the journal and other activities connected with the Society’s objects. Administrative matters are dealt with by the members of Council listed below, who act as its Trustees; they also meet three times a year (and are also on the Editorial Board). Day-to-day management of the Society is controlled through its staff: the Editors (one of whom is also the Society’s Secretary) and the Associate Editor.

Auditor

In accordance with the company's articles, a resolution proposing that Critchleys Audit LLP be reappointed as auditor of the company will be put at a General Meeting.

Principal risks facing the charity

In partnership with our publishers OUP, the Society is careful to monitor the effects of institutional open access requirements, and to balance the reduction in subscription income with the revenue from Article Processing Charges (APCs) and Read and Publish deals. At present, the adjustment is small, and we continue to anticipate few changes in our income levels in the short-to-medium term. Library and higher education institution budgets are also carefully monitored as reductions to these could affect both our subscriptions and our authors’ capacity to pay for open access.

THE PAST & PRESENT SOCIETY

COUNCIL MEMBERS' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

Disclosure of information to auditor

Each of the members' council has confirmed that there is no information of which they are aware which is relevant to the audit, but of which the auditor is unaware. They have further confirmed that they have taken appropriate steps to identify such relevant information and to establish that the auditor is aware of such information.

The council members' report was approved by the Board of Members' Council.

.............................. J Innes (Chair) Trustee 21 April 2023 Date: .............................................

THE PAST & PRESENT SOCIETY

STATEMENT OF COUNCIL MEMBERS' RESPONSIBILITIES

FOR THE YEAR ENDED 31 DECEMBER 2022

The members' council, who are also the directors of The Past & Present Society for the purpose of company law, are responsible for preparing the Council Members' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the members' council to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the members' council are required to:

The members' council are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

THE PAST & PRESENT SOCIETY

INDEPENDENT AUDITOR'S REPORT

TO THE MEMBERS' COUNCIL OF THE PAST & PRESENT SOCIETY

Opinion

We have audited the financial statements of The Past & Present Society (the ‘charity’) for the year ended 31 December 2022 which comprise the statement of financial activities, the balance sheet and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the council members' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the members' council with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The members' council are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

THE PAST & PRESENT SOCIETY

INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE MEMBERS' COUNCIL OF THE PAST & PRESENT SOCIETY

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of our audit:

Matters on which we are required to report by exception

In the light of the knowledge and understanding of the charity and its environment obtained in the course of the audit, we have not identified material misstatements in the directors' report included within the council members' report.

We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:

Responsibilities of members' council

As explained more fully in the statement of council members' responsibilities, the members' council, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the members' council determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the members' council are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the members' council either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

THE PAST & PRESENT SOCIETY

INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE MEMBERS' COUNCIL OF THE PAST & PRESENT SOCIETY

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

We assessed the susceptibility of the company’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:

To address the risk of fraud through management bias and override of controls, we:

In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:

There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the directors and other management and the inspection of regulatory and legal correspondence, if any.

Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

THE PAST & PRESENT SOCIETY

INDEPENDENT AUDITOR'S REPORT (CONTINUED) TO THE MEMBERS' COUNCIL OF THE PAST & PRESENT SOCIETY

Use of our report

This report is made solely to the charitable company's members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company’s members as a body, for our audit work, for this report, or for the opinions we have formed.

Robert Kirtland (Senior Statutory Auditor) for and on behalf of Critchleys Audit LLP

2/5/2023

.........................

Chartered Accountants Statutory Auditor

Beaver House 23-38 Hythe Bridge Street Oxford OX1 2EP

THE PAST & PRESENT SOCIETY

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2022

Unrestricted Unrestricted Unrestricted Unrestricted
funds funds
2022 2021
Notes £ £
Income and endowments from:
Charitable activities 3 376,906 413,688
Investments 4 3,323 5,021
Other income 5 - 10,856
Total income 380,229 429,565
Expenditure on:
Raising funds 6 7,150 12,263
Charitable activities 7 570,888 305,686
Total expenditure 578,038 317,949
Net gains/(losses) on investments 12 (368,089) 253,001
Net movement in funds (565,898) 364,617
Fund balances at 1 January 2022 2,372,858 2,008,241
Fund balances at 31 December 2022 1,806,960 2,372,858

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

THE PAST & PRESENT SOCIETY

BALANCE SHEET

AS AT 31 DECEMBER 2022

Notes
Fixed assets
Tangible assets
13
Investments
14
Current assets
Debtors
15
Cash at bank and in hand
Creditors: amounts falling due within
one year
16
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after
more than one year
17
Net assets
Income funds
Unrestricted funds		 2022
£
£
440
1,839,163
1,839,603
9,185
294,608
303,793
(222,109)
81,684
1,921,287
(114,327)
1,806,960
1,806,960
1,806,960		 2021
£
£
550
2,205,350
2,205,900
10,699
421,593
432,292
(265,334)
166,958
2,372,858
-
2,372,858
2,372,858
2,372,858		 2021
£
£
550
2,205,350
2,205,900
10,699
421,593
432,292
(265,334)
166,958
2,372,858
-
2,372,858
2,372,858
2,372,858
2,205,900
166,958
2,372,858
-
2,372,858
2,372,858
2,372,858

The financial statements were approved by the Members' Council on .........................21 April 2023

.............................. J Innes (Chair) Trustee

Company Registration No. 02414260

THE PAST & PRESENT SOCIETY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022

1 Accounting policies

Charity information

The Past & Present Society is a private company limited by guarantee incorporated in England and Wales. The registered office is C/O Critchleys LLP, Beaver House, 23-38 Hythe Bridge Street, Oxford, Oxfordshire, OX1 2EP.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's Memorandum and Articles, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, modified to include certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the members' council have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the members' council continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the members' council in furtherance of their charitable objectives.

1.4 Income

Income in furtherance of the charity’s objects arises from publication of the journal Past and Present in conjunction with Oxford University Press.

Donations, grants, legacies and similar income are included in the year in which they are receivable, which is when the charity becomes entitled to the income.

Turnover is the amount derived from ordinary activities, and stated after trade discounts, other sales taxes and net of VAT.

Donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

THE PAST & PRESENT SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is accounted for on an accruals basis and gross of any related income. They are classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with use of the resources.

Grants which the trustees have committed themselves to making are charged in the Statement of Financial Activities in the year in which the commitment is made and are carried forward under creditors until paid or written back.

Fellowship costs are accounted for on an accruals basis. Costs are charged to the Statement of Financial Activities on a termly basis.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Office Equipment 20% reducing balance Fixtures and fittings 20% reducing balance Computer Equipment 25% straight line

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Fixed asset investments

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year. Transaction costs are expensed as incurred.

1.8 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

THE PAST & PRESENT SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

1 Accounting policies

(Continued)

1.10 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.11 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

1.12 Leases

Rentals paid under operating leases are charged to expenditure as incurred.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the members' council are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

THE PAST & PRESENT SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

3 Charitable activities

Charitable Charitable
Income Income
2022 2021
£ £
Subscriptions 311,914 315,268
Back numbers 1,033 1,230
Digital archive 2,287 3,517
Secondary rights 25,218 30,799
Book sales 4,479 4,233
Open access 22,774 21,956
Other income 9,201 36,685
376,906 413,688

4 Investments

Unrestricted Unrestricted
funds funds
2022 2021
£ £
Income from listed investments 3,250 4,988
Interest receivable 73 33
3,323 5,021
5 Other income
Total Unrestricted
funds
2022 2021
£ £
Rental income - 10,856

THE PAST & PRESENT SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

6 Raising funds

Unrestricted Unrestricted
funds funds
2022 2021
£ £
Investment management 7,150 12,263
7,150 12,263

7 Charitable activities

Grants &
Fellowships
Publishing
2022
2022
£
£
Staff costs
-
65,537
Printing & editing
-
39,713
Honoraria
-
21,389
Other editorial costs
17,126
27,107
OUP commission
-
64,244
17,126
217,990
Grant funding of activities
(see note 8)
303,587
-
Share of support costs (see
note 9)
-
27,085
Share of governance costs
(see note 9)
-
5,100
320,713
250,175		 Total
2022
Grants &
Fellowships
Publishing
2021
2021
£
£
£
65,537
-
62,866
39,713
-
35,422
21,389
-
19,064
44,233
2,531
28,981
64,244
-
66,768
235,116
2,531
213,101
303,587
57,528
-
27,085
-
27,123
5,100
-
5,403
570,888
60,059
245,627		 Total
2021
£
62,866
35,422
19,064
31,512
66,768
215,632
57,528
27,123
5,403
305,686

THE PAST & PRESENT SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

8 Grants payable

Grants & Grants &
Fellowships Fellowships
2022 2021
£ £
Grants to institutions:
Institute of Historical Research, inclusive of Postdoctoral fellowship grants 303,587 528
Royal Historical Society - 10,000
CARA - 47,000
303,587 57,528

9 Support costs

Depreciation
Rent
Travel
Heating & Light
Insurance
Internet
Bank charges
Legal and professional
fees
Sundry
Other support costs
Audit fees
Analysed between
Charitable activities		 Support
costs
Governance
costs
£
£
110
-
(132)
-
5,350
-
5,342
-
2,051
-
2,700
-
116
-
4,112
-
5,662
-
1,774
-
-
5,100
27,085
5,100
27,085
5,100		 2022
£
110
(132)
5,350
5,342
2,051
2,700
116
4,112
5,662
1,774
5,100
32,185
32,185		 Support
costs
Governance
costs
£
£
138
-
13,309
-
1,048
-
1,359
-
22
-
1,404
-
81
-
5,626
-
3,317
-
819
-
-
5,403
27,123
5,403
27,123
5,403		 2021
£
138
13,309
1,048
1,359
22
1,404
81
5,626
3,317
819
5,403
32,526
32,526

10 Members' Council

No members of the Council received any remuneration from the Society during the year (2021: nil).

Four members of the Council were reimbursed for travel expenses totalling £496 (2021: £73 to 1 Member).

THE PAST & PRESENT SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

11 Employees

The average monthly number of employees during the year was:

Employment costs
Wages and salaries (key management)
Editors' Honoraria
Social security costs
Pensions		 2022
Number
1
2022
£
49,953
21,389
1,504
14,080
86,926		 2021
Number
1
2021
£
49,918
19,064
4,443
8,505
81,930

There were no employees whose annual remuneration was more than £60,000.

12 Net gains/(losses) on investments

Unrestricted Unrestricted
funds funds
2022 2021
£ £
Revaluation of investments (368,089) 253,001

THE PAST & PRESENT SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

13
Tangible fixed assets
Cost
At 1 January 2022
At 31 December 2022
Depreciation and impairment
At 1 January 2022
Depreciation charged in the year
At 31 December 2022
Carrying amount
At 31 December 2022
At 31 December 2021
14
Fixed asset investments
Cost or valuation
At 1 January 2022
Additions
Valuation changes
At 31 December 2022
Carrying amount
At 31 December 2022
At 31 December 2021
Investments at fair value comprise:
Unit Trusts
Common Investment funds		 Office
Equipment
Fixtures and
fittings
Total
£
£
£
8,460
4,513
12,973
8,460
4,513
12,973
8,394
4,029
12,423
13
97
110
8,407
4,126
12,533
53
387
440
66
484
550
Listed
investments
£
2,205,350
1,902
(368,089)
1,839,163
1,839,163
2,205,350
2022
2021
£
£
1,781,571
2,139,972
57,592
65,378
1,839,163
2,205,350

All investments were primarily to generate an investment return for the charity. All investment assets were held in the UK. At 31 December 2022 the following investments comprised more than 5% of the portfolio value:

THE PAST & PRESENT SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

14
Fixed asset investments
AXA Ethical Distribution Fund Z (Acc)
CIS Sustainable Diversified Trust C
Jupiter Ecology (Inc)
Aegon Ethical Cautious Managed B (Acc)
15
Debtors
Amounts falling due within one year:
Other debtors
Prepayments and accrued income
16
Creditors: amounts falling due within one year
Other taxation and social security
Trade creditors
Grants and fellowships payable
Accruals and other creditors
17
Creditors: amounts falling due after more than one year
Grants and fellowships payable		 (Continued)
Value £
Portfolio %
425,746
22.67
605,534
32.35
372,366
19.83
315,603
16.81
2022
2021
£
£
8,500
10,699
685
-
9,185
10,699
2022
2021
£
£
42,591
45,079
3,486
1,761
157,920
165,984
18,112
52,510
222,109
265,334
2022
2021
£
£
114,327
-		 (Continued)
Value £
Portfolio %
425,746
22.67
605,534
32.35
372,366
19.83
315,603
16.81
2022
2021
£
£
8,500
10,699
685
-
9,185
10,699
2022
2021
£
£
42,591
45,079
3,486
1,761
157,920
165,984
18,112
52,510
222,109
265,334
2022
2021
£
£
114,327
-
10,699
2021
£
45,079
1,761
165,984
52,510
265,334
2021
£
-

THE PAST & PRESENT SOCIETY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022

18 Unrestricted Funds

Unrestricted Funds
1 January 2022
Income/(expenditure) for the year
Transfer to capital reserve
At 31 December 2022		 Capital
Accumulated
Reserve
Surplus
£
£
337,627
2,035,231
-
(477,087)
45,242
(45,242)
382,869
1,512,902		 Total
£
2,372,858
(477,087)
-
1,895,771

The capital reserve represents the net assets taken on from the Past and Present Society when the charity was incorporated. A transfer is made from accumulated surpluses to increase the value of the capital reserve in line with the retail price index, thus maintaining the effective value of this reserve.

The members of the council intend to invest assets equivalent to this reserve so as to generate income for the support of the charity’s operations.

19 Operating lease commitments

At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:

2022 2021
£ £
Within one year - 792

20 Related party transactions

There are no related party transactions to disclose.